GRT Relaxation Pod - Statement of Need CAO 29 April 2026.pdf

Statement of Need

Program: Relaxation Pod For: U.S. Space Force, Buckley SFB Guardian Resilience Team Current as of: 29 APR 2026

1.0 SCOPE

This Statement of Need (SON) outlines the requirement for a contractor to provide and install a self-contained relaxation pod for service members at Buckley SFB. The contractor shall deliver a self-contained relaxation pod to provide a private, immersive environment for service members to engage in mindfulness exercises, meditation, and other stress-reducing activities. This acquisition will support the overall mental resilience of our personnel.

2.0 BACKGROUND

The United States Space Force (USSF) recognizes that its Guardians operate in a high-stakes, high-stress environment, critical to national security. The mental and physical well-being of our service members is paramount to mission readiness and success. To proactively address mental health and combat burnout, there is a clear and present need for accessible, on-demand relaxation and mindfulness resources within our facilities.

Providing Guardians with tools to de-stress and recharge will enhance focus, improve morale, and sustain long-term operational effectiveness.

3.0 REQUIREMENT

Quantity

The relaxation pods must be a fully enclosed, self-operated design that fits within a small office footprint. The pod must provide a private, quiet space where users can recline and engage in automated, pre-set programs (e.g., mindfulness, meditation, and stress reduction) lasting between 15 and 45 minutes.

3.1 Product Overview

• Mission Goal: To provide a secure, private, and quiet space for service members to engage in automated programs.

• Primary Function: A fully enclosed relaxation pod that allows users to recline and complete pre-set programs for meditation, mindfulness, and stress reduction.

• Session Duration: Programs should be configurable for durations of 15 to 45 minutes.

3.2 Physical & Structural Requirements

• Enclosure: The unit must be fully enclosed to ensure a private and quiet environment.

• Form Factor: Features an ergonomic contour bed equipped with soft cushioning for maximum comfort.

• Spatial Constraints: The design must be compact enough to fit within a standard small office space no greater than an 8’ x 10’ foot print.

• Power Supply: Standard electrical requirements (110V plug-in).

3.3 Hardware & Comfort Features

• Environmental Controls: Integrated heated pads/seating and cooling fans for personalized temperature management.

• Massage System: Built-in vibrational massage functionality.

• Visual Display: A display of sufficient size to provide an immersive visual experience providing access to a content library.

• Sensory Enhancements: Integrated system for user-adjustable environmental custom aromatherapy scents to enhance personal comfort.

3.4 Software & User Experience

• Automated Programming: Pre-set programs specifically for relaxation, mindfulness, meditation, and stress reduction.

• Guidance: Full visual or audio guidance must be provided throughout each session.

• User Interface: Intuitive options allowing users to personalize their experience (fans, heat, aromatherapy).

3.5 Operations & Maintenance

• Ease of Use: Must require minimal skills to operate and be suitable for use without active supervision.

• Sanitization: Design must allow for easy cleaning and disinfection of all contact surfaces between uses.

• Sustainability: Engineered for minimal ongoing maintenance requirements.

4.0 SPECIFICATIONS & TASKS

The contractor shall provide all personnel, materials, and equipment to perform the services detailed below.

Specification Detail

Required Space No greater than 8' x 10' foot print per unit

Power Requirement Standard 110V wall outlet

Connectivity CAT-5 network connection for software updates

Special Considerations No special room construction or modifications are needed.

This plug-and-play solution allows for rapid deployment in existing common areas, offices, and ready rooms, providing immediate recovery benefits without the need for facility renovation.

5.0 DELIVERABLES

The contractor shall provide the following: 3 Relaxation pods fulfilling requirements

Deliverable Due Date:

NLT 60 days from receipt of award

6.0 WARRANTY

Standard commercial warranties will be provided for equipment above.

7.0 SECURITY & ACCESS

Contractor personnel are required to successfully complete all necessary security screening and background checks to gain authorized access to Buckley SFB. All required documentation must be submitted in advance as directed by base security officials. All contractor personnel will be escorted by a designated government representative while on the installation.