RFP_Solicitation___GS-11P-15-YM-C-0030.pdf

GSA Solicitation No. GS-11P-15-YM-C-0030

Document: C201-SB / Dec 2014 (The Solicitation) Pages 1 of 27

Request for Proposal

PROJECT:

CONSTRUCTION CONTRACT FOR USAID

MOBILITY DESIGN LAB - PHASE 2

SOLICITATION NO.:

GS-11P-15-YM-C-0030

VOLUME :

SOLICITATION

REQUEST FOR PROPOSALS

PROPOSALS DUE:

TECHNICAL & PRICE PROPOSALS

TIME AND DATE :

3:00 P.M., LOCAL TIME, 04/27/2015

CONTACT PERSON:

SUBMIT TO :

Ms. Donna Bogle

GENERAL SERVICES ADMINISTRATION, NCR, PBS

7TH & D STREETS, SW

ROOM #2021 FRONT DESK ONLY

WASHINGTON, DC 20407

GENERAL SERVICES ADMINISTRATION

NATIONAL CAPITAL REGION

PUBLIC BUILDINGS SERVICE

REPAIR AND ALTERATION WEST BRANCH

(The Solicitation) Pages 2 of 27

CONSTRUCTION CONTRACT FOR USAID MOBILITY DESIGN LAB -

PHASE 2

The Solicitation

Notice to Offerors of [Total Small Business Set-Aside]

The General Services Administration (GSA) is setting aside the contract under the following clause found in the Agreement:

52.219-6, Notice of Total Small Business Set Aside

Notice of Commercial Package Carriers

Because of increased security standards, commercial package carriers may experience delays in making deliveries to the address designated for receipt of offers. United States Mail delivered to Government offices in the Washington, DC area is subject to irradiation, significantly delaying deliveries and potentially damaging or defacing mail contents. Offerors should take these facts into consideration when determining how and when to transmit offers to the office designated for receipt.

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit – Construction H. Receipt of Offers

II. Proposals A. Proposal Contents B. Proposal Format

C. Price Proposal D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements for Joint Venture Offerors

III. General Provisions

A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified I. Additional Security Requirements

(The Solicitation) Pages 3 of 27

IV. FAR/GSAR Solicitation Provisions A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition B. FAR 52.216-1 Type of Contract C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction E. FAR 52.233-2 Service of Protest F. Buy American G. Buy American Exceptions H. Special 8(a) Requirements I. FAR 52.252-1 Solicitation Provisions Incorporated by Reference

V. Additional Solicitation Provisions and Instructions

A. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29

B. FAR 52.211-3 Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions

C. Additional Provisions

VI. Method of Award A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness / Price Realism D. Unbalanced Prices E. Total Evaluated Price F. Non-Price Factors G. Evaluation of Joint Venture Offerors

(The Solicitation) Pages 4 of 27

I General Information

I.A. The Solicitation and Contract

(1) This Solicitation is set-aside for Small Businesses in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the attached Agreement. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) The Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Other Forms Required For Submission with Proposals

(4) Standard Form (SF) 1442 – Solicitation Offer and Award

(5) The Agreement and Attachments to the Agreement

(6) Davis Bacon Wage Determination #DC150002 03/06/2015 DC2

I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Ms. Denise Avery-Craft Address: 301 7th Street, Room 7919, Washington, DC 20407

Telephone: 202-205-5742 Email: denise avery-craft@gsa.gov

(2) Alternate Point of Contact

Name: Ms. Donna Bogle Address: 301 7th Street, Room 7919, Washington, DC 20407

Telephone: 202-260-4974 Email: donna.bogle@gsa.gov mailto:denise%20avery-craft@gsa.gov mailto:donna.bogle@gsa.gov

(The Solicitation) Pages 5 of 27

I.D. Site Visit / Pre-Proposal Conference

(1) A pre-proposal conference regarding this Solicitation is scheduled as follows:

Date: April 13, 2015

Time: 10:00 AM

Location: Ronald Reagan Building (See Attachment 4 for additional information)

Interested parties must notify the Contracting Officer for further information about attendance and to confirm location, time, and date. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend.

