RBRMLKCombinedServicesOfferorQuestions-24DEC2015__19JAN2016.pdf

RBR/MLK Offeror Questions Submitted by 24DEC2015

Question

Question Response

1 Is this a follow-on requirement?

If so, could you please provide the incumbent contract number for this opportunity?

If not, is this a new requirement?

This is a follow-on requirement with an updated/revised SOW.

The incumbent contract number is

GS-04P-10-EW-A-0183

2 If we meet all of the requirements in Factor 1 Minimum Performance Standards on at least one contract, do we meet the minimum performance standards?

Yes, if you meet all of the requirements in the O&M and Janitorial Minimum Performance Standards on at least one contract, then you will be deemed to have met the O&M and Janitorial Minimum Performance Standards in Factor 1.

3 Can we use individual services performed on different contracts to meet the Factor 1 Minimum Performance Standards?

Yes, include the service(s) in reference column.

4 1. Who is the current Janitorial Contractor(s)?

2. What are you paying the current Contractor(s) per month/year?

3. How long has the current Contractor(s) held the Contract?

4. Is the Scope of Services the same in this Bid Proposal as in the current Contract?

5. Are there any additions or deletions to this new Scope of Services in comparison to the current

1/ This is a combined services contract. There is a single contractor for both the O & M and Janitorial. That contractor is Brooks Range Contract Services.

2. In January, 2016, the monthly price is $272,799.24.

3. Current contract has been in place since 10/01/2010.

4. No, the Statement of Work has changed.

5. The Statement of Work in this solicitation is substantially different than the Statement of Work under the combined (O&M and Janitorial) contract currently in place.

Scope of Services?

5 If N-CMMS is planned for the immediate future, what CMMS is currently being used in the RBR and MLK buildings; is it owned by the government or is it owned by the current contractor and will it be available for use by the incoming contractor?

The incumbent has their own developed CMMS system which is proprietary to them and will not be available for use by any other contractor or for the Government’s use should the incumbent not win the award. The Government will provide a copy of the PM schedule in electronic format to the awardee.

6 The SOW states that the current contractor will provide a current list of the sub-contractors they are using during the transition phase; can this information be provided now, so that the sub-contractors can be contacted for pricing information?

Current subcontractors being used must come from the incumbent contractor and the incumbent contractor is not obligated to provide this information at this time.

7 Is all equipment labeled, according to the PM guide and the specific equipment, and if not, will it be the incoming contractor’s responsibility or the current contractor before they complete their contract?

Not all equipment is stamped or labeled with a PM guide number nor will it be the contractor’s responsibility to label the equipment. It is the contractor’s responsibility to inventory the equipment and maintain the equipment inventory in a format that the government will provide.

8 Is the equipment inventory current and up-to-date?

As per the solicitation the following applies:

J.14.Equipment Inventory/CMMS Note: The contractor, at the time the contractor is developing an offer in anticipation of the contract, is responsible for assessing the facility equipment inventory, condition of the equipment and systems, and effort needed to operate and maintain all of the equipment and systems. The contractor is solely responsible for assessing the cost and effort needed to meet contract requirements. Equipment inventory and any other maintenance records provided for review of offerors are provided in good faith for informational purposes only, but may contain some errors. The contract price will NOT be adjusted on the basis of errors in any government information reviewed by the contractor when preparing the offer.

9 Who is responsible for policing all the outside, cement grounds at RBR and MLK, this contract (custodial staff) or the landscaping contractor?

The contractor that is awarded the contract will be responsible for policing as described in the PWS C.44.5.10 Policing Outside Areas.

10 How many parking levels (and parking spaces) are in the RBR building; is the painting of the parking space numbers and lines park of the contract; and how many total garage roll-up doors are there?

The garage is three stories with a total of 378 spaces in garage.

There are an additional 96 parking spaces on NE side of building. The contractors is not responsible for parking space painting.

There are a total of 9 roll up garage type doors categorized as follows:

2- Automatic Roll Up for parking garage.

1 - Automatic Roll Up Gate type for the parking garage entrance lower level 2- Automatic Roll UP at the loading dock 1- Automatic Gate Type Roll Up for the Cafeteria Servery Area 1 - Manual Roll up inside the loading dock for the dumpster 2- Automatic Roll Up for which are located inside the Garage which are tenant specific. (The contractor will be only be responsible for preventive maintenance and service calls only for these two tenant specific doors)

11 Is maintenance of the parking lot crash barriers included in the contract?

No, The parking crash barriers are under the cognizance of the USMS. The O&M is responsible for the garage doors and traffic lights that are associated with the doors. Please refer to C.1.1 (p)

12 A man lift and scissor lift was noted in the MLK building. Does this equipment belong to GSA or the current contractor? Is there more equipment like this in the MLK or RBR building; and if it belongs to GSA will it be available for use by the incoming contractor?

GSA owns 2 manlifts and one scissor lift at RBR. Incumbent owns the yellow scissor lift at MLK.. The contractor may utilize the government furnished lifts however, they must maintain them and have the annual safety OSHA inspections performed on them.

13 Are any parking spaces in the parking garage (and how many) included in the contract (for the use of the Project Manager, official contractor truck, or after hours call back requirements)?

