Solicitation GS-08P-10-JA-0041.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

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See Attached

6. PROJECT PLAN

OFFER (Must be fully completed by offeror)

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AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

AWARD (To be completed by Government)

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CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

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SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Elevator Replacement 0001 The Contractor shall provide all materials, equipment, labor and supervision necessary for the replacement of the North elevator in Building 53, Denver Federal Center, Lakewood, Colorado, as required by the Scope of Work.

Contact Chuck Johnson at ext 5051

1.00 EA

Solicitation GS-08P-09-JA-P-0041

PART I - CONSTRUCTION CONTRACT CLAUSES (FIXED-PRICE)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.gsa.gov/far or http://www.arnet.gov/GSAM/gsam.html.

(End of Clause)

CLAUSE

NUMBER

TITLE DATE

52.204-7 Central Contractor Registration APR 2008 52.204-9 Personal Identity Verification of Contractor

Personnel

SEP 2007

52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

SEP 2006

52.211-13 Time Extensions SEP 2000 52.222-1 Notice To The Government of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-6 Davis-Bacon Act JUL 2005 52.222-7 Withholding of Funds FEB 1988 52.222-8 Payrolls and Basic Records FEB 1988 52.222-9 Apprentices and Trainees JUL 2005 52.222-10 Compliance with Copeland Act Requirements FEB 1988 52.222-12 Contract Termination - Debarment FEB 1988 52.222-13 Compliance with Davis-Bacon and Related Act

Regulations

FEB 1988

52.222-14 Disputes Concerning Labor Standards FEB 1988 52.222-15 Certification of Eligibility FEB 1988 52.222-21 Prohibition of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-27 Affirmative Action Compliance Requirements for Construction

FEB 1999

52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era

SEP 2006

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

DEC 2007

52.223-5 Pollution Prevention and Right-to-Know Information

AUG 2003

52.223-15 Energy Efficiency in Energy Consuming Products http://www.energystar.gov/index.cfm?fuseactio n=find_a_product. and http://www1.eere.energy.gov/femp/procuremen t/eep%20requirements.html

DEC 2007

52.223-17 Affirmative Procurement of EPA-designated MAY 2008 http://www.gsa.gov/far http://www.arnet.gov/GSAM/gsam.html http://www.energystar.gov/index.cfm?fuseaction=find_a_product.

http://www.energystar.gov/index.cfm?fuseaction=find_a_product.

http://www1.eere.energy.gov/femp/procurement/eep%20requirements.html http://www1.eere.energy.gov/femp/procurement/eep%20requirements.html

Items in Service and Construction Contracts 52.225-9 Buy American Act--Construction Materials FEB 2009 52.225-10 Notice of Buy American Act Requirement -

Construction Materials

FEB 2009

52.225-13 Restrictions on Certain Foreign Purchases JUNE 2008 52.228-2 Additional Bond Security OCT 1997 52.228-11 Pledges of Assets FEB 1992 52.232-5 Payments under Fixed Price Construction

Contracts

SEP 2002

52.232-27 Prompt Payment for Construction Contracts OCT 2008 52.232-33 Payment by Electronic Funds Transfer--

Central Contractor Registration

OCT 2003

52.233-1 Disputes JUL 2002 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.236-2 Differing Site Conditions APR 1984 52.236-3 Site Investigation and Conditions Affecting the

Work

APR 1984

52.236-5 Material and Workmanship APR 1984 52.236-7 Permits and Responsibilities NOV 1991 52.236-8 Other Contracts APR 1984 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

APR 1984

52.236-10 Operations and Storage Areas APR 1984 52.236-11 Use and Possession Prior to Completion APR 1984 52.236-12 Cleaning Up APR 1984 52.236-13 Accident Prevention NOV 1991 52.236-14 Availability and Use of Utility Services APR 1984 52.236-17 Layout of Work APR 1984 52.236-21 Specifications and Drawings for Construction

(Alternate II) (APR 1984)

FEB 1997

52.242-14 Suspension of Work APR 1984 52.243-5 Changes and Changed Conditions APR 1984 52.244-6 Subcontracts for Commercial Items DEC 2009 52.246-12 Inspection of Construction AUG 1996 52.246-13 Inspection - Dismantling, Demolition, or

Removal of Improvements

AUG 1996

52.246-21 Warranty of Construction MAR 1994 52.249-1 Termination for Convenience of the

Government (Fixed-Price) (Short Form)

APR 1984

52.249-10 Default (Fixed-Price Construction) APR 1984 52.253-1 Computer Generated Forms JAN 1991

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 210 calendar days after the date the contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Alternate I (Apr 1984). The completion date is based on the assumption that the successful offeror will receive the notice to proceed by [specific date]. The completion date will be extended by the number of calendar days after the above date that the Contractor receives the notice to proceed, except to the extent that the delay in issuance of the notice to proceed results from the failure of the Contractor to execute the contract and give the required performance and payment bonds within the time specified in the offer.

