TAB_2_-_SOW_AND_SPECS_3.6.17.pdf

Exterior Mortar and Interior Plaster Repairs Region 1 Customhouse Portland, Me 2/23/2017

SUMMARY OF THE WORK 010100 - 1

PROPERTY OF THE U.S. GOVERNMENT - FOR OFFICIAL USE ONLY

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SECTION 010100 - SUMMARY OF THE WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and conditions of the construction contract, including but not limited to Contract Clauses, and the Special Conditions listed below, apply to work of this section.

1. Section 010100, Summary of the Work.

2. Section 010260, Unit Prices.

3. Section 010400, Project Management and Coordination.

4. Section 010450, Cutting and Patching.

5. Section 010900, Definitions and Standards.

6. Section 013000, Submittals.

7. Section 013050, Schedules and Reports.

8. Section 013200, Construction Progress Documentation.

9. Section 015000, Temporary Facilities.

10. Section 015460, Safety and Health.

11. Section 015930, Security Regulations.

12. Section 016320, Products.

13. Section 017000, Project Closeout.

14. Section 017820, Operation and Maintenance Data.

15. Section 024119, Selective Demolition.

16. Section 040111, Masonry Cleaning

17. Section 040112, Restoration Mortars.

18. Section 040115, Masonry Repointing.

19. Section 040140, Stone Masonry Restoration.

20. Section 061053, Miscellaneous Rough Carpentry.

21. Section 079200, Joint Sealants.

22. Section 092500, Plaster Conservation and Restoration.

23. Section 092550, Decorative Finishes Restoration.

24. Section 099124, Interior Restoration Painting.

25. List of Drawings:

G 001 1 OF 6 Title, List of Drawings, Notes, Maps, Legend and Abbreviations AE 102 2 OF 6 Grand Hall Interior Elevations AE 120 3 OF 6 Roof Plans and Details AE 201 4 OF 6 South and West Elevations AE 501 5 OF 6 Details AE 502 6 OF 6 Masonry Restoration Details

1.2 PROJECT/WORK IDENTIFICATION

A. Project Name and Location:

Exterior Mortar and Interior Plaster Repairs Portland Customhouse 312 Fore Street Portland, Maine 04101-4152

B. Contracting Officer for this Project is:

Exterior Mortar and Interior Plaster Repairs Region 1 Customhouse Portland, Me 2/23/2017

SUMMARY OF THE WORK 010100 - 2

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Kevin Morris General Services Administration 50 South Main St., Room 136 Saint Albans, VT 05478

(802-528-4063) kevin.morris@gsa.gov

C. Contracting Specialist for this Project is:

Kim Gelly U.S. General Services Administration

275 Chestnut Street, Suite 528 Manchester, NH 03101

(603)-666-7583 kimberly.gelly@gsa.gov

D. The Contracting Officer’s Technical Representative for the Project is:

Thomas Woods (COTR) Construction Rep General Services Administration 312 Fore St.

Portland, Me. 04101

(207) 622-8257 thomas.woods@gsa.gov

E. The Property Manager for the Project is:

Mr. Thomas Severance General Services Administration Edward T. Gignoux Courthouse 312 Fore St.

Portland, Maine 04101-4152

(207) 432-3164 thomas.severance@gsa.gov

F. Contract documents indicate the work of contract, and related requirements and conditions that have an impact on the project. Related requirements and conditions that are indicated on the contract documents include, but are not necessarily limited to, the following:

1. Existing site conditions and restrictions.

2. Other work prior to work of contract.

3. Alterations and coordination with existing work.

4. Other work subsequent to work of Contract.

G. Summary by References: Work of Contract can be summarized by reference to the conditions of the contract, Federal Acquisition Regulation clauses, specification sections as listed in the "Index of Specification Sections" bound herewith, drawings as listed in "Schedule of Drawings" bound herewith, addenda and modifications to the contract documents issued subsequent to the initial printing of this project manual, and including but not necessarily limited to printed matter referenced by any of these.

