GS-11P-15-DC-D-0056_Pre-Proposal_Conference_slides_(for_information_only).pdf

Capital Solar Challenge Power Purchase Agreement (PPA)

Pre-Proposal Conference and Site Visits

RFP-GS-11P-15-DC-D-0056

September 28 – October 1, 2015

US General Services Administration Public Buildings Service National Capital Region

Agenda

• Welcome / Sign-in

• Introduction of GSA Participants

• RFP Overview

Procurement – Bonita Kenan, Contracting Officer

Technical – Ronald Allard, Program Manager

• Site Tours – Ron Allard

• Questions

RFP Overview

• Rooftop PV systems on 18 buildings in the District of Columbia under a 10 year base plus 10 year option PPA contract

• Successful offeror will be responsible for design, construction, ownership, operation and maintenance

• Monthly billing for power delivered is required.

• Design and construction phases begin upon issuance of notice to proceed

• Construction and acceptance submission of PV systems required before Nov 30, 2016 to qualify for a 30% ITC

• PPA term begins on PV system operational date

• Competitive solicitation conducted under -

- FAR Part 12 (Commercial Items)

- FAR Part 15 (Negotiated)

- FAR Subpart 16.5 (Indefinite-Delivery Contract)

- FAR Part 41 (Acquisition of Utility Services)

• Unrestricted procurement (open to both large and small business concerns)

• Acceptable subcontracting plan and annual subcontract reporting required after award (applies to large business concerns only)

• Teaming arrangements/joint ventures/special purposes entities or limited liability concerns encouraged to participate

• Single firm-fixed price IDIQ contract will be awarded

• Task orders will be issued to purchase electricity

• Monthly billing for power delivered

• Lowest priced technically acceptable (LPTA) source selection procedures are being used

• Government will select the offeror who meets the technical acceptability standards in Section L and offers the lowest price

• Government intends to award without discussions but reserves right to conduct discussions, if needed

• Evaluation factors for award include:

- Prior Experience

- Satisfaction of Customer with Past Performance

- Qualifications of Key Personnel

- Price

• Must submit price for all contract line items to be considered for award

**READ SECTION L CAREFULLY AND THOROUGHLY

BEFORE SUBMITTING YOUR PROPOSAL**

- Contains detailed instructions and required proposal submission format

• PPA price per kWH for base and option periods

– 1.5% escalation rate applies to each year

– Rate assumes system removal at end of performance period

– Base and option year rate calculator included at Exhibit 12

• Price per building for one-time relocation of PV system for roof repairs/replacement

• Price per building for non-renewal of option if 10 year option not exercised

• Liability insurance and performance bonds (for system removal) are required

• Security clearance required for all contractor and subcontract employees prior to notice to proceed HSPD-12 and agency-imposed clearances requirements apply

• Roles, responsibilities, and specific authority of CO and COR are referenced in Section G

Proposal Activity Schedule

Event Anticipated Dates

Pre-Proposal Conference September 28, 2015

Site Visits September 29th, 30th & October 1st

RFI Submission Deadline October 9, 2015

Proposal Due Date October 21, 2015

Evaluations October/November 2015

Contract award Mid to late November, 2015

Kick-Off meeting One week after award

PV construction complete By November 30, 2016 to ensure 30% ITC

Amendment will be issued following conference and site visits to include

– Correction to Design Review/Approval Table at C.10.1, milestone #1

– Update clauses and provisions in Section I and K

– Respond to all written inquiries received by Oct 9th deadline

– Copy of slide presentation from this week’s pre-proposal activities

GSA Points of Contact

• Ron Allard

– GSA Program Manager

• Bonita Kenan

– GSA Contracting Officer

– (202) 401-0659

– bonita.kenan@gsa.gov

Important: All inquiries should be directed to the Contracting Officer only at bonita.kenan@gsa.gov who will consult with the Program Manager prior to issuance of an amendment to respond.

mailto:bonita.kenan@gsa.gov mailto:bonita.kenan@gsa.gov

Questions

• Successful offeror takes advantage of the 30% federal investment tax credit, accelerated depreciation and any other tax incentives

• DC Sustainable Energy Utility (DCSEU) incentive

– 20 cents per kW installed capacity

– $600,000 maximum

• The successful offeror is responsible for scheduling design, construction and document submissions to meet all incentive requirements and deadlines

Technical Overview

• Successful offeror retains SRECs and sells them into the Washington DC SREC market

– It is expected that SREC sale proceeds will significantly reduce the PPA price.

