RBR_MLKCombinedServicesCombinedSynopsisSolicitationrev01.pdf

RBR/MLK COMBINED SERVICES – SYNOPSIS/SOLICITATION

December 1, 2015

Revision 01

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

THIS PROCUREMENT IS SET ASIDE FOR:

SDVOSB – SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS

OR

WOSB – WOMAN-OWNED SMALL BUSINESS

OR

HUBZONE

SOLICITATION NUMBER: GS-04P-15-EW-D-0141

SERVICE: BUILDING OPERATIONS AND MAINTENANCE AND JANITORAL SERVICES

LOCATIONS: Richard B. Russell FB-CT Martin Luther King, JR FB Atlanta, Georgia

PERIOD OF PERFORMANCE: April 1, 2016 thru March 31, 2021

SOLICITATION ISSUE DATE: December 1, 2015

OFFER RECEIPT DATE and TIME: December 30, 2015February 01, 2016

Solicitation GS-04P-15-EW-D-0141 will result in the award of a single firm fixed price performance-based IDIQ contract for Combined (Operation and Maintenance and Janitorial) Services for the following locations in the Atlanta, Georgia area:

The Richard B. Russell Federal Building/Courthouse 75 Spring Street Atlanta, Georgia 30303

The Martin Luther King, Jr. Federal Building 77 Forsyth Street, SW Atlanta, Georgia 30303

This acquisition will be set-aside for vendors who are certified as Service-Disabled Veteran-

Owned Small Businesses (SDVOSB) or Woman-Owned Small Business (WOSB) or HubZone.

Competitive procedures will be utilized. The North American Industry Classification System (NACIS) code is 561210 and the size standard is $38.5 Million. The contract period will be from April 1, 2016 through March 31, 2017 with four one-year option periods.

Award will be made based on Lowest Price Technically Acceptable (LPTA) to the firm submitting the proposal quote that offers the best value to the Government, technical and price factors considered. Accordingly, award will be made on the basis of the lowest evaluated price of the proposals meeting or exceeding the acceptability standards for non-cost/price factors. No tradeoffs are permitted. To be considered technically acceptable, no evaluation factor in the quote may be determined to be unacceptable. The failure of a proposal quote to meet all of the requirements under any factor will result in a technically unacceptable rating and preclude award.

Solicitation GS-04P-15EW-D-0141 is issued as a Request for Proposal Quote (RFQ) and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 dated July 2, 2015.

The Solicitation is posted to the following website: https://www.fbo.gov. Potential offerors will be responsible for downloading the solicitation and for monitoring the website for possible amendments and/or additional information. To ensure that you receive all information regarding this solicitation, please register to receive updates. No paper copies of the solicitation will be issued and no solicitation mailing list will be compiled.

Solicitation GS-04P-15-EW-D-0141 is attached and identified as follows:

Solicitation/Pricing Services, Ordering and Prices (Description of Services) Description/Statement of Work Special Contract Requirements Commercial Contract Clauses – Separate attachment Attachments and Exhibits Instructions for Submitting Proposal Evaluation Factors for Award

The following provisions and clauses are applicable to Solicitation GS-04P-15-EW-D-0141:

● Please see attached document Section I – Commercial Contract Clauses

● Provision 52.212-2 – Evaluation—Commercial Items and includes the following evaluation factors:

o Price (with evaluation of price based on Lowest Price Technically Acceptable

Evaluation Process).

o Experience (through completion of the O&M and Janitorial Minimum

Performance Standards worksheet which identifies the quality experience levels required).

o Janitorial Cleaning Program (with the quality of the program evaluated based on methods, frequencies and equipment utilized for the cleaning program).

o Past Performance (where each offeror is required to demonstrate past performance in both O&M and Janitorial services through use of Past Performance Questionnaires).

