Questions-Answers_-_Miami_Combined_Services.pdf

Contractor’s Questions GSA’s Response On the site visit in Key West we were not shown any areas with grass but yet there were grass cutting equipment onsite. Is there a grass area to be cut and if so what is the sq. ft. of that area?

Yes, interior courtyard estimated square feet is 1,410.

I want to clarify that I heard the IPhone is the only smart phone that will work with the government owned Maximo?

Both the Iphone and Android are compatible

Does the Program/Project Manager and administration assistant have to be onsite or can they work from another office?

A supervisor must be on site or in the vicinity of the buildings.

The program /project manager may be the same person. If a regional project manager is assigned, they may be located in another office. The FTE time allocation of regional project management shared with other projects must indicate the percentage of allocation in the direct costs.

If the answer to “does the Program/Project Manager and administration assistant have to be onsite or can they work from another office” is yes, will they be given access to the government owned Maximo?

Yes. it is cloud/internet based.

Is the minimum staffing in the solicitation for full time employees or just the position titles?

Full Time Employees. The allocation of two (2) 50% part time employees would equal 1 full time employee. A full time employee is defined under DOL. The title is from the DOL Occupational series.

What is the current value of the contract? Currently Monthly price: $128,557.56 The contractors are cautioned that the current pricing is based on a FY10 Performance specification whereas the current requirement being solicited is based on a FY16 Performance Specification.

Can you provide a current seniority list for personnel?

Seniority list for personnel will be provided by the incumbent contractor during the transition period

Please provide a list of current subcontractors being used?

Current subcontractors being used must come from the incumbent contractor and the incumbent contractor is not obligated to provide this information at this time.

Are 11x17 foldouts allowed for the technical proposal?

11x17 foldouts are allowable for charts and illustrations only

Are there any margin size requirements for the technical proposal?

No

For the Pricing CD, is it acceptable to submit documents other than pricing in PDF format?

(SF1449, SF33, Amendments etc..) Or is pricing the only thing that should be included on the

CD?

It is acceptable to submit documents such as the SF33, Amendments, etc in PDF format.

Is there any on site staffing requirements for the buildings?

Minimum staffing requirements are included in section C.8.1 Minimum Staffing and Ability to Communicate with the CO

With the buildings so far apart, what is the expected response time for a routine and urgent service call?

Urgent service requests response is 1 hour Reference Section C.23.4 Urgent Service Request Response and Routine Service request response is 24 hours Reference Section C.23.5 Routine Service Request Response

Are electronic signatures acceptable? In accordance with Section L.16 PREPARATION, RECEIPT AND OPENING OF PROPOSALS, “Offer shall submit one original copy (one copy of Standard Form 33 only) on the form furnished, and the original copy shall be signed in ink (original signatures)”

Has the scope of the new contract changed significantly over the existing one?

yes

If custodial is required, what is the cleanable square feet?

Custodial services are required for the Sidney M. Arnovitz U.S.

Courthouse in Key West, FL only. The cleanable square footage is 37,464 square feet.

Will more than one proposal per company be allowed to be submitted with alternate costing and technical proposal and will it be evaluated separately from other one submitted by the same company?

No. Please see Section L.15 OFFERORS INTERESTED IN

MORE THAN ONE PROPOSAL

Page 64: Under Extended Operating Hours it states [[[List the areas and hours of operation.]]] Are there any extended hours

No

Page 347: if the offeror bids this requirement as a JV: Please clarify how many references need to be submitted, is it 6 for each company or can it be 6 total, with them being a mixture of both companies?

Each firm in the joint venture or teaming arrangement will be required to provide past performance references in accordance with the terms outlined relevant to the services they are to perform. As such, the offeror shall submit the required number of past performance questionnaires collectively.

“The Offeror cannot use the same reference (i.e., same project and same contact person) more than once.” Does this mean the same contract cannot be used for O&M and custodial?

Correct.

How are the past performance referenced evaluated? If the contractor does not have multiple custodial references but has plenty of O&M references are all the past performance kicked out.

All offerors will be evaluated in accordance with FAR 15.305(a)(2)(iv). A "neutral" rating from this inquiry will be deemed "acceptable" for purposes of FAR 15.305(a)(2)(iv).

After reviewing the requirements for the grounds it falls under the same issue we had with pest control, it is not in C.1.1, scope of work but is in C.45.8.13. Today we were told the contractor is responsible for C.45.14. Trash and Solid Waste Disposal and Removal but it is also not in C.1.1, scope of work.

The custodial requirements for the Sidney M. Arnovitz U.S.

Courthouse in Key West, FL only start at Section C.45. There is no conflict or issue. Reference Sections C.45.8.13 C.45.8.13.17 for the grounds maintenance requirement and refer to Sections C.45.13 C.45.15.4.4 for the solid waste and recycling requirements. The pest control requirement is referenced in Sections C.45.16 C.45.16.12.

