Eagleton_O M_Services_14GXD0011_Amendment_01_Package.pdf

GS06P14GXD0014

Amendment 01

Any questions asked via email or voicemail after the deadline date are not answered in this document and will not be answered.

3. The proposal submission date remains 04/02/2014 at 2:00 p.m. CST. The submittal address for proposals is as follow: General Services Administration, Office of Business & Support Services (6ADB), 1500 E. Bannister Road, Room 1161, Kansas City, MO 64131-3088.

4. All other requirements under this solicitation remain unchanged.

Solicitation GS06P14GXD0011

Eagleton O&M Questions and Answers

Q1. Prior to making the investment required to attend the site visit, may you please inform me if it possible to use key personnel for past performance or is it limited to the firm’s experience?

A1. Past experience must be limited to the firm's (offeror's) experience and not to a specific individual's.

Q2. Who does experience and past performance have to be submitted under for a joint venture?

A2. Experience references may be submitted on the behalf of either company. The past performance survey must be for the same three contracts used for the experience references.

Q3. What is the Total Current Year (option year 4) contract value?

A3. The contract annual value for the 3rd year (January 1, 2013 - December 31, 2013) was $1,267,745.04.

A 6 month extension was issued for the period of January 1, 2014 - June 30, 2014 for

$631,647.72/$105,274.62 monthly

Q4. What is the current total contract value?

A4. The total contract value is $11,348,143.71

Q5. Who is the current incumbent?

A5. LB&B & Associates Incorporated

Q6. Is there a Collective Bargaining Agreement in place?

A6. No

Q7. Any subcontractors Name on current contract?

A7. American Water Treatment - Water Treatment Services

Cintas - Uniform Cleaning

Electric Power Systems - Electrical Testing

L&M Steam Cleaning - Cafeteria Hood Cleaning

Trane - Chiller Maintenance/vibration analysis

Merlo Plumbing - Irrigation Winterization

Kone - Elevator Safety

Ahern - Fire System Testing

Midwest Machinery - Cooling Tower Maintenance

Johnson Controls - BAS/Metasys Maintenance

Rice Equipment - Roll-up door Repairs

Q8. Is the current O&M staff licensed or journeyman certified to meet solicitation requirements?

A8. The O&M contract meets the certification / training requirements of the existing contract awarded in

2006. Project Manager is NICET II certified. Staff have received OSHA training, CFC, EMCS and CMMS certifications. Contractor provides applicable standard industry practices including: ASHRAE, OSHA, ASME, and NEC.

Q9. What are the current trades being utilized on the contract in place…not the staffing level numbers.

A9. HVAC Mechanic, Plumber Maintenance, Electrician Maintenance, General Maintenance Worker, Electronics Technician Maintenance III Worker

Q10. Is the contractor permitted to test life safety systems during normal business hours with the alarm devices silenced?

A10. Yes. Life Safety systems, such as, fire pumps, emergency generators, fire suppression systems, can be performed during normal working hours in coordination with the COR or his designee.

Q11. If the contractor is to perform the annual testing of the fire alarm system, what are the fire alarm device count s per building, including the number of control panels, booster panels, annunciators, ceiling smoke detectors, above ceiling smoke detectors, below floor smoke detectors, manual pull stations, heat detectors, duct detectors, flow switches, pressure switches, tamper switches, horn-strobes, bells, fire doors, pumps, and strobes? The inventory only lists systems or types of devices, not unit counts per device or type. Please specify per site, per building.

A11. Section C.1.1 states Maintenance and repair of Fire Alarm Control, Detection, and Annunciation

Systems are also excluded from the scope of work.

Q12. Are there any kitchen hood fire suppression systems that will need to be tested?

If so how are they are protected currently…with wet or dry chemical suppression systems or waterwash hoods? If they have wet or dry chemical systems, what are the manufactures name, model, and size of each?

A12. Yes

The fire suppression system is a wet system.

There are two Gaylord Hood exhaust units. One is located in room 1.185 and the other is in room 1.194.

Exhaust unit 1.194 is located above the grill in the cafeteria. In addition, both hoods are hooked to a fire suppression system that is activated either by hand or by the water flow system. The manufacture is

Gaylord East Company and the model is Quencher.

Q13. What areas have smoke detectors and/or beams above 12’ that would require a lift or ladder to reach? How many detectors above 12’ are there in each building?

A13. Section C.1.1 states Maintenance and repair of Fire Alarm Control, Detection, and Annunciation

Systems are also excluded from the scope of work.

Q14. Is there a GSA owned manlift that may be used by the contractor?

A14. See Section H.16. Government-Furnished Materials

The Government shall provide the facilities, materials and services listed below, which shall remain the property of the Government. The Contractor shall use the facilities identified in this contract for the purpose of performing official Government business only. The following items are furnished by the

Government:

● One Man-Lift Genie AWP-30S, Model #AWPA-30S

Q15. Please clarify/confirm the requirement that ONLY NICET technicians are permitted to perform the quarterly inspections & annual water flow tests for devices typical in stairwells, garages, and other locations per NFPA 25.

A15. C.39.4.J. The Contractor must utilize sprinkler system technicians who are certified by the National

Institute for Certification in Engineering Technologies (NICET). Technicians performing services for the inspection, testing, and maintenance of the building's water-based fire protection systems in accordance with the contract must hold at least a NICET Level 2 (Associate Engineering Technician) in Fire

Protection Engineering Technology, Inspection and Testing of Water-Based Systems. Additionally, the technicians must meet the requirements outlined in the applicable paragraphs in section H.15.C, Qualifications of Technicians.

k. Operation of the Fire Alarm Control, Detection, and Annunciation Systems is included in the scope of work. NOTE: Fire protection system operation does NOT require NICET II certification.