H. Abbreviated Written Summary: Briefly, and without force and effect upon contract documents, work of contract can be summarized as follows:

mailto:thomas.woods@gsa.gov mailto:thomas.severance@gsa.gov mailto:thomas.severance@gsa.gov

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SUMMARY OF THE WORK 010100 - 3

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1. Exterior Bid Work: includes the 100% repointing of the joints and any cracks discovered on the Pearl St. Façade on the building's west elevation. This area covers the second floor level above the windows to the roof, and includes the balustrades, parapet, coping, existing water table:

a. Masonry cleaning: Remove 100% soiling from the Pearl St Façade masonry surfaces using an appropriate chemical cleaner and low pressure water rinse. In addition to general cleaning is the removal of rust, biological growth, efflorescence and guano.

b. Masonry Restoration: Repoint all granite mortar joints within the work area on the roof top balustrade, and include the façade above the second floor windows to the roof. Area of work displayed on the contract documents.

c. Lead Joints: Replace all lead joint covers within the work area. The lead covers include the tee, left & right angles and edge covers.

d. Masonry: Additional work to include the ground level lower right corner. Patch holes left behind from previous removal of pins, anchors, nails and conduit.

2. Interior Bid Work: Work of this Section includes all labor, materials, equipment, and services necessary to complete the interior restoration located on the west elevation (Pearl St) of the second floor; the total area covers the floor to ceiling. Restore all damage in this area from the left offices to the right offices on the second floor Grand Hall.

NOTE: The work on the second floor of the Grand Hall will require the contractor to erect an access structure in the hall. The office access will be limited due to the tenant’s schedule.

Therefore, to avoid work disruptions this added access is required.

NOTE: The contractor shall protect the remaining building from dust and debris.

a. Restoration of damaged interior plaster surfaces and field painting as indicated on drawings.

b. Provide for the restoration of loose, flaking paint, cracked plaster and damaged ornamental elements.

c. Provide for the restoration of plasterwork in the Interior of the Customs Hall on the west elevation.

d. Interior Plaster contains historical lime plaster work.

e. Patch ornamental, and molded plaster surfaces where required for sound plasterwork.

Create molds for and provide new cast plaster elements to match existing original moldings, where required for sound plasterwork. Such work may include the following:

1. Egg & Dart Molding

2. Keystone Return

1.3 CONTRACTOR USE OF PREMISES

A. General: The Contractor shall limit his use of the premises to the work indicated, so as to allow for

Government occupancy and use by the general public.

1. Use of the Site: Confine operations at the site to the areas permitted under the Contract.

Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction. See Division 01 Section "Project Coordination."

2. Contractor Use of the Existing Building: Maintain the existing building in a safe and Weathertight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period. See "Project Coordination" section.

a. Driveways and Entrances: Keep driveways and entrances serving the premises clear and available to the Government's employees, emergency vehicles at all times. Do not use the areas for parking or storage of materials. Schedule deliveries to minimize

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space and time requirements for storage of materials and equipment on site.

3. Working Hours: The normal working hours for this contract shall be from 7:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise authorized by the Contracting Officer.

4. Utility Interruptions: Utility interruptions, diminished service, or shut-downs will be permitted only after normal working hours, or on weekends, and shall be coordinated with the Contracting Officer or authorized designated representatives.

1.4 GOVERNMENT OCCUPANCY

A. Full Government Occupancy: The Government will occupy the site and adjacent existing building areas during the entire period of construction. Cooperate fully with the Government representative during construction operations to minimize conflicts and to facilitate Government usage. Perform the work so as not to interfere with the Government operations.

1.5 INSPECTION BY REGULATORY AUTHORITIES

A. This project is subject to inspection by the following regulatory authorities:

GSA Fire Protection Engineer

Safety and Environmental Branch 1PCF 10 Causeway Street, Rm 1101 Boston, MA 02222

U.S. Department of Labor Occupational Safety & Health Administration 200 Constitution Avenue Washington, D.C. 20210

U.S. Environmental Protection Agency

Maine Department of Environmental Protection

City of Portland, Department of Public Works, Traffic Division

Maine Historic Preservation Commission (SHPO)

GSA PBS Regional Historic Preservation Officer – Liz Mees

B. Notify Contracting Officer when inspections take place. Decision as to action to be taken as a result of inspections by regulatory authorities will be made by the Contracting Officer.

1.6 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed inside the existing building during normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, except otherwise indicated.

1. Weekend Hours: Authorized by Contracting Officer.

2. Early Morning Hours: Authorized by Contracting Officer.

3. Hours for Utility Shutdowns: After normal working hours or on weekends, and coordinated with

Contracting Officer.

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B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than three days in advance of proposed utility interruptions.