Can you please clarify if the grounds and waste management are a part of the RFP?

Custodial services are only required for the Sidney M. Arnovitz U.S. Courthouse in Key West, FL Reference Sections C.45.8.13 C.45.8.13.17 for the grounds maintenance requirement and refer to Sections C.45.13 C.45.15.4.4 for the solid waste and recycling requirements.

Can we also get clarification on The Offeror cannot use the same reference (i.e., same project and same contact person) more than once under L.11. 3 PAST PERFORMANCE? Can we use the same contracts for both O&M and janitorial.

Section L.11.3 has been revised to read as follows:

The Offeror shall provide three (3) Past Performance Questionnaires (Appendix I, page 348) for projects where the Contractor performed for a minimum of twentyfour (24) consecutive months within the past five years that are similar in size, scope and complexity of services and equipment to the ones described in this solicitation. Of these three (3) Past Performance Questionnaires, the contractor shall submit one (1) project for Custodial and related services and two

(2) past performance reference for Operations and Maintenance services of a facility size of at least 250,000 square feet and similar in scope and complexity of services and equipment as described in this solicitation.

How many floor levels at each of the facilities under this contract?

Ft. Lauderdale FB. 4, Brickell 9, Claude Pepper FB 16, JL King 12, Key West 2, Ft. Pierce Courthouse 4

For the J. L. King Federal Bldg. Has the two York Chillers been replaced by the two Trane Chillers? In the spreadsheet equipment listing they listed the two York Chillers and down at the bottom of the listing they indicated an Update to the two Trane Chillers, which both have the same equipment number.

Yes

CVHE500 L14B00825

CVHE500 L14B00838

There seems to be missing from the Key West information the Janitorial and Landscaping schedule, can you proved that please?

It is the contractor’s responsibility to develop the cleaning schedules (Reference Section C.45.18 Cleaning Schedule) and landscaping schedule IAW the solicitation requirements.

L.11.3, p. 346: We are to provide past performance questionnaires for 3 O&M projects and 3 janitorial projects. Does this mean 3 projects total, or 6 projects total?

Section L.11.3 has been revised to read as follows:

The Offeror shall provide three (3) Past Performance Questionnaires (Appendix I, page 348) for projects where the Contractor performed for a minimum of twentyfour (24) consecutive months within the past five years that are similar in size, scope and complexity of services and equipment to the ones described in this solicitation. Of these three (3) Past Performance Questionnaires, the contractor shall submit one (1) project for Custodial and related services and two

(2) past performance reference for Operations and Maintenance services of a facility size of at least 250,000 square feet and similar in scope and complexity of services and equipment as described in this solicitation.

L.11.3, p. 347: The minimum square footage for similar size is 250,000 sq. ft. Does this mean a single facility or can it be combination of buildings totaling 250,000 sq. ft.?

single facility

Do you have the current contractor's name and price information that you could provide us?

Current Contractor: Katmai Support Services Currently Monthly price: $128,557.56 The contractors are cautioned that the current pricing is based on a FY10 Performance specification whereas the current requirement being solicited is based on a FY16 Performance Specification.

On this bid is it a total package deal or will there be a chance it may be broke up deepening on the number of quantified bidder

In accordance with Section M.4.B: “The Government intends to select ONE contractor for award of this effort.”

Can you please clarify why the Past Performance requirements for this procurement (GS04P15EWD0088) are so much more restrictive than for GS04P14EWD0135?

Each requirement is a requirement in and of itself in which the Government has the ability to define the evaluation criteria of each RFP independently of each other and in a manner to ensure the best value is received.

We would like some clarification; in C.1.

SCOPE OF WORK. There is no mention of pest control but in C.45.16. Integrated Pest Management and throughout the C.45.16 section there are plans, preventive procedures, etc.? Is pest control a requirement for this solicitation?

The full custodial requirement for the Sidney M. Arnovitz U.S.

Courthouse in Key West, Florida only is referenced in Section C.45. Yes, pest control for the Key West facility is required.

Reference Sections C.45.16 C.45.16.12 for required services under the pest control requirement.

After reviewing the solicitation for the above stated subject, in regards to past performance, Should the past customers email those survey directly to you?

Please submit the past performance questionnaires with your proposal submission as detailed in the solicitation on page 355:

Offeror SHALL submit the aforementioned past performance questionnaires with their proposal submission.

should we have the customers complete the survey and sent it back to us to include in proposal? Or should we just state the information on the past performance survey sheet and GSA will submit to client after receiving our proposal?

Offeror SHALL submit the aforementioned past performance questionnaires with their proposal submission.