Synopsis-Solicitation -- IA A-E IDIQ - 10.4.pdf

SUPPLEMENTAL A/E CONTRACT FOR THE STATES OF IOWA, KANSAS, MISSOURI, AND NEBRASKA WITH THE PRIMARY GEOGRAPHICAL AREA BEING THE STATE OF IOWA (EXCLUDING THE CITIES OF COUNCIL

BLUFFS AND SIOUX CITY, IOWA)

Category: C—Architect and Engineering Services

Date Published: October 4, 2011

Solicitation Number: GS06P12GZD0001 Proposals Due: November 3, 2011 Time: 3:00 p.m. local time

INFORMATION AND EVALUATION FACTORS SYNOPSIS/SOLICITATION:

Type of Contract:

This procurement opportunity is 100% set-aside for small businesses only. Supplemental A-E Services for GSA projects in the States of Iowa, Kansas, Missouri, and Nebraska (GSA Region 6). The Indefinite Delivery/Indefinite Quantity (IDIQ) contract for A-E services will be for a period of one (1) year with four (4) additional 1-year option periods. Prior to exercising each option, the Government will review the A-E firm's/joint venture's performance to date, and award options consistent with applicable portions of FAR Part 17. The primary geographical area will be the State of Iowa (Excluding the cities of Council Bluffs and Sioux City, Iowa). GSA will reserve the right to issue orders for all of Region 6 (Kansas, Iowa, Missouri, and Nebraska). The North American Industry Classification System (NAICS) Code/Size Standard for this procurement is: 541310 / 4.5 Million.

A Firm-Fixed-Price (FFP) IDIQ contract will result from this solicitation, including profit, overhead and hourly rates for anticipated disciplines and for use in negotiating FFP task orders. A supplemental architect-engineer Lookup Table for pricing task orders for projects with an estimated construction cost of up to $2,000,000 will be included in the contract. The Government will use the fixed price amount in the Lookup Table which will be a function of project size, type, and complexity. The Lookup Table will be incorporated as a mandatory pricing provision. However, the Government may award an individual task order based on level of effort and negotiated hourly rates for other services not provided under the Lookup Table.

A one (1) time minimum guarantee amount of $2,500 will apply to the base contract period. The annual estimated magnitude for all task orders in a one year period range from $2,500 - $2,000,000. The maximum order limitation (base plus four (4) one-year options) is $10,000,000. However, an annual maximum limitation for the base and any exercised option period will not apply.

Offerors are cautioned to read this announcement in its entirety.

Type of Work Under the Contract:

The major function of this contract will be professional services, including but not limited to, design and the preparation of construction documents for repair and alteration, and tenant finish projects for the General Services Administration and other government agencies in occupied federally owned or leased office buildings. Typical projects may include repair, improvement, remodeling of building interior space, and building systems and features, including but not limited to: interior and exterior finishes, landscaping, civil, mechanical, plumbing, electrical, structural, fire safety, elevators, environmental, and roofing components/systems. The majority of projects under this contract will have an estimated construction cost of $2,000,000 or less.

Types of Services Required Under the Contract:

Services identified are consistent with the North American Industry Classification System (NAICS) Code 541310. Services to be provided include, but are not limited to: architectural, landscaping, civil, structural, mechanical, electrical, and cost estimating. Other related services to be provided include: assisting GSA staff engaged in scope development, shop drawing review, master planning, feasibility studies, interior design, design review, construction administration and inspection, elevator evaluation/design, signage design, and various technical studies including, but not limited to:

Building Engineering Reports, Historic Building Preservation Plans, seismic and structural evaluations, energy studies for design of energy upgrades, roof evaluations, fire safety reviews/studies, and handicapped accessibility (ADA/ABAAS) reviews. Services may also include: acoustics, security, geotechnical testing, surveying (boundary & topographical), quality control testing, asbestos sampling, air monitoring, hazard assessment, abatement design, Courts design, preparation of environmental impact assessments, as well as, identification of acceptable design based solutions available for regulated items such as asbestos, PCBs, CFCs, radon, lead-based paint, underground storage tanks, mold investigations, and other various types of testing, monitoring, and quality checks as required to support services provided under this contract. The Government will not indemnify the firm against liability involving asbestos or other hazardous materials, that is, no clause holding the firm harmless will be included in the contract.