Q16. Please provide the last year of hydrostatic testing on F-24 fire extinguishers for all buildings.

A16. 2012

Q17. How many elevators in each building have elevator recall and or shunt trip, which will require testing with the fire alarm system testing?

A17. 20 Elevators. However, please refer to Section C.1.1that states

1) Elevator Maintenance and Repair Services are excluded from the scope of work

2) Maintenance and repair of Fire Alarm Control, Detection, and Annunciation Systems are also excluded from the scope of work.

Q18. Please identify the type and number of fire detection and fire suppression devices in elevator hoistways, pit and/or machine rooms as this applies to each building.

A18. The type of fire suppression devices include Star Galaxy, ½” Quick Response upright Model SG-

Glass Bulb Sprinkler in machine rooms and Star Galaxy ½” Quick response horizontal sidewall Quick

Response Galaxy Model SG Sprinkler.

Q19. In order to perform Fire Pump tests, do we need to run hoses for the flow test? What time of day and/or week day restrictions may apply to each building?

A19. The flow test can be performed during normal working hours in coordination with the COR or his designee. There is a test header for the fire pump flow test.

Q20. When was the last year the 6 & 12 year fire extinguisher tests were performed?

A20. 2012

Q21. Does the current staff have acceptable training / certification for the BAS operation?

A21. Yes

Q22. Is the current staff certified to meet the solicitation requirement for North American Technician

Excellence (NATE) HVAC proficiency?

A22. No, not at this time. See H.15.C. & J.12.E.3

J.12.E.3. The on-site ENCS Technical Specialist shall be a journeyman via a nationally recognized apprenticeship program trained for service of HVAC systems. Acceptable programs include those provided by the operating engineers, pipefitters, or sheet metal workers or has obtained a Bachelor

Degree from a recognized Engineering School or Engineering Technology Program.

Q23. With regard to utilities services, does the Government provide telephones and phone service?

A23. C.8.5. Communication Equipment

The Contractor must provide, as part of the contractor’s supplied equipment, key operational personnel

(managers, supervisors, and duty mechanics) with portable electronic means to communicate with GSA for service requests, emergencies, status of projects, etc. At his own expense, the Contractor shall install private outside business phone lines for his use in making calls, being connected to any web sites, fax needs or other needs for conducting business. The telephone line shall only be used to support the activities required by this contract. Electronic communication methods shall include the following:

C.8.5.A. Email messaging devices and phones. The Contractor is responsible for all costs associated with the email messaging devices and phones. The Contractor will supply and the Contractor's key operational personnel (managers, supervisors, and duty mechanics), or their delegated substitute(s), shall carry, a fully active and operational email messaging device and phone for service requests, emergencies, status of projects, etc. The Contractor will immediately notify the COR of any changes in any of these telephone numbers and personnel.

Q24. Water Treatment, is there any requirement to operate 24/7 that would impact our cost proposal?

A24. There are two glycol cooling towers that operate 24 hours a day / 7 days a week.

Q25. Will there be any phase in period? If so how long?

A25. Reference Section C.5 Transition Phase Startup

Q26. Will the Government ensure a GSA representative is available for the Initial Deficiency Inspections to allow the contractor to comply with the time limit restrictions?

A26. Yes

Q27. Please confirm the requirement to perform an eddy current test on both the evaporator & condenser sides in the first contract year.

A27. An Eddy Current test was completed in 2014. Yes this is the requirement. See the COR for approval of any PM schedules and any deviations from contract requirements.

C.32.2.D. PM Program and Schedule Approval

C.32.2.D.1. General

No later than 21 work days after notice of award, the Contractor shall submit to the COR for approval a

PM program for all building operating equipment in the building. The COR will review it to ensure manufacturer’s recommendations are included in the program, or adequate justification is provided why the Contractor does not recommend it on a particular piece of equipment. From the initial inventory list, the Contractor shall identify those items on which PM will be performed, indicating the

PM frequency, description of work to be done on each item, and provide an annual PM schedule identifying actual dates for PM performance, divided into weekly portions. The COR will review the PM program and work with the Contractor until the COR can provide an approved copy to the CO and

Contractor prior to the CO issuing a notice to proceed. The COR wants to ensure that all manufacturer’s recommended preventive maintenance practices are followed. Items with PM frequencies less often than annual shall be completed within the first year of the contract. As part of the PM program, the

Contractor shall develop a complete inventory of all mechanical/electrical equipment and utility systems installed in the facility. The complete building inventory and maintenance schedule shall be updated annually and provided to the COR NO LATER THAN 14 workdays before the anniversary date of the contract each year, no later than 60 calendar days prior to the exercise of any option, and no later than 60 calendar days prior to the end of the contract. After the first year only new equipment added

(not replacements for older equipment or equipment missed the first year) can increase the initial bid price for equipment maintenance/repair services.

Q28. Does the contractor have to obtain an “Air Quality Monitoring Permits” or are there permits in place?

A28. Yes. There are permits in place for the Emergency Generators.

C.38.4. Air Quality Management District (AQMD) Operating Permits

The Contractor must be familiar with the requirements of the local AQMD, and shall be responsible for obtaining operating permits for boilers, generators and other emissions-producing equipment regulated by the district and making copies available to the COR or designee. In the event of fines or penalties levied by an AQMD, the Contractor may be charged the cost as a performance deduction under the

Adjusting Payments clause.

