Solicitation_GS-06P-14-GX-D-0011_Eagleton_O M_Services.pdf

GSA Heartland Region

SPECIFICATION AND BID FORMS

Solicitation No: GS-06P-14-GX-D-0011

Issue Date: February 18, 2014

OFFER RECEIPT DATE and TIME: April 2, 2014 at 2:00 p.m. CST

Services: BUILDING OPERATIONS AND MAINTENANCE SERVICES

Brief Description and Location of Work: The contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment; and shall plan, schedule, coordinate, inspect and ensure effective and economical completion of all work and services specified for the operation, maintenance and repair of the building(s), equipment and related services specified in this contract for the Thomas F. Eagleton United States Courthouse and the Eagleton Park Plaza and all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, this facility’s interior and exterior extending to the legal property line. (Elevator Maintenance Services and Fire Alarm Maintenance and

Remote Monitoring Services are excluded from the scope of work.)

Location of Work: Thomas F. Eagleton United States Courthouse (MO0095ZZ)

111 South 10th

St. Louis, Missouri 63102 and

Eagleton Park Plaza (MO0096ZZ)

112 South 10th

St. Louis, Missouri 63102

BASE PERIOD OF PERFORMANCE: July 1, 2014 – June 30, 2015

For information on this solicitation, contact Crystal L. Martin, Contract Specialist, at 816.926.7571 or crystal.martin@gsa.gov or Hai

H. Nguyen, Contracting Officer at 816.823.2212 or hai.nguyen@gsa.gov

THIS REQUEST FOR PROPOSALS IS ISSUED AS A TOTAL 8(a) SMALL BUSINESS SET-ASIDE:

NAICS Code: 561210

Size Standard: $35.5 Million

All questions must be submitted in writing to crystal.martin@gsa.gov no later than 2:00 p.m. Central Standard Time on March 10, 2014. Questions received after this time will not be answered.

GENERAL SERVICES ADMINISTRATION’ S MISSION

GSA’s mission is to use expertise to provide innovative solutions for our customers in support of their missions, and by so doing, foster an effective, sustainable, and transparent government for the American people.

PROPERTY OF THE UNITED STATES GOVERNMENT, COPYING, DISSEMINATION OR DISTRIBUTION OF THIS SPECIFICATION TO UNAUTHORIZED USERS IS

PROHIBITED. DO NOT REMOVE THIS NOTICE. PROPERLY DESTROY DOCUMENTS WHEN NO LONGER NEEDED.