Minimum Submission Requirements:

Joint venture or firm/consultant arrangements will be considered and evaluated on a demonstrated interdependence of the members to provide a quality design effort. To be considered under this solicitation, firm/joint ventures must meet and show conformance to the following minimum requirements:

1) A completed, current Standard Form 330, "Architect-Engineer Qualifications", and a completed, current Standard Form 330 for each proposed consultant. Interested firms with more than one (1) office must indicate on their SF 330 the staffing composition of the office in which the work will be performed. Indicate the solicitation number in block 3, on the SF 330. The completed SF 330 should indicate the specific personnel from the responding firm and all consultants expected to do the work on this contract, with resumes for each, professional registrations by state, and experience in this type of work over the past six (6) years. The projects listed in Section F shall be at least “similar” to the projects required by section “Evaluation Criteria, 1) Past Performance and design, b) Similar Projects” of this solicitation. Projects included in this section may be greater in construction dollar value.

2) Firms/joint ventures must be multi-disciplined or have a continuing service arrangement with pre-identified consultants.

3) Firm's/joint venture's design/production office must be located within the primary geographical area. The Firm's/joint venture's office(s) must be in operation at the time of this solicitation.

4) Services shall be provided under the direction of an Architect or Engineer. The firm/joint venture and consultants must have Architects and Engineers that are currently licensed in the State of Iowa. All construction documents, reports, construction cost estimates, etc. submitted under this contract will require the personal seal and signature of an Architect and/or Engineer.

5) The firm/joint venture must possess and clearly indicate in their proposal the following minimum staffing within the firm/joint venture: Two (2) Registered Architects, registered in the State of Iowa, and two (2) CAD/D/BIM Technicians.

6) The firm/joint venture and/or consulting firms, if any, must have at least one (1) registered Professional in the State of Iowa, in each of the following disciplines: Structural, Mechanical, Civil and Electrical Engineering.

7) Demonstrate the ability to comply with the following requirements: Construction drawings shall be created and submitted in the latest version of AutoCAD or Revit. Construction drawings created in other CAD programs and then translated into AutoCAD are NOT acceptable. Construction drawings must conform to the latest GSA CAD/BIM standards. Construction specifications (Master Format), reports, databases, and similar items shall be submitted in the latest version of MS Word format. The firm/joint venture shall update software versions at their own expense at the request of the Government.

8) Proof of errors and omissions insurance, or the ability to obtain such must be included with the submittal.

STATEMENT OF THE EVALUATION FACTORS AND THEIR RELATIVE ORDER OF IMPORTANCE:

A. The Government will make award to the responsible offeror whose offer conforms to the solicitation and is most technically qualified. Therefore, offerors will be requested to submit initial qualification packages to the Government on the most favorable terms from a technical standpoint. The Government reserves the right to conduct discussions/negotiations.

B. The evaluation factors associated with the written submission are listed below in descending order of importance. The written and oral evaluation criteria are of equal importance; total of cumulative score considered.

EVALUATION CRITERIA ELEMENT:

a. Written

1. Past Performance on Design

2. Design Management and Philosophy

3. Construction Management and Administration Expertise

4. Specialized Design Expertise

b. Oral Presentation/Interviews

DESCRIPTION OF THE EVALUATION PROCESS, METHODOLOGY AND TECHNIQUES TO BE USED:

Government intends to award one (1) contract to the responsible offeror whose offer conforms to the solicitation and is the most technically qualified based on written technical qualification packages and oral presentations/interviews.

A. Written Qualifications Package: Written qualification packages shall be evaluated against the evaluation standards. Firms that submit a qualifications package and meet the minimum requirements will be evaluated. Firms determined to be the most highly qualified may be given an opportunity to hold oral presentations/interviews.

B. Oral Presentation/Interviews: Oral presentations/interviews will be evaluated based on the offeror’s overall architectural knowledge, ability to assess, strategize and communicate efficiently, while creating innovative solutions to project challenges. Offerors will have one (1) hour and 15 minutes for the oral presentations/interviews.

Offerors will have 15 minutes to present their firms to the interview panel.

Offerors will have 30 minutes to create solutions, processes and/or strategies for solving problems provided to them by the SEB.

Offerors will have 15 minutes to present solutions.

Offerors will have 15 minutes for questions and answers.

Evaluation Criteria: The information in this section is to be submitted in a separate section of the technical qualification package and in addition to the SF330, unless otherwise specified. Selection of the firm/joint venture will be based on the following evaluation factors that are listed in descending order of importance:

A. Past Performance on Design:

Page Count: Design Approach 1 Page, 2-Sided

Similar Projects 1 Page (Per Project), 2-Sided Page Total 6 Pages, as indicated above

a. Design Approach: Provide a one (1) page, double-sided, narrative detailing how the client's program, function, image, mission, budget, schedule and operational objectives were satisfied on past projects. In addition, the firm/joint venture shall detail its plan to employ those strategies on this contract.