52.222-11 SUBCONTRACTS (LABOR STANDARDS) (JUL 2005)

(a) Definition. “Construction, alteration or repair,” as used in this clause, means all types of work done by laborers and mechanics employed by the construction Contractor or construction subcontractor on a particular building or work at the site thereof, including without limitation—

(1) Altering, remodeling, installation (if appropriate) on the site of the work of items fabricated off-site;

(2) Painting and decorating;

(3) Manufacturing or furnishing of materials, articles, supplies, or equipment on the site of the building or work;

(4) Transportation of materials and supplies between the site of the work within the meaning of paragraphs (a)(1)(i) and (ii) of the “site of the work” as defined in the FAR clause at 52.222-6, Davis-Bacon Act of this contract, and a facility which is dedicated to the construction of the building or work and is deemed part of the site of the work within the meaning of paragraph (2) of the “site of work” definition; and

(5) Transportation of portions of the building or work between a secondary site where a significant portion of the building or work is constructed, which is part of the “site of the work” definition in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Davis-Bacon Act, and the physical place or places where the building or work will remain (paragraph (a)(1)(i) of the FAR clause at 52.222-6, in the “site of the work” definition).

(b) The Contractor shall insert in any subcontracts for construction, alterations and repairs within the United States the clauses entitled—

(1) Davis-Bacon Act;

(2) Contract Work Hours and Safety Standards Act—Overtime Compensation (if the clause is included in this contract);

(3) Apprentices and Trainees;

(4) Payrolls and Basic Records;

(5) Compliance with Copeland Act Requirements;

(6) Withholding of Funds;

(7) Subcontracts (Labor Standards);

(8) Contract Termination—Debarment;

(9) Disputes Concerning Labor Standards;

(10) Compliance with Davis-Bacon and Related Act Regulations; and

(11) Certification of Eligibility.

(c) The prime Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor performing construction within the United States with all the contract clauses cited in paragraph (b).

(d)(1) Within 14 days after award of the contract, the Contractor shall deliver to the Contracting Officer a completed Standard Form (SF) 1413, Statement and Acknowledgment, for each subcontract for construction within the United States, including the subcontractor’s signed and dated acknowledgment that the clauses set forth in paragraph (b) of this clause have been included in the subcontract.

(2) Within 14 days after the award of any subsequently awarded subcontract the Contractor shall deliver to the Contracting Officer an updated completed SF 1413 for such additional subcontract.

(e) The Contractor shall insert the substance of this clause, including this paragraph (e) in all subcontracts for construction within the United States.

(End of clause)

FAR 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of Liquidated Damages have been established at $210.60 the first calendar day and $136.24 per each calendar day thereafter for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

FAR 52.228-13 ALTERNATIVE PAYMENT PROTECTIONS (JULY 2000)

(a) The Contractor shall submit one of the following payment protections:

- Payment Bond

- Irrevocable Letter of Credit

(b) The amount of the payment protection shall be 100 percent of the contract price.

(c) The submission of the payment protection is required within 7 days of contract award.

(d) The payment protection shall provide protection for the full contract performance period plus a one-year period.

(e) Except for escrow agreements and payment bonds, which provide their own protection procedures, the Contracting Officer is authorized to access funds under the payment protection when it has been alleged in writing by a supplier of labor or material that a nonpayment has occurred, and to withhold such funds pending resolution by administrative or judicial proceedings or mutual agreement of the parties.

(f) When a tripartite escrow agreement is used, the Contractor shall utilize only suppliers of labor and material that signed the escrow agreement.

FAR 52.228-14 IRREVOCABLE LETTER OF CREDIT (DEC 1999)

(a) “Irrevocable letter of credit” (ILC), as used in this clause, means a written commitment by a federally insured financial institution to pay all or part of a stated amount of money, until the expiration date of the letter, upon presentation by the Government (the beneficiary) of a written demand therefore. Neither the financial institution nor the offeror/Contractor can revoke or condition the letter of credit.

(b) If the offeror intends to use an ILC in lieu of a bid bond, or to secure other types of bonds such as performance and payment bonds, the letter of credit and letter of confirmation formats in paragraphs (e) and (f) of this clause shall be used.

(c) The letter of credit shall be irrevocable, shall require presentation of no document other than a written demand and the ILC (including confirming letter, if any), shall be issued/confirmed by an acceptable federally insured financial institution as provided in paragraph (d) of this clause, and—

(1) If used as a bid guarantee, the ILC shall expire no earlier than 60 days after the close of the bid acceptance period;

(2) If used as an alternative to corporate or individual sureties as security for a performance or payment bond, the offeror/Contractor may submit an ILC with an initial expiration date estimated to cover the entire period for which financial security is required or may submit an ILC with an initial expiration date that is a minimum period of one year from the date of issuance. The ILC shall provide that, unless the issuer provides the beneficiary written notice of non-renewal at least 60 days in advance of the current expiration date, the ILC is automatically extended without amendment for one year from the expiration date, or any future expiration date, until the period of required coverage is completed and the Contracting Officer provides the financial institution with a written statement waiving the right to payment. The period of required coverage shall be:

(i) For contracts subject to the Miller Act, the later of—

(A) One year following the expected date of final payment;

(B) For performance bonds only, until completion of any warranty period; or

(C) For payment bonds only, until resolution of all claims filed against the payment bond during the one-year period following final payment.

