Solicitation_-_Little_Rock_-_C201-SB_APR_2015.pdf

GSA Solicitation No. GS-07P-15-HH-C-7000

Construction Contract for Little Rock Federal Building Improvements Construction Project

The Solicitation

Notice to Offerors of Total Small Business Set-Aside

The General Services Administration (GSA) is setting aside the contract under the following clause found in the Agreement:

52.219-6, Notice of Total Small Business Set Aside

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit - Construction H. Receipt of Offers

II. Proposals A. Proposal Contents B. Proposal Format

C. Price Proposal D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements for Joint Venture Offerors

III. General Provisions

A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified

IV. FAR/GSAR Solicitation Provisions

A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition B. FAR 52.216-1 Type of Contract C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction E. FAR 52.233-2 Service of Protest F. Buy American

Document: C201-SB / APR 2015 (The Solicitation) Pages 1 of 25

G. Buy American Exceptions H. FAR 52.252-1 Solicitation Provisions Incorporated by Reference

V. Additional Solicitation Provisions and Instructions

FAR 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (Deviation 2015-02)

VI. Method of Award A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness D. Unbalanced Prices E. Total Evaluated Price F. Non-Price Factors G. Evaluation of Joint Venture Offerors

(The Solicitation) Pages 2 of 25

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation is set-aside for Small Businesses , in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the attached Agreement. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer.

No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Other Forms Required For Submission with Proposals

(4) Standard Form (SF) 1442 – Solicitation Offer and Award

(5) The Agreement and Attachments to the Agreement

(6) Specifications & Drawings dated 5/6/15

(7) Wage Determination AR20140132 Mod 4 Dated 7/10/15

I.C. Authorized Representatives The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Carrie Haman (7PQA) Address: 819 Taylor Street, Rm 12B-371, Fort Worth, TX 76102

Telephone: 817.978.6163 Email: Carrie.haman@gsa.gov

(2) Alternate Point of Contact

Name: Thomas Norman Address: 700 W. Capitol Avenue, Rm 3423, Little Rock, AR 72201

Telephone: 501.707.2393 Email: Tom.norman@gsa.gov

I.D. Pre-Proposal Conference ]

(1) A pre-proposal conference regarding this Solicitation is scheduled as follows:

Date: August 11, 2015

(The Solicitation) Pages 3 of 25

Time: 1:30pm Location: 700 W. Capitol Avenue, Rm 4507, Little Rock, AR 72201

(2) Interested parties must notify the Contracting Officer via email if they plan to attend the pre-proposal conference and site visit and shall provide the number of team members who shall attend. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend. To request a reasonable accommodation due to a disability, contact the Contracting Officer.

I.E. Estimated Price Range The estimated price range for the Project is between $5,000,000.00 and $10,000,000.00.

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit - Construction (FEB 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation and are in the attached Agreement. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) Site visits will be conducted by appointment only at the times and dates specified by the point of contact shown below. To arrange for a site visit, contact:

Name: [Thomas Norman] Address: [700 W. Capitol Avenue, Rm 3423, Little Rock, AR 72201]

Telephone: [501.707.2393] Email: [tom.norman@gsa.gov]

Document: C201-SB / APR 2015 (The Solicitation) Pages 4 of 25 http://www.acquisition.gov/far/current/html/52_233_240.html%23wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html%23wp1113375

(3) Pre-registration is required for all attendees to the pre-proposal Site Visit. The Site Visit shall be limited to not more than four (4) representatives from each Offeror.

I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 2:30 pm local time on the following date and at the following address:

Date: August 31, 2015 Address: GSA

Attn: Carrie Haman (7PQA) 819 Taylor Street, Rm 12B-371 Fort Worth, TX 76102

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the government installation designated for receipt of offers on or before the date established for receipt of offers.

II. Proposals

II.A Proposal Contents Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

(1) Price Proposal

(2) Technical Proposal

(3) Representations and Certifications (C301)

(4) Bid Guarantee, using Standard Form 24

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

II.B. Proposal Format

1. Provide three (3) original copies of the Price Proposal.

2. Provide one (1) original and four (4) copies of the Technical Proposal.

3. The Technical Proposal is limited to fifty pages, single sided, or twenty-five

(25) pages, front and back, exclusive of the Reference Forms for the firm and key personnel.

II.C. Price Proposal

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

(The Solicitation) Pages 5 of 25

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

II.D. Technical Proposal The Technical Proposal shall include the information requested below for the non-price factors described in Section VI.