PART I – THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

GS-06P-14-GX-D-0011

TABLE OF CONTENTS

CONTENTS/TITLE PAGE

PART I – THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT FORM 02

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS 05

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 20

CHAPTER 1. GENERAL FACILITIES MANAGEMENT (SECTIONS C.1. – C.8.) 20

C.1. SCOPE OF WORK 20

C.2. DEFINITIONS AND GLOSSARY 23

C.3. REFERENCES 29

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST 30

C.5. TRANSITION PHASE STARTUP 31

C.6. PHASE-OUT TRANSITION PERIOD 32

C.7. PUNCH LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT 32

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS 32

CHAPTER 2 - FACILITY OPERATIONS (SECTIONS C.9. – C.30.) 42

C.9. BUILDING OPERATING PLAN 42

C.10. EQUIPMENT INVENTORY 43

C.11. MONTHLY PROGRESS REPORTS 44

C.12. PERFORMANCE REVIEW MEETINGS 44

C.13. EQUIPMENT CONDITION ASSESSMENT 45

C.14. OCCUPANT FEEDBACK PROGRAM 45

C.15. REFERENCE LIBRARY 45

C.16. REVIEW OF DESIGN DOCUMENTS 45

C.17. BUILDING MANAGEMENT SUPPORT SERVICES 46

C.18. INSPECTION ASSISTANCE FOR SPACE BUILDOUTS 46

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS 46

C.20. LABELING OF ELECTRICAL CIRCUITS 46

C.21. OPERATIONAL REQUIREMENTS 46

C.22. RESERVED 50

C.23. SERVICE REQUESTS 50

C.24. TOURS 52

C.25. DEMAND RESPONSE PROGRAMS 54

C.26. ALARM RESPONSE; EMCS & BAS 55

C.27. PROTECTION AND DAMAGE 55

C.28. KEY CONTROL 56

C.29. DISRUPTIVE OR HAZARDOUS TOOLS 56

C.30. DISRUPTION TO UTILITIES, LIGHTING, OR SPACE CONDITIONING 56

CHAPTER 3 - DIRECT MAINTENANCE (SECTIONS C.31. – C.37.) 57

C.31. PLUMBING AND RESTROOMS 57

C.32. MAINTENANCE PROGRAM 57

C.33. WATER TREATMENT 65

C.34. OIL ANALYSIS AND OIL CHANGES 67

C.35. LAMPS AND BALLASTS 67

C.36. REPAIRS 68

C.37. ARCHITECTURAL, STRUCTURAL, AND SPECIAL SYSTEMS MAINTENANCE 73

CHAPTER 4 – LIFE SAFETY, ENVIRONMENTAL, AND FIRE PROTECTION 76

C.38. SAFETY AND ENVIRONMENTAL MANAGEMENT 76

C.39. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS 87

C.40. MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS 91

C.41. RESERVED 91

C.42. RESERVED 91

SECTION D – PACKING AND MARKING 92

SECTION E – INSPECTION AND ACCEPTANCE 93

SECTION F – DELIVERIES OR PERFORMANCE 97

SECTION G – CONTRACT ADMINISTATION DATA 98

SECTION H - SPECIAL CONTRACT REQUIREMENTS 105

PART II – CONTRACT CLAUSES

SECTION I – WAGE DETERMINATION & CONTRACT CLAUSES 121

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS - DOCUMENTS, EXHIBITS, AND OTHER 149

ATTACHMENTS

EXHIBIT J.1. - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 151

EXHIBIT J.2. - CONTRACT DELIVERABLES REFERENCE 161

EXHIBIT J.3. - BUILDING INFORMATION SHEET 167

EXHIBIT J.4. - MAINTAINED EQUIPMENT INVENTORY 168

EXHIBIT J.5. - KNOWN BUILDING ENVIRONMENTAL ISSUES 190

EXHIBIT J.6. - FACILITY MODIFICATIONS 192

EXHIBIT J.7. - REFRIGERANTS AND REFRIGERANT APPLIANCES 196

EXHIBIT J.8. - GOVERNMENT-OWNED EQUIPMENT FORM 201

EXHIBIT J.9. - GREEN PRODUCTS INITIAL REPORT 202

EXHIBIT J.10. - GREEN PRODUCTS FINAL REPORT 203

EXHIBIT J.11. - UNIVERSAL WASTE DISPOSAL REPORT 204

EXHIBIT J.12. – ENERGY MANAGEMENT CONTROL SYSTEM 205

EXHIBIT J.13. – SPECIAL T.F. EAGLETON US COURTHOUSE PM GUIDES 211

EXHIBIT J.14. – EXTERIOR & INTERIOR FAÇADE/CURTAIN WALL WINDOW WASHING 220

EXHIBIT J.15. – WINDOW WASHING SAFETY REQUIREMENTS ACKNOWLEDGEMENT 223

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF 224

BIDDERS/OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR 238

RESPONDENTS

SECTION M – EVALUATION FACTORS FOR AWARD 243

SECTION B – SUPPLIES OR SERVICES, ORDERING AND PRICES/COSTS

THIS REQUEST FOR PROPOSALS IS ISSUED AS A TOTAL 8(a) SMALL BUSINESS SET-ASIDE

NAICS Code: 561210; Size Standard: $35.5 Million

B.1. Description of Services

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), of all services described herein. The Contractor will be required to provide mechanical operation and maintenance and related services, architectural and structural maintenance, hazardous material inventory, lamping, service calls including miscellaneous labor, etc., in accordance with the requirements of this solicitation for the Thomas F, Eagleton U.S.

Courthouse, 111 South 10 th

, St. Louis, Missouri 63102 and Eagleton Park Plaza, 112 South 10 th

, St. Louis, Missouri

63102, of the St. Louis East Service Center.

B.2. Notes To Bidders/Offerors:

A. Do not include any allowance for any contingency to cover increased costs for which adjustments are provided for under the price adjustment provisions.

B. Do not include any allowance for additional Government approved overtime or repair services, in the monthly price for basic services for Operations and Maintenance.

C. Refer to the Bid Sheet, Section B, to ensure you understand how each item will be computed and paid regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

D. Offerors are requested to quote per month prices for providing miscellaneous work and repair services regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

E. Offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic services and the hourly rates for reimbursable operation and maintenance, repairs and miscellaneous labor services.

A bid/offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

F. The non-reimbursable General Repair Responsibility (GRR) covers the first $500 in materials and labor costs for any

Service Calls and all repairs or replacements, structural, architectural, electrical, and/or mechanical, per item, per instance, per location that the Contractor shall be financially responsible for in all circumstances as part of his monthly bid price.

G. The Maintenance Repair Responsibility (MRR) is the dollar level of repair or replacement the Contractor is responsible for as part of his monthly total bid price for the Annual Repair Responsibility and at no additional reimbursement from the Government for any materials and labor costs for any and all repairs or replacements, structural, architectural, electrical, and/or mechanical, per item, per instance, per location in all circumstances. In this contract the Maintenance

Repair Responsibility is $10,000.00 (including the non-reimbursable GRR) per item, per instance, per location.