Q29. Is there a requirement for above or underground fuel oil tank inspections?

A29. C.38.5 Underground (UST)/Aboveground Storage Tanks (AST)

The Contractor is responsible for complying with all Federal, State, and local requirements for the periodic inspection, monitoring, permitting, certification and maintenance of underground and aboveground storage tanks.

Q30. Does the State of Missouri inspect these tanks?

A30. No

Q31. Does the boiler & AST & UST inspections by the State of Missouri satisfy the pressure vessel inspection requirements of the solicitation?

A31. To GSA’s knowledge, the State of Missouri does not inspect any federally-owned boilers.

Missouri Revised Statutes, August 28, 2013

Chapter 650

Department of Public Safety

Section 650.230

Exemptions.

650.230. 1. Sections 650.200 to 650.290 shall not apply to the following boilers and pressure vessels:

(1) Boilers and pressure vessels under federal control or subject to inspection or regulation by a federal or state agency;

Q32. Are there any grease traps that the contractor may be responsible for?

A32. Yes There are four grease traps. Two for the cafeteria and two for the garage sump pumps.

Q33. Is there a requirement for the contractor to clean kitchen exhaust ducts? If so please identify the locations and the linear feet of each duct from the kitchen to the roof.

A33. See Section Exhibit J.4 -

K-11 Kitchen Equipment, Exhaust Hood - 2 each

F-39 Fume Hood, Cafeteria Exhaust Duct System - 300 ft.

Q34. Is there a local code requirement for grease trap cleaning at certain intervals? If so please clarify.

No, unless there is a problem that affects the sewer. See the Metropolitan St. Louis Sewer District’s Rules

& Regulations and Engineering Design Requirements for Sanitary Sewer and Stormwater Drainage

Facilities dated February 2006 ; Article 11.030 Maintenance and Operation Inspection, Page 119.

Metropolitan St. Louis Sewer District

2350 Market Street

St. Louis, MO 63103-2555

(314) 768-6260

CustomerSvc@stlmsd.com

Q35. Please provide the number of bathroom fixtures per building IE: toilets, sinks, urinals that will have to be maintained as a plumbing requirement (this impacts our cost estimating).

A35. Toilets -325

Restroom Sinks - 331

Lunch Room Sinks - 96

Urinals- 68

Slop Sinks - 28

Locker room Showers - 16

Penal Toilets - 33

Q36. Will the contractor be allowed to defer Initial Deficiency Inspections on equipment/systems that are seasonally off line or have a later in the year annual testing date?

A36. Please refer to SECTION C.4 - EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.4.1. Initial Deficiency List

The Contractor and the COR or designee must make a complete and systematic initial (Existing

Deficiency) inspection together during the startup or transition phase of the contract that will include all mechanical, electrical, BAS, fire protection, and utility systems and equipment, windows, doors, structural, and other architectural features for which maintenance and repairs are covered by this performance work statement. The purpose of this inspection shall be to discover and list in an Initial

Deficiency List Report all deficiencies that may exist in the equipment and systems covered by this performance work statement, as well as the Contractor's itemized price (including, but not limited to labor, materials, overhead, and profit) for correcting each deficiency.

C.4.2. Existing Deficiency Inspections

C.4.2.A. Existing Deficiency Inspections are viewed as primarily 'visual inspections' or close to that.

Teardown inspections are not a part of this type of inspection. If PM, repair, or any other type of teardown or detailed engineering inspections later disclose a possible deficiency, then the consideration of whether the deficiency was "Initial" or not would be made by the CO and COR. GSA in Region 6 typically will allow the possibility of latent deficiencies until the Incoming Contractor has performed through an operating season for the equipment. One contract year encompasses both the heating and cooling seasons. So in essence, there is a one-year restriction to "Initial Deficiency" claims. If the Contractor hasn't discovered a true initial deficiency in that period of time and makes a claim later, the claim would not be allowed.

C.4.2.B. The Government recognizes that the Eagleton U.S. Courthouse is a large facility. It would be an undue burden to place the entering contractor in a position to discover all existing deficiencies based on a single walkthrough. Therefore, the Government defers final judgment of each piece of equipment's deficiency status until the first complete PM inspection of each piece of equipment is accomplished. All complete PM inspections must be finished within the first 12 months of the contract. The priority for PM inspection shall be proposed by the Contractor but approved and/or changed as needed by the COR. As each piece of equipment is examined the contractor shall document what needs to be accomplished, if anything, to bring the equipment into an acceptable level of operation. Equipment should be placed on a repair priority schedule by the contractor to be reviewed, adjusted and approved by the COR within his/her budget constraints. Equipment that can be brought into an acceptable level of operation through basic PM procedures must be done so and at no additional cost to the Government.

Q37. Does the current water treatment equipment convey the incoming contractor or belong to the

Government and/or the incumbent contractor?

A37. The controllers and feeders as located on the floor 27M are government owned property. The remaining equipment in the facility belongs to the incumbent contractor.

Q38. Is there any special requirements for any unique water treatment devices?

A38. City Water: Tested

Towers: The two glycol towers and the main tower are tested.

Closed Loops: The following loops are tested:

1. Main chilled water loop

2. Heating hot water loop

The following are tested:

1. Evaporative cooler #1

2. Evaporative cooler #2

3. Condenser water loop

Coupon rack locations are listed below:

1. Building cooling tower, room 27M.100

2. Glycol cooler #1, room B1.144

3. Glycol cooler #2, level 29, area 29.108

4. Chilled water loop, room B1.108

5. Heating water loop, room B1.135

Q39. How many gallons of water are contained in the closed loop chill water system for each building, please identify by building?