(ii) For contracts not subject to the Miller Act, the later of—

(A) 90 days following final payment; or

(B) For performance bonds only, until completion of any warranty period.

(d) Only federally insured financial institutions rated investment grade or higher shall issue or confirm the ILC. The offeror/Contractor shall provide the Contracting Officer a credit rating that indicates the financial institution has the required rating(s) as of the date of issuance of the ILC.

Unless the financial institution issuing the ILC had letter of credit business of at least $25 million in the past year, ILCs over $5 million must be confirmed by another acceptable financial institution that had letter of credit business of at least $25 million in the past year.

(e) The following format shall be used by the issuing financial institution to create an ILC:

[Issuing Financial Institution’s Letterhead or Name and Address]

Issue Date __________

Irrevocable Letter of Credit No. _______________________

Account party’s name _______________________________

Account party’s address ______________________________

For Solicitation No. _________________ (for reference only)

To: [U.S. Government agency]

[U.S. Government agency’s address]

1. We hereby establish this irrevocable and transferable Letter of Credit in your favor for one or more drawings up to United States $______. This Letter of Credit is payable at [issuing financial institution’s and, if any, confirming financial institution’s] office at [issuing financial institution’s address and, if any, confirming financial institution’s address] and expires with our close of business on ___________, or any automatically extended expiration date.

2. We hereby undertake to honor your or the transferee’s sight draft(s) drawn on the issuing or, if any, the confirming financial institution, for all or any part of this credit if presented with this Letter of Credit and confirmation, if any, at the office specified in paragraph 1 of this Letter of Credit on or before the expiration date or any automatically extended expiration date.

3. [This paragraph is omitted if used as a bid guarantee, and subsequent paragraphs are renumbered.] It is a condition of this Letter of Credit that it is deemed to be automatically extended without amendment for one year from the expiration date hereof, or any future expiration date, unless at least 60 days prior to any expiration date, we notify you or the transferee by registered mail, or other receipted means of delivery, that we elect not to consider this Letter of Credit renewed for any such additional period. At the time we notify you, we also agree to notify the account party (and confirming financial institution, if any) by the same means of delivery.

4. This Letter of Credit is transferable. Transfers and assignments of proceeds are to be effected without charge to either the beneficiary or the transferee/assignee of proceeds. Such transfer or assignment shall be only at the written direction of the Government (the beneficiary) in a form satisfactory to the issuing financial institution and the confirming financial institution, if any.

5. This Letter of Credit is subject to the Uniform Customs and Practice (UCP) for Documentary Credits, 1993 Revision, International Chamber of Commerce Publication No. 500, and to the extent not inconsistent therewith, to the laws of _____________________ [state of confirming financial institution, if any, otherwise state of issuing financial institution].

6. If this credit expires during an interruption of business of this financial institution as described in Article 17 of the UCP, the financial institution specifically agrees to effect payment if this credit is drawn against within 30 days after the resumption of our business.

Sincerely, [Issuing financial institution]

(f) The following format shall be used by the financial institution to confirm an ILC:

[Confirming Financial Institution’s Letterhead or Name and Address]

(Date) __________________

Our Letter of Credit Advice Number ____________________

Beneficiary: _________________ [U.S. Government agency]

Issuing Financial Institution: __________________________

Issuing Financial Institution’s LC No.: __________________

Gentlemen:

1. We hereby confirm the above indicated Letter of Credit, the original of which is attached, issued by __________ [name of issuing financial institution] for drawings of up to United States dollars ___________/U.S.

$_______ and expiring with our close of business on _____________ [the expiration date], or any automatically extended expiration date.

2. Draft(s) drawn under the Letter of Credit and this Confirmation are payable at our office located at

3. We hereby undertake to honor sight draft(s) drawn under and presented with the Letter of Credit and this Confirmation at our offices as specified herein.

4. [This paragraph is omitted if used as a bid guarantee, and subsequent paragraphs are renumbered.] It is a condition of this confirmation that it be deemed automatically extended without amendment for one year from the expiration date hereof, or any automatically extended expiration date, unless:

(a) At least 60 days prior to any such expiration date, we shall notify the Contracting Officer, or the transferee and the issuing financial institution, by registered mail or other receipted means of delivery, that we elect not to consider this confirmation extended for any such additional period; or

(b) The issuing financial institution shall have exercised its right to notify you or the transferee, the account party, and ourselves, of its election not to extend the expiration date of the Letter of Credit.