H. For the Eagleton U.S. Courthouse and Park Plaza, the Annual Repair Responsibility (ARR) level is set at

$120,000.00 for the base and every option period. Non-reimbursable GRR repairs do not count toward the ARR limit.

I. Offerors are cautioned that some building equipment systems may be under warranty. In the case of new buildings or renovated spaces, building equipment systems generally carry a one-year warranty period following acceptance. These warranties may or may not include maintenance. The Offeror is responsible for complying with all requirements of the warranties. The COR can provide this information to the Contractor.

J. Failure to quote a price on all line items for the Base Period and all Option Periods will render the bid as non-responsive.

K. The period of performance for this contract will be a firm Base Period of 1 year with Nine (1-year) options. The

General Services Administration through the Contracting Officer has the unilateral right to exercise a six-month extension.

The price for the six-month extension will be evaluated as part of the overall bid. The contract shall not exceed 10 years and

6 months inclusive of all options and extensions.

L. The Contractor must stand behind their proposal through the base contract period and option period(s) to avoid rejection of their bid. The Government will arrange for an inspection prior to the issuance of the Contractor’s final payment. Any deficiencies or work not satisfactorily completed will be computed and a fair and reasonable amount will be deducted from the final payment.

M. The Offeror should visit the job site to verify the quantities and types of all systems to be maintained. The Offeror will be responsible for the entire systems reliability and maintenance requirements. It will be the responsibility of the Offeror to determine the quantity of service involved, to compare the specifications with the work to be done, to be informed as to all conditions, including other work, if any, being performed. Failure to do so will in no way relieve the Offeror from the obligation of furnishing any material or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government (although this does not overrule H above).

Proposals are due at the General Services Administration, Office of Business and Support Services, 1500 East

Bannister, Room 1161, Kansas City, Missouri 64131-3088 not later than April 2, 2014 at 2:00 PM (Central Standard

Time). Be aware that it is your responsibility to ensure your proposal is received in the Office of Business and

Support Services on time. All bidders may be subject to a security checkpoint when entering the Federal Building, 1500 East Bannister Road, Kansas City, Missouri. If you hand carry your proposal, Security Officers at the check point will NOT hand carry your proposal to the Office. All bids, modifications and withdrawals are subject to FAR

52.214-7 and 52.215-10. Late proposals will NOT be considered.

B.3. Bid Sheet

This additional services provision is intended to be used to satisfy the Government’s short-term nonrecurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to Federal

Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions - Commercial Items.

BASIC SERVICES: Quote a per month price for the following standard services described herein for the Eagleton U.S.

Courthouse and Park Plaza.

CLIN UNIT ITEM DESCRIPTION UNIT PRICE/UNIT

0001 Base Period (12 Months) price for O&M Services for the period 7/1/2014 – 6/30/2015.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General

Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. (Maintenance Repair

Services are excluded, see CLIN 0002)

Per Month $________________

Price Breakout:

Eagleton USCT-MO0095ZZ $________________

Eagleton Park Plaza-MO0096ZZ $________________

0002 Base Period (12 Months) price for Maintenance Repair Services for the period 7/1/2014 – 6/30/2015. Providing Maintenance

Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

0003 O&M After Hours - Base Period (12 Months) price per person, per hour for providing O&M services after normal duty hours.

Used primarily for Reimbursable Work Authorization (RWA) work.

Per Person Per Hour $________________

0004 Base Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and Replacement Cost Thresholds. Normal Duty

Hours; 5 AM to 10 PM, M-F, excluding weekends and Holidays.

Per Person Per Hour $_______________

0005 Base Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to

Contractors workforce only.) For additional services and repairs approved by the COR that exceed Maintenance Repair and Replacement

Cost Thresholds. Other Than Normal Duty Hours; 10 PM to 5 AM, M-F, plus Weekends & Holidays

0006 Base Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling.

NET, +, - % __________

0007 Base Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management.

0008 Base Period (12 Months) price for Window Washing

(Interior Surface of Curtain Wall Windows) (Additional Services) PER JOB $_______________

0009 Base Period (12 Months) price for Window Washing

(Exterior Surface of Curtain Wall Windows) (Additional Services) PER JOB $_______________

1001 Option 1 Period (12 Months) price for O&M Services for the period 7/1/2015 – 6/30/2016.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. (Maintenance Repair Services are excluded, see CLIN 1002)

1002 Option 1 Period (12 Months) price for Maintenance Repair Services for the period 7/1/2015 – 6/30/2016.

Providing Maintenance Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

1003 O&M After Hours – Option 1 Period (12 Months) price per person, per hour for providing O&M services after normal duty hours. Used primarily for Reimbursable Work Authorization (RWA) work.

1004 Option 1 Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and

Replacement Cost Thresholds. Normal Duty Hours; 5 AM to10 PM, M-F, excluding weekends and Holidays.

