_FINAL SUBMISSION SPEC

Oudens Knoop Knoop + Sachs 2 Wisconsin Circle, Suite 820 Chevy Chase, MD 20815-7003

Post Office and Courthouse 7th Avenue & Grant Street Pittsburgh, PA 15219

PHASE I DESIGN OF THE POST OFFICE FLOORING

Final Submission

TECHNICAL SPECIFICATION

GSA PROJECT CONTROL: PA015877

PREPARED FOR:

GENERAL SERVICES ADMINISTRATION

ALLEGHENY REALTY SERVICES DISTRICT

THE STRAWBRIDGE BUILDING

20 NORTH 8TH STREET, 8TH FLOOR

PHILADELPHIA, PA 19107-3191

September 28, 2009

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED PERSONS IS PROHIBITED

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08008 - GSA Pittsburgh PO Flooring TOC-1 TABLE OF CONTENTS

FOR OFFICIAL USE ONLY

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TABLE OF CONTENTS

SECTION SECTION DESCRIPTION NUMBER of PAGES

NUMBER

LIMITED ASBESTOS SURVEY REPORT

00860 INDEX OF DRAWINGS

DIVISION 1 - GENERAL REQUIREMENTS

01100 SUMMARY

01140 WORK RESTRICTIONS

01260 OPTIONS

01310 PROJECT MANAGEMENT AND COORDINATION

01320 CONSTRUCTION PROGRESS DOCUMENTATION

01330 SUBMITTAL PROCEDURES

01400 QUALITY CONTROL

01420 REFERENCES

01500 TEMPORARY FACILITIES AND CONTROLS

01593 SECURITY REGULATIONS

01595 SAFETY AND HEALTH

01600 PRODUCT REQUIREMENTS

01700 EXECUTION REQUIREMENTS

01731 CUTTING AND PATCHING

01732 SELECTIVE DEMOLITION

01770 CLOSEOUT PROCEDURES

01781 PROJECT RECORD DOCUMENTS

DIVISION 4 -MASONRY

07841 CONCRETE UNIT MASONRY ASSEMBLIES

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

07841 THROUGH-PENETRATION FIRESTOP SYSTEMS

07920 JOINT SEALANTS

DIVISION 9 – FINISHES

09260 GYPSUM BOARD ASSEMBLIES

09651 RESILIENT FLOOR TILE

09912 PAINTING

09999 FINISH SCHEDULE

08008 - GSA Pittsburgh PO Flooring TOC-2 TABLE OF CONTENTS

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END OF TOC

100% Submission June 26, 2009

08008 - GSA Pittsburg PO Flooring 1 HAZMAT REPORT

HAZMAT REPORT

08008 - GSA Pittsburg PO Flooring 2 HAZMAT REPORT

08008 - GSA Pittsburg PO Flooring 1 HAZMAT REPORT

APPENDIX B

Asbestos Bulk Sample LogIChain of Custody

The notation ‘M’ signifies mastic

The notation ‘T’ signifies tile

08008 - GSA Pittsburg PO Flooring 2 HAZMAT REPORT

08008 - GSA Pittsburgh PO Flooring 00860 - 1 INDEX OF DRAWINGS

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SECTION 00860 INDEX OF DRAWINGS