Evaluation Factors Weight

1. Past Performance and Experience of the Firm 35%

2. Qualifications and Experience of the Key Personnel 35%

3. Management Plan 30%

TOTAL 100%

(1) Past Performance and Experience of the Firm

Weight: 35%

This factor considers the quality of the offeror’s past performance and experience in successfully completing similar projects. The term “similar projects” shall be defined for evaluation purposes as the following:

“Similar” is defined for this project is defined as a renovation project of a multi-storied occupied office building, $3M or greater and 50K SF or more, completed within the past eight (8) years, included significant amount of: asbestos abatement work within the tenant occupied areas; fire alarm system replacement;, and fire sprinkler installation or alteration; exterior envelope refurbishment of multi-story building (e.g. caulk & sealant replacement, window replacement, replace finish/cladding), all while not disabling the day-to-day operation of the facility and the occupants. Similarity will include temporary relocation of building tenants from work zones, and relocate back when complete.

Offeror will provide a list of at least two (2) but no more than three (3) similar past projects.

Offeror shall describe how the submitted projects meet the “similar” definition in this RFP. For each project reference, the Offeror shall fill in the project information (see attached Questionnaire). Offeror shall provide the questionnaire form to each reference. The reference person shall return the form in the reference’s original envelope. The envelope shall be sealed by the reference. The Offeror shall not open the envelope. The sealed envelopes shall be submitted with the proposal package. Additional references may be contacted by the Evaluation Board.

Standard for Evaluation:

The standard is met when:

References indicate two (2) similar projects have been completed by meeting or exceeding the customers’ requirements as set forth in the construction contract documents (drawings and specifications) in a timely manner and within established budgets, with a small number of Requests For Information (RFI’s) resulting in contractor requested change orders, or a justification otherwise. (Offerors submitting fewer than two (2) projects will receive a lower score.

Only the first three (3) projects submitted will be considered.)

(The Solicitation) Pages 6 of 25

Significantly greater weight will be given to the responses received from references than to the written response to the RFP provided by the offerors.

The standard may be exceeded when two or more of the following factors are met:

In addition to meeting the standard, 1) offeror submitted two or more projects with very close similarities to the scope items, building type, size, etc., 2) similar projects completed ahead of schedule and/or below budget, (except for owner initiated change orders), and/or, 3) some references giving a rating of Excellent.

(2) Qualifications and Experience of the Key Personnel

Weight: 35%

This factor is comprised of two sub-factors: 1) Experience, knowledge, qualifications and duties of key individuals who will be assigned to this project based on their experience in completing similar projects (as described above) and 2) Preliminary staff plan detailing the key personnel from the general contractor to be assigned to this project, along with an Organizational Chart indicating the offeror’s organizational structure for the project, and key personnel listed by name and title.

Offeror will provide a list of at least two (2) but no more than three (3) similar past projects for each key person listed below. Offeror shall describe how the submitted projects meet the “similar” definition in this RFP. For each project reference, the Offeror shall fill in the project information (see attached Questionnaire). Offeror may submit the same project reference as listed in the Past Performance and Experience above if the key personnel had experience on the same project. Offeror shall provide the questionnaire form to each reference. The reference person shall return the form in the reference’s original envelope. The envelope shall be sealed by the reference. The Offeror shall not open the envelope. The sealed envelopes shall be submitted with the proposal package. Additional references may be contacted by the Evaluation Board.

The Offeror shall provide personnel qualifications for at least each discipline listed below.

Qualifications of Key personnel are considered as the following:

(a) Project Manager: The contractor shall designate at least one full-time Project Manager for this contract who possesses a 4 year college degree (Bachelors of Architecture or Bachelors of Civil, Mechanical or Electrical Engineering or Construction Management) and 5 years of experience or 10 years of practical project/ field experience, and has managed a project for a building renovation or new construction project with a minimum $3 million construction budget and a minimum 50,000 SF.

(b) General Superintendent: The contractor shall designate at least one full-time General

Superintendent who possesses a minimum of 10 years practical construction experience and has been working in that position for the past 4 years, and has been the general superintendent for a building renovation or new construction project with a minimum $3 million construction budget and a minimum 50,000 SF.

(c) Project Engineer: The contractor shall designate at least one Project Engineer for this contract who has 5 years of practical project/field experience, and experience on a building renovation or new construction project with a minimum $3 million construction budget and a minimum 20,000 SF.

(d) Project scheduler: Contractor shall provide a project scheduler with a minimum of 5 years experience in hands-on scheduling of a project similar in size and complexity that is at

(The Solicitation) Pages 7 of 25 least $3 million dollars and 50,000 SF. Scheduler shall possess demonstrated proficiency in CPM Schedule methodology and use of the current version of a Project Planner software.

This position may be part-time, or via home-office support, sufficient to develop an acceptable (to the GSA’s requirements) baseline schedule, and to complete monthly updates, and recovery schedules when necessary.

(e) Safety Coordinator: The Contractor shall designate at least one Safety Coordinator for this contract who has a minimum of 5 years of practical project/ field safety experience. The position may be combined with the functions of another staff position.