To request a reasonable accommodation due to a disability, contact the Contracting Officer.

I.E. Estimated Price Range

The estimated price range for the Project is between $10,000,000 and $12,000,000.

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit - Construction (FEB 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site

Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation and are in the attached Agreement. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375

(The Solicitation) Pages 6 of 27

(2) Site visits will be held at the following dates and times:

Date: April 13, 2015

Time: 10:00 AM

Location: Ronald Reagan Building (See Attachment 4 for additional information)

The Site Visit shall be limited to not more than three (3) representatives from each prime offeror. Offerors shall submit the names, company names and telephone numbers of each representative by 10:00 AM on 04/09/2015 via email to Donna Bogle, donna.bogle@gsa.gov.

Individuals must be processed prior to the beginning of the site visit or they shall not be permitted on the site. A Site Visit Information Sheet will also be issued along with this RFP.

No oral statement made by the Government Representatives at the Pre-Proposal Conference or Site Visit, nor any written record of such oral statements as may be made and subsequently furnished to the Offeror will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of this Request For Proposal including, but not limited to specifications, drawings, and written amendments to the solicitation. It shall be noted that no questions shall be addressed by the Government at the Site Visit and Pre-Proposal Conference.

Such questions shall be submitted in writing to the Contract Specialist Ms. Donna Bogle at donna.bogle@gsa.gov

I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 1:00 pm local time on the following date and at the following address:

Date: April 27, 2015 by 3:00 PM

Attn: Ms. Donna Bogle

Address: General Services Administration Regional Office Building, National Capital Region 301 7th & D Streets, SW, Room 2021, FRONT DESK ONLY Washington, DC 20407

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the government installation designated for receipt of offers on or before the date established for receipt of offers.

II. Proposals

II.A Proposal Contents Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

(1) Price Proposal

(The Solicitation) Pages 7 of 27

(2) Technical Proposal

(3) Representations and Certifications (C301)

(4) Bid Guarantee, using Standard Form 24

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

(6) Other Documents as Required

PROPOSALS SHALL BE PACKAGED AS FOLLOWS:

Materials Submitted The Offeror is advised that all submissions and related materials become the property of the Government and will not be returned.

Instructions: General The contents of the Proposal, as further described herein, constitutes the Offer made to the Government. Therefore, care shall be taken to properly address the requirements set forth in the RFP.

These instructions set forth requirements for preparation and submission of the Offeror’s Proposal, and to specify format and specific content of each Offer. Be sure that the Proposal explains how the Offeror will fully satisfy all of the listed requirements of the intended contract.

To aid in evaluation of Proposals, each Proposal shall be clearly and concisely presented in writing (telephonic and telegraphic offers will not be accepted). Include all information required by this RFP, with pages numbered and logically assembled. Each Proposal submission shall comply with FAR 52.215-1 and include the name of the Offerors, date of submission, solicitation number, and other identification required.

Proposals, modifications or revisions delivered after the established closing date and time for receipt of Proposals will not be accepted.

Proposal Format and Contents Proprietary Data: Each and every page of both the Pricing Proposal and Technical Proposal shall be reviewed, and marked as for proprietary data content by the Offeror in strict compliance with FAR Provisions 52.215-1. Also refer to FAR 3.104-4. A single statement at the front of the Proposal is not adequate. Failure to mark every page will subject the Proposal to public release through Freedom of Information Act requests.

The proposal submission required under this RFP shall be subject to the Proposal Provisions of FAR 52.215-1. Each Proposal shall consist of two (2) physically separate spiral bound or 3 ring binder titled on the exterior cover. The Offeror shall submit the required number of each Proposal volumes as indicated below:

VOLUME NO. VOLUME TITLE QUANTITY TO

SUBMIT

I Price Proposal and Related Documents An Original + 3 copies

II Technical Proposal and Required Docs An Original + 3 copies

(The Solicitation) Pages 8 of 27

Do not exceed the above number of volumes specified. These volumes may not be broken down into separate booklets. Each Offeror responding to this RFP shall submit one package with; Volume I-Price Proposal and Related Documents, and Volume II-Technical Proposal and Required Documents. Please label the package with the delivery address for the Offer, the Offer due date and time, solicitation number and the Offeror’s name and address.