1005 Option 1 Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty

Hours. (Applies to Contractors workforce only.) For additional services and repairs approved by the COR that exceed

Maintenance Repair and Replacement Cost Thresholds. Other Than Normal Duty Hours; 10 PM to 5 AM, M-F, plus

Weekends & Holidays

1006 Option 1 Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling.

1007 Option 1 Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management.

1008 Option 1 Period (12 Months) price for Window Washing (Interior)

1009 Option 1 Period (12 Months) price for Window Washing (Exterior)

2001 Option 2 Period (12 Months) price for O&M Services for the period 7/1/2016 – 6/30/2017.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. (Maintenance Repair Services are excluded, see CLIN 2002))

2002 Option 2 Period (12 Months) price for Maintenance Repair Services for the period 7/1/2016 – 6/30/2017.

Providing Maintenance Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

2003 O&M After Hours – Option 2 Period (12 Months) price per person, per hour for providing O&M services after

2004 Option 2 Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and

Replacement Cost Thresholds. Normal Duty Hours; 5 AM to 10 PM, M-F, excluding weekends and Holidays.

2005 Option 2 Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty

Hours. (Applies to Contractors workforce only.) For additional services and repairs approved by the COR that exceed

Maintenance Repair and Replacement Cost Thresholds. Other Than Normal Duty Hours; 10 PM to 5 AM, M-F, plus

2006 Option 2 Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for

2007 Option 2 Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for

2008 Option 2 Period (12 Months) price for Window Washing (Interior)

2009 Option 2 Period (12 Months) price for Window Washing (Exterior)

3001 Option 3 Period (12 Months) price for O&M Services for the period 7/1/2017 – 6/30/2018.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. (Maintenance Repair Services are excluded, see CLIN 3002)

3002 Option 3 Period (12 Months) price for Maintenance Repair Services for the period 7/1/2017 – 6/30/2018.

Providing Maintenance Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

3003 O&M After Hours – Option 3 Period (12 Months) price per person, per hour for providing O&M services after

3004 Option 3 Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and

Replacement Cost Thresholds. Normal Duty Hours; 5 AM to 10 PM, M-F, excluding weekends and Holidays.

3005 Option 3 Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty

Hours. (Applies to Contractors workforce only.) For additional services and repairs approved by the COR that exceed

Maintenance Repair and Replacement Cost Thresholds. Other Than Normal Duty Hours; 10 PM to 5 AM, M-F, plus

3006 Option 3 Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for

3007 Option 3 Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for

3008 Option 3 Period (12 Months) price for Window Washing (Interior)

3009 Option 3 Period (12 Months) price for Window Washing (Exterior)

4001 Option 4 Period (12 Months) price for O&M Services for the period 7/1/2018 - 6/30/2019.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. (Maintenance Repair Services are excluded, see CLIN 0002)

4002 Option 4 Period (12 Months) price for Maintenance Repair Services for the period 7/1/2018 - 6/30/2019.

Providing Maintenance Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

4003 O&M After Hours – Option 4 Period (12 Months) price per person, per hour for providing O&M services after

4004 Option 4 Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and

Replacement Cost Thresholds. Normal Duty Hours; 5 AM to 10 PM, M-F, excluding weekends and Holidays.

4005 Option 4 Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty

Hours. (Applies to Contractors workforce only.) For additional services and repairs approved by the COR that exceed

Maintenance Repair and Replacement Cost Thresholds. Other Than Normal Duty Hours; 10 PM to 5 AM, M-F, plus

4006 Option 4 Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for

4007 Option 4 Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for

4008 Option 4 Period (12 Months) price for Window Washing (Interior)

4009 Option 4 Period (12 Months) price for Window Washing (Exterior)

5001 Option 5 Period (12 Months) price for O&M Services for the period 7/1/2019 – 6/30/2020.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. (Maintenance Repair Services are excluded, see CLIN 1002)

5002 Option 5 Period (12 Months) price for Maintenance Repair Services for the period 7/1/2019 – 6/30/2020.

Providing Maintenance Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

5003 O&M After Hours – Option 5 Period (12 Months) price per person, per hour for providing O&M services after

5004 Option 5 Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and

Replacement Cost Thresholds. Normal Duty Hours; 5 AM to 10 PM, M-F, excluding weekends and Holidays.

5005 Option 5 Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty

Hours. (Applies to Contractors workforce only.) For additional services and repairs approved by the COR that exceed

Maintenance Repair and Replacement Cost Thresholds. Other Than Normal Duty Hours; 10 PM to5 AM, M-F, plus

5006 Option 5 Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for

5007 Option 5 Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for

5008 Option 5 Period (12 Months) price for Window Washing (Interior)

5009 Option 5 Period (12 Months) price for Window Washing (Exterior)

6001 Option 6 Period (12 Months) price for O&M Services for the period 7/1/2020 – 6/30/2021.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all

6002 Option 6 Period (12 Months) price for Maintenance Repair Services for the period 7/1/2020 – 6/30/2021.

Providing Maintenance Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

6003 O&M After Hours – Option 6 Period (12 Months) price per person, per hour for providing O&M services after

6004 Option 6 Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and

Replacement Cost Thresholds. Normal Duty Hours; 5 AM to 10 PM, M-F, excluding weekends and Holidays.

