FormSF30_GS-04P-13-EW-D-0033_0001.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

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Continued from Block 14...

4. Remove entire Section J.13 pages 360 through 368 of previous solicitation.

5. Add and update Green Provisions and Clauses.

6. Remove entire Section M.5 of previous solicitation and replace with revised Section M.5 included in attachment.

Contractor is required to sign and return this amendment with bid. All other terms and condition remain the same.

Attachment Page

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

1. When Mr. Chalmers briefed the group attending the Pre-Proposal meeting last week he provided the FTE counts for all worker bees. He did not spell out the Badging Technician position-Is that an administrative position not included in the worker bee count or is that position filled by a General Maintenance Worker?

Answer: It’s an administrative function which is not to interfere with the productive calculated minimum labor efforts of the General Maintenance Worker.

2. The contractor is tasked to complete the Initial Deficiency Inspection List (IDL) within 30 days of the beginning of the 30 day transition period. Please clarify is this working days or calendar days?

Answer: Calendar days.

3. Will the contractor be allowed to defer the IDL on equipment that cannot be ran or viewed in operation due to seasonal weather, IE: chillers in the winter, boilers in the summer, VFD’s associated with the chill water system, etc.?

Answer: The contractor shall submit a list of items they wish to defer as part of the IDL. The government will work with the contractor to get the items that are agreed to be deferred scheduled and inspected as quickly as possible. In addition, if a report exists that reflects recent inspections by an authorized OEM vendor for a system or piece of equipment , then the government may defer to that report as proof of the equipments current condition.

4. Are there any services provided under a master contract with GSA Region 4 that impact the RFP?

Answer: Pest Control and Trash/Recycling dumpster pick-up are on a regional contract and not included in this RFP.

5. Is the contractor required to provide a web based CMMS with two view only licenses for GSA?

Answer: Yes, two view only licenses will be sufficient for GSA purposes.

6. Is the contractor required to provide State & City Business licenses?

Answer: Please refer to Section H.10. The requirements vary city by city and state by state and the contractor is required to be familiar with the requirements. The city of Atlanta does require proof of Grease traps being pumped and backflow prevention device testing. The state does require proof of UST tank testing and

GS-04P-13-EW-D-0033

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033 training for Mechanics. There may be other requirements that the contractor is responsible for.

7. Is the contractor required to provide State & City Air Quality Permits?

Answer: Please refer to question # 6

8. Is the contractor required to provide State & City UST Permits?

Answer: Please refer to question # 6

9. Is the contractor required to purchase and maintain a “reference library”?

Answer: The contractor does not have to have the references on-site however, it is the contractor’s responsibility to have a ready reference of the required references.

10. Are the sprinkler fire suppression systems to be inspected per NFPA #25?

Answer: Please refer to section C.42.2 and C.42.4

11. Please confirm that ONLY NICET certified technicians can test/inspect the stairwell waterflow devices.

Answer: Correct, only NICET certified technicians can inspect and repair the systems however, on-site O&M contractor personnel are expected to operate the system as necessary.

12. Is there any UPS & PDU equipment included in the RFP, if so please identify the number of units, make, model, capacity & manufacture for each building.

Answer: No

13. Please clarify the specific type and manufacture of the T-5, 4 foot floresant bulb/tubes?

Answer: There are no T-5 bulbs. The 4 FT bulbs are T-8 and the current bulbs are manufactured by Phillips.

14. Is the T-5 bulb a 28 watt or 21 watt type, what color is building standard, and what is the average daily hours lighting is provided?

Answer: Please refer to question #13. Lighting is provided 10-12 hours daily with exception of emergency lighting which is 24/7/365.

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

15. Please specify BAS skill sets requirement for the on-site staff, and does the requirement include technical proficiency in replacing end unit devices and/or operator capability?

Answer: The skill set is as stipulated in SCA Directory of Occupations (Fifth Edition) 23411 HVAC Mechanic (Research Facility). The HVAC mechanics are expected to perform all repairs, calibration, operations, and preventive maintenance on all components associated with the front-end of the BAS that doesn’t require programming level access.

16. Please confirm that GSA’s preventive maintenance guide 5850 guides is NOT acceptable for the Preventive Maintenance / CMMS program.

Answer: Correct, the GSA guides can only be utilized to help the contractor in forming their own standards.

17. Are there any government owned (powered platforms) lifts? If yes please identify by location, height, & weight capacity.

Answer: None

18. Please confirm that there is NOT a solicitation requirement for an annual roof anchoring survey by a structural engineering firm.

Answer: GSA is responsible for conducting the survey every 10 years and the contractor is responsible for the annual visual inspection.

19. Is there a CMMS currently in use?

Answer: The incumbent contractor developed their own CMMS software and as a result the software program is proprietary to them.

20. What is the name (brand) of the CMMS?

Answer: The incumbent contractor developed their own CMMS software and as a result the software program is proprietary to them.

21. Ref C.8.1, the paragraph states that the levels of staffing determined by the Government are limited to hourly full time (40 hours per week FTE)...yet the paragraph lists the position of Fire Alarm Monitor at a level of 1.5. This would indicate a full time and a part time position to cover this level of staffing. If the Government is limiting to full time positions, shouldn't the Fire Alarm Monitor level need to be changed to reflect this limitation?

