Amendment_002_-_080615.pdf

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Amendment 002 hereby provides changes to the FBO posting (see pages 2 to 4). All questions regarding this solicitation must be submitted by Friday, August 7, 2015 at 3:00 pm (Chicago Time).

General Services Administration 230 S. Dearborn Street, Suite 3600 Chicago, Illinois

GS05P15SID0052

1 4

08/06/2015

07/22/2015

8 8

NATIONAL ARCHITECT-ENGINEER-INTERIORS (A/E/I) IDIQ CONTRACT

SELECTION PROCESS

This is a Request for Qualifications (RFQ) of A/E/I firms/lead designers interested in contracting for this work.

The A/E/I firm as used in this RFQ means an individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice the profession of architecture or engineering that will have contractual responsibility for the project design. The lead designer is the individual or the team of designers who will have primary responsibility to develop the concept and the project design.

The A/E/I selection will be completed in two stages as follows: In Stage I, interested lead designers, as defined and their A/E/I firms will submit portfolios of accomplishment that establish the design capabilities of the lead designer(s). Only the firm of the lead designer will submit information in Stage I.

In Stage II, the short-listed lead designer firms will be invited to interview and asked to submit more detailed information.

All documentation will be in an 8 ½” x 11” format. The assembled content for the Stage I portfolio should be no more than 30 double sided pages (60 sides, minimum margins of 1” and minimum font size of Arial 10 point). Project information sheets, resumes, or other standard firm marketing materials are exempted from margin and font limitations, but will be counted in the page limitations. Submissions may be single-sided where feasible. The portfolio should include the following: a cover letter referencing the FBO announcement and briefly describing the firm and its location, organizational makeup, and noteworthy accomplishments;

Standard Form 330 Architect Engineer Qualifications (Full 330, Part I and II required for lead design firm/team); and the Lead Designer Philosophy. An A/E/I Evaluation Board consisting of representatives from GSA will evaluate the submissions. The board will establish a short-list of no more than twenty (20) firms.

Submission Requirements and Evaluation Criteria

Specialized Experience and Technical Competence (45%) (Main source of information for evaluation is section E and/or F of form 330)

Firm/Team must demonstrate success in appropriately addressing complex design issues such as unique requirements, designing buildings or interiors within community context, image, function and scale. Firm/Team must demonstrate innovation in design and construction approaches on a range of projects including but not limited to innovative building design solutions and strategic (Workplace Engagement) and efforts to achieve sustainable buildings using integrated multidisciplinary teams. Teams must be able to provide services ranging from pre-design studies through construction administration. Teams should highlight concentrated areas of expertise such as Historic Preservation or Workplace Strategy. Consideration will be given to teams with outstanding specialized concentrated experience depending on the dispersion of specialized experience among other top ranked firms. Teams must also be adept at solving technical issues such as ADA improvements, security design and energy projects.

Professional Qualifications for Key Personnel (25%) (Main source of information for evaluation is section E of form 330)

This factor evaluates the quality of the Firm/team’s proposed key personnel, taking into consideration the relevant experience, professional qualifications, training, education, past performance and expected availability of each individual. The more relevant experience, professional qualifications, training and education, the more qualified the individual shall be considered for the position proposed. The more qualified the Firm/team’s individuals, the higher the Firm/team shall be rated.

Management and Quality Control Plan 15% (Main source of information for evaluation is section H of form 330)

This factor evaluates the Lead Designer's Philosophy; whether it offers a balance of design quality with other factors that affect public architecture including security, review processes, and budget and schedule. It will take into consideration whether the lead designer’s intent for this contract indicates a flexible and imaginative attitude toward design within the constraints of various types of design projects.

This factor evaluates the Management and Quality Control Plan. The plan shall clearly identify key roles and lines of communication. Also, explains steps to ensure cost, quality control, capacity, as well as identifies all review stages.

Past Performance (10%) (Main source of information for evaluation is section F of form 330)

Teams must be able to demonstrate successful past performance on example projects, from the point of view of the owner/client. The Government has the right to use corporate knowledge when evaluating this factor.