Offers/Proposals are due no later than 3:00pm Eastern Time on Wednesday, December 30, INSPECTION OF FACILITY

The purpose of the pre-proposal quote conference and site inspection visit is to provide a briefing of the contracting concept, the scope of work, the specifications, and to allow prospective Offerors the opportunity to ascertain the complexities and the location of the services to be performed, along with the general and local conditions which could materially affect conduct of operations and the prices involved.

The Government considers attendance vital to the preparation of a competitive proposal. It will enable the Contractor to become acquainted with the areas to be serviced, and to be aware of any specific problem areas which require special attention or services.

Offerors are encouraged to attend the scheduled site visit. Failure to attend this meeting may not be used as an excuse for omissions or miscalculations in offers. It is emphasized that it is more advantageous for each offeror to have qualified representation at the pre-proposal quote conference and site inspection visit.

The pre-proposal quote conference/site visit will be held on December 15, 2015 at 9:00am at the Richard B. Russell Federal Building/Courthouse and on December 16, 2015 at 9:00am at the Martin Luther King, Jr. Federal Building. Please see the Tentative Site Visit Schedule below for site visit information.

For further information pertaining to the site visit, please contact karen.payne@gsa.gov.

ALL follow up questions are to be submitted in writing to the Contracting Officer contact at the above email address no later than December 24, 2015.

You are subject to a security check; please do not bring weapons, cameras (includes cell phones with cameras), laptops, IPADS, etc. of any kind.

All interested parties desiring to attend the site visit shall meet in the main lobby area at the

Richard B. Russell Federal Building/Courthouse, 75 Spring Street, Atlanta, GA

9:00am, Eastern Time on December 15, 2015.

Please provide notification of attendance to points of contact listed below, NO LATER THAN December 11, 2015.

Parking is available directly across the street from the MLK and behind the RBR. The Five Points MARTA station is located one block North of these facilities.

The schedule will be as follows:

Introductions Description of procurement Description of buildings/tenants Outline of Price and Technical Proposals

Tours of each building

Contracting Officer

Christopher Banks

GSA – Southeast Region 4

77 Forsyth Street, SW

Atlanta, GA 30303

E-mail: christopher.banks@gsa.gov

Contract Specialist

Karen Payne

GSA – Southeast Region 4

77 Forsyth Street, SW

Atlanta, GA 30803

E-mail: karen.payne@gsa.gov

Questions: Any questions regarding this RFP shall be submitted in writing via email to the individuals listed above no later than December 24, 2015 at 4:00pm Eastern.. The Government reserves the right to deny any questions or clarification questions received after December 24, 2015 at 4:00pm Eastern. Questions should be written in a manner that enables clear understanding of the Offeror’s questions or concerns. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not receive a response.

Further, Offerors are reminded that GSA will not address hypothetical questions aimed at receiving a potential “evaluation decision.” Written answers to questions will be provided via an amendment to the solicitation in FedBizOpps.

INSTRUCTIONS FOR SUBMITTING PROPOSAL

Submission and Content of Proposal

The instructions below provide guidance for the preparation and submission of the proposal quote. The purpose is to establish requirements for the format and content of the proposal quote so that the proposal quote is complete, contains all the essential information, and can be evaluated equitably. The price proposal should reflect the pricing data submitted under Section B.

Proposals Quotes shall be submitted in two (2) separate envelopes as follows:

A. Part One Technical Proposal Part Two Price Proposal

B. Offerors shall submit one (1) hard copy of both the technical and price proposal quote in addition to one (1) electronic copy of each submitted on an unencrypted USB Flash Drive/Jump drive containing no executable files (i.e. should contain Word, Adobe PDF, Excel files ONLY). The technical proposal quote shall not contain any pricing.

The hard copy and electronic copy of both the technical and price proposals should mirror each other. Should there be any discrepancies or if the hard copy and electronic copy fail to mirror each other, the hard copy will be used during the evaluation. The electronic copy will not then be evaluated.