6005 Option 6 Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty

Hours. (Applies to Contractors workforce only.) For additional services and repairs approved by the COR that exceed

Maintenance Repair and Replacement Cost Thresholds. Other Than Normal Duty Hours; 10 PM to 5 AM, M-F, plus

6006 Option 6 Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for

6007 Option 6 Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for

6008 Option 6 Period (12 Months) price for Window Washing (Interior)

6009 Option 6 Period (12 Months) price for Window Washing (Exterior)

(Exterior Surface of Curtain Wall Windows) (Additional Services) PER JOB $_______________

7001 Option 7 Period (12 Months) price for O&M Services for the period 7/1/2021 – 6/30/2022.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all

7002 Option 7 Period (12 Months) price for Maintenance Repair Services for the period 7/1/2021 – 6/30/2022.

Providing Maintenance Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

7003 O&M After Hours – Option 7 Period (12 Months) price per person, per hour for providing O&M services after

7004 Option 7 Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and

Replacement Cost Thresholds. Normal Duty Hours; 5 AM to 10 PM, M-F, excluding weekends and Holidays.

7005 Option 7 Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty

Hours. (Applies to Contractors workforce only.) For additional services and repairs approved by the COR that exceed

Maintenance Repair and Replacement Cost Thresholds. Other Than Normal Duty Hours; 10 PM to 5 AM, M-F, plus

7006 Option 7 Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for

7007 Option 7 Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for

7008 Option 7 Period (12 Months) price for Window Washing (Interior)

7009 Option 7 Period (12 Months) price for Window Washing (Exterior)

8001 Option 8 Period (12 Months) price for O&M Services for the period 7/1/2022 – 6/30/2023.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all

8002 Option 8 Period (12 Months) price for Maintenance Repair Services for the period 7/1/2022 - 6/30/2023.

Providing Maintenance Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

8003 O&M After Hours – Option 8 Period (12 Months) price per person, per hour for providing O&M services after

8004 Option 8 Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and

Replacement Cost Thresholds. Normal Duty Hours; 5 AM to 10 PM, M-F, excluding weekends and Holidays.

8005 Option 8 Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty

Hours. (Applies to Contractors workforce only.) For additional services and repairs approved by the COR that exceed

Maintenance Repair and Replacement Cost Thresholds. Other Than Normal Duty Hours; 10 PM to 5 AM, M-F, plus

8006 Option 8 Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for

8007 Option 8 Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for

8008 Option 8 Period (12 Months) price for Window Washing (Interior)

8009 Option 8 Period (12 Months) price for Window Washing (Exterior)

9001 Option 9 Period (12 Months) price for O&M Services for the period 7/1/2023 – 6/30/2024.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls and non-reimbursable General Repair Services, quality control, safety, health, environmental, miscellaneous labor, and all

9002 Option 9 Period (12 Months) price for Maintenance Repair Services for the period 7/1/2023 – 6/30/2024.

Providing Maintenance Repair Services (not to Exceed the ARR) up to the level indicated in Notes To Bidders, Note H.

9003 O&M After Hours – Option 9 Period (12 Months) price per person, per hour for providing O&M services after

9004 Option 9 Period (12 Months) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and repairs that exceed Maintenance Repair and

Replacement Cost Thresholds. Normal Duty Hours; 5 AM to 10 PM, M-F, excluding weekends and Holidays.

9005 Option 9 Period (12 Months) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty

Hours. (Applies to Contractors workforce only.) For additional services and repairs approved by the COR that exceed

Maintenance Repair and Replacement Cost Thresholds. Other Than Normal Duty Hours; 10 PM to 5 AM, M-F, plus

9006 Option 9 Period (12 Months) price for Parts/Materials Handling Fee

For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for

9007 Option 9 Period (12 Months) price for Subcontractor Management Fee

For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for

9008 Option 9 Period (12 Months) price for Window Washing (Interior)

9009 Option 9 Period (12 Months) price for Window Washing (Exterior)

B.4. Cost Classification – Eagleton U.S. Courthouse and Park Plaza

Bidders are required to classify the cost per month of their bid for Operations, Maintenance, and Repairs as indicated below and defined in this contract’s specifications. This is not to be considered as an alternative bid! The following costs are required for the Government evaluation purposes only. The aggregate total of such costs must be the same as the respective dollar amounts in CLINs 0001 and 0002 and the corresponding CLINs for the Option Period(s).