There are no parking spaces allotted for contractors

14 Is the government going to provide a list of the “debarred” sub-contractors, so that we know to not to solicit them

See FAR 52.209-6 -- Protecting the Government’s Interest When Subcontracting with Contractors for pricing information? Debarred, Suspended, or Proposed for Debarment.

sam.gov also provides documentation on the Excluded Parties List (EPLS)

15 What is the BAS system in the RBR building; and what is the stand alone BAS system in the MLK building?

RBR-INET Supervisor front end with LONMAKER communications and Distec controllers. Installed by IEC systems. It is a hosted system on the GSA Network. The system was installed by IEC systems

MLK has two systems with one system controlling Terrace (Basement) - Third Floor. The system utilizes a Niagra front end with schneider field controllers & LON Communications. This system controls all AHU’s , VAV’s PIU’s on those floors and was installed by McKenneys.

Mechanical.

The other system is an INET7 front end of a 1980’s version and controls the chiller and boiler plants and AHU’s and VAV’s on floors 4-7 utilizing TAC 7700 series control boards on each floor with a two wire N2 line loop. This was installed by IEC systems.

Both systems are stand alone (Non-hosted) and NOT on the GSA network.

16 The Combined Synopsis/Solicitation indicates the narrative for the Cleaning Program should be in 12

See revised RBR/MLK

COMBINED SERVICES –

SYNOPSIS/SOLICITATION

point font. Does the 12 point font requirement apply to figures, charts and tables?

December 1, 201, Revision 01.

17 Can an offeror use less than 12 point font in figures, tables, and charts?

Narrative shall be in 12 point font;

however charts and figures may be in 10pt font as long as data is easily readable.

18 L.11.3 indicates at least two of the Past Performance contracts shall be for O&M services and at least one shall be for janitorial services. Can an offeror submit a contract with both O&M services and janitorial services to satisfy the janitorial services requirement?

This information is stated under Past Performance (Factor 3):

“...Past performance on a combined services type contract will only be counted as one previous contract”.

19 Reference: Minimum Performance Standards Checklist and L.11.3—The Minimum Performance Standards Checklist focuses on O&M. If we are to follow the guidelines for L.11.3 and submit two O&M and one Janitorial services contract, then we would not be able to meet the standards for the Janitorial contract.

Is there a Minimum Performance Standards Checklist the Government could provide which would apply to Janitorial exclusively?

See revised RBR/MLK

COMBINED SERVICES –

SYNOPSIS/SOLICITATION

December 1, 2015

Revision 01.

20 1. In the attachment “J.14_GA0121ZZ_RBR_Equipment_ Lists – lines 66, 67, and 68 Fire Alarm testing.

Question: Can the government provide the quantities for the fire alarm devices tied to the Edwards

a. 405

b. 19

c. 126

d. 345

Fire Alarm system.

a. Smoke Detectors

b. Duct Smoke Detectors

c. Manual Pull Stations

d. Heat Detectors

21 In attachment “J.14_GA0007ZZ_MLK_Equipment_ Lists, there were no device counts on the following:

Please Provide the device counts for the below:

a. Duct Smoke Detectors

b. Heat Detectors

c. Kitchen Hood Systems

d. Fire and Smoke Dampers

a. 82

b. 2

c. 0

d. 0

22 When was the last time the Fire Extinguishers had their 6 year test completed for MLK and RBR?

The contractor should prepare their bid to conduct a 12 year hydro on all fire extinguishers in the facility. Since the 12 year hydro will also encompass the 6 year maintenance then this will be more than fair and reasonable to the contractor and will provide assurance to the government that the extinguishers will be in compliance.

23 When was the last time the Fire Extinguishers had their 12 year test completed for MLK and RBR?

The contractor should prepare their bid to conduct a 12 year hydro on all fire extinguishers in the facility. Since the 12 year hydro will also encompass the 6 year maintenance then this will be more than fair and reasonable to the contractor and will provide assurance to the government that the extinguishers will be in compliance.

24 When was the last time the Fire and Smoke Dampers were tested in

RBR?

July 2015

25 When was the last time the Fire and Smoke Dampers tested in MLK?

There are no air or electric operated dampers at the MLK to be tested. The only dampers would be fixed dampers with fire rated links.

26 Will the Fire Sprinkler system be required to have a 5 year internal obstruction test performed?

Yes. Please refer to paragraph C.36.5.2 for the requirement which only requires a percentage of the obstruction testing to be performed.

27 When was the last time the 5 year internal obstriuction test completed on the Fire Sprinkler systems for MLK and RBR?

Only during space buildouts, where sprinkler piping is being modified, the sprinkler company will normally report any obstructions observed to GSA. To date no internal obstructions have been reported.

28 Was the previous contact for this service 1 single contract for the O&M and Janitorial combine services or 2 separate contracts? What was the total dollar value of the base current contract(s)? Can you also identify dollar amounts for the amendments that were issued for the contract(s)?

See Question 4.

This is and will be a single combined (O&M and Janitorial) services contract.

The total value of the current contract is $17,542,041.

Modifications to the contract were for the purpose of exercising options and reductions for vacant space.

29 There are multiple social-economic classes listed. Is there a 51% minimum self -perform requirement for the prime?

Yes

30 Leveraging a prime /sub relationship can a prime utilize any of the sub-contractor’s past performance to meet the past performance requirements.

Past Performance only relates to that of prime contractors and/or principals in joint ventures. A proposed subcontractor's past performance would not be indicative of the offeror’s past performance.

31 Will the Government provide a list of staff/personnel under the current contract?

No. This information will be provided during the transition period by the incumbent contractor.