5. This confirmation is subject to the Uniform Customs and Practice (UCP) for Documentary Credits, 1993 Revision, International Chamber of Commerce Publication No. 500, and to the extent not inconsistent therewith, to the laws of ________ [state of confirming financial institution].

6. If this confirmation expires during an interruption of business of this financial institution as described in Article 17 of the UCP, we specifically agree to effect payment if this credit is drawn against within 30 days after the resumption of our business.

Sincerely, [Confirming financial institution]

(g) The following format shall be used by the Contracting Officer for a sight draft to draw on the Letter of Credit:

SIGHT DRAFT

[City, State]

(Date) _____________________________ [Name and address of financial institution]

Pay to the order of ______________ [Beneficiary Agency] ___________ the sum of United States $____________. This draft is drawn under Irrevocable Letter of Credit No. _______________________.

[Beneficiary Agency]

[By]

GSAM CLAUSES INCORPORATED BY REFERENCE

CLAUSE

NUMBER

TITLE DATE

552.229-70 Federal, State, and Local Taxes APR 1984

552.232.78 Payment Information JUL 2000

552.236-70 Definitions APR 1984 552.236-75 Use of Premises APR 1984 552.236-76 Measurements APR 1984 552.236-79 Samples APR 1984 552.236-80 Heat APR 1984 552.236-81 Use of Equipment by the Government APR 1984 552.246-72 Final Inspection and Tests SEP 1999

GSAM 552.232-70 INVOICE REQUIREMENTS (SEP 1999)

(a) Invoices shall be submitted in an original only, unless otherwise specified, to the designated billing office specified in this contract or order.

(b) Invoices must include the Accounting Transaction (ACT) number provided below or on the order.

Note: Document Number (ADN) replaces the Accounting Control Transaction (ACT) Number] provided below or located in (Block 23 of the Standard Form 1442) on the order unless payment will be made by Credit Card. If payment is made by credit card, no ADN number will be provided on the purchase order and payment will be made utilizing credit card procedures.

(c) In addition to the requirements for a proper invoice specified in the Prompt Payment clause of this contract or order, the following information or documentation must be submitted with each invoice:

1. The contractor shall submit a properly executed invoice that shows the name of the business concern and invoice date, the Contract Number, the Order Number, if applicable, the contract. Submit the original invoice to the address shown in Block 27 of the Standard Form 1442.

2. Submit a properly executed copy of the invoice to the issuing office shown in Block 7 of the Standard Form 1442 with the following submittals:

a. GSA/RMR Form 2419, Certification of Progress Payments Under Fixed-Price

Construction Contracts (to be submitted upon request for progress payment and/or completion of work).

b. GSA Form 1142, Release of Claims (to be submitted only on the Final Payment request).

(d) Payment may not be approved unless the WH-347, Payroll (to be submitted on a weekly basis) have been received and reviewed in accordance with the purchase order clauses.

SPECIAL CONTRACT REQUIREMENTS

1. SECURITY CLEARANCE REQUIREMENTS (NONCLASSIFIED CONTRACT)

SECURITY CLEARANCE REQUIREMENTS (NONCLASSIFIED CONTRACT)

Colorado Only

a. Introduction

(1) The purpose of this guidance is to define and establish a uniform procedure for General Services Administration (GSA) Region 8 personnel security investigations for contract employees. This guidance applies to both Public Building Service (PBS) and non-PBS contractors.

(2) The contractor submitting the personnel security investigation is referred to as “applicant” throughout this guide.

b. Background

(1) Homeland Security Presidential Directive 12 (HSPD-12) “Policy for a Common identification Standard for Federal Employees and Contractors” requires the implementation of a government-wide standard for secure and reliable forms of identification.

(2) All contract employees who require routine access to GSA controlled facilities or its information systems are required to be issued this identification. Routine access is defined as regularly scheduled access, for a period greater than 6 months.

(3) Prior to being issued this form of identification, all individuals must have both their identity and trustworthiness proven. This is accomplished by conducting a personnel security investigation (National Agency Check with Written Inquires (NACI) and a Federal Bureau of Investigation (FBI) Criminal History Fingerprint check. All contractors seeking to conduct business on or within federal facilities that are controlled and operated by the Federal Government are required to have a personnel security investigation conducted.

(4) Contractors require a favorably adjudicated National Agency Check with written Inquires (NACI) to receive a Personal Identity Verification, second generation (PIV II/Smart Card) card. PIV II/Smart Cards are the GSA issued identification credentials meeting HSPD-12 requirements.

(5) Temporary/Non-PBS contractors will not be issued PIV II/Smart Cards (unless Information Technology (IT) access is required). A Facility Access Card (formerly known as a Contractor ID Badge) will be issued for these contractors by GSA upon receipt of a favorable initial suitability determination based of a law records check and FBI Finger Print History check.

c. Type of Clearances

(1) Temporary Contractor Clearance (Less than 6 Months) - Reserved

(2) Long Term Contractor Clearance (greater than 6 months)

(a) Guidance

1) This section covers the procedures for obtaining an HSPD-12 compliant personnel security investigation, which for contractors working on GSA contracts is the National Agency Check with written Inquires (NACI).

