GRT Metabolic Software II SSJ FAR 13 Rev 31July - COCO Signed.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION

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NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $750K > $750K and < $15M

Contracting Activity: 460th Contracting Squadron, Commodities Flight, Buckley SFB, CO

Purchase Request / Local ID Number: F1K0AA4191A0011

Program / Project (and PE, if applicable): Guardian Resiliency Team (GRT) Metabolic Testing Software II

Program Type (PEO or Other Contracting): N/A

Authority: AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 3403, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $650,000 Justification Type: Class Individual

COORDINATION ( AFFARS 5306.304(a)) Sign and Save Procedure

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Date

07 May 2024

Project Lead / Program Mgr / Requiring Activity Jason R. Mitchler, Civ, DAFC

SBD 2/GRT, 720-847-4601

Signature

X

Date

31 Jul 2024

Contracting Officer Brittainy R Shirley, TSgt, USAF

460 CONS/PKC, 720-847-6964

Signature

X

APPROVAL (AFFARS 5306.304(a) )

Date

31 Jul 2024

Chief of the Contracting Office (COCO) Cyrus H. Olsen, Maj, USAF

460 CONS/CC, 720-847-6438

Signature

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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I. Contracting Activity.

460th Contracting Squadron, Commodities Flight, Buckley SFB, CO

II. Nature and/or description of the action being processed.

This requirement is a follow-on to an FY23 purchase order (FA254323P0035) for 150 licenses with a coverage period of one year; this requirement will be awarded as a firm-fixed price contract.

III. Description of supplies/services required to meet agency needs.

Physiological testing is essential to measure metabolic health of the members of Space Base Delta 2. The testing will continue to be conducted by members of the Guardian Resiliency Team (GRT) for all members who fall under the GRT and volunteer for the testing.

This requirement is a follow-on requirement from a purchase made in FY23 for 150 license for one year (FA254323P0035). The need for this requirement has grown since that contract, since it is in support of the Space Force physical fitness testing requirements. To reduce administrative burden and to prevent a gap in license support, this will be a 5-year contract, with one base year and four option years. The number of licenses will increase over the years to keep with the growing demands of space force testing.

OVAL Annual User Package to include up to 3 licenses to use the OVAL Care Administrative Dashboard for:

CLIN 0001 FY24, 150 Each x $500 = $75K CLIN 1001 FY25, 250 Each x $500 = $125K CLIN 2001 FY26, 300 Each x $500 = $150K CLIN 3001 FY27, 300 Each x $500 = $150K CLIN 4001 FY28, 300 Each x $500 = $150K Total estimated value: $650K, using 3410 funds

IV. Statutory authority permitting other than full and open competition.

DAFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

IAW DAFFARS 5313.501(a)(2)(i), OVAL Care is only vendor that offers the comprehensive sub-maximal exercise testing protocol utilizing capillary blood lactate and associated heart rates to determine when participants are in a particular energy system while experiencing added external load. This propriety software offers an additional pretesting assessment to include blood pressure, pulse oximetry, resting heart rate, waist circumference, bio-impedance body composition, resting lactate, height, and weight.

OVAL Care is the only vendor that measures metabolic response and stress throughout entire test and calculates an individual's metabolic flexibility score which describes an individual's current cardio-metabolic fitness and how efficiently the participant is at utilizing fat as a primary energy source. This propriety software also provides exercise prescription data and gives the individual personal access to their testing data and comparison charts/graphs of previous tests.

Buckley GRT designed an assessment program in 2023 as part of the Health Holistic Approach developed by Space Force to increase positive behaviors and increase human performance for Guardians. Metabolic testing is designed to improve the service member's health, wellbeing, and may help to reduce the risks related to the development of

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 3 of 5March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 3 of 5 metabolic-related conditions and diseases. The intent of the metabolic testing is to measure the overall metabolic flexibility of an individual which can be correlated with general health and the likelihood of being at risk for a metabolic syndrome (Diabetes, High Blood Pressure, Obesity, etc.). Testing determines the primary energy system of an individual (fat, carbs, ATP-PC) and the capability of the individual to switch between energy systems. This data is then utilized to provide target heart rates for optimal fat burning and avoiding over-training. Metrics are tracked by testing proven risk factors, that when decreased improve readiness. Testing and programming will be completed by Buckley GRT.