Unless otherwise indicated, all materials submitted shall be in typeface Times New Roman 12 point on 8-1/2 by 11 inch white paper with one inch margins all around and printed double sided in one-and-half (1 ½) line spacing. Please use three ring binders or simple plastic GBC combs or plastic spiral bindings for each proposal. Do NOT submit hard cover bound books or wire bindings. All copies shall contain original signatures (dark blue ink) on all documents required to be signed. Be sure that all information is correct and accurate. Please include technical information in tabbed sections and in the exact order shown; each section tab must protrude beyond the standard page width for ready indexing.

II.B. Proposal Format

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussion.

(1) The Offeror’s Price Proposal shall be submitted as described:

Volume 1 – Price Proposal and Related Documents (per copy)

TAB 1: One (1) Standard Form 1442 (Solicitation, Offer and Award)

TAB 2: One (1) Agreement with prices and rates indicated for each price element shown on the Contract Price Form included in Section II of the Agreement.

TAB 3: One (1) SF 24 Bid Guarantee

TAB 4: One (1) Representations and Certifications (C221)

TAB 5: GSA Form 527 – Contractor’s Qualification and Financial Information, Certificate of Procurement Integrity, Standard Form LLL - Disclosure of Lobbying Activities

II.D. Technical Proposal

The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

Volume II – Technical Proposal and Required Documents (per copy)

Include the following technical information in the exact order as follows. Do not combine or repeat data for one Tab with that of any other Tab, or change the order in which subject items

(The Solicitation) Pages 9 of 27 are set forth in these instructions, when preparing your proposals. The Technical Proposal shall contain NO MORE THAN 80 NUMBERED PAGES inclusive of the table of contents, charts, exhibits and any other materials the Offeror submits for each Evaluation Factor listed herein.

TAB 1: One (1) Copy of the Past Experience of the Firm on Similar Projects – Evaluation Factor 1

TAB 2: One (1) Copy of the Past Performance of the Firm on Similar Projects - Evaluation Factor 2

TAB 3: One (1) Copy of the Key Personnel Qualifications and Experience on Similar Projects – Evaluation Factor 3

TAB 4: One (1) Copy of Management Approach – Evaluation Factor 4

EVALUATION FACTORS

The Technical Proposal shall include the information requested for the non-price factors described below.

Evaluation Factor 1: Past Experience of the Firm on Similar Projects

Evaluation Factor 2: Past Performance of the Firm on Similar Projects

Evaluation Factor 3: Key Personnel Qualifications and Experience on Similar Projects

Evaluation Factor 4: Management Approach

TAB 1: Evaluation Factor 1 - Past Experience of the Firm on Similar Projects

Factor Description:

This factor considers the extent of the Offeror’s experience as a prime contractor in providing General Construction services.

The Offeror must demonstrate successful experience as a prime General Construction (GC) Contractor responsible for the construction of at least two (2) but no more than five (5) building projects that meet all of the following minimum requirements:

The project was at least 30,000 gross square feet and the cost of the construction contract at award was at least $5 million;

The project must have been substantially completed within six (6) years prior to the issuance of this solicitation (RFP).

The project involved construction build-out of “high-end office space” in an existing and occupied building;

For purposes of all evaluation factors, the term "high-end office space" shall be defined as containing all of the following characteristics:

a. The project involved extensive interior finishes and custom millwork;

(The Solicitation) Pages 10 of 27

b. The project involved unusual architectural features such as curved walls and/or raised flooring and uniquely designed ceiling work or similar items;

c. The project involved state-of-the-art physical access security and monitoring systems

Submitting more than five (5) similar projects will NOT result in a more favorable evaluation.

GSA will only evaluate the first five projects included in the proposal.

For each project submitted that meets the minimum requirements above, additional favorable consideration may be given to projects that meet some or all of the following additional characteristics:

The project involved the installation of all furniture, fixtures, and equipment for a functionally ready to move-in office area;

The project involved the building out of a Sensitive Compartmented Information Facility (SCIF) or classified secret or top secret space;

The project was located within an urban environment with little to no staging and storage space.