Standard for Evaluation:

The standard is met when:

1. Each of the key individuals identified in the RFP has the requisite experience indicated in the RFP (i.e., year of experience and specific project work experience criteria). Preference shall be given to those with renovation construction experience on “similar” projects.

2. The duties of each key individual are clearly described in the proposal and the experience is relevant to the proposed position.

3. The staffing plan submitted indicates the offeror has a clear understanding of the effort and key personnel required to complete this project within the given timeframe and work hours. For example, the plan indicates the type and number of personnel to be dedicated to this project and which personnel are responsible for quality control and safety.

4. The organizational chart submitted shall clearly illustrate the offeror’s organizational structure and key personnel listed by name and title.

The standard may be exceeded when one or more of the following are met:

1. The General Contractor’s PM, and Superintendent, actively and personally managed more than one (1) similar project. PM and Superintendent received excellent ratings from references;

2. In addition to meeting the standards, most of the key personnel received references of Excellent.

3. Proposed Project Engineer possess a 4 year degree in Architecture, Engineering, or Construction Management.

4. In addition to meeting the standards for Staffing Plan, the proposed personnel exceed the minimum experience & educational standards as described in the RFP, and the proposal contains a comprehensive organizational chart structure.

(3) Management Plan Weight: 30%

The offeror shall submit a plan describing how the work will be accomplished.

a. A basic CPM (Critical Path Method) Schedule indicating the major construction activities, schedule logic, and estimated durations.

b. Management plan shall include a narrative of offeror’s quality control plan.

c. Management Plan shall include a Commissioning narrative for Fire Safety Systems.

(The Solicitation) Pages 8 of 25

d. Abatement Plan shall include a narrative for accomplishing the Asbestos Abatement on the Perimeter Walls (floors 2 through 7) within the occupied areas, including offeror’s approach to accomplish work in areas where systems furniture (cubicles) is immediately adjacent to the perimeter wall to be abated. Identification of offeror’s plan to utilize the available ‘swing-space’, equipping swing-space with necessary office furniture, and for maintaining connectivity to the computer network and telecommunications of the effected tenants, will be a significant portion of the scoring of this factor.

Standard for Evaluation:

The standard is met when:

1. A CPM Schedule is provided with appropriate content and logic.

2. A thorough quality control plan is provided, suitable for effective QC of this project.

3. A thorough Commissioning narrative is provided, applicable to the commissioning requirements of the project.

4. A basic description of the steps necessary to allow for the abatement to take place at the perimeter walls/columns, particularly along areas in which the office cubicles are immediately adjacent to the perimeter walls. Also, the utilization of the available swing-space, equipping the swing space with necessary furnishings, and maintaining network and telecom connectivity for displaced tenants.

The standard may be exceeded when one or more of the following are met:

1. The Offeror provides more than a basic/general discussion of the steps necessary to allow for abatement to take place, i.e. the Schedule provides Activities for relocating Tenants to Swing-Space, Disassembling Cubicles/Furniture, Prepping Swing-Space, and Relocating Tenants back to original location after abatement work completed.

2. The Offeror provides more than a basic/general discussion of their QCP plan and provides past examples on how they executed a proactive and detailed plan (should be supported by excellent scores in the owner questionnaires received). The Offeror specifically tailors the QCP plan to this project.

3. Commissioning plan is clear, comprehensive, and specifically tailored to the details of commissioning Fire Safety systems. The Offeror tailors the commissioning plan to this building.

4. A thorough description of the steps necessary to allow for the abatement to take place at the perimeter walls/columns, particularly along areas in which the office cubicles are immediately adjacent to the perimeter walls. Also, the utilization of the available swing-space, equipping the swing space with necessary furnishings, and maintaining network and telecom connectivity for displaced tenants.

(The Solicitation) Pages 9 of 25

Request for Proposals for Little Rock Federal Building Improvements Construction Project

FIRM/KEY PERSONNEL

PAST PERFORMANCE QUESTIONNAIRE

CONTRACTOR:_________________________________________________

FIRM/KEY PERSONNEL:__________________________________________

Reference Information:

Name:_______________________________________________________ Company:____________________________________________________ Telephone No.:________________________________________________ Title:_________________________________________________________ Contract No.:__________________________________________________ Location of Contract Performance:_________________________________ Completion date:_______________________________________________ Length of time contractor employed:________________________________ Estimated price/cost for services:__________________________________ Type of space/building:__________________________________________ Type of Contract:_______________________________________________ Actual Square Footage:____________ New Construction_______________ Number of Stories of Bldg.:______ Renovation__________________

Questions: (Some questions may not apply to roles.)