__ Does the government require the contractor to submit all pricing worksheets with mark-ups included on worksheets as described in “Special instructions for pricing,” along with a cost narrative, included with attachment A, line item pricing ?

See revised RBR/MLK

COMBINED SERVICES –

SYNOPSIS/SOLICITATION

December 1, 2015

Revision 01.

33 1) C.37.4 Diesel Fuels A. Diesel Fuel: All Fuel tanks will be filled by the Government or the previous contractor at the beginning of the contract period and by the Contractor at the end of the contract period Q - Is it the Governments intent that the Contractor pay for fuel as part of their contract at contractor's expense and it will not be reimbursable at the

Contract language has been clarified to now read as follows:C.37.4 Diesel Fuels A. Diesel Fuels: All Fuel tanks will be filled by the Government or the previous contractor at the beginning of the contract period and by the Contractor at the end of the contract period. All periods in between will be reimbursed as end of the contract? follows:

(1) Diesel Fuels: The Contractor shall check and record all diesel fuel tank levels monthly and provide monthly reports as a submittal. The contractor shall notify GSA immediately in the event the tank reaches 70% capacity. The contractor shall have GSA approval prior to refilling the fuel tanks. The government shall reimburse the contractor for all costs for fuel.

In summary, The government will reimburse the contractor for all fuel expenses.

34 1) C.39. ARCHITECTURAL AND

STRUCTURAL SYSTEMS

MAINTENANCE

Q - What is the age of the roofs at both the MLK building and RBR building. What year were the roofs last replaced?

Approximately 2006 for both buildings each with long term (20 Year) warranties

35 When was the last 5 year visual inspection completed on the sprinkler systems in each building? Was there any adverse results?

Please refer to question # 27

36 Historically how many tons or cubic yards of recycled paper has been generated at both the MLK building and RBR buildings per year? Can you provide monthly recycling reports for the last year required under C.44.14.1

The waste diversion reports do not break down the tonnage by buildings, it’s done by metro areas, state, or city

37 What BAS operating systems are in which building and when was their last upgrades and what REV?

Please refer to question 15

38 Once the contract starts can GSA provide a copy of the property plats for the purpose of specifically identifying property lines?

Yes

39 Since Noresco has the ESPC contract for the RBR chillers and water treatment will GSA be providing their records since the O&M is responsible for the cooling tower s?

If the contractor believes that the ESPC water treatment is causing a problem with the cooling towers, then they should report it to the COR or CO and then GSA technical resources will be utilized to examine the records and work with both parties to resolve any problems.

40 Under the ESPC contract, please identify the delineation point of responsibility for chilled and condenser water pumps/motors?

Electrical motor failures that are not caused by an underlying mechanical cause, like a bearing causing an over-amping condition, are the responsibility of the ESPC contractor for all the motors and VFD’s listed in section J-10 of the

SOW

41 Will the incumbent O&M be required to satisfy their contract requirement to correct all of the lighting CRI issues?

The contractor will not be required to correct existing conditions where there is different light bulbs in a single room, hallway, or area with different CRI ratings however, when light bulbs fail the contractor shall replace the light bulb with a CRI rating that matches the majority of the light bulbs in the room, hallway, or area. It’s the government's belief that eventually all light bulbs in a room, hallway, or area will be the same.

42 With all personnel being required to have 16 hours initial ACM then 4 hours annual was the incumbent

All current mechanics certification are up to date. The contractor will still be required to ensure that the current on this requirement?

Otherwise,our cost will have to reflect not.

certifications are maintained regardless.

43 Conference room set ups; how many set ups on average daily and is the contractor required to change set ups as many times a day as the tenants want?

There are approximately three to four setups per week. The contractor is responsible for changes in setups, however the government must provide one day notification to the contractor when the services are required in order to allow the contractor time to schedule their workforce.

44 In the BIS for both buildings there are areas of significant square footages which are not included in the cleanable square footage but are required to be cleaned. Is GSA claiming these square footages cannot be part of the calculated cleaning cost?

The areas with asterisk next to them on the BIS are not a part of Cleanable square footages.

45 Upon contract award during the transition phase will GSA be providing all current documentation of permits (fired/unfired, grease traps, clean air, UST, etc.), infrared and switchgear testing, fire life safety test and inspection, etc.?

Incoming contractor will have access to GSA’s records maintained by the outgoing contractor. incoming contractor will report to GSA any records needed.

46 Is the N-CMMS in operations at these two building?

Not at this time, but expect it to be initiated during the contract

47 What are the number of Flag Poles at each building?

RBR-1 ground mount 30 footer MLK- 2 mounted to the building on the 7th floor accessible from the roof

48 C.1.4 Excluded from scope: I. Heavy Snow. What constituents heavy snow?

Heavy snow removable includes snow and ice removal requiring heavy equipment (ride-on equipment such as front end loaders, backhoes, bobcats, snow plows, etc.)

49 C.21.8 Work Hours. IS the building open 7 days a week?

Both buildings are available to the tenants 24/7 and the RBR actually has some permanent 24/7 tenant activities however normal working hours are as prescribed in C.21.8

50 C.35.2 Maintenance Standard. How much of the current equipment in both buildings is currently under warranty?

The vast majority of equipment is out of warranty. The roofs still retain some warranty

51 What are the approximate heights of the Court Rooms in the Richard B.

Russell Building?

There are numerous courtrooms in the RBR. The courts rooms with high ceilings average 20-25 feet while the court rooms with low ceilings average 10-12 feet.