Projects submitted that possess more of the above additional characteristics may receive a more favorable evaluation.

Submittal Required by Offeror:

The Offeror shall submit the following data and information for each project submitted (not to exceed five (5) pages per project):

(a) Project Title/Description

(b) Occupant(s)/Tenant(s)

(c) Owner

(d) Location

(e) Gross Square Feet (GSF) of the project

(f) Date of Contract Award

(g) Date of Substantial Completion

(h) Construction Cost at Award

(i) Construction Cost at Completion

(j) Scheduled Substantial Completion Time (days) at award

(k) Actual Substantial Completion Time (days) at award

(l) Number and Value of Change Orders

(m) Detailed explanation of the scope of each project, the contractor’s responsibilities and how the characteristics of the project relate to the characteristics listed above in this evaluation factor.

(n) Contractor’s Key Personnel and Role assigned to the project

The Government will not consider predecessor companies, key personnel, or the experience of proposed subcontractors for this evaluation factor. This factor will be evaluated based upon the

(The Solicitation) Pages 11 of 27 written response by the Offeror. However, the Government may independently verify (in any manner it chooses) the information for the projects identified.

The maximum number of pages for this evaluation factor is 25 pages, inclusive of any pictures, charts and graphs.

TAB 2: Evaluation Factor 2 - Past Performance of the Firm on Similar Projects

This factor considers the Offeror’s past performance as a firm in providing general construction services on the two (2) but not more than five (5) similar projects as defined above and identified by the Offeror under Evaluation Factor 1 - Past Experience of the Firm on Similar Projects. The Government reserves the right to use other government data available in its assessment of the Offeror's past performance.

The quality of the Offeror’s past performance in carrying out the work of a similar project with reference to such aspects as quality of services rendered; ability to control exigencies; effective and efficient administration of changes, budget control, timeliness, management and coordination of subcontractors; and technical success are part of the consideration. The effectiveness of the offeror’s management of the administrative aspects of performance, willingness to cooperate with or assist with routine matters, and unexpected difficulties will also be evaluated.

Submittal Required by Offeror:

The Offeror must submit a Past Performance Questionnaire (PPQ) (included in the solicitation as Attachment 1), completed by the applicable client for each project included in its proposal for Evaluation Factor 1 above. Completed PPQs should be submitted with the proposal. Ensure correct phone numbers and email addresses are provided for the client point of contact.

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the Offeror is unable to obtain a completed PPQ from a client for a project before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ which will provide contract and client information for the project. If the client requests, the client may submit a questionnaire directly to the Government’s point of contact, Donna Bogle, via email at donna.bogle@gsa.gov prior to proposal closing date. Offerors may resubmit questionnaires previously submitted with other proposals or may obtain an updated/new PPQ from a client for any submission. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPS.

Also include performance recognition documents received within the last 5 years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sourced of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), previously submitted PPQ information, and any other known sources not provided by the Offeror. While the Government may elect to mailto:donna.bogle@gsa.gov

(The Solicitation) Pages 12 of 27 consider data from a variety of sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the Offeror. GSA will not maintain databases of PPQs submitted by Offerors.

The maximum number of pages for this evaluation factor is 20 pages, inclusive of any pictures, charts, or graphs.

TAB 3: Evaluation Factor 3 - Key Personnel Qualifications and Experience on

Similar Projects

This factor considers the qualifications and past experience of the Key Personnel who will have major project responsibilities and/or who will provide unusual or unique capabilities and whose availability is considered critical to the accomplishment of required services. Below are the Key Personnel required by the Government for the successful performance of this project to include the minimum experience and qualifications required of each person:

1. Project Executive:

The Project Executive shall demonstrate the following:

Education: Graduation from an accredited undergraduate program with a Bachelor of Science Degree with a preference in Engineering, Construction Management, or a similar field of expertise;

Credentials: Registered Professional Engineer (P.E.) and/or Professional Certification Project Experience: Minimum 15 years project management experience with at least one

(1) multiphase projects greater than $5M each of which included mechanical and electrical utilities infrastructure, furniture installation, and work in occupied facilities;