Contract Period Base Period Option 1 Option 2 Option 3

12 months 12 months 12 months 12 months

Cost/month Cost/month Cost/month Cost/month

I. From CLINs 0001, 1001, 2001, and 3001. Operations & Maintenance (O&M) Services

A. O&M In-House _________ __________ __________ __________

B. General Repair

Responsibility (GRR) __________ __________ __________ __________

C. Administrative Costs

1. Management _________ _________ __________ __________

2. Clerical/Admin

Support _________ _________ __________ __________

3. Overhead _________ _________ __________ __________

D. O&M Subcontracts (list type; Ex: Water Treatment; Switchgear, etc. (add more lines if needed.))

1. ________________ _________ __________ __________ __________

2. ________________ _________ __________ __________ __________

3. ________________ _________ __________ __________ __________

4. ________________ _________ __________ __________ __________

5. ________________ _________ __________ __________ __________

E. EMCS

1. Dedicated personnel _________ __________ __________ __________

2. EMCS related O&M _________ __________ __________ __________

3. Specific Training _________ __________ __________ __________

F. CMMS

2. Specific Training _________ __________ __________ __________

II. From CLINs 0002, 1002, 2002 and 3001. Annual Repair Services (Not to Exceed $120,000)

G. Annual Repair

Responsibility (ARR) __________ __________ __________ __________

H. Profit __________ __________ __________ __________

Total Monthly Bid (A->H): __________ __________ __________ __________

Contract Period Option 4 Option 5 Option 6 Option 7

12 months 12 months 12 months 12 months

Cost/month Cost/month Cost/month Cost/month

I. From CLINs 4001, 5001, 6001, and 7001. Operations & Maintenance (O&M) Services

A. O&M In-House _________ __________ __________ __________

Responsibility (GRR) __________ __________ __________ __________

1. Management _________ _________ __________ __________

2. Clerical/Admin

Support _________ _________ __________ __________

3. Overhead _________ _________ __________ __________

1. ________________ _________ __________ __________ __________

2. ________________ _________ __________ __________ __________

3. ________________ _________ __________ __________ __________

4. ________________ _________ __________ __________ __________

5. ________________ _________ __________ __________ __________

2. EMCS related O&M _________ __________ __________ __________

3. Specific Training _________ __________ __________ __________

2. Specific Training _________ __________ __________ __________

II. From CLINs 4001, 5001, 6001, and 7001. Annual Repair Services (Not to Exceed $120,000)

Responsibility (ARR) __________ __________ __________ __________

H. Profit __________ __________ __________ __________

Total Monthly Bid (A->H): __________ __________ __________ __________

Contract Period Option 8 Option 9

12 months 12 months

Cost/month Cost/month

I. From CLINs 8001 and 9001. Operations & Maintenance (O&M) Services

A. O&M In-House _________ __________

Responsibility (GRR) _________ __________

1. Management _________ __________

2. Clerical/Admin

Support _________ __________

3. Overhead _________ __________

1. ________________ _________ __________

2. ________________ _________ __________

3. ________________ _________ __________

4. ________________ _________ __________

5. ________________ _________ __________

1. Dedicated personnel _________ __________

2. EMCS related O&M _________ __________

3. Specific Training _________ __________

1. Dedicated personnel _________ __________

2. Specific Training _________ __________

II. From CLINs 8001 and 9001. Annual Repair Services (Not to Exceed $120,000)

Responsibility (ARR) __________ __________

H. Profit __________ __________

Total Monthly Bid (A->H): __________ __________

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

CHAPTER 1. GENERAL FACILITIES MANAGEMENT (Sections C.1 – C.8)

SECTION C.1 - SCOPE OF WORK

C.1.1. General

The Contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment (except as otherwise provided); and shall plan, schedule, coordinate, inspect and ensure effective and economical completion of all mechanical and related services herein. The Contractor shall provide all operational, mechanical and related services, all preventive maintenance, and repairs in accordance with the requirements of this solicitation for the

Thomas F, Eagleton U.S. Courthouse, 111 South 10 th

, St. Louis, Missouri 63102 and the Eagleton Park Plaza, 112

South 10 th

, St. Louis, Missouri 63102, of the St. Louis East Service Center and all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, each facility’s interior and exterior extending to the legal property line. The Government may, at any time, add other building(s), equipment, or work to this contract. All changes will be negotiated.

Notes:

1) Elevator Maintenance and Repair Services are excluded from the scope of work

2) Maintenance and repair of Fire Alarm Control, Detection, and Annunciation Systems are also excluded from the scope of work.

3) Operation of the Fire Alarm Control, Detection, and Annunciation Systems is included in the scope of work

4) Remote Fire Service Monitoring Service is excluded from the scope of work.