A39. GSA does not have this information.

Q40. How many gallons of water are contained in the closed loop hot water heating system for each building please identify by building?

A40. GSA does not have this information.

Q41. Are there any unique water treatment specialized electronic devices under warranty?

A41. No

Q42. Are there water treatment corrosion coupon racks in place currently for all open loops, & closed loops?

A42. Coupon rack locations are listed below:

1. Building cooling tower, room 27M.100

2. Glycol cooler #1, room B1.144

3. Glycol cooler #2, level 29 roof

4. Chilled water loop, room B1.108

5. Heating water loop, room B1.135

Q43. For the monthly & annual load bank generator test, is the O&M contractor required to provide a load bank or can the buildings load be used? Please clarify per building. Can these test be done during regular business hours?

A43. One load bank is located on level 29

Q44. Are there any spaces that require “confined entry training”?

A44. Yes

Q45. Please confirm that there is a GSA requirement for each employee to receive 16 hours of trades improvement training annually, in addition to the asbestos in the workplace training.

A45. See section C.38.15. Asbestos Management

C.38.15.B.2. The Contractor shall ensure all employees who are involved with work covered by the OSHA regulation are properly trained in O&M practices, procedures, and respiratory protection. Documentation of this training shall be provided to the Safety and Environmental Management Team within 30 calendar days prior to beginning on-site work at the building(s) covered by this contract, as well as a copy maintained at each building/facility encompassed by this contract.

Q46. Please confirm there is NOT a requirement for Asbestos Training for Supervisor – Project Manager level?

A46. Yes there are requirements. SEE, C.38.15.B.2. The Contractor shall ensure all employees who are involved with work covered by the OSHA regulation are properly trained in O&M practices, procedures, and respiratory protection.

C.38.15. Asbestos Management

C.38.15.A. If asbestos is encountered, the Contractor shall be expected to perform Class III and Class IV asbestos work as defined in 29 CFR 1926.1101. The Contractor must be prepared to deal with asbestos on a small-scale, short-duration basis to effect emergency repairs and to clean up small spills. The

Contractor must protect building tenants, visitors, and employees from asbestos exposure. The

Contractor must comply with applicable OSHA regulations and all applicable Federal, State, and local asbestos regulations. The Contractor must immediately become familiar with, comply with, and recommend any appropriate changes to the Government Asbestos Management Plan for the building.

Contractor personnel who perform the abovementioned work must have been appropriately trained in accordance with 40 CFR Part 763. Copies of all documentation regarding any changes in Building

Asbestos Management Inventories shall be provided to the COR and the Region 6 Safety and

Environmental Management Team.

C.38.15.B. Asbestos Operations & Maintenance. OSHA 29 CFR 1910.1001 requires employers with employees occupationally exposed to friable asbestos-containing materials (ACM) to develop and implement a program designed to protect exposed employees from these hazards. For the building(s) associated with this contract, GSA has completed an Asbestos Inventory (refer to the Bidders Library).

C.38.15.B.1. The Contractor shall develop, as part of its Safety Program, an Asbestos Operations &

Maintenance (O&M) Program fully compliant with OSHA requirements, including practices and procedures, medical examinations, respiratory protection, and employee training. This document shall be kept continuously up-to-date.

C.38.15.B.2. The Contractor shall ensure all employees who are involved with work covered by the

OSHA regulation are properly trained in O&M practices, procedures, and respiratory protection.

Documentation of this training shall be provided to the Safety and Environmental Management Team within 30 calendar days prior to beginning on-site work at the building(s) covered by this contract, as well as a copy maintained at each building/facility encompassed by this contract.

C.38.15.B.3. The Contractor shall document that all affected employees have been provided respiratory protection based upon their exposures to ACM, and that such respiratory protection has been properly fit tested. Documentation that such respiratory protection measures have been provided shall be provided to the Safety and Environmental Management Team within 30 calendar days prior to beginning on-site work at the building(s) covered by this contract, as well as a copy maintained at each building/facility encompassed by this contract.

C.38.15.B.4. The Contractor shall document that all affected employees have been provided medical examinations based upon their exposures to ACM. Documentation that such medical exams have been accomplished shall be provided to the Safety and Environmental Management Team within 30 calendar days prior to beginning on-site work at the building(s) covered by this contract, as well as a copy maintained at each building/facility encompassed by this contract.

Q47. Please confirm which buildings require compliance with the historical building directives?

A47. The Thomas F. Eagleton Courthouse is not on the National Register of Historical buildings.

Q48. Are there currently any energy shared income agreements with regards to chillers, boilers, air handling units, pumps, motors, cooling towers, or emergency generators in which repairs and preventive maintenance is provided by others?

A48. No

Q49. Is there any specialized equipment under warranty that may require the manufacturer certified technicians to perform maintenance to keep the warranty in force? If so please identify the equipment.

A49. Roof Anchor / Powered Platform project is under warranty until December 4, 2014

B1 Tenant Supplemental HVAC Project is under warranty until August 13, 2014

11th floor US Probation Buildout is under warranty until May 30, 2014

18th floor Buildout is under warranty until May 20, 2014

Q50. Is there any solicitation requirement to power wash the garage parking decks or parking lots? To re-stripe, paint, patch or provide signage?

A.50 The O&M contractor is not required to power wash the garage parking decks.