G-001 COVER SHEET

G-002 MAPS, BUILDING INFO, INDEX OF DRAWINGS, NOTES & PHOTO KEY PLAN

STRUCTURAL

S-001 STRUCTURAL NOTES

S-501 SECTIONS & DETAILS

ARCHITECTURAL

AD101 PHASE 1 – 2ND FLOOR PLAN – DEMO & NEW WORK

AD102 PHASE 2 – 2ND FLOOR PLAN – DEMO & NEW WORK

AD103 PHASE 3 – 2ND FLOOR PLAN – DEMO & NEW WORK

AD104 PHASE 4 – 2ND FLOOR PLAN – DEMO & NEW WORK

AD105 PHASE 5 – 2ND FLOOR PLAN – DEMO & NEW WORK

AD401 ENLARGED PLANS – DEMO & NEW WORK

AD402 ENLARGED PLANS – DEMO & NEW WORK

A-501 DETAILS OF EXISTING PARTITION AND FLOORING CONDITIONS

A-502 PARTITION SCHEDULE

A-901 PHOTOS OF EXISTING CONDITIONS

A-902 PHOTOS OF EXISTING CONDITIONS

A-903 PHOTOS OF EXISTING CONDITIONS

08008 - GSA Pittsburgh PO Flooring 00860 - 2 INDEX OF DRAWINGS

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END OF SECTION 00860

08008 - GSA Pittsburgh PO Flooring 01100-1 Summary

SECTION 01100 - SUMMARY

GENERAL

1.1 PROJECT IDENTIFICATION

A. Project Name and Location:

Phase I Design of the Post Office Flooring Post Office and Courthouse 7th and Grant Street Pittsburgh, PA 1219

B. Project Summary Description: The project includes but is not limited to the following Work:

The post office flooring project is a large endeavor and must be taken on in phases. This is the first phase of a larger Post Office flooring replacment project. It will complete the installation of new flooring in an area that has the heaviest cart traffic in corridor to the elevators. This will require the removal of some partitions to allow a path for use during the construction phase of this project. It is imperative that the operations of the Post Offcie are not interrupted by the work.

It will be necessary to coordinate with the Post Office representative throughout the course of construction to allow uninetrrrpted Post Office operations. This can be handled through the GSA Building Manager.

Flooring, asbestos mastic, wood blocks and existing concrete toping will be removed and replaced with new lightweight concrete topping and new floor covering as shown and specified.

A report on the presence of hazardous asbestos materials is included elsewhere in the Contract Documents.

C. Architect: The term Architect refers to the project designer. The Architect’s status relative to the construction will be delineated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by:

Oudens Knoop Knoop + Sachs Architects 2 Wisconsin Circle

Chevy Chase, MD 20815-7003

D. Construction Manager: The Construction Manager's status relative to the construction will be delineated in writing by the Contracting Officer prior to the pre-construction conference. The Construction Manager is to be slected by GSA.

E. The Contracting Officer for the project is:

Diane Stetser General Services Administration The Strawbridge Building 20 North 8th Street Philadelphia, PA 19112

08008 - GSA Pittsburgh PO Flooring 01100-2 Summary

Phn: (215) 446-4586 Fax: (215) 209-0415 diane.stetser@gsa.gov

1.2 WORK SEQUENCE

A. The work shall be conducted in six major phases as indicated and described in the drawings.

The phases are designed to allow the continuous operation of the Postal Service in that area.

The Contractor may modify or change the order of the phases with the concurrence of the Contracting Officer and the Postal Service with the assurance that operations will not be disrupted more than absolutely necessary.

B. Phase P1: The following work shall be substantially complete, ready for occupancy, within seventy (70) calendar days after notice to proceed: See Drawings AD-101 – AD-105, AD-401 – AD-403, A-501, A-502, S-001 and S-501.

C. Phase P1a, P2 and P2a: The following work shall be substantially complete, ready for occupancy, within one hundred and twenty-five (125) calendar days after notice to proceed: See Drawings AD-101 – AD-105, AD-401 – AD-403, A-501, A-502, S-001 and S-501.

D. Phase P3 and P3a: The following work shall be substantially complete, ready for occupancy, within one hundred and sixty (160) calendar days after notice to proceed: See Drawings See Drawings AD-101 – AD-105, AD-401 – AD-403, A-501, A-502, S-001 and S-501.

E. Phase P4 and P4a: The following work shall be substantially complete, ready for occupancy, within one hundred and ninety-five (195) calendar days after notice to proceed: See Drawings See Drawings AD-101 – AD-105, AD-401 – AD-403, A-501, A-502, S-001 and S-501.

F. Phase P5 and P5a: The following work shall be substantially complete, ready for occupancy, within two hundred and thirty-five (235) calendar days after notice to proceed: See Drawings See Drawings AD-101 – AD-105, AD-401 – AD-403, A-501, A-502, S-001 and S-501.

G. Phase P6: The following work shall be substantially complete, ready for occupancy, within two hundred and fifty (250) calendar days after notice to proceed: The work shall include the installation of the new floor covering as indicated and specified. See Drawings

H. Final Completion: The following work shall be substantially complete, ready for occupancy, within two hundred and eighty (280) calendar days after notice to proceed: The remaining work shall include but is not limited to closeout procedures, testing, final cleaning and inspections.