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

Answer: The 1.5 level was established based on 12 hours of coverage required for the Fire Alarm Monitoring. This is the minimum staffing levels and nothing prevents the contractor from staffing this position with 2 full time FTE’s.

22. Can a Gen Maintenance Position split time to cover the Fire Alarm Monitor hours?

Answer: The GMW positions are intended to fulfill the need of PM’s and service calls and NOT for backfilling the Fire Alarm Monitoring position however, a GMW can fill in for the Fire Alarm Monitor during times when the normally assigned monitor is absent. The GMW filling in for the GMW is expected to be the exception and not the rule.

23. Ref C.8.1, under the minimum staffing levels why are the HVAC positions listed as HVAC (Research Facility)? This is not a position listed in the CBA governing the labor for the contract.

Answer:: The HVAC mechanics are expected to have the necessary skill set to maintain and operate the BAS system in a manner that maximizes the Government’s energy savings goals. This can only be accomplished by having the skill set as stipulated in the SCA directory of occupations (Fifth Edition) for an HVAC Mechanic (Research Facility) 23411.

24. What are the MERV rating requirements for the various AHU filters? Wilson 5 Service Company.

Answer: The minimum standard is MERV 8

25. What is the current contract price? Wilson 5 Service Company.

Answer: The contract full value is approximately $4,042,078.56 annually

26. Equipment Inventory E- 40,42.42,43, Emergency Diesel Generators Equipment Description is wrong (appears to be for the Battery Chargers, LaMarche brand). Can you please provide the correct information for the Caterpillar Generators?

Answer: The Correct Information for the Generators is as follows: Caterpillar Model 3516, 1275 KW,1593KVA, 3PH Class H, Generator Model SR4 w/serial #’s

2GN00535/2GN00536/2GN00537

27. At the pre-proposal conference it was stated that there are 26 grease traps required to be pumped monthly. The inventory item G-2 only indicates two grease traps. What is the correct number of grease traps?

Answer:: Do not recall mentioning 26 Grease Traps as there are two in the main kitchen at 100 Gallons each and one other in the dish room at 75 Gallons. The

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033 responsibility for removal of grease from the grease traps, preventative and repair maintenance actions is the responsibility of the contractor.

28. Pg 427 of solicitation states:

Offerors shall submit one (1) hard copy of both the technical and price proposal, and five (5) – four (4) technical and one (1) pricing CD’s with information in MS word format for technical proposal and excel format for pricing prepared in accordance with the solicitation requirements. The technical proposal shall not contain any pricing. The proposal package shall be comprised of two (2) sealed envelopes, one to contain the technical proposal and marked “TECHNICAL PROPOSAL RFP GS-04P-13-EW-D- 0033”. The other shall contain the price proposal and marked “PRICE PROPOSAL RFP GS-04P-13-EW-D-0033”. Both these envelopes shall be sealed in a third envelope and/or container and should be identified with the solicitation number.

Pg 432 states:

Offeror shall submit one original copy (one copy of Standard Form 33 only) on the form furnished, and the original copy shall be signed in ink (original signatures). Only one copy of the remaining required information shall be furnished with the bid/offer package. Offer signed by an agency shall be accompanied by evidence of his authority.

Answer: The original copy (one copy of Standard Form 33 only) will go in the price proposal.

29. Who is current vendor?

Answer: Brooks Range

30. What is current pricing (base plus all options)?

Answer: The contract full value is approximately $4,042,078.56 annually

31. Is this a collective bargain contract?

Answer: Yes

32. IIs walk-thru mandatory for bid submittal?

Answer: No

33. Can we submit bid via email?

Answer: No

34. Any change to scope of work from current contract?

Answer: Yes

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

35. What is the current value of the contract?

Answer: Please refer to Question # 30.

36. Can you provide a current seniority list for personnel?

Answer: No, this will be the new contractor responsibility to obtain from outgoing contractor after award.

37. Are there any current deficiencies or items that have been identified on the fire systems (ie.. 50 year testing, head recalls, valve leaks)?

Answer: There are no known recalls or deficiencies.

38. What file formats will be available for export to the contractors CMMS system?

Answer: Excel

39. During the pre-bid conference it was mentioned that labor was not calculated in repairs, a fee only could be added to subcontractor work, and fee/ profit on in-house items. Can you clarify the breakdown and when labor can be calculated?

Answer: Please refer to Section C.40.4

40. During the pre-bid conference it was mentioned that a new CBA was currently being negotiated. Will changes made as a result of the new CBA be incorporated after award at the time of execution or at the end of the option? If at the end of the option, will the difference in value be calculated back to the date of execution on the CBA?

Answer: The current CBA is good until September 30, 2014. Vendors will submit current CBA pricing amount (10/1/2012) in their proposal. Vendor must incorporate CBA pricing changes (10/1/2013) in their proposal. Once the contract is awarded the current CBA wages and fringe amount will stay the same until the next option period. Therefore, the vendor must incorporate CBA pricing changes (10/1/2013) in their proposal, if the change will occur before the next option period. Please refer to question # 100.

41. Are there currently any projects that are awarded or in progress in the facilities that will impact systems covered under this contract?

Answer: No

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

42. Please clarify the difference in requirements for glass cleaning to the 70” requirement and annual window cleaning. Excluding the lobby, are windows to be cleaned to the 70” as part of the requirement?

Answer: The Glass cleaning requirement in section C.45.7.9 of the SOW refer to all glass, clear partitions, mirror surfaces, bookcases, and other glass within 70” of the floor. Window cleaning fall under Above Standard Services, which will be order by the CO or COR as needed.

43. What is cost of the phone lines that GSA provides?

Answer: GSA provides the phone lines and phones.

44. Are there restrictions on the service providers that have availability to receive cable, internet, and phone services in the building?

Answer: No. The vendor must be cleared through security and escorted while in the building. The vendor must install cables in accordance with code.

45. Is there any parking provided as part of this contract?

Answer: Parking for contractor staff is not provided.

46. Are there any formatting requirements for the Technical Proposal (Font, Margins, double sided, etc.)?

Answer: The only formatting requirement is the page limit to the L.3.3 Management Approach which states – “limit to no more than ninety (90) typewritten pages, including any charts, qualifications for key personnel, list and brochures:” However, normal formatting will consist of the following:

Cover: 3-Ring Binder Font for text portion: 12-point serif such as Times New Roman or Book

Antigua Margins: Standard, at least 1 inch Layout: One column, single-sided

47. Are 11x17 fold out allowed for the technical proposal?

Answer: The normal page size used for technical proposal is 8x11, however if you have a drawings, diagrams, or graphs that can only fit a page size of 11x17 this is allowed.

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

48. Will Pricing Sheet be released in excel format?

Answer: No, the SF 33 will only be released in PDF format.

49. Please provide list of current subcontractors being used?

Answer: Proprietary Information

50. Page 430 of 449 under heading L.3.3 Management Approach states “no more than ninety (90) typewritten pages” Is that limit only for section L.3.3? Is there no page limits for L.3.4 and L.3.5? Or does the 90 page limit include all three sections?

Answer: The 90 page limit only applies to L.3.3 Management Approach.

51. Is Section K, the SF 33, Checklist required on the Pricing CD submission? If so is PDF format acceptable.

Answer: This checklist is just to make you aware of the many areas to be covered; it will not be used for basis of award

52. Will the experience form be released in word format?

Answer: The SOW was posted in PDF and word format in FedBizOpps.

53. Will a past performance form be release for distribution to references?

Answer: Past performance will be evaluated by analysis of information provided as requested under Prior Experience (above) (L.18 Related Company Experience), as well as information obtained through interviews with the offeror’s customers and/or the building's owner or a representative of the owner.

54.Section L.3.2, Past Performance. Please confirm that no Past Performance Surveys are required for this procurement.

Answer: Confirm, Past performance will be evaluated by analysis of information provided as requested under Prior Experience (above) (L.18 Related Company Experience), as well as information obtained through interviews with the offeror’s customers and/or the building's owner or a representative of the owner.

55.Paragraph “L.3.1 Experience” of the RFP asks for a very specific listing of experience information that is in conflict with the form included at L.18 Related

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

Company Experience. Is L.18 Related Company Experience required in the proposal, and if so, where?

Answer: Yes this form is required in the proposal, the location of this form will be L.3.1 Experience of the RFP.

56.Section L.3.3, Management Plan. Does the 90 page limit apply strictly to the Management Approach?

Answer: Yes

57.Should the Checklist provided in Section L.20 be included in the proposal and if so, where should it be placed?

Answer: Please refer to question # 51.

58.Should the form provided in Section L.18, Related Company Experience be used to provide the information requested in Section L.3.1, Experience of the Technical Proposal? If that is not the intended purpose of this form, where does this form belong in our submission?

Answer: Please refer to question 54.

59.The equipment inventory doesn’t show any Backflow Preventers. How many are in the facility and what are the sizes?

Answer: (1) 6” – Fire-main and Domestic water common header; (1) 2” - Chilled Water Make-up; and (1) 2” - Cooling Tower Make-up.

60. How many lightning protector (F-38) down connectors are at the facility?

Answer:: There are lightning rods spaced 20 FT apart on the perimeter of all roof lines to include sub-roofs. The rods are connected via a common bond wire that leaves the roof line and is routed to ground.

61.Are there any Fire and Combination Fire/ Smoke Dampers in the Sam Nunn buildings under this contract? If so, how many?

Answer: Yes, 3 per floor in the Tower, 2 per floor in the Richs building, 1 per floor in the Mid-rise building, and 1 per floor in the bridge building.

62.Are there any Smoke Dampers in the Sam Nunn buildings under this contract? If so, how many?

Answer: Please refer to question # 61

63.Are there any Fire Doors and Other Opening Protective’s in the Sam Nunn buildings

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033 under this contract? If so, how many?

Answer: There are two exits on every floor to the stairwells with all doors being fire rated. There are 5 Floors in the Rich’s, 22 Floors in the Tower, 9 Floors in the Midrise, and 4 floors in the bridge building protected by these doors. This doesn’t count the approximately 50 other doors in the facility that are connected to lobby areas, perimeter doors, or roof top doors.

64. Cover Page: The current proposal response date is February 4, 2013, which is a Monday. Will the Government consider moving the response date to a Wednesday or Thursday to better accommodate overnight delivery without weekend interruption thereby allowing out-of-town Offerors more equitable time for completion/submission of the proposal?

Answer: Offers are now due on February 7, 2013 by 3:00 p.m. Eastern Time.

65. SF 33 (pg 1 of 18): The SF 33 provided in the Adobe version of the RFP is not full page size nor does it does not print to full page size. Therefore fill-in information will be of very small size. Should Offerors complete this version of the form or will the Government provide a full page version?

Answer: Government has reviewed the posted SF 33 and the Adobe version of the RFP is full page size and will print to full page size.

66. SF 33 SCHEDULE Continued (pgs 5 of 18 through 8 of 18): Items 1001 through 1016 indicate a DELIVERY DATE of 12/07/2012. Should this be 03/31/2015?

Answer: Correct, the delivery date on CLINs 1001 – 1016 should read 03/31/2015.

67. SF 33 (pgs 15 of 18 through 18 of 18): Items 4001 through 4016 reflect Period of Performance of 10/01/2016 to 03/31/2018. Considering Option Period 3 ends 03/31/2017, Items 4001 and 4002 are for 12 months, and B.3 refers only to 12-month option periods, is this the correct Period of Performance for Option Period 4?

Answer: The option period are 12 months and the correct period of performance for option 4 should read 04/01/2017 – 03/31/2018. All incorrect options periods have been corrected.

68. Section B.2 (pg 12, Adobe version of RFP): The BOMA Experience Exchange Report (BEER) Benchmark Data and Regional market analysis will be used to determine reasonable price per square foot whereas Section M is silent on this.

a. What square footage (e.g., gross, rentable) will be used to determine reasonable per square foot cost?

Answer: Rentable Square Footage for Maintenance and Cleaning Square Footage for Janitorial.

b. Is the price per square foot being used to determine the Independent Government Estimate (IGE) or will the Government otherwise explain how

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033 this price per square foot will be utilized in relation to the Section M evaluation criteria?

Answer: The government considers industry standard labor effort to complete tasks, the industry cost per square footage, labor category (i.e.

SCA, CBA, Davis Bacon, etc....), and any unique requirements when developing a fair and reasonable price.

c. How will factors such as minimum required staffing (C.8.1) and the collective bargaining agreement be factored into the analysis for reasonable price per square foot?

Answer: Please refer to question #68 (a) (b).

69. Section C.8.1 (pg 29, Adobe version of RFP): Minimum staffing levels do not reflect grounds maintenance personnel. Are they part of the 43 Custodians or will the Government otherwise provide minimum staffing for grounds maintenance?

Answer: The Grounds Maintenance personnel are not a part of the minimum number needed for Custodial employees. The Government will not be setting a minimum requirement for the Grounds Maintenance personnel.

70. Section C.8.1 (pg 29, Adobe version of RFP): Under the minimum staffing titles and amounts, it states to use the Department of Labor Service Contract Act Directory of Occupations (Fifth Edition) since the SOW does not appear to direct otherwise.

Considering this procurement has a CBA, will the Government provide the minimum required staffing using the available CBA titles and quantities for each?

Answer: Please refer to questions # 15 and # 23.

71. Section C.35.2 (pg 52, Adobe version of RFP): This section identifies maintenance standards to be used including GSA Public Building Service Operations and Maintenance Standards Draft, manufacturer recommended maintenance procedures, and NFPA standards. It is silent on RS Means. However, the Equipment Inventory List at section J.4.1 includes a column for RS Means. Will the contractor be allowed to utilize the RS Means standards?

Answer: with exception of Fire Life Safety equipment which is governed by NFPA and Major capital equipment such as Chillers and Boilers which will be governed by manufacturer's standards.

69. Section H.18 (pg 133, Adobe version of RFP): Will the Government furnish all necessary computers/printers for contract performance such as for BAS and other in-use control systems? Which if any will allow internet access for official business?

Answer: The computers and software for the BAS/EMS, Advanced Metering, and Access / Badging functions will be provided by the government. The computers

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033 for all other functions of the contract are the responsibility of the contractor. The contractor is to provide their own computers for all other business and shall not use internet access to any GSA provided computers for conducting business.

70. Section I.87 (pg 146, Adobe version of RFP): FAR 52.228-16 is included and requires a performance bond equal to 100% of the original contract price. Will the Government please confirm such as bond is indeed required?

Answer: Confirmed, performance bond equal to 100% of the original contract price is required.

71. Section L.2 (pg 428, Adobe version of RFP): Will the Government provide the shipping address to which it would like proposals submitted? Also, may Offerors hand deliver their proposals for submission to the designated location and, if so, are there any special access/delivery requirements for the courier?

Answer: See SF 33, block 8 for shipping address for proposals. Yes Offerors can hand deliver their proposals for submission to the designated location.

Address your proposal to Attn: Vincent D. Butler, Acquisition Division, Services Branch, 77 Forsyth St, Room T8, Atlanta GA, 30303

72. Section L.18 (pgs 442-444, Adobe version of RFP): There are no instructions provided regarding the completion or submission of this RELATED COMPANY EXPERIENCE form. It appears to be related to Section L.3.1 (Experience), however, the information required by L.3.1, items (1) through (8) do not match to L.18. For instance, L.3.1 items (7) and (8) ask for two contact POCs but L.18 only has room for one Contact Person. Will the Government provide instructions regarding the completion and submission of L.18?

Answer: Please refer to question #54, The SOW was posted in PDF and word format in FedBizOpps. The word format of L.18 Related Company Experience can be altered if needed to meet Government requirements.

73. Section L.3.2 (pgs 429-430, Adobe version of RFP): This section basically provides explanation of the evaluation process for Past Performance. There does not appear to be any instructions for any proposal submission requirements specific to this section. Are we correct to understand that in regards to L.3.2, there are no Past Performance submission requirements with the proposal or will the Government clarify otherwise?

Answer: Please refer to question #54

74. Section L.20 (pg 441, Adobe version of RFP): Is this form simply guidance for Offerors to use in preparing/submitting their proposal or is it required to be signed and returned with the proposal?

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

Answer: Please refer to question # 51

75. Section M.4 (pg 447, Adobe version of RFP): An Evaluation Board will be convened to review and rate the technical proposals. However, a rating standard is not provided (e.g., acceptable/unacceptable; Excellent/Very Good / Satisfactory / Fair / Unsatisfactory; strengths and weaknesses). Will the Government identify the rating system to be used and the basis for determining each level of rating?

Answer: No, IAW FAR 15.304 (d), The rating method need not be disclosed in the solicitation.

76. General: Will the Government provide the names for the current subcontractors/vendors or, if not, at a minimum the tasks/functions which are subcontracted out?

Answer: This following information below cannot be provided at this time due to Proprietary Information.

i. Chillers/Chiller Controls systems

ii. Boilers/Boiler Controls systems

iii. Diesel Generators

iv. Hydraulic and Electrical Bollards, Plates, gates and security systems

v. Fire/Life safety System and components

vi. Switch gear maintenance and testing

vii. Infrared Analysis

viii. Boiler and unfired pressure vessel maintenance and inspection

ix. Building Automation Systems

x. Energy Management Systems

xi. Automatic Doors

xii. Roofing

xiii. Windows

77. General: Will GSA provide on-site parking spaces for contractor personnel and, if so, how many spaces?

Answer: Parking for contractor staff is not provided.

78. General: Does the incumbent staff meet all of the certification/licensing requirements in the SOW?

Answer: They have their EPA and UST certifications.

79. Will you please provide a list of the subcontractors?

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Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

Answer: Please refer to question # 78

80. Please confirm that it is not mandatory to have a Project Manager separate from the minimum staffing requirement and the Project Manager can be included as one of the classifications in the staffing minimum requirement?

Answer: The minimum staffing is for hourly productive FTE’s only and does not include Management staffing requirements which a Project Manager, if proposed by the contractor, would be categorized as.

81. Please confirm that the minimum staffing level means that each position requires that number of full time employees and not part time employees?

Answer: All positions are meant to be 40 hours per week FTE employees with exception of the Fire Alarm Monitor position which the government has determined that the minimum staffing for that position could be 1 full time employee and 1 part time employee.

82. P146-I 87 52.228-16. Performance and payment bonds other than construction.

Answer: Please refer to question #72

83. On 8(a) competitive O&M / CFM contracts, usually there is not a bonding requirement, except for construction projects. Is the government requesting a bond requirement for this project as stated in Sec I above? Please clarify.

Answer: Please refer to FAR clause 52.228-16 I PERFORMANCE AND PAYMENT BONDS--OTHER THAN CONSTRUCTION (JUL 2000)--ALTERNATE I (JUL 2000) or page 146 of 448 of the solicitation.

84. Is the contractor mandated to use the CMMS (MAXIMO) or can the contractor use his/her own CMMS system.

Answer: The contractor may use any off the shelf CMMS as long as it meets the criteria of section C.8.5

84. Emergency and Standby Power Systems –

a. Are emergency generators to be load tested during annual maintenance on building power or by use of a load bank?

Answer: The load on the building is sufficient to meet the demands of

NFPA 110.

b. Are there any load banks available in any of the facilities or must the contractor provide them?

Answer: The contractor must provide the load bank when load banking is required.

PAGE 17 OF 57 GS-04P-13-EW-D-0033/0001

Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

85. Air Handler Filters – is the contractor to replace filters on an as needed basis as determined by magnehelic gauge readings and visual inspections or is the contractor to replace pre-filters on a quarterly basis regardless of their remaining service life?

Answer: The majority of the AHU’s in the facility have three filter media’s and the minimum requirement for filter replacement on those units shall be as follows:

Outside Cube Filters – Annually Pre-Filter Links – Quarterly Post Filters (Bag) – Based on DP of Magnehelic but no greater than once every 18 months On units with two filter Media – Pre-Filter links – Quarterly; Post Filters (Bag) Based on Magnehelic but no greater than once every 18 months PIU’s – Minimum of Annually Computer room units- Annually

The contractor shall have a means of providing readily accessible documentation of filter changes in the event of an IAQ complaint.

86. Ordinances, Taxes, Permits and Licenses –

c. Are purchases of materials, equipment and supplies that are integrated into the facility or consumed as part of this contract exempt from state sales or use tax?

Answer: No

d. Will GSA issue a certificate of sales or use tax exemption?

Answer: No

87. The Collective Bargaining Agreement (CBA) – Will GSA provide a seniority list so that bidders can properly assess the benefits due to include vacation time?

Answer: See question 51

88. What are the sizes of the Underground Storage tanks? Is cleaning required? If yes, when was the last cleaning?

Answer: One UST with a 10,000 gallon capacity, Fuel was polished and certified in May 2012, and one AST day fuel tank (1000 Gallons), both are diesel fuel for the emergency generators. Please refer to section C.37.4 (A) for fuel standards requirements.

89. Are there any warranties currently in place? If so please provide.

Answer: The only warranties in effect at this time are for the Midrise and Rich’s roofs which are currently under the cognizance of a separate maintenance contract.

PAGE 18 OF 57 GS-04P-13-EW-D-0033/0001

Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

90. Is there a service contract in place for repair and maintenance of the bollards and who are the vendor and their contact information?

Answer: There are no powered bollards to maintain.

91. Are there any Gov’t owned lifts on site? If yes please ID.

Answer: There are (4) permanently installed Dock levelers on the Loading dock however; no other lifts are on site.

92. What is the current CMMS system being used?

Answer: The incumbent contractor developed their own CMMS software and as a result the software program is proprietary to them.

93. Are there any other services covered by the GSA Regional Boiler Contract that the contractor should not include in their bid proposal such as annual boiler maintenance or repairs under the repair threshold?

Answer: There is no regional boiler contract in this region.

94. Is it intended that an annual Infra-red Thermal scan be conducted by the contractor on an annual basis?

Answer: Yes

95. Is there a certification requirement for the exterior window washing equipment?

Answer: Please refer to Section C.45.9.2

96. Referenced below from page 87 of 449 of the solicitation of C.45.7.7 "Dispensers".

QUESTION; Per previous determination by GSA for liability reasons due to "Toxic Shock Syndrome", feminine product dispensers are not to be stocked with product or utilized. Has the determination now been made to stock these dispensers, or eliminate this requirement?

Answer: The contractor will not be required to stock feminine products in dispensers.

97. C.45.7.7. Restrooms, Shower Rooms, Locker Rooms, and Holding Cells

2. Referenced below from page 88 of 449 of the solicitation of C.45.7.7 "Receptacles".

PAGE 19 OF 57 GS-04P-13-EW-D-0033/0001

Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

QUESTION; please confirm the incorporation of 29 CFR 1910.1030 for the post disposal of sanitary feminine products. Will the contractor be required to treat this as hazardous waste, and dispose of the same accordingly?

C.45.7.7. Restrooms, Shower Rooms, Locker Rooms, and Holding Cells Referencing sanitary disposal receptacles; Disposal of waste shall be treated the same as Blood Borne Pathogens as specified in 29 CFR 1910.1030 (http :// www . access . gpo . gov / nara / cfr / waisidx _06/29 cfr 1910 a _06. html ).

Answer: Yes, the contractor will be required to treat disposal of sanitary feminine products as hazardous waste.

98. Referenced below from page 106 of 449 of the solicitation of C.45.17.5.

QUESTION; The performance of the below referenced task is typically performed by the childcare kitchen staff. Who will perform these services; the kitchen staff, or the contractor’s custodial staff?

C.45.17.5 Cleaning Requirements ; Kitchen Area B. All vertical and horizontal surfaces including countertops, cabinet handles, and appliance fronts shall be cleaned and sanitized.

Answer: The Kitchen Staff will be responsible for cleaning all vertical and horizontal surfaces in the Childcare Center Kitchen.

99. CBA Agreements Health and Welfare Rate:

What H&W rate are contractors instructed to bid to? $825/month and request an equitable adjustment at contract execution?

Answer: The CBA in the RFP stipulates $825.00 per/month and this is the H&W rate that applies.

100. CBA Agreements Hourly Rates:

There are 2 rates (current and an increased rate in October) for each union position in the base period with the new period of performance with each rate covering 6 months.

a. Is the requirement for contractors to propose an average of the two rates for the base year and use the increased rate on 10/1/2013 in the agreement for the remainder of the contract?

OR

b. Is the requirement for the contractor to bid the current rate for the union employees and flat line it through all five years and request an equitable adjustment at the end of the base year for the increase in rates?

PAGE 20 OF 57 GS-04P-13-EW-D-0033/0001

Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

Answer: "For the initial twelve months of performance, the contractor shall be responsible for paying its employees the minimum wages and fringe benefits set forth in the collective bargaining agreement (CBA) wage determination contained in the solicitation, including applicable prospective increases prescribed therein.

The minimum wages and fringe benefits for ensuing performance periods shall be governed by the applicable CBA or prevailing wage determination incorporated into the contract. With respect to increased costs brought about by the incorporation of a revised wage determination, the contractor may submit requests for equitable price adjustments in accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple-Year and Option Contracts.).

i. C.8.1 Minimum Staffing

In C.8.1, the Government has not included the Badge Technician. Is this requirement removed?

Answer: This is considered an Admin Function.

101. M.5 Formula for Evaluating – Price Proposals:

Some of the items to be used in the evaluation in sub paragraphs a-d do not match up to items in the bid sheet such as miscellaneous labor, building support labor, architectural and structure/maintenance repair, proposed profit, proposed fee, etc. Will GSA update the evaluating formula in M.5 a-d to match the bid sheet requirements?

Answer: Yes: Remove entire Section M.5 of previous solicitation and replace with this revised Section M.5

M.5. Formula For Evaluating – Price Proposals

The Total Evaluated Contract Price shall be the sum of the calculations computed by adding the following:

A. The total monthly prices on the Bid Sheets multiplied by the number of months for the initial year and each option year for janitorial services, and operation and mechanical services.

B. Plus, O & M mechanical maintenance (regular hours rate) x 25 hours, overtime and emergency callback mechanic x 35 hours, miscellaneous labor x 6 hours;

building support services x 10 hours, architectural and structure/maintenance repair x 50 hours.

C. Plus, proposed overhead (prime contractor only) x $10,000 and proposed overhead (subcontractor only) x $10,000.

D. Plus, janitorial additional services x 25 hours, overtime janitorial services x 25 proposed carpet cleaning x 10,000 sq. ft., blind cleaning x 1, pressure washing

PAGE 21 OF 57 GS-04P-13-EW-D-0033/0001

Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033 and steam cleaning x 10 hours, window washing x 1, and additional services snow removal (chemical and tools) x 12 hours, snow and ice removal (heavy equipment) x 12 hours, planting of government furnished trees and plants x 10 hours.

E. Itemized pricing listing of all mechanical tools and equipment x 1.

The Total Evaluated Contract Price shall be the sum of the calculations in subparagraph 5-A through 5-E.

Any proposal, which is materially unbalanced as to prices for the options and the initial contract period, may be rejected and considered unacceptable. An unbalanced proposal is one, which is based on prices significantly less than cost for some work and prices, which are significantly overstated for other work.

102. Section I.87 (pg 146, Adobe version of RFP): A bond for a contract this size is excessive and adds significant increased cost for GSA. GSA has typically stopped requesting bonds on service type contracts years ago. Will the Government consider eliminating the bond for performance and payment?

Answer: Please refer to question # 85

103. Is the minimum staffing level a hard requirement or will it be possible for an offeror to propose a staffing level using fewer than the specified minimum staffing level in the RFP but resulting in a more efficient mixture of labor categories to provide best value to the Government?"

Answer: For O&M the only exception would be to replace (1), and (1) only , HVAC position with a certified plumber or controls technician.

NOTE: SUBSEQUENT TO THE RFP AND PRE-BID CONFERENCE THE

GOVERNMENT RE-EVALUATED THE MINIMUM STAFFING FOR

JANITORIAL AND HAS DETERMINED A REQUIREMENT TO

INCREASE THE NUMBER OF CUSTODIANS FROM 43 TO 48.

104. We need clarification on Section C8-l of RFP GS-049-13-EW-D-0033 (Sam Nunn Federal Center, Atlanta, Ga).Are the 40 hours mentioned in this section referring to the Maintenance Skill Trade Workers and the Custodians Workers or just the Maintenance Skill Trade Workers only?

Answer: It refers to Maintenance and Janitorial.

105. Storage containers for recycling.

Answer: The contractor is responsible for providing collection and storage containers for recyclables but not the desk-side containers. Desk-side containers

PAGE 22 OF 57 GS-04P-13-EW-D-0033/0001

Questions and Answers

Solicitation No. GS-04P-13-EW-D-0033

(including larger ones at printers and copiers) have been provided by GSA and are GSA property.

The contractor must provide the bins they roll from cube to cube to collect from desk-side containers as well as the large bins they use to bring materials down to the loading dock and compactor. But the desk-sides are ours and will remain at the facility regardless of the contractor.

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 23 OF 57 GS-04P-13-EW-D-0033/0001

Provide O&M, Janitorial, and Landscaping services at the Sam Nunn Atlanta Federal Center (GA 1007ZZ).

0001 BASE YEAR - JANITORIAL SERVICE

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination Period of Performance: 04/01/2013 to 03/31/2014

12.00 MO

0002 BASE YEAR OPERATION & MAINTENANCE

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

ADDITIONAL SERVICES

0003 BASE YEAR - ADDITIONAL SERVICE - JANITORIAL

( Regular time hours rate)

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

0.00 HR

0004 BASE YEAR - ADDITIONAL SERVICE - SNOW

REMOVAL (CHEMICAL & TOOLS)

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

OVERTIME SERVICES

0005 BASE YEAR - OVERTIME SERVICES - JANITORIAL

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

0006 BASE YEAR-PRESSURE WASHING AND STEAM

CLEANING

PR NUMBER: 4PMOM-12-0027 a

PAGE 24 OF 57 GS-04P-13-EW-D-0033/0001

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

CARPET CLEANING

0007 BASE YEAR - CARPET CLEANING

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

0.00 SF

WINDOW WASHING

0008 BASE YEAR - WINDOW WASHING

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

0.00 JO

0009 BASE YEAR - BLIND CLEANING

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

0010 BASE YEAR- SNOW AND ICE REMOVAL REQUIRING

HEAVY EQUIPMENT

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

ATLANTA SOUTH SERVICE CENTER

ATLANTA FEDERAL CENTER

100 ALABAMA STREET, ROOM GR40

ATLANTA GA 30303

FOB : Destination

0011 BASE YEAR - PERFORM TREE THINNING SERVICES

SHIP TO:

ATLANTA SOUTH SERVICE CENTER

ATLANTA FEDERAL CENTER

100 ALABAMA STREET, ROOM GR40

ATLANTA GA 30303

PAGE 25 OF 57 GS-04P-13-EW-D-0033/0001

0012 BASE YEAR - PLANTING OF GOVERNMENT

FURNISHED TREES AND PLANTS

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

ATLANTA SOUTH SERVICE CENTER

ATLANTA FEDERAL CENTER

100 ALABAMA STREET, ROOM GR40

ATLANTA GA 30303

FOB : Destination

0013 BASE YEAR - O&M MECHANICAL MAINTENANCE

(Regular Hours Rate)

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

0014 BASE YEAR-O&M OVERTIME AND EMERGENCY

CALL BACK RATE

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

INITIAL YEAR -Provide an Itemized Price listing of all Mechanical tools and Equipment required for Start-up.

0015 BASE YEAR -MECHANICAL START-UP TOOLS AND

EQUIPMENT.

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

ATLANTA SOUTH SERVICE CENTER

ATLANTA FEDERAL CENTER

100 ALABAMA STREET, ROOM GR40

ATLANTA GA 30303

FOB : Destination

0.00 EA

Provide a Overhead percentage for additional services work performed by Prime Contractor Only

0016 BASE YEAR PROVIDE A OVERHEAD PERCENTAGE

FOR ADDITIONAL SERVICES FOR WORK

PERFORMED BY THE PRIME CONTRACTOR ONLY.

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

ATLANTA SOUTH SERVICE CENTER

PAGE 26 OF 57 GS-04P-13-EW-D-0033/0001

ATLANTA FEDERAL CENTER

100 ALABAMA STREET, ROOM GR40

ATLANTA GA 30303

Provide a Overhead percentage for work performed by a sub-contractor only.

0017 BASE YEAR PROVIDE A OVERHEAD PERCENTAGE

FOR WORK PERFORMED BY A SUB-CONTRACTOR

ONLY.

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2014

SHIP TO:

ATLANTA SOUTH SERVICE CENTER

ATLANTA FEDERAL CENTER

100 ALABAMA STREET, ROOM GR40

ATLANTA GA 30303

FOB : Destination Period of Performance: 04/01/2013 to 03/31/2014

0.00 EA

OPT

1001 OPTION YEAR ONE- JANITORIAL SERVICE

DELIVERY DATE: 03/31/2015

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination Period of Performance: 04/01/2014 to 03/31/2015

12.00 MO

1002 OPTION YEAR ONE -OPERATION & MAINTENANCE

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination Period of Performance: 04/01/2014 to 03/31/2015

1003 OPTION YEAR ONE - ADDITIONAL SERVICE -

JANITORIAL ( Regular time hours rate)

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2015

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination Period of Performance: 04/01/2014 to 03/31/2015

0.00 HR

OPT

1004 OPTION YEAR ONE - ADDITIONAL SERVICE - SNOW

REMOVAL (CHEMICAL & TOOLS)

PAGE 27 OF 57 GS-04P-13-EW-D-0033/0001

DELIVERY DATE: 12/07/2012

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

1005 OPTION YEAR ONE - OVERTIME SERVICES -

JANITORIAL

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2015

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination Period of Performance: 04/01/2014 to 03/31/2015

0.00 HR

OPT

1006 OPTION YEAR ONE-PRESSURE WASHING AND

STEAM CLEANING

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2015

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

1007 OPTION YEAR ONE- CARPET CLEANING

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination

1008 OPTION YEAR ONE - WINDOW WASHING

SHIP TO:

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination Period of Performance: 04/01/2014 to 03/31/2015

0.00 JO

1009 OPTION YEAR ONE - BLIND CLEANING

PAGE 28 OF 57 GS-04P-13-EW-D-0033/0001

61 FORSYTH ST SW

ATLANTA GA 30303-8701

FOB : Destination Period of Performance: 04/01/2014 to 03/31/2015

OPT

1010 OPTION YEAR ONE- SNOW AND ICE REMOVAL

REQUIRING HEAVY EQUIPMENT

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2015

SHIP TO:

ATLANTA SOUTH SERVICE CENTER

ATLANTA FEDERAL CENTER

100 ALABAMA STREET, ROOM GR40

ATLANTA GA 30303

FOB : Destination Period of Performance: 04/01/2014 to 03/31/2015

0.00 HR

OPT

1011 OPTION YEAR ONE - PERFORM TREE THINNING

SERVICES

PR NUMBER: 4PMOM-12-0027 a

DELIVERY DATE: 03/31/2015

SHIP TO:

ATLANTA SOUTH SERVICE CENTER

ATLANTA FEDERAL CENTER

100 ALABAMA STREET, ROOM GR40

ATLANTA GA 30303

FOB : Destination Period of…