The proposal quote package shall be comprised of two sealed envelopes, one to contain the technical proposal quote (hard copy and electronic copy) and marked “TECHNICAL PROPOSAL QUOTE RFP GS-04P-15-EW-D-0141”. One envelope shall contain the price proposal quote (hard copy and electronic copy) and marked “PRICE PROPOSAL QUOTE RFQP GS-04P-15-EW-D-0141”. All envelopes shall be sealed in a third envelope and/or container and should be identified with the solicitation number and offeror’s name. ProposalQuotes must be received no later than 3:00pm Friday, December 30, 2015. Monday, February 01, 2016. The page limitation for factors 1 and 3 shall be no more than 60 typewritten pages (81/2” x 11” 12 font). The page limit includes any cover page, table of contents, charts and illustrations.

Hand delivered offers shall be accepted; however advance contact must be made with POC listed below:

Karen Payne, 404-224-2293 or preferably karen.payne@gsa.gov

COVER LETTER: The cover letter is a standalone document and should include the following information and shall be signed by an official authorized to contractually commit the Offeror.

a) Name and phone number of persons authorized to represent the company for clarification and/or questions of this proposal;

b) Statement that your proposal quote is valid until April 1, 2016.

c) Complete business address of the Offeror; The corporate name to be used on any resultant contract and the remittance address;

d) Complete and return the entire Section K; the total page limitation does not apply to this particular matter.

CONTENTS OF TECHNICAL PROPOSAL QUOTE (Non Cost/Price Factors)

The offeror’s technical proposal quote shall be in the format described below.

O&M and JANITORIAL MINIMUM PERFORMANCE STANDARDS (Factor 1)

Complete and submit the "Minimum Performance Standards" worksheet provided as an additional attachment. The references shall be for projects performed for a minimum of twelve (12) consecutive months within the past five (5) years from the closing date of this solicitation for projects at least 350,000 rentable square feet or greater and similar services as described in this solicitation.. The offeror shall provide in their Past Performance references (Factor 3) a narrative that describes the type of equipment and services that meet the requirements of the Minimum Performance Standard.

Additionally, it is the contractor's responsibility to provide valid references and phone numbers.

If the references provided cannot be reached or information cannot be validated, the Minimum Performance Standard factor will be considered Technically Unacceptable.

If the contractor marks “Yes” on the Minimum Performance Standards worksheet but does not provide valid references and supporting information via the descriptive summary as requested, the quote will be considered technically unacceptable.

The contractor will be technically unacceptable if they cannot meet the minimum standards.

JANITORIAL CLEANING PROGRAM (Factor 2)

Provide a brief narrative explaining the Janitorial Cleaning Program that shall include the following:

A. Cleaning Program

The offeror shall present a cleaning program that includes green cleaning methods (i.e. mopping, wipe-down, sweeping, vacuuming, dusting, stripping, waxing, polishing, scrubbing, trash pulling etc.), frequencies (i.e. daily, weekly, monthly, quarterly, annually, etc.) and type of equipment (i.e. mop, pressure washer, vacuum cleaners, floor machine, leaf blower, etc.) for the following areas:

Restrooms Shower Rooms Drinking Fountains Office Space Courtrooms Jury Rooms Judge’s Chambers Conference Rooms Break Rooms/Areas Cafeteria and Serving Area Cafeteria Dining Area Snack Bar Lobby Floors Bare Floors Stairwells Elevator Cabs Freight Elevator Landings Carpets High Cleaning Glass Cleaning (70” and below) Floor Mats and Runners Parking Structure, Parking Lots and Loading Dock Areas Policing of Outside Grounds Front Entrances and Stairs The offeror shall indicate what scheduled cleaning shall be conducted after normal business hours (see C.21.8).