1.3 WORK UNDER OTHER CONTRACTS

A. Concurrent Work: Separate contract work has been awarded by the Government for performance of certain construction operations that will be conducted simultaneously with the Work of this contract. Interface work under this Contract shall be satisfactorily conducted in compliance with the schedule requirements of the related concurrent separate contract work.

A separate contract has been awarded, but is not limited to the following projects:

08008 - GSA Pittsburgh PO Flooring 01100-3 Summary

1. North Plaza Renovation

a. Contractor: TBD.

b. Contract Number: TBD.

c. Contracting Officer: TBD.

2. Elevator Modernization

a. Contractor: TBD.

b. Contract Number: TBD.

c. Contracting Officer: TBD.

3. Corridor & Toilet Upgrades

a. Contractor: TBD.

b. Contract Number: TBD.

c. Contracting Officer: TBD.

1.4 MISCELLANEOUS PROVISIONS

A. Work in the extension of existing conditions shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Replacements of existing conditions that are removed shall match similar existing conditions.

Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place, except to the extent indicted in the Contract Documents.

D. Existing utility services shall be disconnected and removed to the extent indicated.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PRODUCTS (Not Applicable)

EXECUTION (Not Applicable)

08008 - GSA Pittsburgh PO Flooring 01100-4 Summary

END OF SECTION 01100

08008 - GSA Pittsburgh PO Flooring 01140-1 Work Restrictions

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SECTION 01140 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section.

1.2 CONTRACTOR USE OF PREMISES

A. The Contracting Officer or Contracting Officer's Representative will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated on the drawings, to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and visitors. Do not use these areas for parking or storage of materials.

3. Deliveries:

a. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

b. Unloading area is very congested. No parking is permitted in dock area. Trailers over 40' are not permitted.

c. All deliveries are to be scheduled between 10am and 2:30pm.

d. All deliveries to be scheduled through the CM 72 hours in advance, minimum and coordinated with the Marshals Service at least 48 hours in advance. Contact:

Rob.Cocco@usdoj.gov.

e. All deliveries will be inspected and tested for explosives. Allow time for thorough inspection by security.

4. Maintain existing building in a safe and weathertight condition throughout the construction period. Repair damage caused by construction operations. Take precautions to protect the building, its occupants and the public during the construction period.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. There is limited space for material storage. All debris should be removed from site daily.

Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities with the restrictions listed above.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government or other's property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

08008 - GSA Pittsburgh PO Flooring 01140-2 Work Restrictions

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9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building.

10. No parking will be available on site during working hours of the building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site. On-site parking is not available during daylight hours; limited parking is available after hours.

1.3 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

2. The warranty period for the occupied portion of the building only will commence on the date of occupancy by the Government.

1.4 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays: 2:30AM to 7:30PM and Saturday 2:30AM to 5:30PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Hazardous materials abatement.

2. Any work producing offensive and/or noxious odors or dust.

3. Any work producing large amounts of noise such as cutting metal pipe with a grinder, and repetitive banging.

4. Any work that may disrupt Postal Service Operations.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 72 hours before proceeding with any work during Government Unoccupied Hours.

08008 - GSA Pittsburgh PO Flooring 01140-3 Work Restrictions

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PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

08008 - GSA Pittsburgh PO Flooring 01140-4 Work Restrictions

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END OF SECTION 01140

08008 - GSA Pittsburgh PO Flooring 01260-1 Options

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SECTION 01260 - OPTIONS

PART 1 - GENERAL

1.1 SUMMARY

A. An option provides an amount proposed by the Contractor and stated on the Bid Form for certain work that may be added by the Government to the project Work within a specific time after award of the Contract.

B. The amount for an option shall be the net total addition to the Contract price to incorporate the option work into the project Work.

C. Option work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the option description.

1.2 PROCEDURES

A. Selection: Each option must be accepted by the Government within the time stated following the option description in order to be included in the project Work.

B. Notification: If an option is accepted, the Contractor shall immediately notify each party involved, in writing.

C. Coordination: The Contractor shall adjust affected adjacent work as necessary to completely and fully integrate the accepted option work into the project Work.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 SCHEDULE OF OPTIONS

A. Option No. 1: Provide all work required to install partition Type 9 as shown on drawing A-502 in lieu of using concrete masonry units to replace concrete masonry units indicated to be removed and replaced for the removal and installation of the new flooring , as indicated on the Drawings, labeled Option No. 1, and as specified.