Standard is met when offeror provides a one (1) page, double-sided, narrative on the design approach used to accomplish successful completion on past projects and how the firm/joint venture intends to apply it to this contract and its subsequent task orders.

b. Similar Projects: The firm/joint venture shall submit a narrative & graphics (one (1) page, double-sided, per project) for five (5) similar projects of scope, size, and/or complexity in which construction has been completed during the past six (6) years. Submittal of less than five (5) projects will result in a lower score. NOTE: Additional consideration may be given to projects with greater complexity.

i. Project Completion: Projects must be completed within the last six (6) to be considered.

Project data shall include, project name and location, description, initial and final construction cost, and design start, construction start and completion dates.

ii. Similar Scope: "Similar" in scope is defined for this announcement as tenant finish, renovation, and repair/alteration projects. "Similar" in size relates to the cost of the project construction.

1. Similar Project Cost Range: $2,500 to $2,000,000.

iii. Project Complexity: The complexity of the project considers the degree of tenant and/owner involvement in the design and any special phasing requirements:

1. Tier 1 Projects: The most complex, include Federal, State or Municipal courts space where the clients include court officials, security officials and prosecuting officials, hospital projects, and laboratory projects.

2. Tier 2 Projects: the next most complex, include corporate, institutional, or governmental office space where there are many organizational functions represented and/or there are special phasing requirements to keep the facility in operation.

3. Tier 3 Projects: The least complex, are those of minimal client involvement such as roof replacements, tuckpointing, and parking lots.

iv. Project References: Provide a client/owner reference contact and general contractor reference contact for each project.

1. Reference information should include name, title, e-mail address, street address, phone, and fax numbers.

2. If applicable, include evidence such as certificates, awards, peer recognition, etc. demonstrating energy and resource efficiency and sustainable design excellence.

Standard is met when offeror has submitted a one (1) page, double-sided (per project), narrative for five (5) separate projects that demonstrates how these projects are similar to this solicitation and has provided client/owner reference contacts for each project as outlined above.

B. Design Management and Philosophy: Offeror shall submit a one (1) page organizational chart and a one

(1) page narrative addressing the two areas listed below.

Page Count: Organizational Chart 1Page, 2-Sided Design Management and Philosophy 1 Page, 2-Sided Page Total 2 Pages, as indicated above

a. Composition of Design Team: Provide a one (1) page, double-sided, organizational chart that list a description of the background and qualifications of key team personnel indicated on the organizational chart.

i. Technical capabilities: Describe the nature and extent of their technical capabilities.

Information of key team personnel is to be indicated on the resume pages of the Standard Form 330. The key team personnel indicated as part of SF 330 shall be the same as indicated on the organizational chart.

b. Design Management and Philosophy: Provide a one (1) page, double-sided, narrative addressing areas listed below.

i. Methods: Indicate how project management, cost estimating, coordination, quality control, planning, scheduling, timeliness, problem resolution and cost control measures are addressed by your firm/joint venture during design.

ii. Design philosophy, energy consciousness and low maintenance design features:

Indicate the firm's/joint venture's design philosophy and approach to public architecture;

indicate how design features are incorporated into your designs.

Standard is met when contractor has provided a one (1) page, double-sided, organizational chart and a one (1) page, double-sided, narrative identifying their design management and philosophy.

C. Construction Management and Administration Expertise: Offeror shall submit a one (1) page, 1-sided, CMA Experience and Expertise narrative for each CMA key personnel proposed.

Page Count: CMA Experience and Expertise Narrative 1Page, 1-Sided g

Page Total As Many As Required

a. CMA Experience and Expertise: Provide a narrative that describes the following for a specific project that was completed within the past six (6) years.

i. CMA Experience

1. Personnel Name and Title

2. Construction Project Title

3. Period of Performance (Calendar Days)

4. Estimated Completion Date

5. Actual Completion Date

6. Location (City, State)

7. Award Amount

8. Final Project Amount

9. Provide a client/owner reference contact and general contractor reference contact for each project. Reference information should include name, title, e-mail address, street address, phone, and fax numbers.

ii. CMA Expertise:

1. Risk Mitigation: Provide a narrative describing personnel’s past experience in mitigating issues during construction phase services of this project.

2. Problem Resolution: Provide a narrative describing personnel’s past experience in resolving risks during construction phase services of this project.

The standard is met when the contractor submits a one (1) page, 1-sided, CMA Experience and Expertise narrative for each CMA key personnel proposed addressing the areas outlined above.

D. Specialized Design Expertise: Provide a 1 page, double-sided, narrative to address:

Page Count: Specialized Design Expertise 1 Page, 2-Sided g

Page Total 1 Page, as indicated above

a. Building Design Specialties: the firm's/joint venture's familiarity, experience, and expertise in specific building design specialties (roof replacement, interior design, elevator, childcare, building system evaluation, historic preservation, landscaping, laboratory, sustainable and accessible design).

b. Mechanical, civil, electrical, energy management system, and structural design and life cycle costing.

c. Fire protection, life safety, and security systems design.

