Pre-BidConferenceMinutes-47PB0017B0002.pdf

AGENDA: PRE-BID CONFERENCE AUGUST 7, 2017

Solicitation 47PB0017B0002

Title: Chiller Replacement at the Montpelier Federal Building in Montpelier, VT.

Location: 87 State Street, Montpelier, VT 05602

This procurement is 100% Set-Aside for Service-Disabled, Veteran-Owned Small Business

(SDVOSB).

1. The Contracting Officer for this solicitation and contract is Robert Budlong, (617) 565-6686.

The Construction Representative for this solicitation is Edward Brodeur, (603) 666-7578 and the Property manager is Mathew Moody, (802) 828-4483.

2. Route attendance list.

3. Attendees are advised that any remarks and/or explanations made at the conference shall not change the terms and conditions of the solicitation or the contract, and that the terms of the solicitation and specification remain unchanged unless the solicitation is changed by an official SF-30 Amendment. All questions, whether technical or administrative, are to be submitted in writing to Robert Budlong, phone (617) 565-6686, email robert.budlong@gsa.gov.

4. The due date for receipt of bids is Tuesday, August 29, 2017 at 2:00 p.m. local time:

General Services Administration

T.P. O’NEILL FOB, Room 1100

10 Causeway Street

Boston, MA 02222-1077

Attn: Bid Custodian

Solicitation: 47PB0017B0002

ELECTRONIC BIDS WILL NOT BE ACCEPTED.

This is a sealed bid solicitation and there will be a public bid opening on the date that bids are due. Failure to furnish a complete bid may be cause for rejection of the bid.

Sealed Bids sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of proposals.

Bids sent by United States Mail shall be deemed received as of the date and time of delivery to the office designated for receipt of proposals.

NOTE: Any bid received after the time and date specified above will be considered late and may be rejected.

5. ACCESSING DOCUMENTS:

Pre-Bid Conference minutes will be posted to fbo.gov in the next few days.

Documents are uploaded on the Federal Business Opportunities (FedBizOpps) website under the under the Original Solicitation No. GS-01-P-17-BW-C-0014. However, due to an update in the GSA Contracting Database, the solicitation number has changed to

47PB0017B0002. We will continue to use that number for the rest of the solicitation.

6. SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

7. SECURITY CLEARANCES

The successful awardee will be required to have all personnel working on the contract undergo a security clearance. Please review subsection III.N(6) on page 11 of 27 of the

Agreement (Volume I of III) for a complete understanding of this requirement.

NOTE: The new process will include the new CIW form at award and then the Security

Office will provide further guidance with this form to the contractor.

8. FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for construction by special trade contractors, the Concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

9. A bid bond in the amount of 20% of the offer price is required with submission of your offer.

The successful awardee will be required to submit both a performance bond and a payment bond each in the amount of 100% of the awarded price.

10. FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

Commence work under this contract within 10 calendar days after the contractor receives notice to proceed, Prosecute the work diligently, and

Complete the entire work ready for use not later than 240 calendar days after the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial completion shall be achieved 180 calendar days after notice to proceed and final completion shall be achieved 60 calendar days after Substantial Completion.

11. BUY AMERICAN ACT:

The Buy American Act applies to this contract.

FAR Clause 52.225-9, Buy American—Construction Materials (May 2014) is to be included in this contract for that purpose.

12. INSURANCE: Provide your Certificate of Liability Insurance in accordance with FAR

52.228-5 Insurance- Work on a Government Installation.

13. This project is issued pursuant to the Davis-Bacon Act. Wage Determination VT170021, Mod. 1 dated 7/14/2017 is applicable. This was checked as of 8/4/2017.

Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to this contract. The contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year.

14. SUBMISSION OF Bids:

BID CONTENTS:

(1) SF 1442 with Amendments Acknowledged

(2) Representations and Certifications (C301)

(3) Bid Guarantee, using Standard Form 24

(4) Contractor Responsibility Questionnaire (this was not included in my bid package).

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

Note: The Contractor Responsibility Questionnaire will be added by Amendment.

15. THE CONTRACT:

The estimated award date is 9/7/2017 and the estimated Notice to Proceed date is

09/21/2017.

16. ESTIMATED PRICE RANGE: The estimated price range for the Project is between

$100,000 and $250,000.

17. OPTIONS: There are no options on this contract.

18. EVALUATION OF BIDS: The Government will award a contract resulting from this

Solicitation to the lowest, responsible bidder whose bid is conforming to the solicitation.

19. AMENDMENTS: Any Amendments issued will be posted to the FBO under the Original

Solicitation No. GS-01-P-17-BW-C-0014.

20. WORKING HOURS:

Section 01 14 00, 1.3 Working Hours

Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established

Government Holidays 7 AM to 6 PM.

21. PARKING FACILITIES:

Section 01 14 00, 1.1 Contractor Use of Premises

No parking will be available on site during working hours for building occupants. The

Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

NOTE: One contractor noted that they will likely need a crane; riggers and temporary arrangements will need to be made for access.

Response: See response to questions in Amendment 0001.

22. Please make sure that your “Representations, Certifications and Other Statements of

Offerors” are completed the System for Award Management (SAM) at www.sam.gov. Also see Clause K.1 for complete details.

23. PROJECT SUMMARY OF THE WORK:

The contractor must provide all labor, materials, equipment and supervision to replace two

70- ton reciprocating chillers including all related controls. Both are located in the basement of the Montpelier Federal Building located in Montpelier, Vermont.

Controls include all related BAS interfaces.

24. QUESTIONS AND ANSWERS

All questions shall be put in writing to the Contracting Officer. We will coordinate to provide a written response.

25. CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Robert Budlong and Donna Maffeo via e-mail to robert.budlong@gsa.gov and donna.maffeo@gsa.gov .

Thank you all for coming. If you have not already done so, please make sure that you sign-

in. A list of attendees will be included in the posted meeting minutes.