L.11.3 PAST PERFORMANCE (Factor 3)

Past performance is relevant information regarding an Offeror’s performance under previously awarded contracts (task orders are considered contracts). The Offeror shall submit a detailed descriptive listing of at least three (3) (at least two of which shall be for O&M services and at least one which shall be for janitorial services) contracts where the Contractor performed for a minimum of twelve (12) consecutive months within the past five (5) years from the closing date of this solicitation. Past performance on a combined services type contract will only be counted as one previous contract. At least one (1) of the three (3) past performances shall contain at least one (1) facility with a size of at least 350,000 rentable square feet or greater. Also the past performance shall be of similar services as described in this solicitation. If the Offeror submits more than three

(3) past performance contracts then the Government will only review and consider the first three (3) listed in their proposal. If submitting information for current/ongoing contracts, the Contractor must have a minimum of twelve (12) months performing the services at those location(s) by closing date of this solicitation in order for those contracts to be deemed relevant. If the Offeror is an SBA certified joint venture, past performance will be accepted from either party or a combination of the parties; however each party shall demonstrate past performance in at least one type of service for consideration.

The detailed description submitted for each contract should include, as a minimum, the following information:

(1) Type of facilities and associated buildings, nature of tenant mission and population, square footage.

(2) Estimated annual dollar value of contract.

(3) Type of contract (e.g. cost reimbursable, incentive fee, award fee, time and materials, fixed price, etc.).

(4) Date of contract performance start and completion, including options.

(5) Name, title, address, phone number, and email of customer contact. It is incumbent on the Offeror to ensure information on former customers is current and accurate.

(6) Name, title, address, phone number, and email of the building's owner or a representative of the owner who can attest to the quality of the services provided. It is incumbent on the Offeror to ensure this information is current and accurate.

(7) Provide a narrative that describes the type of equipment and services that meet the requirements of the Minimum Performance Standard worksheet (see factor 1)

Past performance will be evaluated by analysis of information provided by the Offeror (through the Past Performance Questionnaires as separately attached) and information obtained in the Past Performance Information Retrieval System (PPIRS) or other customers. For the purpose of this solicitation, survey responses and information obtained in PPIRS and/or through customer interviews will be considered equally important. The past performance survey meets the minimum requirements if the contractor's performance was rated overall as "Satisfactory", “Very Good”, or “Exceptional”.

Completed past performance Questionnaires are to be submitted to the Contracting Officer/Contract Specialist in confidentiality by Offeror's selected references. Any completed past performance surveys not submitted in confidentiality will not be considered. Questionnaires should be submitted to:

General Services Administration Attn: Karen R. Payne Acquisition Division, 4PQSA 77 Forsyth Street, Suite T8 Atlanta, GA 30303

All information must be received by the due date for receipt of proposals as specified in this solicitation. If an offeror submits their proposal quote as an SBA approved joint venture, unless the prior experience submitted is specifically for the joint venture, each firm in the joint venture will be required to provide past performance references in accordance with the terms outlined above relevant to the services they are to perform.

In addition to those references provided directly by the Offeror, the Contracting Officer may identify and analyze the past performance of the Offeror on any other contract on which they have performed within the past five (5) years of which the Contracting Officer has knowledge or obtains knowledge. The Contracting Officer shall also utilize the Past Performance Information Retrieval System (PPIRS) when assessing the offeror's past performance.

INFORMATION TO BE INCLUDED IN PRICE PROPOSAL

The price proposal should reflect the pricing data submitted under the Bid Sheets.

Specific Instructions for Price Proposal

Price will be evaluated and considered but will not be scored or combined with other aspects of the proposal evaluation.

The Government is not responsible for formulation errors in proposal pricing. Pricing for CLIN’s 0001, 0002, 0003 and 0004 as well as applicable option CLINs shall be detailed as outlined below and apportioned in accordance with the identified buildings.

a. Labor Effort - Offeror shall specify the hourly rate and labor burden (FICA, FUTA, SUTA, H&W etc...) for each proposed hourly and salaried employee. The offeror shall categorize the total labor hours by regular time, holiday time, sick leave (if applicable), vacation time, and overtime.

Employees’ labor cost shall be distributed equitably as described below:

CLIN 0001 (and applicable option CLINs) will contain 67% of O&M total labor for the RBR CLIN 0002 (and applicable option CLINs) will contain 33% of O&M total labor for the MLK.