1. Option No. 1 must be accepted by the Government within ninety (90) calendar days after award of the Contract, or not at all.

08008 - GSA Pittsburgh PO Flooring 01260-2 Options

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END OF SECTION 01260

08008 - GSA Pittsburgh PO Flooring 01310 - 1 Project Management and Coordination

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SECTION 01310 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work.

Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Accommodate items scheduled for later installation.

4. Provide for coordinated incorporation of Contractor's accepted Value Engineering proposals and Change Orders.

B. Notification: Where necessary, prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. When applicable, include notices, reports and meeting minutes as part of the memoranda.

C. Project Extranet System: The contractor is required to utilize the project extranet system, which is being set up by GSA. This system shall be implemented to improve communication between team members, as well as project data access. This system shall be used for Request for Information, progress photographs, schedule updates. The software and server components are the responsibility of GSA. The contractor is responsible for providing his own access to the internet. Speed is a critical element when setting up access. The Contractor will need access from his site office as well as his home office. GSA shall provide training.

D. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

08008 - GSA Pittsburgh PO Flooring 01310 - 2 Project Management and Coordination

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1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

1.3 COORDINATION DRAWINGS

A. Prepare coordination drawings where careful coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum utilization of the space for efficient installation of different components.

1. Show the relationship of components shown on separate shop drawings.

2. Indicate required installation sequences.

3. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

4. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

B. Refer to Division 15 Section "Basic Mechanical Requirements" and Division 16 Section "Basic Electrical Requirements" for specific coordination drawing requirements for mechanical and electrical installations.

C. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

1.4 CONSERVATION

A. Consider conservation of energy, water and materials in the conduct of construction operation.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall minimally include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

C. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

08008 - GSA Pittsburgh PO Flooring 01310 - 3 Project Management and Coordination

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1. The Contractor shall layout and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

2. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant party of the project, including the Contracting Officer.

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. In addition to the Project Manager and Project superintendent, the Contractor shall provide other administrative and supervisory personnel as required for proper performance of the Work.

1. These duties may be administered by one or more individuals.

B. Project Manager: Provide a Project Manger, experienced in the administration and supervision of building and site construction, including mechanical and electrical work. The Contracting Officer has the right to approve the Contractor’s Proposed Project Manager. If at any time during the execution of the Contract the Contracting Officer determines that the Contractor’s Project Manager is not executing the work in accordance with the Contract Documents, the Contracting Officer may request in writing that the Project Manager be replaced. The Contractor’s Project Manager shall not be replaced by the Contractor without written notice to the Contracting Officer. The project manager shall be authorized to act on behalf of the Contractor, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Preparation and negotiation of Changes

3. Preparation and resolution of request for information

C. Project Superintendent: Provide a full time on-site project Superintendent, experienced in the administration and supervision of building and site construction, including hazardous materials and asbestos abatement, mechanical and electrical work. The Contracting Officer has the right to approve the Contractor’s Proposed Project Superintendent. If at any time during the execution of the Contract the Contracting Officer determines that the Contractor’s Project Superintendent is not executing the work in accordance with the Contract Documents, the Contracting Officer may request in writing that the Project Superintendent be replaced. The Contractor’s Project Superintendent shall not be replaced by the Contractor without written notice to the Contracting Officer. The project superintendent shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

D. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section "Safety

08008 - GSA Pittsburgh PO Flooring 01310 - 4 Project Management and Coordination

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E. Waste Management Coordinator: Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

1.6 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The Contracting Officer or its agent shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. Conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Contracting Officer.

b. Architect.

c. Major design consultants.

d. Contractor.

e. Major subcontractors.

f. Major suppliers.

g. Other concerned parties.

2. Agenda: Subjects for discussion shall include items of significance that could effect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping and progress cleaning.

q. Working hours.

3. Reporting: No later than 3 calendar days after the conference, the Construction Manager shall distribute minutes of the conference to each party present and to other concerned parties, including the Contracting Officer.

B. Preinstallation Conferences: The Construction Manager shall conduct a preinstallation conference at the Project Site before each new construction activity begins. Additional meeting shall be convened at the request of the Contracting Officer or its agent.