Do not proceed with utility interruptions without Contracting Officer's written permission.

1.7 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 33-division format and CSI/CSC's "Master Format" numbering system.

1. Division 1: Sections in Division 1 govern the execution of the Work of all Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

3. The words "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

1.8 MISCELLANEOUS AND GENERAL PROVISIONS

A. Existing Structures: Shall remain in place, except as noted.

B. Outside Electrical Services: Underground and overhead electrical services shall be provided complete to all points of connection to utility and service lines as shown on drawings and specified under other sections of this specification. Any "Limit of Contract" lines or similar general limits that may appear on site or other drawings shall not be deemed to apply to the foregoing electrical work.

C. New Work: Unless otherwise noted on drawings or specified, new work in extension of existing conditions shall correspond in all respects with that to which it connects, or to similar existing conditions, in materials, workmanship, and finish.

D. Alterations to Existing Work:

1. Existing work shall be cut, drilled altered, removed, or temporarily removed and replaced as necessary for performance of work under the contract. Work that is replaced shall match similar existing work. Structural members shall not be cut or altered, except where noted on drawings, without authorization of the Contracting Officer. Work remaining in place which is damaged or defaced during this contract shall be restored to the condition existing at time of award of contract.

2. Discolored or unfinished surfaces exposed by removal of existing work and indicated to be the

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SUMMARY OF THE WORK 010100 - 6

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final exposed surfaces shall be refinished or the material shall be replaced as necessary to make contiguous work uniform and harmonious. Work out of alignment where exposed by removal of existing work shall be called to the Contracting Officer's attention. Necessary corrective work directed by the Contracting Officer will be subject to adjustment of the contract in accordance with "Differing Site Conditions" clause of the General Conditions.

E. Work Done by Others: This contractor shall cooperate and coordinate with other contractors on the site.

PART 2 - PRODUCTS

Not used.

PART 3 - EXECUTION

END OF SECTION

Exterior Mortar and Interior Plaster Repairs Region 1 Customhouse Portland, Me 2/23/2017

UNIT PRICES 010260 - 1

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SECTION 010260 - UNIT PRICES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Contract Clauses, Bid Form SF1442, Attachment to Bid Form SF1442 (Unit Prices), and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for unit prices.

B. Related Sections: The following Sections contain requirements that relate to this Section:

1. “Contract Clauses" paragraph “Adjustments" for procedures for submitting and handling Change

Orders.

2. Division 1 Section "Quality Control Services" for general inspection requirements.

1.3 DEFINITIONS

A. Unit price is an amount proposed by bidders, stated on the Bid Form, as a price per unit of measurement for materials or services added to or deducted from the Contract Sum by appropriate modification, if the estimated quantities of Work required by the Contract Documents are increased or decreased.

B. Basis of award shall be as defined in Supplementary Instructions to Bidders.

1.4 PROCEDURES

A. Unit prices include all costs necessary for material, delivery, installation, insurance, overhead, profit, applicable taxes and other related expenses.

B. Measurement and Payment: Methods of measurement and payment for unit prices are specified in the unit price schedule at the end of this section.

C. The Government reserves the right to reject the Contractor's measurement of work-in-place that involves use of established unit prices, and to have this work measured, at the Owner's expense, by an independent service provider acceptable to the Contractor.

D. Schedule: A "Unit Price Schedule" is included at the end of this Section. Specification Sections referenced in the Schedule contain requirements for materials and/or services described under each unit price.

PART 2 – PRODUCTS

PART 3 EXECUTION

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UNIT PRICES 010260 - 2

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3.1 UNIT PRICE SCHEDULE

A. Unit Price No. 3 - Granite Crack Repair:

1. Description: Prepare and provide granite crack repair according to Division 04 Section "Stone Restoration" as indicated on Drawings and detailed on Drawing AE301.

2. Unit of Measurement: Linear foot of granite crack repair.

3. Description of Method of Measurement: 150 lf of granite crack repair.

4. Estimated Quantity Unit Price: $_______ per lf granite crack repair.

B. Unit Price No. 4 – Granite Repointing:

1. Description: Prepare and provide granite repointing according to Division 04 Section "Masonry Repointing and “Restoration Mortar" as indicated on Drawings and detailed on Drawing.