See Section C.37.4. Finishes Maintenance and Touch-up Painting

Re-striping of parking areas, driveways, roads, and vehicle inspection areas is required where striping is damaged or worn in a specific location, but not for general wear and tear of a large area over time.

Repairs to pavement are required where a specific location is damaged but not where an extensive area is degraded.

C.37.8. Miscellaneous Labor Work

C.37.8.A. General - The Contractor shall provide the labor for the accomplishment of miscellaneous jobs requested by the COR which will consist of, but not be limited to: hanging pictures; maps and bulletin boards; trimming door bases; repairing/replacing windows, updating directories, moving furniture, ceiling and floor systems, stairways and railings; patching walls; painting; installing parts and equipment, removing functionally or economically obsolete equipment, escort assistance, etc

Q51. Is the GSA 5850 preventive maintenance guide acceptable for the CMMS program with the understanding that each location may require a modification to frequency & method?

A51. The solicitation specifies the following, but GSA Region 6 will be transitioning to the 2012 PM

Guides over time;

Public Buildings Service Operations and Maintenance Standards (PBS 5850.1B) and PBS P.5850.1B

Public Buildings Maintenance Guides, dated January 1995. in Bidders Library at the Field Office.

Also see: C.32.2.D. PM Program and Schedule Approval; Example of Alternate PM Guide Approval

Q52. Will a static pressure industry standard of 1 inch be acceptable for the replacement of high efficiency

MERV filters or will there be just a cyclical time required for replacement?

A52. Replacement of the filters can be performed based on 1 inch static pressure.

Q53. MERV Filters; are MERV 8 antimicrobial type required.

A53. All the air handlers that serve the basement levels are MERV 13 and the firing range AHU utilizes

HEPA filters.

Q54. Is there a current CMMS in place? If so will it convey to the incoming contractor?

A54. See C.8.8. Use of CMMS - The Contractor must use the Government furnished CMMS, to include validating and updating the equipment inventory database, including all data fields specified by the COR or designee. Contractor’s PM Documentation Program - GSA, in Region 6, utilizes a Computerized

Maintenance Management System (CMMS) for use in maintenance management and planning. The IBM

Tivoli Maximo Asset Management CMMS is the only system currently authorized for use. The current version in use is 7.1. If the Maximo Version is updated, the Contractor will be required to utilize the latest version.

Q55. Are there current roof warranties in place for each building? If so please identify each building.

A55. The 29th floor Roof was replaced in 2006. Effective May, 25, 2006, Garland Roof Manufacture has a 30 year Roof System Warranty.

Q56. Is there a requirement to provide interior lighting other than emergency light fixtures at other than normal occupancy hours?

A56. Yes, the custodians require lights to perform their duties after normal working hours of the tenants.

In 2010, the existing centralized lighting control system was replaced with a Leviton lighting control system. The new system replaced the courtroom dimming systems and controls. The majority of the lighting zones have override switches that when activated by the tenant, override the lighting controls and turn on the floor lights for a predetermined period of time, typically 2 to 4 hours.

Q57. Please confirm how many man-hours per month for each building for miscellaneous services.

A57. For the annual amount please see C.37.8.C. Miscellaneous Labor Work Costs – Miscellaneous Work is considered to be part of the monthly operational and maintenance services to be performed during normal duty hours and will not exceed 1250 hours per year. When additional miscellaneous labor work is authorized by the COR, the contractor will be paid the hourly rate quoted on the bid sheet for any miscellaneous labor that exceeds the annual 1250 hours performed during normal duty hours and for all miscellaneous labor authorized by the COR and performed after normal duty hours.

Q58. Please provide the date for each buildings last 10 year roof anchor test (ANSI/IWCA 1-14.1).

A58. 2009

Q59. Please provide the number of GSA Emergency Generators (not tenant owned equipment) for each building. Do these units have load banks? Can the building load support the load bank requirement? Can the emergency generators be tested during normal business hours?

A59. The building has two emergency generators that provide emergency power to life safety systems in the event of a power outage. There are two Caterpillar 1100 KW/1375KVA generators at .8 power factor. A load bank is located on level 29 and can be tested during normal working hours.

Q60. Is the contractor required to maintain & test agency owned Emergency Generators?

A60. No

Q61. Please confirm that Keycard access readers & security systems are excluded from the contractor’s responsibility (reference J-5).

A61. J.4.D.2. The Contractor is not responsible for operation, maintenance, or repair of occupant agency program equipment (Except as specifically included in this agreement.), including but not limited to:

*Computers *Paper pulpers *Office machines *Mail handling equipment *Personally owned appliances

*Printing equipment *Courthouse P.A. systems

*Security Systems *Keycard System

*Kitchen equipment not owned by the Government

Q62. Please confirm that GSA will pay for generator fuel oil.

A62. GSA will not fund the fuel cost to operate the emergency generators. The diesel fuel cost is a requirement of the O&M contract.

C.2.15. Consumable Parts

“Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and must be disposed of properly. Examples include oil, grease, batteries, belts, filters, ballasts, lamps, fuel oil for tests, etc.

However, the Government pays for regular supplies of fuel oil:

H.16. Government-Furnished Materials

H.16.A. Utilities and Space:

H.16.A.1. Utilities shall include potable water, natural gas, electricity, fuel oil, solar systems, fuel cells, chilled water, and steam supply that is necessary in the conduct of work.

Q63. Please confirm that heating fuel oil will be paid by GSA.

A63. GSA funds the electric, purchased steam and water utilities. See answer to to Q62.

