Pre-bid_Conference_Meeting_Minutes.pdf

Solicitation 47PB0017B0001 (Formerly Solicitation GS-01-P-17-BW-C-0003)

PRE-BID CONFERENCE MEETING MINUTES

Fire Alarm System and Egress Upgrade

Montpelier Federal Building 87 State Street

Montpelier, VT 05602 July 25, 2017 1:00PM

OPENING

Introduction:

The following are GSA personnel:

COR Travis Bonnett Property Manager Matthew Moody

The following contractors were in attendance: See attached sign-in sheet.

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by COB 08/01/2017 to allow a reply to reach all prospective Offerors before the submission of their bid. An amendment with the answers will be posted on or about 08/04/2017.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective Offeror concerning the solicitation will be furnished promptly to all Offerors as an amendment of the solicitation, if that information is necessary in submitting their proposals, or if the lack of it would be damaging to any other Offeror.

SITE VISIT:

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-Bid Conference minutes will be posted to fbo.gov in the next few days.

Documents are uploaded on the Federal Business Opportunities (FedBizOpps) website under the under the Original Solicitation No. GS-01-P-17-BW-C-0003.

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to Federally-controlled facilities.

CLAUSES/PROVISIONS-

Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for construction by special trade contractors, the Concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

This procurement is 100% set-aside for Service-Disabled, Veteran-Owned Small Businesses.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

• Commence work under this contract within 10 calendar days after the contractor receives notice to proceed,

• Prosecute the work diligently, and

• Complete the entire work ready for use not later than 180 calendar days after the Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 150 days of NTP.

Contract Completion is within 30 calendar days of Substantial Completion.

INSURANCE

Provide your Certificate of Liability Insurance in accordance with FAR 52.228-5 Insurance- Work on a Government Installation.

LABOR RATES

Davis Bacon Wage Determination VT170021, Modification 0, dated 01/06/17

Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to this contract. The contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year.

SUBMISSION OF Bids:

BID CONTENTS:

(1) SF 1442 with Amendments Acknowledged

(2) Representations and Certifications (C301)

(3) Bid Guarantee, using Standard Form 24

(4) Contractor Responsibility Questionnaire

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

BID DUE DATE AND METHOD OF SUBMISSION

1. In order to be considered for award, proposals conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 pm on the following date and at the following address:

Date: August 16, 2017

Address: General Services Administration Contract Operations Branch, 1PQB 10 Causeway Street, RM 1100 Boson, MA 02222-1077 ATTN: Bid Custodian Solicitation: 47PB0017B0001

ELECTRONIC BIDS WILL NOT BE ACCEPTED.

2. Sealed Bids sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of proposals.

3. Bids sent by United States Mail shall be deemed received as of the date and time of delivery to the office designated for receipt of proposals.

NOTE: Any bid received after the time and date specified above will be considered late and may be rejected.

THE CONTRACT

The estimated award date is 08/31/17 and the estimated Notice to Proceed date is 09/15/2017.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $250,000 and $500,000.

EVALUATION OF BIDS

The Government will award a contract resulting from this Solicitation to the lowest, responsible bidder whose bid is conforming to the solicitation. The Government will evaluate Bids for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options will not obligate the Government to exercise the option(s). Total Evaluated Price shall be calculated using the prices indicated in the Bid, using the following formula:

BASE PRICE: Base Price is the sum of CLIN 0001, CLIN 0002 and CLIN 0003.

AMENDMENTS

Any Amendments issued will be posted to the FBO under the Original Solicitation No. GS-01-P-

17-BW-C-0003.

WORKING HOURS

Section 011400, 1.3 Working Hours

The Government Occupied hours for this contract shall be 6:00 AM-5:00 PM., Monday through Saturday, unless otherwise authorized by the Contracting Officer. Coordinate after hours work with the Contracting Officer’s Representative.

PARKING FACILITIES

Section 011400, 1.1 Contractor Use of Premises

No parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

PROJECT SUMMARY OF THE WORK

The contractor must provide all labor, materials, equipment and supervision for the Fire Alarm Upgrade and replacement scope of the building and Egress Upgrade in the basement at the Montpelier Federal Building in Montpelier, VT.

QUESTIONS AND ANSWERS

All questions shall be put in writing to the Contracting Officer. We will coordinate to provide a written response.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Vanessa Colquitt and Donna Maffeo via e-mail to vanessa.colquitt@gsa.gov and Donna.maffeo@gsa.gov .

Thank you all for coming. If you have not already done so, please make sure that you sign-in.

A list of attendees will be included in the posted meeting minutes.

Notes: During the conference there was a basic review of the design drawings and conducted a tour of the affected areas.

mailto:vanessa.colquitt@gsa.gov mailto:Donna.maffeo@gsa.gov

EVALUATION OF BIDS