CLIN 0003 (and applicable option CLINs) will contain 67% of the Janitorial total labor for the RBR.

CLIN 0004 (and applicable option CLINs) will contain 33% of the Janitorial total labor for the MLK.

b. Total Subcontracted Effort - Offeror shall provide pricing for each sub-contracted effort and apply the price equitably as described below:

CLIN 0001 (and applicable option CLINs) will contain 67% of O&M subcontract effort for the RBR CLIN 0002 (and applicable option CLINs) will contain 33% of O&M subcontract effort for the MLK.

CLIN 0003 (and applicable option CLINs) will contain 67% of the Janitorial subcontract effort for the

RBR.

CLIN 0004 (and applicable option CLINs) will contain 33% of the Janitorial subcontract effort for the

MLK.

c. Other Direct Costs - Offeror shall provide pricing for Other Direct Costs (ODC) not associated with labor, sub-contracted effort, or startup tools and equipment (i.e. light bulbs, uniforms, toilet tissue, wax, paper towels, bench stock costs, etc) and shall be applied equitably as described below:

CLIN 0001 (and applicable option CLINs) will contain 67% of O&M ODCs for the RBR CLIN 0002 (and applicable option CLINs) will contain 33% of O&M ODCs for the MLK.

CLIN 0003 (and applicable option CLINs) will contain 67% of the Janitorial ODCs for the RBR.

CLIN 0004 (and applicable option CLINs) will contain 33% of the Janitorial ODCs for the MLK.

d. Transition Effort - Offeror shall provide pricing for transition effort and apply the price as described below for the base period only. Transition pricing shall not include any pricing for services or tools and equipment in the contract. The price shall ONLY include the management effort (and travel) to transition the contract. Price for the Transition Effort shall also include travel costs associated with the on-site contract kick-off meeting (H.25) which is expected to occur in Atlanta, Georgia and take no more than two (2) days. Transition Effort pricing is associated to the base period CLINs only and applied equitably as described below:

CLIN 0001 will contain 67% of the O&M Transition Effort for the RBR CLIN 0002 will contain 33% of the O&M Transition Effort for the MLK CLIN 0003 will contain 67% of Janitorial Transition Effort for the RBR CLIN 0004 will contain 33% of Janitorial Transition Effort for the MLK

e. Start-up Tools and Equipment - The cost associated with start-up tools and equipment shall be amortized over the base year of the contract ONLY and applied equitably as described below:

CLIN 0001 will contain 67% of total Mechanical tools and equipment for the RBR CLIN 0002 will contain 33% of total Mechanical tools and equipment for the MLK CLIN 0003 will contain 67% of total Janitorial equipment for the RBR CLIN 0004 will contain 33% of total Janitorial equipment for the MLK

f. Offeror shall provide a percentage and cost associated for profit and G&A expenses identified separately.

Example: CLIN 0001 O&M Services at RBR will be made up of 67% of total labor + subcontracted O&M effort for RBR + ODCs for the RBR O&M + O&M transition for the RBR + O&M start up tools and equipment for the RBR.

INFORMATION TO BE INCLUDED IN PRICE PROPOSAL QUOTE

General To be considered in the evaluation of the RFQ, offerors shall separate price proposals. The price quote should reflect the pricing data submitted under the Bid Sheets. The price quotes are required to determine, from the accuracy and completeness of the proposed price, the ability of the offeror, professionally and managerially, to judge the magnitude and scope of the requirements defined in the performance statement of work. The proposed prices will be evaluated for realism and overall proposed value including reasonableness of price.

Specific Instructions For Price Quote - Basic Services The following instructions are provided to assist offerors in developing the price proposal quote.

(Aa) Direct Costs:

(i) Labor: Submit manning tables showing the basis for the labor cost proposed.

(ii) Labor Burden: Submit a schedule showing the basis of the amount of payroll burden proposed by occupation codes, titles and labor rate(s). The labor burden should include such items as FICA, FUTA, SUTA, Workmen’s Compensation, etc., and the cost of providing fringe benefits such as, pension, H&W, holiday, vacation, overtime and sick pay.