52 A lift was stationed outside the tunnel between the RBR building and the MLK building. Will that lift be available for the contractor’s use?

That lift (Yellow) is owned by the current contractor

53 Under C.39 of the Solicitation, (Architectural and Structural System Maintenance) the stated repair threshold is $1,000.00. Will the same repair threshold apply for operations and maintenance services?

Yes

54 Is the Clean Air Act Permit of $350.00 for each boiler?

No, the state DNR will assess a fee based on what it believes your tons of CO2 emission to be. For the last few years that fee value has been $1700.00 total but is subject to change depending on CO2 emissions.

55 What is the capacity (gallons) of the 20k at MLK and 15K at RBR fuel oil tanks?

56 What are the number and capacity (gallons) of the grease traps?

RBR-1500 gallon MLK approx 100 gallon

57 Are there confined spaces? Sump pits in MLK boiler and chiller rooms are permit required confined spaces.

58 What are the approximate number of fire extinguishers to be tested each year?

RBR 311 total MLK 74 total

59 During the pre-proposal/site visit, it was stated that certain companies were barred from providing services at both facilities. How can a contractor determine if a certain subcontractor is barred from providing services prior to submitting their proposal?

See FAR 52.209-6 -- Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

www.sam.gov also provides documentation on the Excluded Parties List (EPLS)

60 Regarding the technical proposal, is there a page limitation?

See revised RBR/MLK

COMBINED SERVICES –

SYNOPSIS/SOLICITATION

December 1, 2015

Revision 01.

61 Is the contractor responsible for any Asbestos remediation under the non-reimburseable repair limit on inventory items?

The contractor is responsible for maintaining asbestos in place not remediation of asbestos.

If removal of asbestos is involved in a repair, then the removal shall be accomplished by a certified asbestos contractor and the cost involved in that shall be applied towards the shared repair liability.

62 What are the average number of service calls per month?

In a 10 month period in 2014 (Jan- Oct) the avg was 543 per month at RBR and 288 per month at the

MLK.

63 What is the frequency of conference room set ups on an annual basis?

There are approximately three to four setups per week. The contractor is responsible for changes in setups, however the government must provide one day notification to the contractor when the services are required in order to allow the contractor time to schedule their workforce.

64 Who is responsible for temporary relocation of potted plants during cleaning operations within the buildings?

The contractor is responsible for temporary relocation of the potted plants during cleaning operations, for larger plants the contractor will need to contact the COR before relocation.

65 Is the contractor responsible for the interior/exterior signage of the buildings?

Maintaining exterior signage IS the contractor’s responsibility as per Paragraph C.39.1.

Maintaining and updating Interior signage was reserved per paragraph C.35.5

66 Are the individual respective utility providers responsible for the smart meters?

No, these meters are owned by GSA and per section C.28 the contractor is encouraged to utilize these meters for the purposes of evaluating energy useage.

Repairs and calibration of the meters, cabling, and server is the government’s responsibility.

67 What is the typical/average vetting time on a service call?

Varies by the location and severity of the call.

68 What is the CMMS system that is being used in the buildings?

That would be proprietary to the existing contractor

69 Will the non-reimbursable repair threshold limit be applied to non-inventory items?

Yes, omissions in the inventory do not limit the contractor’s responsibilities

70 What is the amount of snow that determines snow removal using heavy equipment?

Normally the government determines that heavy equipment will be used for snow removal over

1.5 feet of snow; however the government does reserve the right to request that the contractor perform this service when requested by the CO or COR.

71 Will the Government supply computers for use of the CMMS system?

No. There is already requirements in the contract to provide deliverables in an electronic format which is indicative of requiring computer(s). As such the contractor should already have a computer(s) which will allow them to access the web based N-CMMS database.

72 Will the Government supply utilities such as electricity, phone and internet to contractor offices located in the building?

Yes to heat, electricity, and A/C, No to phone and internet.

73 There appears to be no Minimum Performance Standards included for Janitorial Service. Please advise if the Government will provide the Minimum Performance Standards for Janitorial Services.

The Minimum Performance Standards worksheet is only for the O&M.

There are no minimum performance standards for Janitorial. Factor 2 requires submission of a narrative of the offeror’s Janitorial Cleaning Program based on requirements within the Statement of Work and instructions under Factor 2.

74 Reference the Evaluation Section, Factor 2 Janitorial Cleaning Program containing the statement, QUOTE “To be considered technically acceptable, the offeror must provide a Janitorial Cleaning Program that meets all the requirements stated above.” ENQUOTE. My company is confused regarding the phrase “. . .

meets all the requirements stated above.” We are confused as to what the “requirements stated above” refers. Does it refer to the Minimum Performance Standards noted in Factor 1.

See revised RBR/MLK

COMBINED SERVICES –

SYNOPSIS/SOLICITATION

December 1, 2015

Revision 01.

75 Reference the Evaluation Section, Factor 2 Janitorial Cleaning Program containing the statement, QUOTE “To be considered technically acceptable, the offeror must provide a Janitorial Cleaning Program that meets all the requirements stated above.” ENQUOTE. My company is confused regarding the phrase “. . .

meets all the requirements stated above.” We are confused as to what the “requirements stated above” refers. Does it refer to Section C, Scope of Work cited in an attachment to the solicitation?

See revised RBR/MLK

COMBINED SERVICES –

SYNOPSIS/SOLICITATION

December 1, 2015

Revision 01.