08008 - GSA Pittsburgh PO Flooring 01310 - 5 Project Management and Coordination

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1. Attendees: In addition to the Contractor's representative, the installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend. Prior to conferences, advise the Contracting Officer of scheduled conference dates.

2. Agenda: Review the progress of other construction activities and preparations for the particular activity under consideration at each preinstallation conference, including requirements for the following.

a. Contract Documents.

b. Options.

c. Related Change Orders, including accepted Value Engineering proposals.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Review of mockups.

h. Possible conflicts.

i. Compatibility problems.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's recommendations.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Governing regulations.

s. Safety.

t. Testing and inspecting requirements.

u. Required performance results.

v. Protection.

3. Reporting: Record significant discussions and agreements and disagreements of each conference. No later than 3 calendar days after each conference, the Construction Manager shall distribute minutes of the conference to each party present and to other concerned parties, including the Contracting Officer.

4. Do not proceed with the installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to the performance of the work, and reconvene the conference at the earliest feasible date.

C. Progress Meetings: The Construction Manager shall conduct progress meetings at the Project Site on a weekly basis. Additional progress meetings can be convened at the request of the Contracting Officer or its agent.

1. Attendees: In addition to the Contractor's and Contracting Officer's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

08008 - GSA Pittsburgh PO Flooring 01310 - 6 Project Management and Coordination

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a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to insure that current and subsequent activities will be completed within the Contract Time.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

3. Reporting: No later than 3 calendar days after each meeting, the Construction Manager shall distribute minutes of the meeting to each party present and to other concerned parties, including the Contracting Officer. Include a brief summary, in narrative form, of progress since the previous meeting and report.

4. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

D. Coordination Meetings: The Contractor shall conduct project coordination meetings at regular intervals, to verify detailed coordination procedures for the upcoming construction operations in order to avoid potential problems and misunderstandings.

1. Frequency of Meetings: Weekly.

2. Attendees: In addition to the Contractor's and Contracting Officer's representatives, each subcontractor, supplier or other entity involved in coordination or planning construction activities shall be represented. All participants shall be authorized to conclude matters relating to the Work.

3. Agenda: Review the plans and requirements of each entity present, including but not limited to the subjects listed for Progress Meetings.

4. Reporting: No later than 3 calendar days after each meeting, the Contractor shall distribute minutes of meeting to each party present and to other concerned parties, including the Contracting Officer.

1.7 UTILITY SERVICE INTERRUPTIONS

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A. Utility Service Interruption Plan: Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the Contracting Officer or the Contracting Officer's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Ten (10) working days in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and Contracting Officer's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.8 SUBMITTALS

A. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1 Section "Submittal Procedures."

B. Waste Management: Within 15 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

C. Staff Names: Within 15 calendar days after commencement of construction, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site. Identify individuals by name, duties and responsibilities, home address, and business and home telephone numbers.

1. Post copies of this list in the project meeting room, temporary field office and at each temporary telephone location.

D. Conference and Meeting Minutes: Within times specified for reporting, distribute minutes to concerned parties.

E. Utility Service Interruptions: No later than 15 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 - PRODUCTS (Not applicable)

08008 - GSA Pittsburgh PO Flooring 01310 - 8 Project Management and Coordination

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PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Hazardous materials.

2. Excessive static or dynamic loading.

3. Excessive internal or external pressures.

4. Excessively high or low temperatures.

5. Thermal shock.

6. Excessively high or low humidity.

7. Pollution and air contamination.

8. Water or ice.

9. Chemicals and solvents.

10. Light.

11. Radiation.

12. Puncture.

13. Abrasion.

14. Heavy traffic.

15. Soiling, staining, and corrosion.

16. Bacteria.

17. Rodent and insect infestation.

18. Combustion.

19. Electrical current.

20. High-speed operation.

21. Improper lubrication.

22. Unusual wear or other misuse.

23. Contact between incompatible materials.

24. Destructive testing.

25. Misalignment.

08008 - GSA Pittsburgh PO Flooring 01310 - 9 Project Management and Coordination

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26. Excessive weathering.