Wage Determination No. ________________________ Located in Section J as an exhibit to this solicitation.

The following Occupation Codes and Titles apply –

23411– Heating, Ventilation and Air Conditioning Mechanic *

23370 – General Maintenance Worker

23470 – Laborer

Note: * The HVAC mechanics must also possess the skill sets listed in the sub-skill set of 23410 and 23411,

(iii) Other Direct Costs: Offeror shall provide pricing for Other Direct Costs (ODC) not associated with labor, sub-contracted effort, transition effort or startup tools and equipment (i.e. light bulbs, uniforms, toilet tissue, wax, paper towels, bench stock costs, uniform allowances, equipment repair costs, etc.)

(iv) Start-up Tools and Equipment - The cost associated with start-up tools and equipment shall be amortized over the base year of the contract ONLY: Prepare a supporting schedule of equipment. List equipment proposed by nomenclature, unit cost, quantity, and extended total cost. Prepare separate schedule of equipment which will be depreciated.

(v) Transition Effort - Offeror shall provide pricing for transition effort. Transition pricing shall not include any pricing for services or tools and equipment in the contract. The price shall ONLY include the management effort (and travel) to transition the contract. Transition Effort pricing is associated to the base period CLINs only.

(Bb) Indirect Costs: Enter a dollar amount allocable to this contract from your company General and Administrative (G&A) and/or Overhead pool. Indirect costs are costs incurred for common or joint objectives and not readily subject treatment as direct costs. Identify the company’s policy and procedures for allocated G&A expenses. Include a schedule that shows the computation of the proposed G&A rate. This rate will also apply to maintenance repair performed on an hourly basis.

(Cc) Subcontracts: Prepare a subcontract schedule which identifies all functions to be subcontracted and amount of each subcontract.

Pricing shall NOT be included or combined with technical information. Pricing shall be separate.

NOTICE TO JOINT VENTURES

If an offeror will be submitting a proposal quote under a joint venture, the joint venture's legal name shall be registered in the System for Award Management (SAM) database; the Online Representations and Certifications Application database, and possess a Data Universal Numbering System (DUNS) number by the time of proposal quote submission. If the Joint Venture's legal name is not registered in SAM by the time of proposal quote submission, the offeror will not be considered for award. In addition, the joint venture's legal name shall be clearly printed in Block 17a of the SF1449 when submitting the proposal quote package. (FAR 52.219-14)

The proposal quote must clearly state who the prime contractor will be for the joint venture. In addition, a copy of the executed joint venture agreement shall be on file with the contracting office prior to award. If the joint venture is submitted under the 8A Small Business Program, it shall be subject to approval by the U.S. Small Business Administration prior to award in accordance with 13 CFR 124.513.

FACTORS FOR AWARD

Basis of Award

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures with making an award. Accordingly, award will be made on the basis of the lowest evaluated price of the proposals meeting or exceeding the acceptability standards for non-cost/price factors. No tradeoffs are permitted. Additionally, proposals will be evaluated for acceptability but not ranked using the non-cost/price factors.

To be considered technically acceptable, no evaluation factor in the quote may be determined to be unacceptable. The failure of a proposal quote to meet all of the requirements under any factor will result in a technically unacceptable rating and preclude award.

The Government may reject any or all proposals if such action is in the Government's interest. The Government may waive informalities and minor irregularities in proposals received.

The Government intends to evaluate proposals quotes and award on initial proposal quote submission. Therefore, the offeror's initial proposal quote shall contain the offeror's most favorable terms from a technical and price standpoint.

Any costs incurred by offerors in preparing or submitting offers are the offerors' sole responsibility; the United States will not reimburse any offeror for any proposal quote preparation costs.

Proposals Quotes shall be valid for a minimum of 90 calendar days after submission or will be deemed technically unacceptable.