C.1.1.A. Contractor General Duties and Services

The Contractor shall have personnel available on-site to perform the contract requirements Monday - Friday, 5:00 a.m. to

10:00 p.m. for the Thomas F, Eagleton U.S. Courthouse and Park Plaza excluding Federal Holidays unless specifically approved or requested by the COR. Some of the work will be completed during working hours and the remainder will be accomplished after normal working hours of building occupants. Agency overtime utilities requirements are subject to change. The COR will notify the Contractor of changes. All schedules must be approved by the COR or his designee. The

Contractor shall provide the following duties/services:

Operation and maintenance for all electrical and mechanical equipment and systems, daily tours and datalogging, inspections, and documentation.

Equipment repair and replacement, and preventive maintenance service

Architectural and structural maintenance and repairs

Service request desk operations, to include record keeping using a Computerized Maintenance Management System

(CMMS) as well as other administrative functions.

Maintaining and updating Equipment Inventory lists.

Daily tours/inspections and documentation

Quality Control program

Service calls (24 hours a day, 7 days a week) and overtime services as required

Water treatment

Knowledgeable Operation of Fire Alarm System such as: operation and programming (enabling and disabling system points, resetting, etc.)

Knowledgeable Operation of Building Automation System such as: operation and programming (enabling and disabling system points, resetting, programmable logic knowledge to add sensors, modify graphics, modify control systems, set up schedules and trends, etc.)

Assist GSA contractors (i.e. opening locked doors, roof access, COR requests, Fire Department, etc.) during normal business hours.

Annual Exterior and Interior Façade/Curtain Wall Window Washing

C.1.1.B Building Equipment and Systems

The equipment and systems to be operated, maintained, and repaired include all mechanical, electrical, plumbing, and utility systems which are installed on the Eagleton Courthouse and Park Plaza as it pertains to GSA including, if present, but not limited to the following, are:

All electrical systems and equipment; electrical lines from and including the main breaker in; lighting systems; high, medium, and low voltage switchgear, transformers, and supervisory systems; emergency and standby generators;

automatic transfer switching devices, and associated equipment including uninterruptible power source (UPS) systems.

Mechanical; plumbing; domestic water equipment and systems, booster and/or hydro-pneumatic domestic water pressurization system, sanitary sewage equipment and systems, storm drainage equipment and systems, and heating, ventilation, and air conditioning (HVAC) systems and equipment.

Fire Suppression Systems and associated equipment

Fire Alarm System Operation.

Life Safety Systems and equipment.

All Building Automation Systems (BAS), Energy Management Control Systems (EMCS), Public Address Systems, and Digital Addressable Lighting Interface (DALI) that are within the scope of this contract.

Upgrade of software or software licenses to include BAS, EMCS, DALI, and CMMS.

Architectural and structural systems, fixtures, and equipment within the site (to the legal property line).

Mechanical & Electric/Electronic Locks, GSA-owned keycard systems, static and dynamic bollard and other security barrier systems, including parking lot access control systems and gate arms.

Eagleton Courthouse Cafeteria Equipment as listed in Exhibit J.4.

Maintenance of landscape irrigation systems (including blow-out, start-up, winterization, and sprinkler head repair and replacement).

Loading dock lifting equipment and levelers.

All underground utility systems, visible or hidden.

Hoisting Machines/Davits/Outriggers/Roof Anchorages/Platform

Restroom paper product dispensers

Additional services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair of the covered facilities, but not covered in the basic services of the contract, as described in this document. The

Government may, at any time, add other building(s), equipment, or work to this contract. All changes will be negotiated.

C.1.2. Quality Performance Standard

The Contractor will operate and maintain the facility throughout the contract period, with the outcome of ensuring that the physical and capital assets are economically operated, maintained and preserved in the same, or better, condition than they were in when the Contractor first started the contract, with normal operating wear taken into account.

C.1.3 Excluded from this scope are

1. Security systems (other than operational responsibilities as indicated)

2. Telecommunication systems

3. Equipment owned and operated by tenant agencies

4. Furnishings (not installed as fixtures)

5. Soap dispensing equipment in restrooms

6. Portable/mobile kitchen appliances and equipment not listed as Specialized Cafeteria Equipment.

(but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope)

7. Equipment owned by servicing public utilities

8. Elevator and vertical transportation system maintenance (other than supplying ballasts and bulbs for lighting).

9. Fire Alarm Control Remote Monitoring Services

10. Firing Range shooter stations

C.1.4 Operation and Maintenance of High Performance and Sustainable Buildings

C.1.4.A. General

The General Services Administration is committed to federal leadership in the design, construction, and operation of High-

Performance and Sustainable Buildings. A major element of this strategy is the implementation of common strategies for planning, acquiring, designing, building, operating, and maintaining buildings. As a result, this contract requires the

Contractor to participate and partner with the Government in the initiative of obtaining high performance and sustainable operations, inclusive of initiatives to conserve energy and water consumption, recycling programs, meeting or exceeding specific environmental, regulatory, or performance standards, and the utilization of Green Products and services. The contractor shall provide all the necessary labor and support for the GSA Link, E4, Shave Energy, GSA Ion, Advanced

Meters, and other GSA energy programs.

