Preproposal_Conference_Agenda.pdf

PRE-PROPOSAL CONFERENCE AND SITE VISIT AGENDA

January 19, 2016 – 2:00PM EST

RFQ No. GS-05-P-16-FB-C-7000

Courtroom 805 Renovation

Potter Stewart U.S. Courthouse

Room 208

CONTRACTING OFFICER: Neal Deodhar

TECHINICAL REPRESENTATIVE: Stephanie Zajewski

PROJECT MANAGER: Kevin Robinson

PROPERTY MANAGER: David Zeeb

A/E: Interactive Design Architects

The purpose of this conference is to allow contractors the opportunity to ask questions regarding the solicitation and the technical elements of this project. We will go through the forms that need to be submitted and the procedures that need to be done. We will then go on a walk-through of the project site.

Questions may also be submitted by email to the Contracting Officer at neal.deodhar@gsa.gov with a copy to Stephanie Zajewski at stephanie.zajewski@gsa.gov. To allow sufficient time to respond to questions, please submit questions by Monday, January 25, 2016 at 3:00 PM Central Time.

Please be aware that no oral statement made by the Government Representatives during this conference will have the effect of amending the RFP. In the event the discussion during this conference indicates a need to modify the RFP, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date quotes are due. Notes from this meeting will be distributed via email.

The notes are not intended to reiterate everything discussed at the meeting.

Offerors shall submit the following documentation with their quote:

o Standard Form 1442 (Electronic submittal with 1 hard copy with original signature to follow.)

o Acknowledgement of Amendment(s), if any (1 copy with original signature) o Registered and Active in SAM.gov, www.sam.gov o Online Representation and Certification Application (ORCA) information – Please ensure your ORCA account is updated and active at www.sam.gov o Bid Guarantee, using Standard Form 24 o GSA Form 527 – Contractor’s Qualification and Financial Information o Qualifications of Key Personnel, as required in the RFP o Qualifications and Experience of Firms Performing Certain Work (Including

Subcontractors), as required in the RFP o Two (2) Past Performance References for Similar Projects o Two (2) Past Performance References Regarding Millwork mailto:stephanie.zajewski@gsa.gov http://www.sam.gov/

Construction Time: 120 calendar days after receipt of Notice to Proceed.

Liquidated Damages: $310.78 for each calendar day of delay, until the work is completed or accepted.

Quote Due Date: Thursday, February 4, 2016 at 4:00 PM Central Time.

Quotes are to be received no later than 4:00 PM CST on February 4, 2016. Quotes are to be sent hard copy or hand carried to the U.S. General Services Administration, 230 S. Dearborn Street, Suite 3300, Chicago, Illinois 60604 with attention to Neal Deodhar. Please make sure the solicitation number is in the subject line for emailed quotes and on the envelope for hard copy quotes.

There is no guarantee of negotiations being opened. The Government can award based upon the receipt of initial Quotes, so make your initial price your best offer.

Security Clearances

All contractor employees who require access to the site will not be allowed within federally controlled space prior to obtaining security clearance. Notice to Proceed will not be issued until all security clearances have been confirmed.

Buy American Act Overview

Except as provided in FAR 25.202, use only domestic construction materials in construction contracts performed in the United States.

Exceptions may include the following and must be approved by the Contracting Officer.

(1) Impracticable or inconsistent with public interest

(2) Non availability

(3) Unreasonable cost – 6% more

(4) Information technology that is a commercial item.

A request may be made Pre-Award or Post-Award to the Contracting Officer for a determination concerning the inapplicability of the Buy American Act for specifically identified construction material.

All requests must be made in accordance with FAR 52.225-10 and 52.225-11.

Any request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award.

Summary of Work in Scope

Work Site Walk Through mailto:neal.deodhar@gsa.gov