Lowest Price Technically Acceptable Evaluation Process

The technical factors will be evaluated on an "Acceptable" or "Unacceptable" basis. The "Acceptable" and "Unacceptable" criteria will define a standard of comparison for the solicitation requirements. Proposals Quotes shall completely and adequately address non cost/price factor(s) to demonstrate that the Offeror can successfully perform the solicitation technical requirements to be considered as "Acceptable" and therefore technically acceptable.

The Government will first evaluate price quotesproposals in order to identify the lowest-priced quote. Only the lowest priced proposal quote(NOTE: LPTA evaluation of lowest price will not include Transition (Management Effort) costs or start-up tools and equipment [Mechanical or Janitorial] costs) will be evaluated for technical acceptability. If found to be technically acceptable; then that proposal quote price will be evaluated for accuracy, completeness, and balance. The remaining technical quotesproposals, if any, shall not be evaluated as to technical acceptability unless the lowest price offeror is found to be technically unacceptable. If the lowest priced proposal quote is found to be technically unacceptable, then the second lowest priced proposal quote(and so on) will be evaluated for technical acceptability.

Owing to the volume of responses anticipated and the desire on the part of the Government for an equitable and accurate assessment of each quote, offerors shall submit proposals quotes conforming to the structure described in the section identified as Specific Instructions for Price Quote. Proposals which do not conform to all requirements described in this section shall be rejected without further evaluation.

The Government intends to select ONE contractor for award of this effort.

Award may be made without negotiation or discussion. Therefore, offerors are requested to initially submitquotes proposals to the Government on the most favorable terms from a technical and price standpoint.

Technical Factors

For the purpose of award, the government shall evaluate offers based on the non-cost/price technical evaluation factors described below:

Factor 1— O&M and JANITORIAL Minimum Performance Standards (Attachment) To be considered technically acceptable, the Offeror has met the minimum performance standards as required and identified on the attached Minimum Performance Standards.

The Minimum Performance Standards evaluation factor is separate and distinct from Past Performance (Factor 3). The Minimum Performance Standards evaluation factor seeks to determine whether the contractor has adequate experience to successfully perform the requirements of the statement of work rather than evaluating the quality of performance on previous contracts, which is captured in the past performance evaluation factor.

If the contractor marks 'Yes' but does not provide the supporting information as requested, the quote will be considered technically unacceptable. If the references provided cannot be reached or information cannot be validated, the Minimum Performance Standard factor will be considered technically unacceptable.

The contractor will be technically unacceptable if they cannot meet the minimum standards;

the offer is considered technically unacceptable and will not be considered for award.

O&M and Janitorial Minimum Performance Standards Acceptability Criteria

Rating Description

Acceptable The Offeror meets the O&M and Janitorial Minimum Performance Standards which indicate that the Offeror has the capability to successfully perform this requirement.

Unacceptable The Offeror does not meet the O&M Minimum Performance Standards which does not provide the Government with any degree of comfort that the Offeror has the capability to successfully perform this requirement.

For the minimum performance to be considered it must be recent and relevant performance. The definition of recent and relevant is defined below. If the minimum performance was not performed within the parameters of the recent and relevant definitions, then that minimum performance will be considered as technically unacceptable.

Relevancy

Rating Definition

Acceptable Services provided are for projects similar in size, scope and complexity to the one described in this solicitation.

Unacceptable Services provided are not for projects similar in size, scope and complexity to the one described in this solicitation.

Recency

Rating Definition

Acceptable Project has been performed for a minimum of twelve (12) consecutive months within the past five years of the closing date of this solicitation

Unacceptable Project has not been performed for a minimum of twelve

(12) consecutive months within the past five years of the closing date of this solicitation.

Factor 2 Janitorial Cleaning Program

To be considered technically acceptable, the offeror must provide a Janitorial Cleaning Program that meets all the requirements stated above.

If the offeror fails to meet all the requirements (methods, frequencies and equipment utilized) outlined in the Janitorial Cleaning Program evaluation criteria, the offer is considered technically unacceptable and will not be considered for award.