2) The NACI is required by contractors who require access for more than six (6) months, those who need Information Technology (IT) access (regardless of how long they will be working on a GSA contract) and also applies to those contractors for whom the CO/COR determines may be needed on multiple contracts, and thus cannot be cleared using the procedures for temporary contractors described on the previous pages.

(b) Submission Procedures

1) There are two different submission methods the applicant may use to submit this type of personnel security investigation, via Electronic Questionnaire for Investigation Processing (e-QIP) or via hard copy of the Standard Form 85P (SF-85P).

2) This guidance has separate sections for e-QIP submission and hard copy submission.

3) Each of these two sections has subsections covering the procedures for the State of Colorado and for Mountain Plains and Field Offices, as the procedures will differ depending on where the applicant is located. (See SECURITY ATTACHMENT: SUBMISSION PROCEDURE II, Submission Electronic Questionnaire for Investigation Processing (e-QIP), and SECURITY ATTACHMENT: SUBMISSION PROCEDURE III, Submission via hard copy of the Standard Form 85P (SF-85P))

d. Facility Access Card Issuance

(1) Facility Access Cards (FAC) were known as temporary Contractor Identification (ID) badges until January 5, 2009. On this date, GSA began issuing the Facility Access Cards, replacing FPS as the issuing organization.

(2) Facility Access Cards are only issued to those contractor employees who do not require routine access to a federal facility and who do not require access to GSA computer systems.

(3) Facility Access Cards are contract specific. If an individual is working on two or more contracts, a Facility Access Card will be issued for each contract.

(a) Initial Issuance

Note: If the contractor was one of those individuals located in Colorado, but it was not feasible (normally only those located outside the Denver Metropolitan area) for them to submit their personnel security investigation in person at the Denver Federal Center, the procedures outlined below for Mountain Plains and Field Offices will be used to obtain a Facility Access Card.

1. FPS will notify all persons listed in Block 5 of the CIW of the favorable initial suitability determination. Upon receipt of this notification the CO/COR may begin the process to have a Facility Access Card issued.

2. CO/CORs will submit a Facility Access Card Application Form to the Regional Security Office. Due to separation of roles, the same individual cannot request a badge be created and also be the individual who approves (creates and issues) that same card.

3. The Facility Access Card Application form must be filled out in its entirety, and saved as a Microsoft Word document. Instructions for each block on the application form and the Facility Access Card Application Form itself can be requested by the Contractor.

4. To ensure the proper facilities are listed on the FAC for which the applicant is authorized access to, ensure these procedures are followed when completing the “Facilities Authorized to Work In” block on the FAC Application form:

(a) If the applicant is working in a federally owned facility, the code for the facility or facilities the applicant is authorized to work in must be entered.

(b) If the applicant is working in a leased facility, the complete mailing address shall be entered.

5. Facility Access Card applications will only be accepted from the CO, CS, COR, COTR or Building Managers.

6. When completed, the Facility Access Card Application form shall be sent as an attachment to fac.colorado@gsa.gov.

7. If the applicant is within the Denver Metropolitan area, their photograph will be taken in person at DFC Building 41, Room 110, Monday – Friday 7:30am – 10:30am and 12:30pm and 3:00pm. E-mailed photographs will not be accepted.

8. If the FAC is created for an individual within the Denver Metropolitan area, the FAC shall be picked up in person. No Facility Access Cards will be shipped within the Metro area.

9. The Facility Access Card should be ready for pickup at the Regional Security Office (DFC Building 41, Room 110) forty-eight (48) hours after receipt of a complete and correct Facility Access Card Application. All incorrect and incomplete Facility Access Card applications will be returned to the originator within 24 hours.

(b) Facility Access Card Renewal

1. Do not confuse the Facility Access Card renewal process with the procedures for individuals who have a previous clearance.

mailto:fac.colorado@gsa.gov

(a) The Facility Access Card renewal process is utilized for those individuals who have already been issued a Contractor Facility Access Card by either FPS or a GSA issuing station.

(b) Previously cleared contractors are those individuals attempting to receive their initial

Contractor Facility Access Card from GSA, and had the previous personnel security investigation conducted and adjudicated outside of GSA Region 8.

2. A Contractor Information Worksheet (CIW) is not required for a Facility Access Card renewal.

3. All Facility Access Card renewal requests are to be submitted via e-mail utilizing the GSA Contractor Facility Access Card Application Form.

4. For renewals of Facility Access Cards issued by FPS, a photograph of the individual is also required. The picture must:

(a) Have a neutral, solid background.

(b) Individual cannot be wearing any type of headgear or sunglasses.

(c) Individual shall be 6 feet from the camera.