2. Unit of Measurement: Linear foot of granite repointing.

3. Description of Method of Measurement: 2,000 lf of granite repointing.

4. Estimated Quantity Unit Price: $_______ per lf of granite repointing.

C. Unit Price No. 5 – Lead “T” Joint Cap:

1. Description: Prepare and provide for Lead “T” Joint Cap installation according to Division 04 Section “Stone Restoration” as indicated on Drawings.

2. Unit of Measurement: Quantity of Lead “T” Joint Caps installed.

3. Description of Method of Measurement: 80 Lead “T” Joint Caps.

4. Estimated Quantity Unit Price: $_______ per Lead “T” Joint Cap.

3.2 VARIATION IN ESTIMATED QUANTITY

A. See “Contract Clauses” for variation in estimated quantity.

Exterior Mortar and Interior Plaster Repairs Region 1 Customhouse Portland, Me 2/23/2017

PROJECT MANAGEMENT AND COORDINATION 010400 - 1

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SECTION 010400 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 DESCRIPTION OF WORK

A. This section specifies general administrative procedures and performance required, including but not necessarily limited to, the following:

1. Coordination and meetings.

2. Electronic Project Management System (e-PM).

3. Administrative/supervisory personnel.

4. Conferences and meetings.

5. Limitations for use of site.

6. Special reports.

7. Tradespeople and workmanship standards.

8. Inspections, tests and reports.

9. General installation provisions.

10. Cutting and patching.

11. Cleaning and protection.

12. Energy Conservation.

13. Environmental Protection.

14. Overtime work, suspension of work.

15. Phasing

1.2 ELECTRONIC PROJECT MANAGEMENT (e-PM) SYSTEM

A. Purpose: GSA will require the Contractor to utilize an Enterprise electronic Project Management (e-PM) system on this project. GSA’s goal is to implement this state-of-the art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

B. Definition: e-PM is defined as an internet-based information and project communication system that allows the entire project team to collaborate in a centralized and secured repository. All project-specific correspondence, workflow processes, and documentation will be stored and routed within the e-PM system.

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1.3 PROJECT DOCUMENTATION

A. The Contractor is required to timely and accurately post, review, respond, and collaborate with other team members using the following features and/or workflow processes within the e-PM system (including but not limited to):

1. Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

2. Schedules – Contractor shall post, review, and/or respond to CPM schedule updates within the e- PM system.

3. Meeting Minutes – Contractor shall enter meeting agendas, records and minutes in the system for all applicable meetings as designated by the GSA PM.

4. Project Correspondence – Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

5. Budget and Cost Management – Contractor to provide estimates and work breakdown structure (WBS) to provide GSA with accurate budget/cost analysis.

6. Contract Management – Contractor to provide administration of all contract tasks related to the project.

7. Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA.

Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

8. Progress Photos – Contractor shall upload all progress photos into the system.

9. Permits & Approvals – Contractor shall upload and maintain current copies of all permits and agency approvals that relate to the project.

10. Design Drawings/Design Packages – Contractor shall submit design drawings and design packages into the system.

11. Design Review Comments – Contractor shall post and/or respond to design comments related to his/her role in the project team

12. Daily/Progress Reports – The Contractor identified in e-PM shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

13. Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

1.4 COORDINATION AND MEETINGS

A. General: Prepare and distribute to each entity performing work at project site, a written memorandum of instructions on required coordination activities, including required notices, reports and attendance at meetings. Prepare similar memorandum for separate government contractors where interfacing of work is required.

B. Coordination drawings: Refer to clause "Shop Drawings, Coordination Drawings, and Schedules," of "Contract Clauses," for general requirements and as follows:

1. Show the relationship of components shown on separate shop drawings.

2. Indicate required installation sequences.

3. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

4. Comply with shop drawing requirements for sheet size and submittal methods specified in Division

1 Section "Submittal Procedures."

5. All Drawings to be done on CAD with file formats acceptable to the Government and Architect.

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6. All documentation to utilize ENGLISH measurements

7. Work installed without approved submittals and prior approval: Any work installed prior to approval of coordination drawings shall be at the Contractor's risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Contracting Officer will decide which work shall be relocated, regardless of which was installed first.

C. Coordination of Trades: Coordinate work of different trades so that interference between roofing, wood window restoration, masonry, plaster, architectural, and structural work, including existing services, will be avoided and within limits indicated the maximum practical space for operation, repair, removal, and testing of equipment is provided. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Accommodate items scheduled for later installation.