1. What position/role did this firm/person hold/perform during this project? What was the actual work performed by the firm/individual? Did the firm/individual work on the entire project? If not, what percentage of the project did this firm/individual work?

2. How well did the firm/individual coordinate the work of the subcontractors/consultants/workers?

Unacceptable ____ Poor ____ Marginal ____ Acceptable ____ Very Good _____ Excellent _____

COMMENTS:

3. How would you describe the cooperation and commitment of the firm/key personnel to the project?

4. How responsive was the firm/person in administrative areas (e.g. submitting/processing necessary paperwork)?

(The Solicitation) Pages 10 of 25

5. Was this individual responsible for processing RFIs? If so, did he/she process them successfully?

6. Did the firm/key personnel complete the project within the original contract schedule and budget? If not, why not?

7. Did the key personnel ensure the finished product/project met your requirements as set forth in the contract documents?

8. Did the firm/individual readily address ripple effect, such as time extensions, on change orders?

9. How would you describe the quality of work? How would you rate the firm/key personnel’s overall performance?

10. Was the firm/person active in solving problems? Did the firm/person possess the capability to do the job well?

11. If you had a choice, would you work with the firm/key personnel again? Why or Why not?

12. Do you know of any other projects performed by this firm/individual? Any other comments?

Evaluator:_______________________________________ Date:________________

(The Solicitation) Pages 11 of 25

II.E. Other Information to Submit with Proposal

(1) Representations and Certifications

Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in the System for Award Management (SAM), accessed via https://www.sam.gov. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301).

(2) Qualifications of Offerors

Offerors submitting a proposal in response to this Solicitation shall submit with their proposal evidence of their financial responsibility and capacity to perform the Contract. Offerors shall submit this information on GSA Form 527 – Contractor’s Qualifications and Financial Information. Where applicable, point of contact, including names and telephone numbers, are required for all contracts listed.

II.F. Requirements for Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

III.A Availability of Funds Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of contract award.

III.B. Requests for Clarification or Interpretation The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but does not warrant that all such requests will be answered within 15 calendar days. Prospective Offerors should make such requests not less than 15 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms

Document: C201-SB / APR 2015 (The Solicitation) Pages 12 of 25 https://www.sam.gov/

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (www.sba.gov). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

III.D. Information Concerning the Disclosure of Solicitation Results This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will be made available until after award except as provided by FAR 15.503.

III.E. Affirmative Procurement Program GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreement. Refer to clauses FAR 52.204-4 requiring double sided printing on recycled paper for all reports and FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Proposals Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.G. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: Each award requiring an evaluation must be registered in CPARS.

The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting

Document: C201-SB / APR 2015 (The Solicitation) Pages 13 of 25 http://www.sba.gov/ http://www.cpars.gov/ http://www.cpars.gov/allapps/cpcbtdlf.htm officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.H. Safeguarding Documents Designated as Sensitive But Unclassified Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

IV. FAR/GSAR Solicitation Provisions IV.A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition (JAN 04)

(a) Definitions. As used in this provision— “Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

“In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and

(ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is

(The Solicitation) Pages 14 of 25 marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii) (A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, (The Solicitation) Pages 15 of 25 if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225- 17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(The Solicitation) Pages 16 of 25

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government. (f)(4) The Government intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to be within the competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(9) If a cost realism analysis is performed, cost realism may be considered by the source selection authority in evaluating performance or schedule risk.

(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror within the time specified in the proposal shall result in a binding contract without further action by either party.

(11) If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(i) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(iii) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(iv) A summary of the rationale for award.

(v) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(vi) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

IV.B. FAR 52.216-1 Type of Contract (APR 84) The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(The Solicitation) Pages 17 of 25

IV.C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work

(MAY 14)

(a) (1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b) (1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror’s request for a wage determination for a secondary site of the work.

IV.D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction (FEB 1999) (Applicable to solicitations resulting in construction contracts in excess of $10,000.)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for Minority Participation for Each Trade

Goals for Female Participation for Each Trade

15.7%

6.9%

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction,'' and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following

(The Solicitation) Pages 18 of 25 award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the--

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is:

City of Little Rock, County of Pulaski, State of Arkansas

IV.E. FAR 52.233-2 Service of Protest (SEP 06)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Contracting Officer at the address provided in the provision “Receipt of Offers” in Section I (General Information).

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

IV.F. Buy American

52.225-9 Buy American—Construction Materials.

(a) Definitions. As used in this clause— “Commercially available off-the-shelf (COTS) item”—

(1) Means any item of supply (including construction material) that is—

(i) A commercial item (as defined in paragraph (1) of the definition at FAR 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

“Component” means an article, material, or supply incorporated directly into a construction material.

“Construction material” means an article, material, or supply brought to the construction site by the Contractor or a subcontractor for incorporation into the building or work.