Standard is met when the offeror provides a one (1) page, double-sided, narrative outlining the strengths of their companies and the type of expertise that their firm possesses.

ORAL PRESENTATION/INTERVIEW EVALUATION FACTORS: Oral presentations/interviews shall be evaluated against the evaluation standards. Offerors will have one (1) hour and 15 minutes for the oral presentations/interviews.

Time Allowed: Firm Presentation 15 Minutes GSA Problem Solving 30 Minutes Present Solutions 15 Minutes Questions & Answers 15 Minutes o Total Time Allowed 1:15 Hours

A. Oral Presentation/Interview: Offerors shall present information that is not included in the technical proposal.

a. Firm Presentation: Offerors should cite how they will offer unique “value added” contributions to GSA work. Firm presentation topics may include:

Firm Philosophy and Design Approach Team Composition: Key personnel and roles/responsibilities IDIQ Management Plan: How will team handle multiple projects over long periods of time;

plan to manage staffing, workload and resources

Design Solution: Offerors will be responsible for devising innovative solutions to a real-world GSA project challenge. The GSA will provide offerors with an A/E Services related problem. Offerors will present solutions to the GSA that further exemplify their project management approaches and philosophies. Offeror’s presentation to address the following: site inspection and evaluation, staffing, strategies for management/performance in occupied facility, communication, scheduling, budget, cost estimating, design solutions/innovative architectural/engineering concepts, security, historic preservation strategies, integration of sustainable design practices, and use of CAD/BIM technology throughout design, and overall project management.

The standard is met when offerors effectively communicate their architectural knowledge, ability to assess, strategize and communicate efficiently, while creating innovative solutions to project challenges.

Response Requirements:

When responding to this announcement, offerors must fully address their capability with regard to each of the above stated minimum submission requirements and evaluation criteria. Oral Presentation/Interviews will be conducted with the most highly qualified A/E firm/joint venture, based on their written response to this announcement. The contract will be procured under the Brooks Act and FAR Part 36. This solicitation is a Request for Qualifications and is not a Request for Proposal.

To be considered, responses to this notice must be received no later than 3:00 PM, central time, November 3, 2011, by the General Services Administration, Office of Business and Support Services (6ADB), Room 1161, 1500 East Bannister Road, Kansas City, Missouri 64131-3088. All packages shall be marked "TECHNICAL QUALIFICATIONS SOL# GS06P12GZD0001“. The Technical Qualifications Package shall include:

one (1) original one (1) copy one (1) electronic copy/CD

Limit technical proposal to 8-11" x 11" size pages. Firms/joint ventures wishing to be considered must submit completed SF 330(s) and other pertinent information as required above. The contents of the technical proposal shall consist of the items in the order and format indicated under Minimum Submission Requirements and Evaluation Criteria. Technical Qualifications Package shall consist of the following:

1) Statement that fully addresses/confirms that firm/joint venture meets the minimum submission requirements

2) Completed SF 330

3) Separate section of the technical qualifications package that contains the information required to be submitted, per the evaluation criteria section of this Request for Qualifications, that is in addition to the

SF 330

A follow-up announcement shall be placed in this publication containing the list of the firms considered to be the highly qualified. Firms desiring consideration shall submit appropriate data as described in this notice. This is not a request for fee proposal.

It is the vendor's responsibility to monitor FedBizOps for any changes and/or conditions. Any offeror submitting a proposal is required by the Federal Acquisition Regulations (FAR) to use the Online Representation and Certifications Application (ORCA). ORCA is a web-based system that centralizes and standardizes the collection, storage and viewing of many of the FAR required representations and certifications previously found in solicitations. With ORCA you now have the ability to enter and maintain your representation and certification information, at your convenience, via the Internet at http://orca.bpn.gov. To register in ORCA, you will need to have two items: an active Central Contractor Registration (CCR) record at https://www.ccr.gov/ and a Marketing Partner Identification Number (MPIN) identified in that CCR record. Your DUNS number and MPIN act as your company's ID and password into ORCA. You will need to review and/or update your ORCA record when necessary, but at least annually in order to maintain active status.

If you have any questions concerning this announcement, please contact Chad Jasper at (816) 823-2171 / chad.jasper@gsa.gov or Chara Wells-Okoro at (816) 823-4800 / charla.wells-okoro@gsa.gov. Personal visits for the purpose of discussing this announcement will not be scheduled.

All Proposals shall be received at following address by November 3, 2011 at 3:00 p.m. local time:

General Services Administration Office of Business and Support Services (6ADB) 1500 E. Bannister Road, Room 1161 Kansas City, MO 64131-3088 All proposals shall be marked "TECHNICAL QUALIFICATIONS" with the SOL#: GS06P12GZD0001.