(d) Picture shall only be of the shoulders and above.

(e) Be in .jpeg format.

(f) The name of the file shall be the applicant’s name.

5. Pictures not meeting the above requirements will not be accepted.

6. The Regional Security Office will check the security clearance of each applicant prior to a FAC renewal being issued. A FAC cannot be issued for a longer period of time than the individual’s clearance is valid for.

(a) HSPD-12 compliant personnel security investigations began in November 2005 and all investigations prior to that date are non-HSPD12 compliant. Therefore, an applicant whose personnel security investigation was based off a favorably adjudicated NACI prior to November 2005 cannot be issued a renewed FAC until the appropriate paperwork is submitted for an HSPD-12 compliant personnel security investigation and a favorable initial suitability determination is received.

(b) (Deleted)

7. Facility Access Card applications will only be accepted from the CO, CS, COR, COTR or Building Managers.

8. Submit the Facility Access Card renewal request and, if required, the person’s photograph (as a .jpeg attachment) to fac.colorado@gsa.gov.

9. The Facility Access Card will normally be ready to be picked up or to be shipped within forty-eight (48) hours after receipt of a complete and correct Facility Access Card Application. All incorrect and incomplete Facility Access Card applications will be returned to the originator within 24 hours.

10. Pick-up and shipping procedures remain the same as those outlined for the initial issuance of Facility Access Cards.

(c) Facility Access Card (FAC) Return

1. The Contractor is responsible for collecting all Contractor Facility Access Cards at the contract expiration, at the termination of an employee and at the expiration of an Option Period.

2. The Contractor should then return all Facility Access Cards to the CO/COR/Building Manager.

3. The CO/COR/Building Manager is also responsible for ensuring all Facility Access Cards have been collected.

3. All Facility Access Cards shall then be turned in by the CO/COR/Building Manager to the GSA Regional Security Office.

5. All Facility Access Cards returned to the Regional Security Office will be destroyed.

6. For FACs issued by GSA, the GSA Regional Security Office has the ability to provide CO/CORs with a listing of all contractors associated with a specific contract number who have been issued a Facility Access Card. This listing will only be provided upon request.

7. If the Contractor is unable to return all Facility Access Cards to the CO/COR/Building Manager, the Contractor shall provide a written statement that provides an explanation as to where the badge is and why it can not be returned or collected.

SECURITY ATTACHMENT: SUBMISSION PROCEDURE I - Reserved Temporary Contractor Clearance (Less than 6 Months)

SECURITY ATTACHMENT: SUBMISSION PROCEDURE II

Submission via Electronic Questionnaire for Investigations Processing (e-QIP)

1. After awarding the contract, the CO/COR needs to provide the contract company’s representative with the following:

a. Contact information for the GSA Regional Adjudications POC.

(1) Name: Shannon Akers

(2) Phone number 303.236.8000, extension 2632

(3) E-mail address: shannon.akers@gsa.gov.

b. Pertinent contract information. This is normally provided by the CO when they provide the contractor’s company representative with a partially completed CIW. This is the contract specific information required for Blocks 2, 3 and 5 of the CIW.

c. Contractor Information Worksheet (CIW).

d. SF-85P Worksheet for e-QIP (Highly recommended). The SF-85P Worksheet for e-QIP was developed by the GSA Regional Security Office to assist individuals in the completion of the e-QIP form. The worksheet is designed to be completed prior to the applicant entering information into e-QIP, and if completely filled out, will take the applicant line by line through the e-QIP data fields. This instruction guide is available upon request.

2. The CO/COR has overall responsibility to ensure the CIW is complete and correct. Special attention should be given in the case of subcontractors to ensure the subcontract company’s information is correct. The contractor’s company representatives, as well as the applicant are normally required to provide assistance in the completion of this form.

3. The CIW serves as the CO/COR’s acknowledgment that the applicant is related to the project and a security clearance is requested.

4. Detailed instructions for completing the CIW are available upon request.

5. The completed CIW:

a. Must contain a valid e-mail address for the applicant in Section 1. This can be a personal or business e-mail address, but needs to be one the applicant has regular access

to. If the applicant doesn’t already have an e-mail address, the applicant can use one of the many free e-mail providers (i.e., Yahoo.com or Hotmail.com, both of which have easy to follow links to set up free e-mail accounts on their home pages). All notifications during the e-QIP process will be sent to this e-mail address.

b. Must be typed, saved as a Microsoft Word document, and then sent electronically to the

CO/CS as an attachment. The CO/CS will then forward it to the GSA Regional Adjudications POC (shannon.akers@gsa.gov). The first line of text in this e-mail shall read “Request the following individual(s) be processed via e-QIP”

c. No scanned CIWs will be accepted.

