PreProposal_Conference.pdf

JANITORIAL AND RELATED SERVICES

PRE-PROPOSAL CONFERENCE

5400 FEDERAL PLAZA, HAMMOND

204 S. MAIN STREET, SOUTH BEND

INDIANA

PRE-PROPOSAL CONFERENCE:

This is the Pre-Proposal Conference for the Janitorial and Related Services at the Hammond Federal Building, 5400 Federal Plaza, Hammond, Indiana and the Grant Federal Building & US Courthouse, 204 S. Main Street, South Bend, Indiana. I would like to introduce myself and the following people:

Contracting Officer - Catherine Dean (312) 353-7598 (230/211)

Property Manager/COR – Patricia Gonzalez (219) 852-2746

This purpose of this conference is to allow contractors the opportunity to ask questions regarding the solicitation.

No oral statement made by a Government representative during the pre-proposal conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the Request for Proposal (including, but not limited to specifications, drawings and written amendments to the solicitation). In the event the discussion or questions raised during the pre-proposal conference indicate a need to modify the Request for Proposal, an amendment to the solicitation will be issued in writing; any such amendment to the solicitation must be acknowledged in the same manner and under the same conditions as all other written amendments to a Request for Proposal.

GENERAL INFORMATION

A contractor must be registered in SAM to be considered for an award of any government procurement. This project is a 8(a) Competitive set-aside. The proposal closing date and time is Tuesday, June 14, 2016 at 4:00 P.M. This will be a private opening. No information regarding the proposals submitted will be available.

There is a Bid Guarantee required (20% of Total Proposal) Performance, Payment bonds and Insurance Coverage (after award)

Contractor must submit an offer on all items on the Standard Form 33 and Section B in order to be considered for award.

Amendments may be acknowledged on Standard Form 30 When signing and returning amendments be sure to complete the address block for your company.

FAR 52.215-1 – Instructions to Offerors – Competitive Acquisition (2004) please pay attention to Item (c) Submissions, Modifications, Revisions and Withdrawals of Proposals in Section L

QUESTIONS: Contractual Clarification: Catherine Dean (312) 353-7598

Technical Clarification: Patricia Gonzalez (219) 852-2746

Please feel free to contact me or if there are any questions. Thank you very much for attending.

NOTE - ANY CHANGE TO THIS SOLICITATION WILL BE MADE BY AMENDMENT

The following sections were addressed by the Property Manager Rich Falzone. Please take the time to read them thoroughly.

C.1.0.26 Product Preference C.5.3 Snow & Ice removal C.5.4.0 Grounds Maintenance C.5.4.18 Integrated Pest Management C.12.4 Integrated Pest Control Plan C.18 Contractor Submittals/Deliver - very important chart C.19 Historic Building Preservation - applies to location #2 only H.1.6 Qualifications of Personnel (Resumes) H.6 Asbestos Awareness - applies to location #2 only

Please base your proposal on the Cleanable square footage.

CO expressed the importance of reading the solicitation in its entirety and thoroughly to be able to address all of the required items.

CO also stated that the Quality Control Plan needs to be building specific and not generic or it will be rejected as non-compliant. Also remember that any bid submitted without a Bid Bond will not be considered for award.

There were no questions from the attendees.

A walk thru proceeded the meeting at 10:15 a.m.