2. On-site Superintendent:

The On-site Superintendent shall demonstrate the following:

Education: Graduation from an accredited undergraduate program with Bachelor of Science Degree in Engineering, Construction Management, a similar field of expertise, or a higher level trade specific technical certification;

Project Experience: Minimum 15 years field construction experience on at least one (1) multiphase projects greater than $5M each of which included mechanical and electrical utilities infrastructure, furniture installation, and work in occupied facilities;

Training: Certification of completion, within the last three (3) years, OSHA 30 HR Construction Safety & Health Course or equivalent training;

3. Lead Project Manager:

The Lead Project shall demonstrate the following:

Science Degree in Engineering, Construction Management, or a similar field of expertise;

Project Experience: At least 10 years project management experience on at least two

(2) multiphase projects greater than $5M each of which included mechanical and

(The Solicitation) Pages 13 of 27 electrical utilities infrastructure, furniture procurement and installation, and work in occupied facilities;.

Construction Safety & Health Course or equivalent training;

4. Construction Quality Control Manager:

The CQCM shall demonstrate the following:

Architecture, Bachelor of Science Degree in Engineering, Construction Management, or a similar field of expertise;

Credentials: C.Q.M. for Contractors Course Certification;

Project Experience: At least 10 years CQC experience on at least one (1) multiphase projects greater than $5M each of which included mechanical and electrical utilities infrastructure, furniture installation, and work in occupied facilities;

Construction Safety

The Project Executive, On-Site Superintendent, Lead Project Manager, and the Construction Quality Control Manager are considered to be key personnel. These key persons must be identified by names and titles with proposed specific duties and responsibilities clearly assigned in the proposal. Their experience must be appropriate to the duties and responsibilities and meet the minimum requirements above in performing that role.

The extent to which each of the key personnel identified has had qualifications relevant to his/her role on this project. The extent of availability and corporate commitment of the key personnel is clearly demonstrated and adequate for contract performance.

The Offeror shall submit a resume for each of the key personnel identified under this factor. Resumes shall not exceed an average of two (2) pages for any person.

Resumes should include the length of employment with the proposing firm, relevant project experience, education, licenses, certifications, awards, and other documentation which speaks to the qualifications of each person for the associated position. For each of the projects identified within the resume as meeting the experiential requisites provide the following information:

(a) Project title,

(b) Owner,

(c) Location,

(d) Contract number,

(e) Construction contract award amount,

(f) Construction completion date (Month/Year), and

(g) Key personnel’s position and responsibilities.

If the key personnel has worked on a project submitted under Evaluation Factor 1- Experience of the Firm on Projects), an in-narrative reference to the project and

(The Solicitation) Pages 14 of 27 description of the key personnel’s role and responsibilities on that project may be used in lieu of the above information (listed in (a) – (g) above).

The Offeror must submit two (2) Key Personnel Past Performance Questionnaires (PPQ)

(Included in the solicitation as Attachment 2), on at least two (2) different projects that meet the minimum criteria listed under Evaluation Factor 1- Past Experience of the Firm on Similar Projects, completed by the applicable client for each Key Personnel included in its proposal for Factor 3, that meet the minimum characteristics herein. Completed PPQs should be submitted with the proposal. Ensure correct phone numbers and email addresses are provided for the client point of contact. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the Offeror is unable to obtain a completed PPQ from a client for a project before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ which will provide contract and client information for the project. If the client requests, the client may submit a questionnaire directly to the Government’s point of contact, Donna Bogle, via email at donna.bogle@gsa.gov prior to proposal closing date. Offerors may resubmit questionnaires previously submitted with other proposals or may obtain an updated/new PPQ from a client for any submission. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPS.

The maximum number of pages for this evaluation factor is 16 pages, inclusive of any pictures, TAB 4: Evaluation Factor 4 - Management Approach

This factor considers the Offeror’s approach, commitment, and ability to successfully manage and deliver a construction project of the magnitude and complexity of the USAID Mobility project under budgetary and time constraints. The description shall include a discussion of the Offeror's approach to managing the project and meeting the performance criteria on schedule, and within budget.