Q64. Are the flag lights? If so on which buildings? May these be utilized so that all weather flag may be flown 24/7 except for times that will require a half mast flag flown.

A64. The flag pole is located on the east side of the building, in the north side garden courtyard. The flag at the Thomas F. Eagleton Courthouse is illuminated and therefore, is flown after sunset. O&M

Contractor raises and lowers the flag when needed by use of a winch handle.

Q65. Is there a requirement of the O&M contractor must raise and lower the flags each day?

A65. The flags are lowered for replacement or when directed to be flown at half-staff.

Q66. Are there any LEED type waterless urinals to be maintained? If so how many devices?

A66. No

Q67. Are there any GSA Regional master contracts in place that may affect our pricing logic?

A67. No

Q68. The RFP states in section C.8.10.K :

C.8.10.K. Past Performance

C.8.10.K.1. GSA PBS uses Contractor Performance Assessment Reporting System (CPARS) to c past performance evaluation for all contracts. Evaluations are generally conducted annually or more frequently on or about the anniversary date of the contract and also at the end of the contract period.

If all of the contract experience cited in t acceptable alternative to the L.3.B past performance survey requirement?

A68. No, CPARS assessments for the past performance survey requirements can

L.3.B. If you will note, the past performance survey asks different questions th in a CPARs assessment completed by varying federal agencies.

requirements of the solicitation, it is requested that the past performance survey's in the solicitation are utilized to fulfill that evaluation requirement

Q69. Please provide the size (L-W

A69. The filters for the F-32, F-32a and F32b are listed in the table below.

Q70. How old is the Kitchen equipment as this will impact life cycle costs?

A70. The cafeteria equipment as noted in Exhibit 4.4

Solicitation GS06P14GXD0011

Q68. The RFP states in section C.8.10.K :

C.8.10.K.1. GSA PBS uses Contractor Performance Assessment Reporting System (CPARS) to c past performance evaluation for all contracts. Evaluations are generally conducted annually or more frequently on or about the anniversary date of the contract and also at the end of the contract period.

If all of the contract experience cited in the offerors proposal have CPARS available, will this be an acceptable alternative to the L.3.B past performance survey requirement?

No, CPARS assessments for the past performance survey requirements cannot be utilized to satisfy

If you will note, the past performance survey asks different questions than what may be addressed in a CPARs assessment completed by varying federal agencies. In order to evaluate in accordance with the requirements of the solicitation, it is requested that the past performance survey's in the solicitation are ill that evaluation requirement.

W-H) and quantity of F-32, F-32a, & F-32b filters.

32a and F32b are listed in the table below.

Q70. How old is the Kitchen equipment as this will impact life cycle costs?

A70. The cafeteria equipment as noted in Exhibit 4.4 - Attachment J.4.C was installed in 1999.

Solicitation GS06P14GXD0011 Amendment 01

C.8.10.K.1. GSA PBS uses Contractor Performance Assessment Reporting System (CPARS) to complete past performance evaluation for all contracts. Evaluations are generally conducted annually or more frequently on or about the anniversary date of the contract and also at the end of the contract period.

he offerors proposal have CPARS available, will this be an not be utilized to satisfy an what may be addressed

In order to evaluate in accordance with the requirements of the solicitation, it is requested that the past performance survey's in the solicitation are

32b filters.

Attachment J.4.C was installed in 1999.

Q71. Section/Exhibit J-4 is silent on the dimensions of K-111 Exhaust Hoods that the contractor will be responsible for, please provide the length & width.

A71. 12” X 10” X 300’

Q72. Section/Exhibit J-4 is silent on the dimensions of G-2 Grease Traps that the contractor will be responsible for, please provide the capacity in gallons.

A72. The cafeteria grease traps are 50 gal, 100 lbs capacity

Q73. What is the address or longitudinal and latitudinal coordinates of this building so it can be viewed using Google Earth?

A73. See solicitation cover page and throughout the solicitation for the address

Q74. How tall is the building?

A74. 170 meters / 557 ft

Q75. How is the building currently being cleaned/ maintained?

A75. Through contracted Janitorial and Operations and Maintenance Services

Q76 & A76 Is there an existing Building Maintenance Unit (BMU) system on the roof?

See section J.5.K Motorized Platform System (Powered Platform, Monorail, Push Out Arm, Pull

a. Is it a crane? No

b. Is it a fixed davit system? Yes

i. Do the davits rotate? Yes

c. Is it a trolley system? Yes for the monorail

d. Monorail track? A monorail track is located around the dome on the 29th floor

e. Single Point suspended platform? Sectional Stage

Q77. What is the roof deck/floor made of?

A77. The roof structure on levels 5 through 28 consist of a paver ballasted .060 EPDM membrane manufactured by Carlisle Roofing Systems, Inc., painted EPDM membrane flashings and stainless steel coping. The 29th floor roof was insta

StressPly IV Mineral. The 29th floor roof was manufactured by Garland Company, Inc.

Q78. Does the building have anchors installed for tie backs, see Figure 2?

A78. Yes

Solicitation GS06P14GXD0011 deck/floor made of?

A77. The roof structure on levels 5 through 28 consist of a paver ballasted .060 EPDM membrane manufactured by Carlisle Roofing Systems, Inc., painted EPDM membrane flashings and stainless steel floor roof was installed in 2006 with a Modified Bituminous Membrane Roofing, floor roof was manufactured by Garland Company, Inc.

Q78. Does the building have anchors installed for tie backs, see Figure 2?