• Government will have a 50/50 SREC revenue share in the second 10 year term of the contract (via bill credit)

• Trade Act Compliant product must include in proposal

• Responsible for utility interconnection requirements

– Meet utility design criteria

– Submit interconnection application / agreement to PEPCO / Government

– Do early – Government may have legal issues to resolve

• End of contract: remove system, restore site UNLESS there is a fair market value purchase by the Government

Agency/Building List

GSA

• Central Office – 1800 F Street

• Reagan Building

• Wilbur J. Cohen Building

HHS

• Hubert H. Humphrey Building Treasury

• Main Treasury Building

• Bureau of Engraving & Printing State

• Harry S. Truman Building

• Columbia Plaza

Smithsonian

• Museum of American

History

• Museum of Natural

History

• Museum of the American

Indian

NARA

• National Archives Navy

• Navy Yard Bldgs. 166, 169, 175, 196, 200 and 201

Site Tours

RFP-GS-11P-15-DC-D-0056

Capital Solar Challenge

September 29, 30 & October 1, 2015

• Tours start all days here at GSA Regional Office

Building (ROB) @ 7:45AM

– Room 1034, 301 7th St SW, Washington DC 20407

• Tour guides are authorized to “un-invite” anyone on the tour that does not follow all rules & directions

• Must bring government issued photo ID all three days

• Must be present for safety recap on day 1

• You are responsible for your lunch

• Three tour groups (see handouts)

• Different tour “guide” each day

• Tour van will not wait

• Do not have to return to GSA ROB following tours

• Stay with agency escorts

• Safety – walking will be required; stay away from roof edge and electrical panels

• No camera or cell phones allowed unless building site representative provides authorization

• No smoking

• Stay with group

• Do not disrupt personnel encountered during tour

• Entertain questions to:

– Correct omissions, ambiguities, or clarify requirements

– Raise possible problems (does not mean we will agree, but we will consider issues)

– Submit all questions in writing

• Nothing presented at any site visit creates a change.

• All changes made to the RFP will be done through a formal amendment posted to fbo.gov.

• Purpose of site visits is to allow opportunity to see locations and site conditions.

• No additional site visit opportunities will be accommodated.

• During site visits site specific questions only will be addressed

• All general questions needed to be emailed

• GSA will consider material that supplements solicitation – see Section L criteria

• Note deadlines in Section L

• READ SECTION L

QUESTIONS

Proceed to Safety Brief – Michael Wyatt

GSA Capitol Solar Challenge Safety Briefing

• Parking is not provided; visitors are encouraged to use public transportation to arrive at the GSA’s Regional Office Building, 301 7th Street, SW 20407, Room 1034 by 7:45 am on September 29th, 30th, and October 1st.

• GSA will drive participants to subject buildings in vans.

Location, Parking and Transportation

Dress Code

• Some unoccupied spaces in the buildings may be dusty - clothes will get dirty.

• Avoid loose clothing like dresses, ties and scarves which can get caught on equipment.

• No open toe shoes. Wear shoes suitable for walking on hazardous roof scenarios.

Cameras

• Photos may be taken only after receiving the expressed consent of the agency escort

• Cameras may be used during the Site Visit to capture still photographs only

• No video or other types of recording devices.

Walking Around

• Stay close to the escort so you can hear any instructions. Stay together- do not wander from the group.

• Be aware of tripping hazards

• Watch your head, be aware of low-hanging objects

Roof Safety

• Don’t go near edges (10 ft.) or take items where they could slide off the edge of the roof.

• Stay off steep or high roofs

• Stay off slate and tile roofs.

• Stay off roofs in wet or windy conditions.

• Keep shoes free of mud and dirt.

• Stay away from microwave antennas, which are usually marked as a hazard.

• Stay away from exhaust vents that may contain offensive or hazardous gasses

Electrical Safety

• Ensure floor and equipment is dry before entering space.

• Stay back from circuits and don’t touch electrical equipment, including with items you are carrying.

• Don’t put hands in electrical cabinets to point to items

Security Pass Through

• Be prepared to stow and retrieve personal effects efficiently

• Have government issued photo identification ready all three days

Closing Statement

We look forward to receipt of your offer and participation in this procurement

Thank you!