27. Unprotected storage.

28. Improper shipping or handling.

29. Theft or vandalism.

08008 - GSA Pittsburgh PO Flooring 01310 - 10 Project Management and Coordination

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END OF SECTION 01310

08008 - GSA Pittsburgh PO Flooring 01320-1 Construction Progress Documentation

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SECTION 01320 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain schedules and reports required for documenting the progress of construction during performance of the Work.

B. Requirements for construction progress scheduling are included in this Section.

C. Coordinate the timing for preparation and processing of schedules and reports with the performance of other construction activities, and maintain a consistent and logical correlation between updated schedules and reports.

1.2 PRELIMINARY CONSTRUCTION SCHEDULE

A. Preliminary Construction Schedule: Prepare a preliminary construction schedule for the project.

Submit the Preliminary Construction Schedule to the Contracting Officer within 21 calendar days after the date established for commencement of the Contract, unless otherwise required by the Construction Contract Clauses. The purpose of the Preliminary Construction Schedule is to facilitate adequate planning and execution of the work and to assist the construction manager in monitoring the progress of the work while the Contractor’s Construction Schedule is being developed.

B. Provide a schedule of activities for the first ninety (90) days of construction. Include all significant construction activities that will occur during the first ninety days of construction.

Utilize Critical Path Method Scheduling Techniques in the development of the Preliminary Construction Schedule. At a minimum, the schedule data shall include:

1. Activity Number.

2. Description.

3. Duration.

4. Listing of all Predecessors.

5. Listing of all Successors.

6. Critical Submittals with associated Submittal Review Activities.

7. Delivery durations for long lead time materials

C. Provide a skeleton diagram for the remainder of the work. Indicate achievement of contractual finish.

D. Tabulation of Submittals: With the submission of the Preliminary Construction Schedule, include tabulation by date of all submittals required during the first phase of construction and include those submittals on the Preliminary Construction Schedule.

1.3 CONTRACTOR’S CONSTRUCTION SCHEDULE

08008 - GSA Pittsburgh PO Flooring 01320-2 Construction Progress Documentation

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A. The purpose of the Contractor’s Construction Schedule will be to demonstrate that the Contractor has established a reasonable plan of events to achieve its’ work by the contractual completion date of this contract. Contractor’s Construction Schedule must be able to assist the Contracting Officer in monitoring the progress of the work and evaluating the time impact of proposed changes on the contractual completion date of this contract.

B. Critical Path Method Scheduling Techniques shall be used in the preparation of the Contractor’s Construction Schedule.

C. The Contractor’s Construction Schedule will include all activities of this contract including subcontractor activities and material and equipment acquisition activities. The construction schedule will reflect all work activities that will affect Government Operations and Maintenance in any way. The construction schedule will be based on the Contractor’s plan for the execution of the contract and all assumptions made in preparing that plan.

D. Any request by the Contractor to modify the time of completion of this contract must be supported by a schedule analysis that demonstrates direct cause and effect of the project’s critical path.

E. Total float is the amount of time between the early start date and late start date, or between the early finish date and late finish date, of any activity in the project schedule. Total float is the numeric representation of the amount of time any given activity or path of activities may be delayed before it will effect the project’s completion date. Float is not for the exclusive use or benefit of either the Government or the Contractor, but must be used in the best interest of completing the project on time. Extensions of time for performance of an activity or chain of activities will be granted only to the extent that the change in time of performance exceeds the available float within the activity or chain of activities.

F. Within 60 calendar days after the date established for commencement of the Contract, the Contractor will submit to the Construction Manager the Contractor’s Construction Schedule with information consisting of, but not limited to, the following:

1. All construction activities

2. Anticipated durations for construction activities in workdays. No activity duration may exceed 15 working days expect for fabrication and delivery activities and concrete curing activities.

3. All procurement activities. Including security badging of personnel.

4. Predecessor and successor activities for each activity.

5. Provide separate submit, review and delivery activities for each significant procurement of material, security badge, or equipment. Contractor’s failure to make submittals early enough to allow time for procurement or resubmittal shall not be an excusable delay

6. Anticipated fabrication and delivery times after the receipt of approval for materials and equipment.

7. Identification of all tie-ins to existing facilities with requested system downtimes as well as any other activity that affects Government Operations and Maintenance.