4. Provide for coordinated Contractor's accepted Value Engineering proposals and Change Orders.

D. Notification: Where necessary, prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. When applicable, include notices, reports and meeting minutes as part of the memoranda.

E. Preconstruction Meeting: The Government will conduct a meeting to discuss administrative procedures with the contractor which will be scheduled to occur between the Contract Award an the Notice to Proceed. See Section 01546, "Safety and Health" for requirements of preconstruction safety meeting.

F. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals/shop drawings.

4. Progress meetings.

5. Project closeout activities.

G. Weekly Coordination Meeting: In addition to specific preinstallation meetings and coordination meetings for each major element of work, and regular project meetings for other purposes (as indicated elsewhere in contract documents), hold monthly general project coordination meetings at regularly scheduled times which are convenient for everyone involved. Request representation (at each meeting) by every entity currently involved in coordination or planning for work of the entire project. Conduct meetings in a manner which will resolve coordination problems. Record results of meetings and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

1.5 CONSERVATION

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A. Consider conservation of energy, water and materials in the conduct of construction operation. Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Energy Conservation Plan: Develop a program to minimize use of energy. Program shall minimally include the following:

1. Designation of a energy conservation officer.

2. Identification of energy conservation measures to reduce energy usage.

3. Establishment of energy usage goals for the project.

4. Means for enforcing energy conservation measures.

C. Implementation of Energy Conservation Plan: Contractor's energy conservation officer shall provide on-site instruction of workers in the methods to conserve energy, and shall manage the process for the duration of the Contract.

1. Contractor shall initiate the plan by issuing notices to the parties of the project, installation of meters or other instruments to record usage where practical, and other measures to encourage energy conservation.

2. The energy conservation officer shall report monthly, in writing, the measures taken to effect energy conservation, records or estimates of usage and savings, and other points of interest.

Copies of each report shall be distributed to each significant party of the project, including the Contracting Officer.

1.6 ADMINISTRATIVE/SUPERVISORY PERSONNEL

A. General: In addition to the Project Superintendent, the Contractor shall provide other administrative and supervisory personnel as required for proper performance of the Work. Project Coordinator: Provide a Project Superintendent (full-time) to act as Project Coordinator, experienced in the administration and supervision of building construction, including roofing work, masonry work , plaster work , window systems work. The Project Coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of shop/coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

B. Environmental Control Officer: The Contractor shall designate an "Environmental Control Officer" whose duties shall include the responsibility for enforcing the environmental protection provisions of these specifications including safety and health; the requirements of the Occupational Safety and Health Act; and other applicable Federal, state and local standards. As outlined in the applicable sections of this specification, submit for approval by the Contracting Officer the proposed traffic flow plan, security plan, program for temporary structures, housecleaning plan, erosion control plan, demolition program, and safety and health plan. After approval by the Contracting Officer, the implementation and enforcement of these programs shall become the responsibility of the Environmental Control Officer. Any changes in the programs must be requested by the Contractor through the Environmental Control Officer for written

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concurrence by the Contracting Officer. NOTE: The duties of the Environmental Control Officer may be combined with the duties of another individual associated with this project who is also qualified to perform the duties of the Environmental Control Officer.

C. Energy Conservation Officer: The Contractor shall designate an "Energy Conservation Officer" whose duties shall consist of developing and implementing a program for minimizing the use of energy on the site. He shall develop an energy conservation plan, which is subject to approval of the Contracting Officer. NOTE: The Contractor may designate the same person, or different persons, as "Environmental Control Officer," and "Energy Conservation Officer” or the duties of the Energy Conservation Officer may be combined with the duties of another individual associated with this project.

D. Project Coordinator: Provide a Project Coordinator, who is experienced in administration and supervision of building construction including mechanical and electrical work, and who is hereby authorized to act as the general coordinator of interfaces between units of work. For purpose of this provision, "interface" is defined to include the scheduling and sequencing of work, sharing of access to work spaces, installations, protection of each other's work, cutting and patching, tolerances, cleaning, selections for compatibility, preparation of coordination drawings, inspections, tests, and temporary facilities and services. NOTE; The duties of the Project Coordinator may be combined with the duties of another individual associated with this project who is also qualified to perform the duties of Project Coordinator.

E. Submittal of Staff Names, Duties: Within 15 days of contract date, submit a listing of Contractor's principal staff assignments and consultants, naming persons and listing their addresses and telephone numbers.