Janitorial Cleaning Program Acceptability Criteria

Rating Description

Acceptable The Offeror meets all requirements of the Janitorial Cleaning Program which indicates that the Offeror has the capability to successfully perform this requirement.

Unacceptable The Offeror does not meet all requirements of the Janitorial Cleaning Program which does not provide the Government with any degree of comfort that the Offeror has the capability to successfully perform this requirement.

Factor 3 — Past Performance To be considered technically acceptable, the offeror shall provide a minimum of three (3) past performance contracts in accordance with section L.11.3 that meet all the requirements of stated above and shall have a minimum of satisfactory performance on survey results and/or any other contracts documented in the Past Performance Information Retrieval System (PPIRS).

If the offeror fails to meet all the requirements outlined in the Past Performance evaluation criteria, the offer is considered technically unacceptable and will not be considered for award.

Past Performance Acceptability Criteria

Rating Description

Acceptable Based on the offeror’s performance record, the offeror has demonstrated its having performed satisfactorily according to at least three (3) past performance survey results received by the Government with a satisfactory rating or higher and/or any other contracts documented in the Past Performance Information Retrieval Systems (PPIRS), or any information otherwise available to the Contracting Officer; or the offeror’s past performance record is unknown.

Unacceptable Based on the offeror’s performance record, the offeror has NOT demonstrated its having performed satisfactorily according to at least three

(3) past performance survey results received by the Government with a satisfactory rating or higher and/or any other contracts documented in the Past Performance Information Retrieval Systems (PPIRS), or any information otherwise available to the Contracting Officer.

For the Past Performance record to be considered, it must meet the definition of recency and relevancy as defined below.

Relevancy

Acceptable Services provided were for projects similar in size, scope and complexity to the one described in this solicitation.

Unacceptable Services provided were not for projects similar in size, scope and complexity to the one described in this solicitation.

Recency

Acceptable Project was performed for a minimum of twelve (12) consecutive months within the past five years of the closing date of this solicitation.

Unacceptable Project was not performed for a minimum of twelve (12) consecutive months within the past five years of the closing date of this solicitation.

Formula For Evaluating – Price Quotations

The Total Evaluated Contract Price shall be the sum of the calculations computed by adding the following:

A. The total monthly prices for basic services on the Bid Sheets multiplied by 12 months for the initial and each option year for operation and mechanical and janitorial services for the Richard B. Russell and Martin Luther King Buildings.

B. Plus, additional Maintenance Repair Services x 75 hours, Overtime Services and emergency callback services x 35 hours, Building Management Support Services x 6 hours.

C. Plus, additional services proposed profit x $100,000, proposed overhead x $100,000 and proposed subcontracting fee x $100,000.

D. Plus, janitorial additional services x 25 hours, overtime janitorial services x 50 hours, carpet cleaning x 10,000 sq. ft., window washing and blind cleaning x 1, and snow removal/heavy equipment) x 12 hours.

The Total Evaluated Contract Price shall be the sum totals resulting from the calculations in Paragraphs A through through D.

Price Evaluation Factors

A price analysis will be conducted to determine if the proposed price is considered fair and reasonable.

The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A quote may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

Price reasonableness may be considered by the contracting officer in evaluating the performance or schedule risk. In addition, cost realism of may considered in evaluating an offeror’s price.

(15.403-3(b).

All questions related to this notice must be submitted in writing and sent to Karen Payne via e-mail at karen.payne@gsa.gov.

The following items are attached separately in FedBizOpps:

● RBR/MLK Statement of Work

● RBR/MLK Commercial Clauses

● Attachment A - GS-04P-15-EW-D-0141 Line Items for Pricing

● Factor 1 – O&M Minimum Standards

● Factor 3 – Past Performance Questionnaire

● J14. – GA0007ZZ MLK Equipment List

● J14. – GA0121ZZ RBR Equipment List

● J15. – GSA PM Guide – Final – Rev 3