Pre-bid_Conference_Minutes_GS-01P-15-BZ-C-0003_-_FINAL.pdf

Solicitation GS-01P-15-BZ-C-0005

PRE-BID CONFERENCE MINUTES

Third Floor Chamber Project at the Edward T. Gignoux Federal Courthouse in

Portland, ME.

Location: Edward T. Gignoux Federal Courthouse

156 Federal Street Portland, ME 04101

Date: March 17, 2015 Time: 1:00 PM

The number for the teleconference is (877) 546-3120. The passcode is 7139827.

OPENING

Introduction:

The following are GSA personnel attending:

Contracting Office Representative: Harry Vogt

The following are GSA personnel are attending via teleconference:

Robert Budlong Contract Specialist robert.budlong@gsa.gov Donna Maffeo Contracting Officer donna.maffeo@gsa.gov Harry Vogt Project Manager harry.vogt@gsa.gov Wally Rogowicz Supervisory Construction

Representative wally.rogowicz@gsa.gov

The following Courts Personnel are attending:

The following contractors were in attendance: See attached sign-in sheet.

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be posted on FedBizOpps along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Changes to the subject solicitation can only be made through an amendment. All bidders are cautioned should refer to the published solicitation and amendments when preparing bids.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Any prospective bidders desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by 3:00 PM 03/31/2015 to allow a reply to reach all prospective Bidders before the submission of their bid. An amendment with the answers will be posted on at the FBO Website.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective Bidder concerning the solicitation will be furnished promptly to all Bidders as an amendment of the solicitation, if that information is necessary in submitting their proposals, or if the lack of it would be damaging to any other Bidder.

SITE VISIT:

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-Bid Conference minutes will be posted to fbo.gov in the next few days.

Specifications and drawings are uploaded on the Federal Business Opportunities (FedBizOpps) website.

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

HSPD-12 - All personnel performing work under the Contract on the Project site must obtain an Enter on Duty (EOD) determination before they will be granted access to the site.

CLAUSES/PROVISIONS-

Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Bidder/Contractor agrees that in performance of the contract in the case of General Construction, the Concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.219-3, Notice of HUBZone Set-Aside.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

Commence work under this contract within 10 calendar days after the contractor receives notice to proceed, Prosecute the work diligently, and

Complete the entire work ready for use not later than 303 calendar days after the Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 273 calendar days from NTP Contract Completion is within 30 calendar days of Substantial Completion.

LABOR RATES

Davis Bacon Wage Determination ME150034, dated 01/23/2015.

BASIS OF AWARD

GSAM 552.236-73 Basis of Award –Construction Contract –Alternate II (Apr 85)

(a) The low bidder for purposes of award is the responsible bidder offering the lowest aggregate price for (1) the base bid (consisting of the lump sum bid and any associated unit price bids extended by the applicable number of units shown on the bid form) plus (2) those alternates in the order of priority listed in the solicitation that provide the most features of work within the funds available at bid opening. See the provision entitled “Contract Award—Sealed Bidding.”

(b) A bid may be rejected as nonresponsive if the bid is materially unbalanced as to bid prices. A bid is unbalanced when the bid is based on prices significantly less than cost for some work and significantly overstated for other work.

(c) Alternates will be added to the base bid in the order listed in the solicitation (see Standard Form 1442, Solicitation, Offer, and Award). If the addition of an alternate would make all bids exceed the funds available at bid opening, that alternate shall be skipped and the next subsequent alternate in a lower amount shall be added, provided that the aggregate of base bid and the selected alternates do not exceed the funds available at bid opening. All bids shall be evaluated on the basis of the same alternates.

(d) After the low bidder has been determined in accordance with paragraph (a), an award may be made to that low bidder on the base bid, plus any combination of alternates for which funds are available at the time of award, but only if the award amount does not exceed the amount offered by any other responsible bidder. If the base bid plus the proposed combination of alternates exceed the amount offered by any other responsible bidder for the same combination of alternates, the award cannot be made on that combination of alternates.

SUBMISSION OF BIDS:

BID CONTENTS:

(1) SF 1442 with Amendments Acknowledged

(2) Representations and Certifications (C301)

(3) Bid Guarantee, using Standard Form 24

(4) Contractor Responsibility Questionnaire

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

BID DUE DATE AND METHOD OF SUBMISSION

Bids must be received no later than the time and date specified at the following address:

Date: April 10, 2015, 2:00 PM Address: General Services Administration

Acquisition Branch, 1PSA 10 Causeway Street, RM 1100 Boson, MA 02222-1077 ATTN: Bid Custodian

REF: GS-01P-15-BZ-C-0005

Bids sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of bids. Bids sent by United States Mail shall be deemed received as of the date and time of delivery to the office designated for receipt of bids.

NOTE: Any bid received after the time and date specified above will be considered late and may be rejected. Please plan time for security screening of packages and/or personnel required in the federal building.

THE CONTRACT

The estimated award date is 05/2/2015 and the estimated Notice to Proceed date is 05/10/2015.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $500, 000 and $1,000,000.

VOLUME II – BID SHEET – 1442 SOLICITATION OFFER & AWARD

CLIN Description

0001 Base Bid Space alteration for chamber project.

0002 Bid alternate Replace Carpet in Court Room 2.

NOTE: Provide one lump sum bid price for each line item listed. Also, DO NOT provide total price in the form or Block 17. We don’t want any potential for math errors since we must know the intended bid price at time of bid opening. The total price will be calculated at bid opening.

METHOD OF AWARD

Evaluation of Bids The Government will award a contract resulting from this Solicitation to the lowest, responsible bidder whose bid is conforming to the solicitation.

Total Evaluated Price The Government will evaluate bids for award purposes by adding the total price for all alternates to the total price for the basic requirement. Evaluation of alternates will not obligate the Government to exercise the alternate(s). Total Evaluated Price shall be calculated using the prices indicated in the Price Bid, using the following formula:

Total Evaluated Price = Base Bid plus Alternate 1 (see Amendment 0001).

PROJECT SUMMARY OF THE WORK

The contractor is required to provide all labor, equipment, materials, supervision, oversight and management for a complete renovation of approximately 6,600 square feet of space on the 3rd floor, 2nd floor and the basement of the Edward T. Gignoux Federal Courthouse in Portland, ME.

Alternate 1 is to replace the carpet in Court Room 2.

WORKING HOURS

Section 1.3 CONTRACTOR USES OF THE PREMISES

Working Hours: The normal working hours for this contract shall be from 6:00 AM to 6:00 PM, Monday through Friday, unless otherwise authorized by the Contracting Officer.

PARKING FACILITIES

Do not enter the building without building passes or park without parking permits.

Vehicle authorization requests shall be required for any vehicle entering the site, and shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies, and, with a permit issued by the Government, to parking in designated areas.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Robert Budlong via e-mail to robert.budlong@gsa.gov and donna.maffeo@gsa.gov .

Thank you all for coming. If you have not already done so, please make sure that you sign-in. A list of attendees will be included in the posted meeting minutes.

mailto:robert.budlong@gsa.gov mailto:donna.maffeo@gsa.gov