This factor will be evaluated on how well the Offeror demonstrates its understanding of the work to be performed and the means to successfully complete a project of this magnitude under budgetary and time constraints. The government will evaluate the Offeror's construction schedule, quality control, budget and cost control plan, and management approach.

A well developed and highly detailed plan that clearly describes how the Offeror will use industry-standard tools and methodologies to successfully manage construction projects in an efficient and effective manner.

A plan that identifies areas of risk in logistics and resource management.

A methodology for managing its subcontractors in order to ensure a smooth working relationship with the occupants of the building.

A detailed management plan that describes how the Offeror will manage the Project that provides for budget and quality control.

(The Solicitation) Pages 15 of 27

A plan that identifies clear lines of communication between the Contractor’s team and the Government, for timely problem identification, mitigation and resolution.

A detailed preliminary construction schedule for the USAID Mobility Project.

Higher ratings may be given for the above submittals that also meet some or all of the following additional characteristics:

A management plan that reflects innovative and creative ideas to include whether it has used the ideas on other projects and how the ideas benefitted the project.

A well thought-out contingency plan that addresses the risks in logistics and resource management.

A successful methodology used by the Offeror in managing its subcontractors on other projects and how this methodology benefitted the projects.

A complete and comprehensive organizational chart of its personnel involved with field activities for this project, including all of the Contractor’s subcontractors and their subcontractors at all tiers. Deviation from this organizational chart at any time will require the contractor to formally submit a substitution request to GSA, who will have final approval of the proposed change in personnel or subcontractor(s).

The maximum number of pages for this evaluation factor is 20 pages, inclusive of any pictures, II.E. Other Information to Submit with Proposal

(1) Representations and Certifications

Offerors submitting a proposal in response to this Solicitation shall complete electron representations and certifications at http://orca.bpn.gov in conjunction with required registration in the Central Contractor Registration (CCR) database. Offerors shall also submit with their proposal the Annual Representations and Certifications (FAR 52.204-8) using file C301 attached to this Solicitation.

Offerors submitting a proposal in response to this Solicitation shall submit with their proposal evidence of their financial responsibility and capacity to perform the Contract. Offerors shall submit this information on GSA Form 527 – Contractor’s Qualifications and Financial Information. Where applicable, point of contact, including names and telephone numbers, are required for all contracts listed.

II.F. Requirements for Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the http://orca.bpn.gov/

(The Solicitation) Pages 16 of 27

Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture

III. General Provisions

III.A Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of contract award.

III.B. Requests for Clarification or Interpretation

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but does not warrant that all such requests will be answered within 15 calendar days. Prospective Offerors should make such requests not less than 15 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (www.sba.gov). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

III.D. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will be made available until after award except as provided by FAR 15.503.

III.E. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreement. Refer to clauses FAR 52.204-4 requiring double sided printing on recycled paper for all reports and FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.G. Contractor Performance Information http://www.sba.gov/

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(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: Each award requiring an evaluation must be registered in CPARS.

The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.H. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

III.I. Additional Security Requirements.

The contractor/award recipient and their employees are required to comply with Homeland Security Presidential Directive – 12 before a federal credential is issued. All contractor employees and award recipients must physically present two unexpired identity source http://www.cpars.gov/ http://www.cpars.gov/allapps/cpcbtdlf.htm

(The Solicitation) Pages 18 of 27 documents, one of which must be state or federal issued photo identification (ID) to USAID as part of the access badge registration and issuance process. The Office of Security will issue a Personal Identity Verification (PIV) card/Facility Access Card (FAC), as appropriate, to individual contractor/award recipient employees upon completion of the identity proofing process. The contractor/award recipient must ensure that any passes issued are returned upon termination of employment or completion of the contract, whichever occurs first.

Note: USAID/SEC requires re-issuance of said Employment Authorization(s) when it expires and/or if the contract/award is extended/renewed. The process is referred to as a "revalidation".

IV. FAR/GSAR Solicitation Provisions

IV.A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition (JAN 04)

(a) Definitions. As used in this provision— “Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

“In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and

(ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

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(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii) (A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225- 17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(The Solicitation) Pages 20 of 27

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose…