Amendment_0001_Consolidated_04.11.2016.pdf

GSA Mid-Atlantic Region

U.S. General Services Administration 20 N. 8th Street Philadelphia, PA 19107-3191 www.gsa.gov

RFP Solicitation Number: GS-03-P-DX-C-7004, issued March 24, 2016 Cooling Tower Replacement Internal Revenue Service – Enterprise Computing Center Kearneysville, WV

Amendment 0001, dated April 11, 2016

Page 1 of 4, exclusive of attachments

This represents Amendment 0001 issued against the above referenced Request for Proposal

(RFP).

1. The due date and time for receipt of proposals remains May 11, 2016 at 2:00 PM (Local Philadelphia Time).

2. This amendment must be acknowledged with your price proposal.

3. The meeting minutes and sign-in sheet from the April 5, 2016 Pre-Proposal Conference/Site

Visit (Attachment 1) are incorporated into this Amendment.

4. All questions and Requests for Information (RFI’s) are to be submitted by e-mail not later than May 2, 2016 at 12:00 pm (local Philadelphia time) to the contract specialist, Tracy Meister, at tracy.meister@gsa.gov.

5. The period of performance is adjust as follows:

a. Substantial completion is changed FROM Four Hundred Twenty Six (426) calendar days TO Three Hundred Sixty Six (366) calendar days from Notice to Proceed.

b. The total period of performance is changed FROM Four hundred Eighty Six (486) calendar day TO Four Hundred Twenty Six (426) calendar days.

6. The following answers are provided for questions submitted by contractors regarding this

RFP:

A. QUESTION:

Drawing S 101 calls out pier P1 as 18”x 18”. Detail 3/S301 details pier P1 as 16”.

What is the size of Pier P1?

ANSWER:

Pier shall be 18"x18". Drawings and details will be updated accordingly.

mailto:tracy.meister@gsa.gov

B. QUESTION:

Sheet M-001 Option C. New exterior and interior redundant CWS&R piping system will be provided -see mechanical, electrical plumbing & civil drawings. New base bid piping is not installed.

Option D. New base bid exterior condenser water piping gets added back into project.

See mechanical, electrical, plumbing and civil drawings.

Does this mean the interior CWS&R piping taken out in option C does not get added back in for option D?

Revise Options to Read:

Option C. New exterior and interior redundant CWS&R piping system will be provided -see mechanical, electrical plumbing & civil drawings. New base bid exterior piping and 3-way bypass valve are not installed.

Option D. New base bid exterior condenser water piping and 3- way bypass valve gets added back into project. See mechanical, electrical, plumbing and civil drawings.

These are general statements. Please refer to drawings for more detailed piping requirements. Drawings are already noted correctly to reflect this.

C. QUESTION:

Specification section 012100 Allowance’s 3.2 A,B,C.

Please clarify that if these cost are to be included in Base, Options B,C,D,G & H or just in base bid.

Section 000011 Includes a specification matrix which indicated that Allowances are included in Base, B, C, D, G, and H.

D. QUESTION:

Please clarify if the Prime Contractor is responsible for escort’s or will they be provided by owner if need be.

The owner will not be providing escorts. We expect that each major subcontractor working inside the facility will have at least one person cleared and badged to escort their crews while within the building. Large or multiple crews will require multiple escorts; assume one badged person for every two non-badged. We expect the GC will have most if not all of their onsite personnel cleared and badged in order to escort non-badged contractors, delivery drivers, safety personnel, visitors, etc. that may require access to the facility. As a general rule, if a contractor will be working inside the facility for more than two weeks, we prefer they have at least one badged person on staff.

E. QUESTION:

Please clarify if specification section 013600 applies to this project.

Yes, the section applies to this project

F. QUESTION:

Specification section 01310-7 B. Full time project coordinator.

Please clarify if this position is full time on site.

The project coordinator referenced in spec 013100 appears to be a GC project manager or superintendent. This person would be full time on-site.

G. QUESTION:

Specification section 014000 1.5-C-1.

Can the superintendent hold the position of the QC Manager on this project if they have the proper qualifications?

The paragraph states that the sole responsibility of the quality control manager shall be quality control. Therefore the QCM shall not be the Superintendent.

H. QUESTION:

Specification section 01500, 1.3A calls for a site plan showing construction personal parking areas. Specification 011400 B-11 states no parking will be allowed on site.

Please clarify.

Parking is available in the main employee parking lot. Parking will not be available at the actual construction site.

I. QUESTION:

Since this project is mainly mechanical and electrical, and pricing usually comes in at the last minute, can hard copies of pricing only be submitted at time of bid and followed up next day with the electronic reversion?

No. Complete technical and pricing proposals are due on May 11, 2016 at 2:00 EST.

Mid-Atlantic Region – R3 Philadelphia, PA 19106

PRE-PROPOSAL CONFERENCE MEETING MINUTES

April 5, 2016

Cooling Tower Replacement

Internal Revenue Service Enterprise Computing Center (IRS ECC) 250 Murall Drive, Kearneysville, WV 25430

Solicitation Number: GS-03-P-16-DX-C-7004

The meeting was called to order by Tracy Meister at 12:15 pm.

1.) Introduction of GSA and IRS personnel

Name Representing Role P Coleen Cellini GSA Section Chief, Design & Construction Division P Adam De Luca GSA Project Engineer P Christopher Bunting IRS Client Representative A Anthony Teti GSA Contracting Officer P Tracy Meister GSA Contract Specialist A Emily Adams GSA Contracting Officer’s Representative P Trinh Nguyen-Phan GSA Contracting Officer’s Representative A Keith Rishel GSA Contracting Officer’s Representative A Tim Morris GSA Construction Control Representative P John Havenstrite GPI A/E, Designer of Record, Construction Admin P Rene Sorra Hill Int’l Construction Manager, Commissioning Agent

P = Present A = Absent

2.) Discussion of Pre-Proposal Conference:

The purpose of this conference is to provide a briefing on the contracting concept and the Scope of Work (SOW) so that the offeror can ascertain the general conditions that could materially affect the offer price.

During this meeting, the offeror will be provided the opportunity to ask questions and to give the offeror the opportunity to identify ambiguities in the drawings or solicitation requirements.

When possible, questions shall be answered. Those answers which require further study shall be deferred.

All questions should be e-mailed to Tracy Meister at tracy.meister@gsa.gov . The Contractor is not to call the project engineer directly. All questions must be submitted by 12:00 pm (local Philadelphia time) on Monday, 02 May 2016.

mailto:tracy.meister@gsa.gov

Offerors are advised that oral remarks & explanations made by government representatives during this conference do not qualify the written provisions of the request for proposal drawings and Scope of Work.

Only those changes to provisions of the Request for Proposal (RFP) drawings & Scope of Work that are covered by a written amendment shall be considered official.

When an amendment is issued, procedures related to the acknowledgment & receipt of the solicitation amendments shall be noted.

3.) Contract Description:

This requirement is for replacement of the existing cooling towers system located at the Internal Revenue Service Enterprise Computing Center (IRS ECC) located in Kearneysville, WV.

The scope of this contract is to provide all labor, material, equipment, and supervision necessary for construction of six new, 3290 kw/cell cooling towers.

• The Base project consists of replacing the current cooling towers that are nearing their life expectancy. This effort includes removing the existing towers and installing new towers at a new site location adjacent to the recently installed (2013) mechanical, electrical, and plumbing (MEP) plant. Site work will be necessary to prepare a foundation for the new towers and support systems. The make-up water for the towers is provided by public supply, for which a water storage tank tower will be provided and the water treatment systems will be upgraded as part of the project. The new cooling tower systems must be fully tested and integrated with the existing MEP plant equipment to provide a single operational system. All work shall be phased to prevent interruptions to the mission-critical functions at the facility.

• Options A through H include work related to redundant condenser water lines (in addition to those needed for the new location) to eliminate single points of failure in the condenser water systems; a pre-engineered building and electrical substation; and reconfiguration of an existing on-site water well to provide a back-up source of make-up water complete with a new chemical treatment system to make the well water suitable for this use, as well as removal of the existing cooling towers.

• Unit Price 1: Removal of unsatisfactory soil and replacement with satisfactory soil material.