8. Include with unique identifier any government activity required to complete your contract, particularly activities for the delivery of owner supplied equipment, coordination and approval of system shutdowns, installation of security systems (wiring, setting of equipment, termination, or programming). These activities may be performed concurrently with the work of this contract by other contractors working for the Government. Original durations for Government activities are subject to Government review and revision if required.

08008 - GSA Pittsburgh PO Flooring 01320-3 Construction Progress Documentation

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9. Include activities of sufficient duration to accomplish start-up, commissioning, owner acceptance inspection and correction of punchlist items. A duration of 14 Calendar days shall be included for Final Testing and or Commissioning. A duration of 7 Calendar days shall be included for inspection of areas for which the contractor is requesting substantial completion.

10. Separate and organize the schedule by phase. Consistent with Contractor’s Phasing Plan.

11. Failure to include an activity within the construction schedule or failure to include a logical constraint to an activity will not excuse the contractor from meeting the obligation to perform the work in such a fashion so as not to delay other parties, cause additional coast to the Government, or from meeting any established intermediate or final milestone completion date.

12. The Contractor in preparing its original durations or plan for executing the work should consider shift work and seasonal weather conditions.

1.4 CONSTRUCTION SCHEDULE UPDATTING

A. The purpose of updating the Contractor’s Construction Schedule is to reinforce the importance of the ongoing scheduling function throughout the life of this project. The schedule must at all times be representative of the contractor’s direction of work; it must include representation of continuous productive activity and change.

B. Project completion dates and internal phase completion dates are established as control points by which performance will be measured.

C. After the Contractor has submitted a construction schedule that meets the requirements set forth within this section the Construction Manager will update the construction schedule for each Progress Meeting for the purpose of recording and monitoring the progress of the work. This Update will be provided to the Contractor for his review and comment.

D. Based on the result of the routine progress updates of the schedule, when the schedule no longer represents the actual prosecution or progress of the Work, a revision to the schedule logic may be required by the Construction manager or requested by the Contractor.

E. The Contractor may request revisions to the logic sequence in an event its planning for the project is revised. If the Contractor desires to make changes to the schedule to reflect revisions in its method of operating, it shall notify the Construction Manger in writing stating the reason for the purposed change.

F. If a revision to the schedule logic is requested a Schedule Update Meeting will be established in which the owner and contractor will jointly develop the schedule revisions. The Construction Manager will input the changes developed during the Schedule Update Meeting and the Contractor will review and comment until the schedule revisions are jointly accepted as a reasonable representation of the project.

G. Updates and logic revisions to the schedule will be distributed to the Contractor for review. If the Contractor does not record in writing any exceptions to the Update or Revised Schedule within 5 working days of its distribution, the update or revision will be considered to be accepted and approved by the Contractor.

H. All schedule maintenance, whether it is routine or otherwise, shall be submitted to the Contracting Officer for review.

08008 - GSA Pittsburgh PO Flooring 01320-4 Construction Progress Documentation

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I. Schedule development and maintenance shall be listed separately on the contractor’s schedule of values. The schedule development portion shall be paid after acceptance of the baseline Contractor Construction Schedule. The maintenance portion shall be paid in equal sums on a monthly basis over the current duration of the project.

1.5 SUBMITTAL SCHEDULE

A. The submittal schedule shall list all submittals required by the specifications, listed in order by the specification section in which they are required. Coordinate the Submittal Schedule with the Contractor's Construction Schedule and other related documents. The Submittal Schedule shall include the following information:

1. Submittal Number.

2. Submittal Description.

3. Related specification section and paragraph numbers.

4. Category of Submittal (Sample, Shop Drawing, Certified Test Report, etc.)

5. Name of Subcontractor, if applicable.

6. Description of the part of the Work covered by the submittal.

7. Corresponding activity or event number on the Contractor's Construction Schedule, if applicable.

8. Scheduled date for first submittal (planned and actual dates).

9. Schedule dates for resubmittal of disapproved submittals (planned and actual dates).

10. Type of action by Contracting Officer's Representative (approved; approved as noted; not approved, revise and resubmit).

11. Date of action by Contracting Officer's Representative (planned and actual dates).

B. Schedule a resubmittal for each submittal. Except where specified otherwise in the contract documents, provide not less than 21 calendar days for the review of each submittal and resubmittal.

1. Provide not less than 30 calendar days for review of each fire protection submittal.

C. Distribution: Initially…