Solicitation GS06P14GXD0011 Amendment 01

A77. The roof structure on levels 5 through 28 consist of a paver ballasted .060 EPDM membrane manufactured by Carlisle Roofing Systems, Inc., painted EPDM membrane flashings and stainless steel lled in 2006 with a Modified Bituminous Membrane Roofing, floor roof was manufactured by Garland Company, Inc.

Figure 2. Examples of different types of tie back anchors.

Q79. What is the distance between the anchors?

A79. Distance varies for sectional stage system.

Q80. Can the parapet walls be used?

A80. No

Q81 and A81. a. What does a detailed cross parapet walls? See Figure 3.

b. Is the parapet wall solid or free floating?

c. What is the load capacity of the parapet walls?

d. What is the distance between the parapet wall and the closest obstruction?

e. Are there signs on the roof?

i. How close are they to the parapet wall?

Figure 3. General example of a parapet wall cross

Q82 and A82. Is the building exterior

a. What materials is the building exterior made of?

b. Are there signs on the buildings face/exterior? Yes

c. Are there protrusions, like mullions and transoms, greater than 3 inches (

d. Are there protrusions, like sun shades, greater than 3 inches ( stainless steel domes

e. Are there any other protrusions, greater than 3 inches (

Solicitation GS06P14GXD0011

Examples of different types of tie back anchors.

Q79. What is the distance between the anchors?

A79. Distance varies for sectional stage system.

Q80. Can the parapet walls be used?

a. What does a detailed cross-section with dimensions, and materials look like for all

b. Is the parapet wall solid or free floating?

c. What is the load capacity of the parapet walls?

ance between the parapet wall and the closest obstruction?

e. Are there signs on the roof?

i. How close are they to the parapet wall?

Figure 3. General example of a parapet wall cross-section.

Q82 and A82. Is the building exterior flat? No

a. What materials is the building exterior made of?

b. Are there signs on the buildings face/exterior? Yes

c. Are there protrusions, like mullions and transoms, greater than 3 inches (≈7.6 cm)?yes ike sun shades, greater than 3 inches (≈7.6 cm)? No sun shades but two

e. Are there any other protrusions, greater than 3 inches (≈7.6 cm)?yes

Solicitation GS06P14GXD0011 Amendment 01

Examples of different types of tie back anchors.

section with dimensions, and materials look like for all

≈7.6 cm)?yes

≈7.6 cm)? No sun shades but two

f. Are there recessions greater than 3 inches (

g. Are there recessions that are greater than 3 feet (

h. Does the building have a covered walkways? The West Employee Entrance is covered under the stainless steel dome.

i. Does the building have any other covered areas? No

j. Does the building face have any convex or concave side both vertically and horizontally, see Figure

4?

The exterior has horizontal masonry bands on the edges and sides of the tower. Double announce the location of each courtroom, and exterior st west and east entrance roof tops are stainless steel domes.

Q83. Does the building angle/taper in?

A83. Under the 27th floor east and west roof areas, the building has an inset of windows from the 26th floor to the 6th floor on the east side and to the 4th floor on the west side.

Figure 5. Example of an angled in side.

Q84. Is there a water source on the roof? Are there multiple sources? What is the pressure rating?

A84. Only 29th floor roof has water source, 45 psi

Q85. Is there a water source on the ground? Are there multiple sources? What is the pressure rating?

A85. There are 5 water sources at the ground level. 55 psi each.

Q86. Is there an electrical source on the roof?

A86. Yes

Q87. What is the voltage rating?

A87. 208

Solicitation GS06P14GXD0011

f. Are there recessions greater than 3 inches (≈7.6 cm)?yes recessions that are greater than 3 feet (≈92.0 cm)?

h. Does the building have a covered walkways? The West Employee Entrance is covered under the

i. Does the building have any other covered areas? No he building face have any convex or concave side both vertically and horizontally, see Figure

The exterior has horizontal masonry bands on the edges and sides of the tower. Double announce the location of each courtroom, and exterior structure is clad in precast concrete panels. The west and east entrance roof tops are stainless steel domes.

Q83. Does the building angle/taper in?

A83. Under the 27th floor east and west roof areas, the building has an inset of windows from the 26th floor to the 6th floor on the east side and to the 4th floor on the west side.

Figure 5. Example of an angled in side.

Q84. Is there a water source on the roof? Are there multiple sources? What is the pressure rating?

water source, 45 psi

Q85. Is there a water source on the ground? Are there multiple sources? What is the pressure rating?

A85. There are 5 water sources at the ground level. 55 psi each.

Q86. Is there an electrical source on the roof?

87. What is the voltage rating?

Solicitation GS06P14GXD0011 Amendment 01

h. Does the building have a covered walkways? The West Employee Entrance is covered under the he building face have any convex or concave side both vertically and horizontally, see Figure

The exterior has horizontal masonry bands on the edges and sides of the tower. Double-height columns ructure is clad in precast concrete panels. The

A83. Under the 27th floor east and west roof areas, the building has an inset of windows from the 26th

Q84. Is there a water source on the roof? Are there multiple sources? What is the pressure rating?

Q85. Is there a water source on the ground? Are there multiple sources? What is the pressure rating?

Q88. What is the current rating?

A88. 30 amp

Q89. Is it one or three phases?

A89. Single

Q90. What is the frequency?

A90. 60 Hz

Q91. Are there multiple electrical sources?

A91. Yes

Q92. Is there an electrical source on the ground?

A92. Yes

Q93. What is the voltage rating?

A93. 208

Q94. What is the current rating?

A94. 30 amps

Q95. Is it one or three phases?