In the Instructions to Offerors, under Section L.11.3 in discussing Past

See revised RBR/MLK

Performance, the solicitation states offerors must provide at least one contract reflecting Past Performance for Janitorial contracts.

In discussing the requirement for submission of Past Performance contracts, the solicitation states offerors should QUOTE “(7) Provide a narrative that describes the type of equipment and services that meet the requirements of the Minimum Performance Standard worksheet (see factor 1).”

Where is location of a Minimum Performance Standard for Janitorial Services?

COMBINED SERVICES –

SYNOPSIS/SOLICITATION

December 1, 2015 Revision 01.

77 In the Instructions to Offerors, under Section L.11.3 in discussing Past Performance, the solicitation states offerors must provide at least one contract reflecting Past Performance for Janitorial contracts. In discussing the requirement for submission of Past Performance contracts, the solicitation states offerors should QUOTE “(7) Provide a narrative that describes the type of equipment and services that meet the requirements of the Minimum Performance Standard worksheet (see factor 1).”

We have reviewed the Minimum Performance Standards provided and there does not seem to be a Minimum Performance Standard provided for Janitorial Services.

What should an offeror use to meet this requirement in lieu of a Minimum

See revised RBR/MLK

COMBINED SERVICES –

SYNOPSIS/SOLICITATION

December 1, 2015

Revision 01.

Performance Standard?

78 Section L.11.3 also states the QUOTE “Completed past performance Questionnaires are to be submitted to the Contracting Officer/Contract Specialist in confidentiality by Offeror's selected references.” ENQUOTE Does the government want an offeror to solicit a completed Past Performance Questionnaire from a government representative, ask the government representative to complete the form and return it to the offeror who will then submit the completed Past Performance Questionnaire as part of its offer and proposal?

Under Past Performance (Factor 3), offerors are instructed as follows:

“Completed past performance questionnaires are to be submitted to the Contracting Officer/Contract Specialist in confidentiality by Offeror’s selected references.

Questionnaires should be submitted to:

GSA

Attn Karen R. Payne Acquisition Division,4PQSA 77 Forsyth Street, Suite T8 Atlanta GA 30303”

79 Section L.11.3 also states the QUOTE “Completed past performance Questionnaires are to be submitted to the Contracting Officer/Contract Specialist in confidentiality by Offeror's selected references.” ENQUOTE Does the Government want the individual completing the Past Performance Questionnaire to send the completed Past Performance Questionnaire directly to the Contracting officer for this solicitation?

“....Questionnaires should be submitted (in confidentiality) to:

GSA

Attn Karen R. Payne Acquisition Division,4PQSA 77 Forsyth Street, Suite T8 Atlanta GA 30303”

80 This solicitation is a set-aside for Service-Disable Veteran Owned Small Business, Woman Owned Small Business, ot HUBZone Businesses, Is the incumbent contractor a SDVOSB, WOSB, or HUB zone business?

No.

81 Can you provide the average monthly The average monthly price under price paid for the current contract, excluding Additional Services pricing?

the current contract, statement of work and period of performance is $272,799.24.

82 Can you provide the total amount of Additional Services monies paid over the past 12 months by month?

This information is not available.

83 Can you provide a list of personnel and companies who participated in the Site visit?

See Amendment 0001

What is the current vacant square footage in each of the buildings?

The government will not be providing the current vacant square footage in each building;

all contractors should provide a price for Janitorial Services for a fully occupied building using the buildings’ cleanable square footage.

85 What is the current occupancy in each of the buildings?

RBR- There are approximately 1000 federal employees and the public foot traffic varies to as much as 400 per day.

MLK- There are approximately 450 federal employees and the public foot traffic is minimum.

86 What was the total amount of the base contract for last year.

The last option period of performance total amount was $3,385,431.48.

87 Can you provide a copy of the performance maintenance performed on the equipment in each of the buildings.

No; however PM requirements have existed in all previous and current contracts..

88 What level of background checks and what, if any, security clearances are required? Will any current

See Section H - Special Contract Requirements for this information.

certifications/background checks convey?

89 What is the total number of days cleaners? What is the total number of night cleaners?

The government will not provide the total cleaning days and nights;

it’s the contractor's responsibility to estimate the number of cleaning days and nights the contract will require using the cleaning hours outlined in the PWS C 44.1.2.

90 Are there any specific uniform and/or safety clothing requirements?

Please refer to paragraph H.14.

The safety requirements for clothing would either be trade specific or type of work being performed specific and as required by OSHA (i.e. Arc Flash clothing, welding clothing, steel toe boots etc…..)

91 Are there any specific cell phone or other communication equipment requirements?

Please refer to paragraph C.8.2 Only that key persons listed in SOW be continuously accessible by electronic means of communication during work hours and an emergency call back system be put in place to meet the government's required time lines

92 How much fuel is consumed on an annual basis for the normal preventive maintenance and testing of the emergency generators?

Approximately 720 gal per year

93 Will GSA provide minutes from the pre-bid meeting held 12/15/2015?

Minutes are not available.

94 Will GSA provide the questions and answers that were given at the pre-bid meeting and site walk through?

Included with this Amendment

95 How long has the N-CMMS been in use at the facilities?

The N-CMMS is not currently in use; but should come online during this contract

96 Is the N-CMMS being fully utilized for service calls, PM’s and reports?

The N-CMMS is not currently in use; but should come online during this contract

97 C.8.4 Service Order Dispatcher & Fire Alarm Monitor. Is this a position that is required to be staffed by the contractor or can it be covered by the Project Manager?