d. The CIW was designed to print on a single page when completed (not including the instruction page). However, if the form is filled out on a computer system using VISTA as its mailto:yolanda.perez@gsa.gov operating software, the form is modified (by the system, not the user). This change does not allow the form to be printed on a single page, nor does it allow a “non-VISTA” system user to modify the form. If at any time the form has been edited on a VISTA computer, FPS will accept the form printing on two pages. If the form was edited solely on computers that are “non-VISTA”, the form must be able to be printed on a single page.

e. CIWs may be submitted to the GSA Regional Adjudications POC by either the CO/COR or the applicant’s company representative. The CO shall state their desires to the contractor company representatives on who will submit the CIW to the GSA Regional Security Adjudications POC. If submitted by the applicant’s company representative, the CO/COR must be an addressee (carbon copy (CC) is sufficient). Submissions which do not include the CO/COR’s e-mail address will not be accepted.

f. All incorrect or incomplete CIWs will be returned to the CO/COR for corrections.

6. The GSA Regional Adjudications POC will forward complete, correct CIWs to FPS.

7. FPS will send an e-mail to the CO/COR and GSA Regional Adjudications POC acknowledging receipt of the CIW.

8. FPS will create a user profile for the applicant in e-QIP.

9. FPS will send an e-mail invitation to the applicant’s e-mail address (as provided in Section 1 of the CIW). Included in the invite is an instructional reference guide to assist the applicant in the completion of the e-QIP file.

10. Additional assistance for e-QIP may be obtained from:

a. e-QIP frequently asked questions website:

http://www.opm.gov/e-qip/faq.asp

b. If the applicant is unable to access the e-QIP website or experiencing other technical problems, the individual may contact the OPM Help Desk at 1-866-631-3019 (hours of operation are 6:30am – 10:30pm Monday through Friday and 7:30am – 3:00pm on Saturday; all times are Eastern Standard Time).

c. For other problems such as “golden question” reset or general e-QIP assistance, call

FPS (as the e-QIP sponsoring activity). Points of contact and phone numbers are provided on all e-QIP related e-mails sent by FPS.

11. The applicant has:

a. Seven days to initially log into the e-QIP system before being considered delinquent.

b. Seven days to complete the form in e-QIP before being considered delinquent.

12. e-QIP can be accessed from any computer connected to the internet. The GSA Regional Security Office has a computer available for applicants to use in completing the e-QIP file. This computers is available from 7:00am to 2:00pm, Monday through Friday on a first come, first serve basis. If for some reason an applicant requires access to these computers during different times, these requests will be handled on a case-by-case basis.

http://www.opm.gov/e-qip/faq.asp

13. Once the on-line form is completed and validated (within the e-QIP system itself), the applicant needs to print out and sign all signature pages, then electronically submit the form directly to FPS. GSA cannot perform reviews or hold copies of e-QIP associated paperwork.

14. Once the form has been electronically submitted to FPS, the applicant shall proceed to FPS, Denver Federal Center, Building 1A between the hours of 7:30am and 3:00pm, Monday through Friday.

a. The applicant needs to ensure they have either a valid driver’s license or other government issued photo identification with them.

b. All signature sheets need to be hand carried by the applicant when going to FPS.

c. The applicant will have their fingerprints taken while at FPS.

15. The applicant will need to monitor their e-mail account. If FPS detects any errors in the e- QIP submission, they will provide instructions on how to correct them via e-mail only.

16. If at any time the applicant re-enters their personal data on the e-QIP system (i.e. to make corrections or changes) the entire e-QIP file will need to be revalidated. The applicant must then print out, sign and date new signature sheets. Each time e-QIP is accessed, the system automatically assigns a new control number. The control number from e-QIP and the signature sheets must match or the personnel security investigation will be rejected.

17. Failure to initially log into e-QIP, complete the form, or correct identified discrepancies, may result in the applicant being terminated from the e-QIP system.

18. If an applicant is terminated from the e-QIP system, the personnel security investigation has not yet begun, therefore, no initial suitability determination (previously referred to as “preliminary clearance”) will be made. Failure to complete the forms via e-QIP does not permit this contractor to be escorted on or in a federal facility.

19. Once the personnel security investigation is accepted by FPS, they will begin the process of providing an initial suitability determination.

20. When either a favorable or unfavorable initial suitability determination has been made

(normally between 7 – 10 business days), FPS will make notification of the decision via e-mail to all personnel listed in Block 5 of the CIW. If favorable, the CO/COR may submit a Facility Access Card Application Form to the appropriate GSA issuing station. [See Facility Access Card application procedures]

SECURITY ATTACHMENT: SUBMISSION PROCEDURE III

Submission via Hard Copy Standard Form 85P (SF-85P)

Whichever method is utilized, if the applicant works in Colorado, Shannon Akers will be your GSA Regional Adjudications POC and her contact information listed in the next paragraph.

1. After awarding the contract, the CO/COR needs to provide the contract company’s representative with the following:

a. Contact information for the GSA Regional Adjudications POC.