1.7 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The Contracting Officer shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. Conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Contracting Officer.

b. Architect.

c. Major design consultants.

d. Contractor.

e. Major subcontractors.

f. Major suppliers.

g. Other concerned parties.

2. Agenda: Subjects for discussion shall include items of significance that could effect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

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f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Fire/Security.- (Including Emergency Communications Plan)

p. Housekeeping and progress cleaning.

q. Working hours.

r. Project electronic management systems.

3. Reporting: No later than 3 calendar days after the conference, the Contractor shall distribute minutes of the conference to each party present and to other concerned parties, including the Contracting Officer.

B. Pre-installation Conferences: The Contractor shall conduct a pre-installation conference at the Project Site before each construction activity that requires coordination with other construction.

1. Attendees: In addition to the Contractor's representative, the installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend.

Prior to conferences, advise the Contracting Officer of scheduled conference dates.

2. Agenda: Review the progress of other construction activities and preparations for the particular activity under consideration at each pre-installation conference, including requirements for the following.

a. Contract Documents.

b. Options.

c. Related Change Orders, including accepted Value Engineering proposals.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Review of mockups.

h. Possible conflicts.

i. Compatibility problems.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's recommendations.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Governing regulations.

s. Safety.

t. Testing and inspecting requirements.

u. Required performance results.

v. Protection.

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3. Reporting: Record significant discussions and agreements and disagreements of each conference.

No later than 3 calendar days after each conference, the Contractor shall distribute minutes of the conference to each party present and to other concerned parties, including the Contracting Officer.

4. Do not proceed with the installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to the performance of the work, and reconvene the conference at the earliest feasible date.

C. Progress Meetings: The Contracting Officer's Representative shall conduct (weekly) progress meetings at the Project Site at regular intervals. The third week of the month (project meetings) shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's, and Contracting Officer's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to insure that current and subsequent activities will be completed within the Contract Time.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

3. Reporting: No later than 3 calendar days after each meeting, the Contractor shall distribute minutes of the meeting to each party present and to other concerned parties, including the Contracting Officer. Include a brief summary, in narrative form, of progress since the previous meeting and report.

4. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised

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schedule shall be issued concurrently with the report of each meeting. The Contractor shall provide a project schedule with a two week "look ahead" of anticipated work scope.

D. Coordination Meetings: The Contractor shall conduct project coordination meetings at regular intervals, to verify detailed coordination procedures for the upcoming construction operations in order to avoid potential problems and misunderstandings.

1. Frequency of Meetings: Weekly.

2. Attendees: In addition to the Contractor's and Contracting Officer's representatives, each subcontractor, supplier or other entity involved in coordination or planning construction activities shall be represented. All participants shall be authorized to conclude matters relating to the Work.

3. Agenda: Review the plans and requirements of each entity present, including but not limited to the subjects listed for Progress Meetings.

4. Reporting: No later than 3 calendar days after each meeting, the Contractor shall distribute minutes of meeting to each party present and to other concerned parties, including the Contracting Officer.

1.8 LIMITATIONS FOR USE OF SITE

A. General: In addition to site utilization limitations and requirements shown on drawings, and indicated by other contract documents, administer allocation of available space equitably among entities needing access and space, so as to produce best overall efficiency in performance of total work of project.

Schedule deliveries so as to minimize space and time requirements for storage of materials and equipment on site.

B. Use of Equipment by Government: See clause of same title in the Construction Contact Clauses.

C. Occupancy of Premises: The premises will be occupied during performance of work under the contract.

D. Archaeological Rights: There is a possibility that items of archaeological significance may be found during work at the site. In such event, stop work in the vicinity of the find and notify the Contracting Officer immediately; subsequent work shall proceed as directed by the Contracting Officer. All items found which are considered to have archaeological significance are the property of the Government.

E. Ceremonies: Subject to mutually satisfactory arrangements between the parties of the contract, the Government may enter the premises during the term of the contract to conduct ceremonies, such as laying the cornerstone or dedication ceremonies, and to occupy temporarily such portions of the premises as may be necessary.

F. Parking Facilities: There will be no parking available at site during normal working hours. The Contractor and his employees shall make their own arrangements for vehicle parking.

G. Materials on the Site: Unless otherwise noted or specified, materials and equipment that are removed and not reused under this contract become the property of the Contractor, and salvage value shall be reflected in the bid.