The position of Service Order Dispatcher & Fire Alarm Monitor is required to be staffed by the combined (O&M and Janitorial) services contractor.

98 C.18 Inspection Assistance For Space Build Outs. Consider compensating the contractor for the time spent inspecting and evaluating the space build outs in the same manner as described for C.16 and C.17. It is impossible to know how much time will be involved in providing these services or how often they will be required.

This is not a question.

99 C.20 Second Paragraph is unclear as to O&M contractors’ responsibility for updating changes to electrical circuits made by others.

If the O&M contractor encounters another contractor performing changes to electrical circuits on an electrical panel then the government is simply asking the O&M contractor to inform the CO so as to ensure that the other contractor updates any of the electrical documents.

100 How many and what sizes are the walk off mats that are the contractor’s responsibility?

The contractor is responsible for cleaning all walk off mats; however the contractor will not be responsible replacement of the GSA logo. There are approximately 22 mats. The size of the mats in the MLK range from 3’x5’ to 10’x10 and the RBR from 3’x4’ to 5’x40’.

101 Can any of the windows at either building be cleaned from the inside or must they be cleaned from the outside only?

The exterior of the windows in both buildings must be cleaned from the outside.

102 During the site visit walk through several man-lifts were seen around the buildings. Does GSA provide these lifts for use of the O&M contractor as part of the GFE?

One scissor lift and one single person lift are available for use however they must be maintained by the contractor and the contractor must ensure that the lifts are inspected annually for OSHA safety compliance. The yellow one at MLK is owned by current contractor.

103 C.41.5.2 Underground Storage Tanks. Are any of the current contractor’s employees certified as Class A, B and/or C Operators for the UST’s?

Most current hourly employees are level C

104 C.41.13 Confined Spaces. Are all confined spaces currently identified and labeled?

Sump pits in MLK boiler and chiller rooms are permit required confined spaces.

105 C.42.6 Water Based Fire Suppression Systems. When was the last 3 and 5 year tests performed?

Per NFPA 2014:

5yr gauges is continuous as some gauges come due at different intervals 5yr obstruction test is unknown 3yr testing is N/A as fire pumps are flow tested by passing water through drain system 3yr dry pipe air test 11/2013 Other required 5yr inspections 4/2013

106 C.42.10 Smoke dampers. Are all the fire and smoke dampers accessible for testing purposes? When was the last time they were tested?

MLK- As previously answered there are only fixed fire dampers.

RBR- The floors have air operated smoke dampers however they are no longer tied into the fire system for smoke evacuation. They still are required to be maintained in the open position in order to allow supply air from the AHU’s to pass through them. As such the smoke dampers and associated controls are required to be maintained by the contractor as part of the HVAC system They are accessible.

107 C.42.7 Fire Doors. Have the fire doors been maintained and tested in accordance with NFPA 101?

yes

108 C.42.11 Portable Fire Extinguishers.

Note is made that the 5 year and 12 maintenance is not required until the actual calendar the extinguisher is due for maintenance. Please provide the dates when the portable fire extinguishers will be due for the above stated maintenance.

Please refer to questions 22 & 23.

109 C.42.14 Emergency and stand-by power Systems. Are there any UPS systems that are the contractor's responsibility? If so, please provide details on the unit(s) How many batteries, when will the batteries need replacement, etc.

There is one APS type UPS at the MLK for the Key pads and door magnetic lock controls. The system has four 12 volt batteries.

110 C.42.15 Emergency Lighting Systems and Exit Signage. How many Tritium signs are currently in use at the facilities?

There is approx 20 such signs still in use in the building

111 C.42.15 Emergency Lighting Systems and Exit Signage. How old are the Tritium signs?

They were installed as original equipment with the building 1975 There are none at the MLK

112 C.44.4.5 Floor Mats and Runners.

How old are the current mats and

The current age of the floor mats and runners is unknown runners?

113 C.44.4.5 Floor Mats and Runners.

How long do they last under normal conditions?

How long the floor mats and runners last is unknown

114 C.44.4.5 Floor Mats and Runners.

Please provide sizes and type so we can account for replacement costs.

See question #100

115 Please provide square footage amounts for each type of floor covering (i.e. VCT, carpet, ceramic tile, etc.) at each building.

See the Building Information Sheet in section J of the PWS for the approximate square footage of hard surfaces flooring.

116 C.44.4.20 Interior and Atrium Plants.

How many plants are there to maintain?

Approximately five plants in the cafeteria arboretum

117 C.44.4.16 Window Washing and C.44.5.3 Window Washing seem to be the same paragraph. Please clarify if the contractor is to perform this service once annually or twice (once under each paragraph).

The contractor who is awarded the contract will be required to clean the interior and exterior of the window once annually.

118 C.44.6 Snow and Ice Removal. What is the square footage of the areas to be covered under this paragraph?

The approximate square footage for Snow and Ice Removal is 8,500 sq. ft.

119 C.44.13 Recycling Management.

Please confirm that the contractor will be responsible for hiring a recycling subcontractor for the removal of all recyclables from the buildings.

The contractor is only responsible for all labor to move recyclable material to a designated storage area at the buildings, this location will be set by the CO or COR.

C.44.13.2 of the PWS will be change to read that the government has a separate contractor for removal of recyclable from the building.

120 C.44.13 Recycling Management.

Please confirm the government supplies all recycle containers

The government will supply all deskside recycle containers.