(1) Name: Shannon Akers

(2) Phone number 303.236.8000, extension 2632

(3) E-mail address: shannon.akers@gsa.gov.

b. Pertinent contract information. This is normally provided by the CO when they provide the contractor’s company representative with a partially completed CIW. This is the contract specific information required for Blocks 2, 3 and 5 of the CIW.

c. Contractor Information Worksheet (CIW).

d. Standard Form 85P (SF-85P).

e. SF-85P Hard Copy Instruction Guide (highly recommended). This guide was developed by the GSA Regional Security Office to assist individuals in the completion of this form. The guide fully explains the many data fields, what information is required, proper format to use, etc. This instruction guide is available upon request.

2. The CO/COR has overall responsibility to ensure the CIW is complete and correct. Special attention should be given in the case of subcontractors to ensure the subcontract company’s information is correct. The contractor’s company representatives, as well as the applicant are normally required to provide assistance in the completion of this form.

3. The CIW serves as the CO/CORs acknowledgment that the applicant is related to the project and a security clearance is requested.

4. Instructions on completing the CIW will be provided at the Contractor’s request.

5. The completed CIW:

a. Must be typed, saved as a Microsoft Word document, and then sent electronically to the

CO/CS as an attachment. The CO/CS will then forward it to the GSA Regional Adjudications POC (shannon.akers@gsa.gov). The first line of text in this e-mail shall read “Request the following individual(s) be processed via e-QIP”.

b. No scanned CIWs will be accepted.

c. The CIW was designed to print on a single page when completed (not including the instruction page). However, if the form is filled out on a computer system using VISTA as its operating software, the form is modified (by the system, not the user). This change does not allow the form to be printed on a single page, nor does it allow a “non-VISTA” system user to modify the form. If at any time the form has been edited on a VISTA computer, FPS will accept the form printing on two pages. If the form was edited solely on computers that are “non-VISTA”, the form must be able to be printed on a single page.

d. CIWs may be submitted to the GSA Regional Adjudications POC by either the CO/COR or the applicant’s company representative. The CO shall state their desires to the contractor company representatives on who will submit the CIW to the GSA Regional Security Adjudications POC. If submitted by the applicant’s company representative, the CO/COR must be an addressee (carbon copy (CC) is sufficient). Submissions which do not include the CO/COR’s e-mail address will not be accepted.

6. Upon completion of both the SF-85P and the CIW, the applicant has 3 options on how to submit the personnel security investigation. Personal appointment, hand delivered, or via either registered mail or FedEx (or equivalent carrier).

a. Personal Appointment

(1) Walk-ins are not accepted.

(2) To schedule an appointment, contact the GSA Regional Adjudications POC at

303.236.8000, extension 2632. Appointments are available Monday – Friday from 7:30am to 10:30am and 12:30pm – 3:00pm. The GSA Regional Security Office is located in Building 41, Room 110, Denver Federal Center (near 6th Ave and Kipling Street), Lakewood, Colorado.

(3) It is strongly encouraged that a copy of the SF-85P be provided to the GSA Regional

Adjudications POC prior to the appointment. This will permit the GSA Regional Security Office to perform a thorough review for errors prior to the appointment and will greatly reduce the length of time required for the applicant’s appointment.

(4) The forms may be dropped off in person, sent via e-mail or fax (fax number is

303.236.8080, marked Attn: Shannon Akers). If an e-mail address or fax number is provided, the GSA Regional Adjudications POC will provide a detailed listing of all discrepancies on the personnel security investigation in order to permit the applicant to make all necessary corrections prior to their appointment.

(5) During the appointment, all paperwork will be reviewed. The applicant is responsible for ensuring original forms are available for review. Any errors, omissions, discrepancies, etc will be identified. If possible, the applicant may make all corrections at this time. If unable to correct all errors, all paperwork will be returned to the applicant.

Once all corrections have been made the applicant will be required to set up another appointment.

b. Dropped Off at GSA Regional Security Office

(1) The GSA Regional Security Office accepts drop offs Monday – Friday from 7:30am –

3:00pm.

(2) All personnel security investigations will be reviewed within 48 hours after drop off.

(3) If an e-mail address or fax number is provided at the time of drop off, the GSA

Regional Adjudications POC will provide a detailed listing of all discrepancies on the personnel security investigation in order to permit the applicant to make all necessary corrections prior to their appointment.

(4) Upon completion of the review, the GSA Regional Adjudications POC will contact the individual identified at time of drop off and advise that the personnel security investigation has been reviewed and that an appointment needs to be scheduled.

(5) During the appointment, the applicant has the option of correcting any identified discrepancies at this time or can take all paperwork with them, and schedule another appointment when all errors have been corrected.

c. Registered Mail, FedEx (or equivalent)

(1) Although an acceptable delivery method, use of either registered mail or Federal

Express (FedEx) (or equivalent carrier) is highly discouraged. This method may result in lengthy delays in the personnel security investigation being completed correctly, which will delay the initial suitability determination (previously known as a “preliminary clearance”) and Facility Access Card issuance.