• Unit Price 2: Rock excavation and replacement with satisfactory soil material

The Contractor must perform all professional services as necessary to provide a complete project including, but not limited to the requirements outlined in this Scope of Work, the Contract

Documents (CD) and any future amendment(s) in order to satisfy the project objective and description stated above and herein.

4.) Contract Information:

Contract type: Award will be a Firm Fixed Price contract. The applicable NAICS code is 236220 General Construction with a small business size standard of $36.5 million.

Period of Performance: The period of performance will commence one day after the contractor's receipt of the notice to proceed. **Substantial Completion shall be achieved no later than Three Hundred Thirty Six (366) calendar days from Notice to Proceed (NTP).

**The projected period of performance is Four Hundred Twenty Six (426) calendar days.

Liquidated Damages: In accordance with the clause "Liquidated Damages - Construction" FAR 52.212-5, liquidated damages will be assessed for late delivery beyond the guaranteed substantial completion date in the amount of $804.92 per calendar day.

Bonding Requirements:

a. A bid bond in the amount of 20% of the proposed price or $3,000,000, whichever is less, must be submitted along with the actual bid.

b. A performance bond, for 100% of the contract price, and a payment bond, for 100% of the contract price, will be required within 10 days after award.

Insurance Requirements: After contract award, the contractor must furnish the Contracting Officer with a current Certificate of Insurance, listing the Government as co-insured party and meeting the specified requirements. The contractor may not begin actual work on site until this certificate has been received and found acceptable.

Financial information: All financial information shall be submitted on the GSA Form 527, Contractor’s Qualification and Financial Information, with the offeror’s proposal. The contractor shall insure the following items are included with the GSA Form 527:

a. Two years of audited statements

b. Balance Sheet

c. Profit and Loss Statement

Wage Determination:

The current Department of Labor Wage Determination is WV37 Modification 2 dated 02/19/2016.

Proposal Evaluation: Technical and Price Factors will be evaluated.

• Technical proposals will be evaluated based on the following factors:

a. Prior Experience

b. Past Performance

c. Management Plan and Key Personnel

• Price proposals will be evaluated based on Total Evaluated Price (Base plus all Options).

Commencement of Work:

• Construction shall not begin until pre-construction submittals are accepted by the government.

Contractor Use of the Premises:

• Security Access Requirements: The appropriate GSA Forms for security access will be provided by GSA and submitted. Badges will be issued when clearances have been obtained for individuals who require access to the building. IRS Tax checks will be performed for each employee prior to access to the facility being granted. Offerors are directed to review the appropriate section in the Specification. SBU will be required.

• Hours of Operation Government Occupied Hours: Government personnel are scheduled to occupy the building twenty-four (24) hours a day / seven (7) days a week. The building will be fully functional, operational and occupied all days.

• Contractor's General Working Hours: The Contractor working hours shall be established and coordinated with the Government. All work schedules shall be coordinated with the Government and Building Management and follow established security policies

5.) Proposal Due Date:

11 May 2016 at 2:00 PM, Philadelphia Local Time

Attn: Tracy Meister, Contract Specialist The Dow Building 100 S. Independence Mall West

6.) Contractors are reminded that anything said at this meeting or at any time before the

Proposal Due date does not constitute a change in the Request for Proposal. The only changes to the Request for Proposal will be those made in a formal amendment.

7.) QUESTIONS

8.) WALK THROUGH

9.) WRAP-UP

Contractors were reminded to submit questions in writing as they arise and not wait until May 2.

We will produce amendments as quickly as possible in order to allow contractors adequate time to review the responses and adjust their proposals accordingly.

The proposal due date is firm and based on the government’s expectation of the construction schedule.

10.) ADDITIONAL NOTES:

Attendance at the pre-proposal meeting is not mandatory in order for contractors to propose on the project.

Please be cautioned of the error and omission noted in Section 3 – Contract Description of this document. Contractors shall disregard this description and follow the project specifications with regard to items included in the Base versus items included in the Options.

There being no further business, the meeting was adjourned by Tracy Meister at 1:40 pm.

TracyLMeister Typewritten Text Tracy Meister Contract Specialist