C.1.4.B. High Performance Building

This is a term for an adaptable building that is likely green and also easy to retrofit or remodel for changing internal configurations and uses (also known as an Intelligent Building). Such buildings have longer economic lives and cost much less to occupy. Typical elements of a high Performance Building are modular floor units, removable walls, under floor venting and wiring for phones and data, motion sensor cameras and much more all on whips that are easy to re-configure.

Back-up systems may include several sources of power and generators with battery back-ups and safe air/water storage systems.

C.1.4.C. Sustainable Building

A Sustainable Building is one that on a “net” basis does not deplete resources. Sustainable materials management promotes the use of material resources in a manner that protects economic growth, environmental quality, and social development throughout the life-cycle of the product. This means ensuring materials are sourced and managed sustainably and used efficiently throughout their life-cycle, including considering wastes as potential resources that can be used as inputs for new products. Sustainable materials management helps reduce the negative environmental impacts associated with the production, consumption, and end-of-life management of material resources.

C.1.4.D. Green

Green is a term applied to practically everything in which energy savings and resources are conserved or re-used. More specifically, it is related to the LEED rating provided by the U.S. Green Building Council (USGBC) or the “Energy Star” rating provided by the U.S. Environmental Protection Agency (EPA). The Green Products requirements are detailed throughout the scope of this contract and within FAR references incorporated into this contract and summarized in Section

H.23.

C.1.4.E. Green Products Reporting

The Contractor is required to submit a Green Products Initial Report within 15 calendar days after the contract start date to the GSA COR that states the cost and quantity of the green products that are anticipated to be used during the first year of the contract. The Green Products Initial Report is only required in the first year. The contractor must also submit a Green

Products Final Report to the GSA COR within 15 calendar days after the end of every year of service that states the actual quantity and cost of the green products used on the contract during that one year period of performance. The contractor must also state in the Green Products Final Report the total combined cost of all products (both green and non-green products) used on the contract during that one year period of performance. The Green Products Initial Report and Green Products Final

Report are included as Exhibits J.9. and J.10. respectively.

C.1.5 Miscellaneous Requirements

Turn off unnecessary lights.

Water faucets or valves shall be turned off after the required usage has been accomplished and hoses disconnected.

Windows and window coverings shall be closed and lights and fans turned off when not in use.

Organize and train Contractor’s employees to participate in building fire, weather, and civil defense drills.

Report fires, hazardous conditions, and items in need of repair to the COR.

Lock rooms in security areas after entering and return keys to designated office.

Turn in lost and found articles to the COR or designee.

Notify the building manager, or DHS Megacenter (after hours) when an unauthorized or suspicious person is seen on the premises.

Notify the building manager, within 30 minutes, identifying any situation that affects the building, grounds, agencies, etc. (fire alarm system building-on-hold, roof leak, gas smells, other water leaks, etc.)

Any items in need of repair that are discovered during performance of duties are to be reported and recorded appropriately.

Maintain all electrical and mechanical spaces and work sites in an organized, clean, and debris free environment.

Contractor will have staff available to be responsive to daytime tenant complaints and needed contractor escorts.

C.1.6 Scheduling Work

The Contractor shall notify the COR 48 hours in advance of any work that is to be performed that would be disruptive to building occupants or normal building operations. The Contractor shall provide the COR a schedule for any maintenance or repair that requires coordination with tenants. The Contractor and COR (or his representative) shall coordinate a plan of action for maintenance and repair services.

C.1.7 Emergencies and Special Events

In case an emergency exists during the Contractor’s employees’ normal working hours (such as flooding of a particular section of the building) or a special event is being held, the Contractor shall divert his force as directed by the COR to meet the emergency/special event. When these employees are no longer needed, they shall return to their normal duties. The

Contractor and COR shall agree on what work, if any, shall be foregone that day, or delayed, due to the emergency or special event.

SECTION C.2 - DEFINITIONS AND GLOSSARY

C.2.1. Acceptance

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2. Acceptable Level of Maintenance and Repair

The level of maintenance and repair which will preserve the facility/building(s), equipment and systems in unimpaired operating condition; i.e., above the point where deterioration will begin - thereby increasing the normal life expectancy of the buildings, systems and equipment.

C.2.3. Acceptable Level of Operation

Is the level at which equipment will operate in an unimpaired condition (i.e., above the point at which deterioration would begin).

C.2.4. Acts of God

These are an unanticipated grave natural disaster or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.5. Additional Services

“Additional services” are services that the Contractor will…