Metabolic testing of Space Force Guardians is essential for the long-term health and readiness of the unit. Identifying an individual's current cardio-metabolic fitness allows the GRT team to identify individuals at a high risk for health issues which could lead to unwanted medical consequences and decreased readiness of the unit. This testing is appropriate for all members of Space Base Delta 2 and will decrease the unsafe practices of "cramming" for physical fitness testing.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Market research was conducted IAW the parameters of FAR 10.002. Sources soughts were posted across NASA SEWP, SAM.gov, and GSA 2GIT for ten (10) days from 7 May 2024 - 17 May 2024. GSA 2GIT and NASA SEWP yielded zero (0) responses. SAM.gov yielded one (1) response, which was further evaluated by 460 CONS and determined unable to meet the requirement.

A search on GSA global supply using key words "Metabolic Software" turned up over 1500 results, but further review of the results offered led 460 CONS to determine that GSA is incapable of supporting this need and does not offer the product that is required. Based upon the market research results GSA does not offer the capability needed by the Government

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

To make the determination of price fair and reasonable, the CO will use one or any combination of the techniques outlined in FAR 13.106-3, such as comparison to prices paid on previous purchases, current price lists or any other reasonable basis.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

A search was conducted on all mandatory sources. Ability One, UNICOR, GSA advantage, and GSA global supply as stated in FAR Part 8.002. None of these sources were to provide a product that was similar to what the government was looking for. Sources sought were posted on GSA 2GIT, NASA SEWP, and Sam.gov. Zero Vendors were found to be able to meet the needs of this requirement. Additionally, after referring to the list prices, CONS has determined that two of these vendors had sedentary tests and some of the vendors offered exercise testing. Three vendors offered some type of assessment that indicated what energy system (fats, carbs, ATP-PC) an individual was utilizing during the test. Two of these vendors had sedentary tests and some of the vendors offered exercise testing. Only Oval had a strict testing protocol which changed the load and set intervals during the testing. Based on market research, Oval Care is the only vendor that fulfills all government requirements. No relevant risks to be considered as part of any source selection activities. Oval Care is only vendor who can meet all requirements that would allow for continuation of the current license. Using a different vendor would result in degradation of current and needed capability. There is no reasonable expectation that two or more responsible offerors, competing independently, would submit priced offers in response to the solicitation expressed requirement. Therefore, it is most advantages to the government to sole source this requirement to Oval Care.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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IX. Any other facts supporting the use of Other Than Full and Open Competition.

The Government requires metabolic licenses for software that can indicate what energy system (fats, carbs, ATP-PC) an individual utilizes during the test and assesses body composition as part of the screening. Additionally, the Government requires this metabolic licenses software has a strict testing protocol which changes the load and set intervals while also measuring heart rate and blood lactate during the testing. Furthermore, the government needs this software to provide target exercise prescriptions based on these tests. Based upon the results of market research OVAL Care is the only vendor that offers the comprehensive sub-maximal exercise testing protocol utilizing capillary blood lactate and associated heart rates to determine when participants are in a particular energy system while experiencing added external load.

This requirement is a follow-on requirement from a purchase made in FY23 for 150 licenses for one year (FA254323P0035). OVAL Care is currently being used by the Space Guardians stationed at Buckley SFB. If the government chooses another supplier, the physical testing uniformity for our guardians would be lost.

X. List of any sources that expressed, in writing, an interest in the acquisition.

The following sources were identified by the requirement owner when doing research for this and the previous contract:

NVMCO Group LLC, d.b.a OVAL Care Cage Code: 9KHT1

VO2 Master Cage Code: L0NZ6

- V02 Master Health Sensors Inc provides a VO2 Master Analyzer portable face mask for testing. The masks come in 5 different sizes, three of which are absolutely necessary. But it was determined that it does not meet all the needs of the government as they do not provide analytical data required by the government.

Lumen Cage Code: Not Registered in SAM

- The vendor Lumen was found to not meet the government's need as they do not provide a metabolic assessment.

Fortiori Design LLC, d.b.a Moxy Monitor Cage Code: 72WS9

- The vendor Moxy was also found to not meet the government needs as they do not provide an energy system analysis.