Location of Firm, 5% Firm must be able to show the location of at least one of their offices is within the Standard Metropolitan Statistical Areas of a GSA regional city. Firms with more than one office in a GSA regional city will shall be rated higher. (Reference Appendix 1)

The short-listed firms will be invited to interview and asked to submit more detailed information. Sufficient time will be provided for the lead designer and associated A/E/I Design Firm to establish its team. The Government will establish the detailed evaluation criteria and the date the Phase II submittals are due and provide that information to the short-listed firms at the time of the announcement.

Supplemental Standard Form 330 Instructions:

Note: Lead Designer Firm Information is to be submitted for Stage I. Only information requested will be considered.

Section C: Do not modify the form by providing more than six proposed team members. Prioritize team members and provide those that are the most important to creating the most well rounded team or show your concentrated areas of expertise.

Section E: Do not provide any more than 6 key personnel. Prioritize team members and provide those that best represent your ability to accomplish the requirements of this contract. CEOs and other executive personnel should not be submitted unless they will have direct responsibility for accomplishing the task orders under this contract. It is required that you include the Lead Architectural Designer and the Primary Point of Contact that would be responsible for managing this contract and assigning task orders. It is recommended that the Key Personnel directly responsible for work submitted in section F should also be included.

Section F: Each example project should be no more than 3 double sided pages. Photographs, sketches and drawings are welcome. Only provide 5 total example projects. Projects should demonstrate ability to successfully accomplish a wide range of project types, sizes and budgets. Majority of projects should be constructed, all should be designed within the last 5 years. 3 out of the 5 must be directly attributable to the Key Designer. Three of the five projects must be attributable to the "Lead Designer" of the Firm.

Section G: Only indicate that Key Personnel participated in example projects when they will be performing the exact same role on this contract.

Section H:

1) Management Plan (not to exceed 3 pages) to include: Teams overall Management Philosophy and Intent including project assignment, communication, roles and responsibilities, etc.

• Quality Control Plan for 1) designing within the negotiated fee, 2) meeting design schedule and 3) designing a project within budget

• Plan for managing and scheduling the Government’s unpredictable issuance of task orders in terms of number, importance, urgency and capacity

2) Past Performance Documentation (for each sample project submitted in section F):

• Provide copies of any performance evaluations or owner review of firms performance.

• Provide an accessible owner point of contact including name, title, address and current phone number.

• Provide copies (or listing) of awards.

• Provide copies of letters of appreciation/commendations

3) Key Designer’s Philosophy and Design Intent (not to exceed 2 pages) All responsive offers will be considered. This is not a request for proposal. The government intends to award approximately eight (8) contracts from this notice but reserves the right to vary that number based on number and quality of submissions.

IMPORTANT INFORMATION FOR STAGE I SUBMITTALS

Firms having the capabilities to perform the services described in this announcement are invited to respond by submitting Standard Form 330 Architect Engineer Qualifications Part I and Part II, which must not be dated more than twelve (12) months before the date of this synopsis along with letter of interest and the portfolio to:

Contracting Officer: Mr. Edgar Delgado Delivery Address: General Services Administration

230 South Dearborn Suite 3600 Chicago, IL 60604

Phone number: (312) 353-8797

ALL SUBMISSIONS ARE DUE by 12:00PM Central Time on Friday, August 21, 2015.

A total of 6 hard copies and an electronic copy should be submitted. The following information must be on the outside of the sealed envelope 1) Solicitation Number/Title, 2) Due Date, and 3) Closing Time. Late responses are subject to FAR 52.214-7.

This procurement is open to all business concerns. Before award of the contract, the A/E (if not a small business of less than $22,500,000 gross receipts over a three (3) year period) shall be required to present an acceptable Small Business and Small Disadvantaged Business Subcontracting Plan in accordance with Public Law 95-507. Small, women-owned, and small disadvantaged firms are strongly encouraged to participate as prime contractors or as members of joint ventures with other small businesses. All interested large business firms are reminded that the successful firm will be expected to place subcontracts to the maximum practical extent with small and disadvantaged firms as part of their original submitted teams (Stage

II).

Contract will be procured under the Brooks A/E Act and FAR Part 36. The government will not allow payment for travel, living expense, computer time or hookups for the prime or the consultants during the selection process. This is not a Request for Proposals.

Interviews

Interview with the short listed firms are tentatively scheduled for the week of September 7, 2015 in Chicago, Illinois.