121 H.19.4 Parts and Materials.

Paragraph states the contractor is allowed a standard coefficient mark up on parts. Please provide a contract line item to account for the standard coefficient.

Information is found in Section H.18.4.

CLINs 0014, 0015, 1014, 1015, 2014, 2015, 3014, 3015, 4014 and 4015 are the applicable CLINs for overhead and profit for additional services.

122 The solicitation references SF1449 several times but do not see one included. Please provide.

In accordance with FAR 12.603 - Streamlined Solicitation for Commercial Items (b) the SF1449 is not used. However, the line items are included as Attachment A...Line Items for Pricing. The SF18 will be include with amendment 0002.

123 Please provide the name of the current contractor and the current contractor price.

Brooks Range Contract Services

$272,799.24 per month under substantially different SOW than in this solicitation.

124 Under the Instructions for Submitting Proposal, it states how the proposal is to be submitted but does not give an address to send the proposal.

Questionnaires are to be submitted to: General Services Administration, Attn: Karen R. Payne, Acquisition Division, 4PQSA, 77 Forsyth Street, Suite T8, Atlanta, GA 30303. Is this the same address you would like the proposals to be sent to? Please clarify.

Proposal submittal information shall be sent as follows:

General Services Admininistration Attn Karen R Payne Acquisition Division, 4PQSA 77 Forsyth Street, Suite T8 Atlanta, GA 30303

125 The file, RBRMLK_SOW_for_Combined_Syn opsis_Solicitation.pdf, included in the solicitation posted on FBO cannot be copied and pasted into a MS Word Document. Please provide a version that can be copied and pasted.

In the interest of procurement integrity and administrative efficiency, Combined Synopsis/Solicitation can only be provided in pdf format. Software exists and is readily available for the purpose identified.

126 Attachment A, Schedule. Are we to include the annual cost of Window Washing/Blind cleaning in CLINS 1003, 1004 and out year CLINS, or is that to be priced under CLINS 1009, 1010?

CLINs 0003, 0004, 1003, 1004, 2003, 2004, 3003, 3004, 4003 and 4004 shall include the cost for the required annual window washing.

CLINs 0009, 0010, 1009, 1010, 2009, 2010, 3009, 3010, 4009, and 4010 are to be utilized for the cost of any window washing that may be required other than annually.

127 Pg 16, C.1.1.a.a. Please provide the dimensions, capacity, and location of the grease traps.

RBR 1500 gal in basement parking lot MLK 100 gal in snack shop ground floor

128 Pg 16, C.1.1.p. During the site visit it was stated that the security pads are the Marshalls responsibility. Please explain what part of the security system the contractor is responsible for?

Security Pads, access and control, and interconnecting hardware at the RBR are the responsibility of the Marshals as well as the hydraulic operated plates. At the MLK contractor responsible for all hardware to include the Hursh operating controller, key pads, UPS system and batteries, and interconnecting cabling. The contractor will not be responsible for access and control.

129 Pg 19, C.1.4.e. We are interpreting Yes, Reach in and walk in coolers the last sentence in this paragraph to mean that the Contractor is not responsible for kitchen appliances unless they relate to refrigeration type equipment. Please clarify the meaning of refrigeration type equipment. For instance, does this mean the contractor is responsible for freezers, refrigerators, and other cooling type appliances? Are they included in the equipment inventory?

and freezers and display cases whose failure could result in food spoilage and ice machines are included in the inventory

130 Pg 34, C.5.1. What is the duration of the startup-phase?

The startup phase will be the period from the date of award to the start of performance which will be 01April, 2016.

131 Pg 38, C.8.4. The contractor is to operate a service order dispatcher and fire alarm monitor during normal working hours, which is defined in C.21.8 as 8:00 AM – 6:00 PM for RBR and 7:00 AM – 5:00 pm for

MLK.

a. Please clarify the actual hours of operation for this function.

b. Must this positon be physical attended during normal working hours, to include breaks?

Must be physically present from 7am to 6pm in order to receive all service calls for both buildings to include service calls for elevator issues at the RBR which can then be subsequently passed to the on-site elevator company.

132 Pg 42, C.10. Will the GSA allow equitable adjustments for errors in the inventory discovered during the initial inventory of building equipment?

No, omissions in the inventory do not diminish responsibility nor change pricing. Please refer to Question # 8

133 Pg 49, para C.23. What is the number of service calls over the last

Please refer to question # 62 year at the RBR Building

134 Pg 49, para C.23. What is the number of service calls over the last year at the MLK Building

Please refer to question # 62

135 Pg 55, C.35.2, NOTE. Please confirm that both IR and 3-year electrical testing is required in option year 2.

Confirmed

136 Pg 55, C.35.2, NOTE. Does the 3-year infrared cycle replace the annual infrared service for selected electrical items per the GSA PM Guides, which invoke the NETA Maintenance Testing Standard? For instance, IAW the PM Guide, which invokes the NETA standard, the automatic transfer switches would normally require infrared annually. Is the 3-year infrared in lieu of the annual infrared for the ATSs and similar electrical items?

3yr replaces annual. This is due to language allowing the owner to stipulate equipment requiring testing. Persons conducting the test shall be certified by NETA standards

137 Pg 55, C.35.2, NOTE. Is the 3-year infrared in lieu of the (1) annual visual/mechanical inspections (2) annual visual/mechanical/electrical inspections and tests, and (3) 2-year visual/mechanical/electrical inspections and tests invoked for selected electrical items per the NETA Maintenance Testing Standard?