H. Storage or Sale of Equipment on Site: Storage or sale of excess salvageable material on the site is not permitted. Remove from site.

1.9 SPECIAL REPORTS

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A. General: Except as otherwise indicated, submit special reports to the Contracting Officer within one day of occurrence requiring special report, with copy to others affected by occurrence.

B. Reporting Accidents: Refer to Section, "Safety and Health," 01546.

C. Reporting Unusual Events: When an event of unusual and significant nature occurs at site (examples:

visit by news media; extraordinary weather phenomenon), prepare and submit a special report listing chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. When such events are known or predictable in advance, advise the Contracting Officer in advance at earliest possible date.

1.10 TRADESPERSONS AND WORKMANSHIP STANDARDS

A. General: Instigate and maintain procedures to ensure that persons performing work at site are skilled and knowledgeable in methods and craftsmanship needed to produce required quality-levels for workmanship in completed work. Remove and replace work which does not comply with workmanship standards as specified and as recognized in the construction industry for applications indicated. Remove and replace other work damaged or deteriorated by faulty workmanship or its replacement.

B. Availability of Tradespersons: At each progress or coordination meeting, review availability of tradespersons and projected needs to accomplish work as scheduled. Require each entity employing personnel to report on events which might affect progress of work. Where possible, consider alternatives and take actions to avoid disputes and delays.

1.11 INSPECTIONS, TESTS AND REPORTS

A. General: Required inspection and testing services are intended to assist in determination of probable compliances of work with requirements, but do not relieve Contractor of responsibility for those compliances, or for general fulfillment of requirements of contract documents. Specified inspections and tests are not intended to limit Contractor's quality control program. Afford reasonable access to agencies performing tests and inspections.

1. Government Tests: Where tests or inspections are indicated as Government's responsibility, Government will engage independent testing agency to perform required services.

B. Qualification of Testing Agencies: Except as otherwise indicated and except where manufacturer's testing facilities are indicated as acceptable, engage independent testing laboratories specializing in required services and acceptable to the Contracting Officer.

C. Reports: Refer to Section, "Submittals" 013000.

1.12 OVERTIME WORK, SUSPENSION OF WORK

A. Overtime Work for Utility Shutdown:

1. Work which requires the shutdown of any utility serving the building shall be performed outside of normal working hours of the building occupants.

2. Schedule shutdown of a utility at least <insert hours 48 minimum> hours in advance with the Contracting Officer or his designated representative.

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B. Government Facilities: Coordinate and schedule all work with the Contracting Officer's representative to prevent any interruption of tenant agency activities. The use of any construction equipment of any work that will create noise audible in the courtroom while court is in session will not be permitted. In the event that work is directed to be suspended or interrupted by request of an officer of the courts, and such delays cause a delay in the completion of the contract as a whole, an equitable adjustment in contract time will be made. Obtain written verification of such delays from the Contracting Officer's representative.

C. Inclement Weather Conditions (Suspension of Work): Unless permission has been granted in writing by the Contracting Officer (as a result of proper contracting plan for cold weather provisions), work during the period between approximately late November and mid-March, whenever inclement weather conditions are involved requiring exterior work, shall be suspended. The Contractor shall not be entitled to an adjustment of the contract price or time for performance as a result of such suspension. Rather such provisions shall be carried in the original contract price and time of performance.

1.13 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Contractor shall submit a utility service interruption plan for the project.

Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Plan must be approved in writing by the Contracting Officer or the Contracting Officer's representative. If not approved, consult with the Contracting Officer, and revise and resubmit the plan until approved.

3. Notify and coordinate with Government at least 72 hours prior to scheduled shutdowns.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with Contracting Officer's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.14 SUBMITTALS

A. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1 Section 013000 "Submittals."

B. Energy Conservation: Within 15 calendar days after commencement of construction, submit the energy conservation plan, followed by monthly implementation reports.

C. Waste Management: Within 15 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

D. Staff Names: Within 15 calendar days after commencement of construction, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site. Identify individuals by name, duties and responsibilities, home address, and business and home telephone numbers.

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1. Post copies of this list in the project meeting room, temporary field office and at each temporary telephone location.

E. Conference and Meeting Minutes: Within times specified for reporting, distribute minutes to concerned parties.

F. Utility Service Interruptions: No later than 15 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 3 – EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the…