A95. 3 phase

Q96. What is the frequency?

A96. 60 Hz

Q97. Are there multiple electrical sources?

A97. Yes

Q98. Is the building located in an area that has high wind speeds?

A98. Yes

Q99. Is the building located in an area that is close to saltwater?

A99. No

Q100. Is there a lot of vegetation (plants, trees, bushes etc.) close to the buildings base?

A100. Yes

Q101. Where would you like store the equipment.

A101. The platform is stored on the southwest roof at level 28.

Q102. Does the glycol system, air conditioning package units operate 24 hours a day / 7 days a week?

A102. Yes

Q103. Is there a water softener for the potable water?

A103. No

Q104. Please clarify Kitchen Exhaust Duct; Exhibit J-4-C, Is the 300 linear feet all vertical from the kitchen to the roof?

A104. The duct extends from the kitchen on the 1st floor to the north side of the facility on level 1M.

Q105. Are there access points in the duct at various levels?

A105. Yes, standard access for cleaning

Q106. Are there any horizontal sections?

A106. No

Q107. How many roof exhaust fans support the kitchen exhaust?

A107. 2; one for each system

Q108. What is the frequency of cleaning, as per NFPA this is dependent on the building population?

A108. Currently scheduled semi-annually per NFPA 96 11.4 through 11.6 (Systems serving moderate-volume cooking operations).

Q109. How many roof levels are provided with tie-back safety equipment?

A109. All

Q110. Does each roof level have an operable door or window for access?

A110. Yes

Q111. Will there be any access time restrictions for any of the roof levels (IE; if any of the roof levels are accessed through a court room will we only be allowed to access at night or on a weekend)?

A111. Work can be performed during normal working hours and coordinated with the COR or designated representative. Work can not be performed that is disruptive to court operations.

Q112. How many roof anchors are on the building?

Q112. 108 anchors

Q113. How many Davit bases are on the building?

A113. 32 removable flush-type davit bases

Q114. How many Davit arms are on the building?

A114. 2 per roof

The davit arm system consists of a pair of davits mounted on permanent socket pedestals that are installed at various locations along the roof perimeter. The davits can be pivoted down when not in use, by means of the provided applicable lifting winch. The platform is suspended form trolleys, mounted on each davit boom.

Q115. How many full time employees are employed by the incumbent contractor?

A115. 12

Q116. What is the tonnage on each chiller and how many typically operate on a summer day?

A116. There are (3) 800 ton Trane Chillers and (1) 400 ton Trane Chiller. The machines are controlled by the BAS system and Harpman Loop with two typically operating during normal working hours during the summer.

Q117. Is there a boiler in the facility?

A117. There are no boilers. The government purchases steam from Trigen.

Q118. What are the required hours the current O&M contractor must have personnel on-site and what are the required hours under the current solicitation.

A118. The incumbent contractor must have at a minimum, contract maintenance personnel must be on-site Monday – Friday, from 5:00 a.m. to 9:00 p.m.. Contract staff must be available to personally receive service calls by phone, Monday – Friday, between the hours of 7:00 a.m. to 4:00 p.m.

The new contract scheduled to begin on July 1, requires the contractor to have personnel on-site from

5:00 a.m. to 10:00 p.m., Monday through Friday.

Q119. M.7 states that a Quality Control Plan must be submitted with the initial offer and will be reviewed and accepted prior to award of a contract. The plan must conform to the minimum requirements specified in Section C.Section C.8.9.A and E.3 state that the plan is due 10 days after award.

A119. The quality control plan is a factor that will be evaluated. Therefore, the contractor’s draft QCP shall be included in the technical proposal as stated in M.7. Items C.8.9.A and E.3 speak to the final quality control plan. A final quality control plan will be requested from the successful offeror and submitted to the Contracting Officer after notice of award. This final QCP will be reviewed, changes/updates will be requested, and this will be the version that is approved by GSA.

Q120. Can you publish the service log reports for the last 12 months? This information is very important to create an appropriate staffing model.

A120. See attached document.

Q121. Can you publish the repair log reports for the last 12 months?

A121. See attached document.

Q122. Can you publish the mechanical equipment history for the past 12 months?

A122. The Government is unable to compile this information in one report.

Q123. Is the repair replacement of the irrigation sprinkler heads “damaged by others” to be included in the contract amount?

A123. No C.36.4.B. Force Majeure (Uncontrollable Events)

Deficiencies or breakdowns caused by vandalism, misuse, abuse, or acts of God including natural disasters are fully reimbursable. The Government, at its discretion, may fund the repairs needed due to uncontrollable events through the monthly Maintenance Repair Services payments for the Annual Repair Responsibility without reduction for non-reimbursable GRR, or separately through payments which would be made upon receipt of an invoice for additional work from the Contractor to the address listed on the GSA procurement document, or the Government will have the work performed by other means at no cost to the Contractor. {See Definitions & Glossary; C.2.4.-Acts of God; C.2.63-Vandalism.}

C.36.5. Disputes and Appeals The decision as to the responsibility for a repair or replacement, either mechanical failure, or acts of occupant agency negligence, Contractor negligence or error, or an act of

God, shall be at the discretion of the COR. In the event of dispute, the Contractor may appeal the COR's decision to the CO; however, the Contractor shall proceed with the performance of the repair or replacement, pending resolution of any dispute, claim, appeal, or action rela comply with the subsequent CO decision. All appeals and claims will be processed in accordance with the "Disputes" clause of the contract.

The COR could also utilize Miscellaneous Labor…