No. The three year infrared testing is in lieu of the annual infrared testing. All other inspections are still required

138 Pg 56, C.35.2. Regarding the PIUs:

a. What is the make/model number of the PIU units?

b. What is the total number of a, The PIU’s at the MLK are Price Manufacturing No model # is on nameplate data. The PIU’s at the RBR are standard water type coils

PIU units in RRB?

c. What is the total number of PIU units In MLK?

d. What is the age of the units?

e. How many on average have to be replaced each year?

f. Are spare units in stock?

g. Please verify that a 1/3 of units are to be PM’d each year to meet requirements of 3 year inspection.

with pneumatic control valves and reverse acting air thermostats.

b. RBR utilizes an under window induction unit and there are 3276 of them

c. 162 PIU’s d The PIU’s at the MLK on floors Terrace to Three were installed in 2010, Floors 4-7 were installed in 2005 and the induction units at the RBR are original to the building which is 1975.

e. about one controller per year at the MLK and the RBR units have to be rarely replaced however the pneumatic controllers average about three failures per year.

f. no

g. RBR induction units will be serviced ⅓ per year to achieve all complete in 3 years, MLK units will be done annually

139 Pg 56, C.35.2. Is eddy current required for both the evaporator and condenser tubes of each chiller?

Yes. The eddy current testing shall be conducted in the third year of the contract (Second Option Period).

140 Pg 56, C.35.2. If maintenance of VAVs in both buildings is not required, who is responsible for repairs?

These will be repaired by the contractor as they fail up to the repair threshold limit. Failure determined by means other than inspection. eg BAS, tenant call, etc.

141 Pg 57, C.35.4. Please identify the BAS System in the RBR building? Is this part of the NORESCO ESPC project? If yes, what is contractor’s responsibility for maintenance/PM/Repairs/Upgrades?

If no, is GSA responsible for upgrades to the software?

See 15 above, BAS is not part of the NORESCO project, they have a separate BAS for the chillers that operates separately from the building BAS system but does receive information from the building BAS system.

142 Pg 57, C.35.4. What is the BAS System in the MLK building? Is GSA responsible for upgrades to the software?

Please refer to Question # 15 above. The contractor is responsible for maintaining the software and upgrades as per paragraph C.35.4.1.2on the MLK system as it’s a Non-Hosted GSA system.

143 Pg 60, C.36.5.2. Regarding the corrosion obstruction inspection:

a. Is the 3-floor corrosion inspection of the wet system to be performed during the base year of the contract a one-time event or should the inspection be extended to 3 additional floors during each of the option years?

b. Is it up to the contractor to select which 3-floors to inspect or does GSA have a specific sequence of floors in mind?

c. Is it up to the contractor to select which building to perform the 3-floor wet system inspection?

d. Does the specified 3-floor wet system inspection replace the obstruction investigation of the wet system required every 5 years by Chapter 14, NFPA 25, or is the 3-floor inspection in addition to the 5-year obstruction test?

a. Is the obstruction test of the dry system required for all floors in each building serviced by the dry systems? If so, please provide the number of floors requiring inspection for each building.

b. Is the obstruction test of the dry system required every year?

c. Is the obstruction test of the dry system the same as the 5-year

a. The 3rd floor and two additional floors, and dry pipe systems will be required during the base year of the contract. This is a 5yr inspection and will not be required again during the life of the contract.

b. RBR- one floor from floor nine and below, one from ten and above and the twenty fourth floor.

MLK - Terrace level; Third Floor, and Seventh Floor.

All dry pipe for both buildings

c. Both buildings are required to be tested..

d. Yes it replaces the 5 year obstruction test however it doesn’t replace the 5 year high point flow test.

a. one inspection point per dry pipe system is sufficient. There are two dry pipe systems for the MLK with one being located on the basement level and the other on the ground level. There are 6 at the RBR that support the dry pipe system for the loading dock and the various points in the garage.

b. once every 5 years

c. yes it is the same

d. this is in addition to each (1), (2), and is part of (3).

obstruction investigation of the dry system per Chapter 14 of NFPA 25?

If not, how does it differ?

d. Does the obstruction test of the dry system replace or is it in addition to:

(1) The dry system and preaction system 3-year full flow test as required by Chapter 13 of NFPA 25?

(2) The 3-year air pressure test of the dry system as required by Chapter 14 of NFPA 25?

(3) The 5-year obstruction investigation of the dry system as required by Chapter 14 of NFPA 25?

144 Pg 60, C.36.5.2. Have the following NFPA-required services been previously performed in RBR and MLK? If so, what were the dates the services were last performed?

a. Dry system and preaction system 3-year full flow test as required by Chapter 13 of NFPA 25?

b. 3-year air pressure test of the dry system as required by Chapter 14 of NFPA 25?

c. 5-year obstruction investigation of the wet and dry systems as required by Chapter 14 of

NFPA 25?

a, Nov 2013

b. Nov 2013

c. previously answered in question # 27

145 Pg 61, C.37.4.A(1). Please provide the annual amount of diesel fuel used in routine generator runs.

Approximately 720 gal per year

146 Pg 61, C.37.4.B. Does the requirement to test, condition, and treat the diesel fuel relieve the contractor for responsibility for fuel

No, unless the contractor places this as an issue on the IDL and the government accepts the discrepancy.

tank cleaning?

147 Pg 64, C.40. How many repairs within the $1000 threshold and how many repairs over the $1,000 threshold were there…