Additionally, the following vendor responded to the Government sources sought that was posted on SAM.gov:

Enspyre LLC Cage Code: 82UU7

- None of the other potential vendors found during market research provide a body composition component.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

In the future, the CO will continue to do market research to see if technological advancements have developed opportunities for competition for this requirement. The CO will use the interested vendors list to conduct this research, as well as continue to search the avenues available to us through SAM.gov, GSA, and NASA SEWP.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

Remove the Guidance pages below.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items March 2023 Page of International Agreement Competitive Restrictions (IACR) March 2023 Page of NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document?

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Funding level for this acquisition:

Authority:

Justification Type:

COORDINATION ( AFFARS 5306.304(a)) ** The text in the signature blocks below is editable, including the title.

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APPROVAL (AFFARS 5306.304(a)) NOTE: A signature block will appear here based on the funding level selected above.

(See "Specific Guidance for Completing this Template" below.)

I. Contracting Activity.

II. Nature and/or description of the action being processed.

III. Description of supplies/services required to meet agency needs.

IV. Statutory authority permitting other than full and open competition.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

X. List of any sources that expressed, in writing, an interest in the acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

XII. Certification by the Contracting Officer.

XIII. Certification by the technical/requirements personnel.

Specific Guidance for Completing this Template

I. Contracting Activity. (FAR 6.303-2(b)(1))

Fully identify the contracting agency and organizational activity responsible for the proposed contracting action.

II. Nature and/or description of the action being processed. (FAR 6.303-2(b)(2))

State whether the action will be awarded as a new contract or by modification to an existing contract (identify contract number) and identify the type contract planned (FAR 12.207 and DFARS 212.207).

An individual Justification cannot be used to support more than one contract irrespective of the quantities or the dollar value stated therein. If a proposed contract will contain unpriced options (including NTE prices), those options must be supported by a separate Justification prior to option exercise or the Justification supporting the basic contract must be a Class Justification. For Class Justification situations (covers more than one contract) where the number of contracts in the class can be identified: (1) Provide a brief general description of actions; (2) identify the supplies and services that are being acquired; and (3) for each contract in the class identify the contractor, estimated value, type of contract and rationale for contract length, and estimated award date. Where the same information applies to more than one contract within the class, it need only be stated one time.

III. Description of the supplies/services required to meet agency needs. (FAR 6.303-2(b)(3))

Specifically describe the supplies and/or services to be acquired, the total estimated value of the acquisition - including options (provide cost estimate by year and, for class Justifications, by contract action), and the estimated delivery dates/periods of performance If commodities are being procured, provide quantities. All contract line items (CLIN) -- e.g., technical data, support equipment, support services, etc. -- should be listed. If all of the ancillary requirements associated with a particular item are not specifically described in the Justifications, those ancillary requirements cannot be included in the resulting contract and would require a second Justification. Also, state the type of appropriation (e.g., 3010, 3400) that will be used to fund each requirement listed.

If approval for more than one fiscal year requirement is needed, give the rationale for this request. Generally, the scope of these actions is limited to current requirements only, so that actions may be taken to facilitate competition for out-year requirements.

In some cases, there are no feasible actions that could develop future competition, and it is reasonable to seek approval for more than one fiscal year's requirements.

For ID/IQ or requirements contracts, use the maximum dollar value of the total estimated orders as the estimated Justification dollar value.

IV. Statutory authority permitting other than full and open competition. (FAR 6.303-2(b)(4)) V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority). (FAR 6.303-2(b)(5)) Provide, in narrative form, a detailed explanation supporting and clearly relating to the conditions described by the FAR for using the particular authority cited. This section is normally the most detailed part of the justification as the essence of the justification is presented here. For acquisitions that include both supplies and services, separately justify the use of the authority for the services and supplies.

Contracting without providing for full and open competition shall not be justified on the basis of lack of advance planning by the requiring activity or concerns related to the amount of funds available (e.g., funds will expire) (10 U.S.C. 3204) VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

(FAR 6.303-2(b)(6))

Describe all efforts taken (or to be to be taken) to ensure that offers are solicited from as many potential sources as practicable under the circumstances. Although Market Research is covered in Section VIII, the information in Section VI should correlate with the Market Research described in Section VI. The following issues should be addressed in this paragraph:

Sources Sought Synopsis (used as part of market research). If a sources sought synopsis was issued, state the date the synopsis was issued and a brief description of its content. If any responses were received, describe in detail the results of the screening process and the rationale for determining the unacceptability of any synopsis respondents. Reference FAR 13.105, Synopsis and Posting Requirements.

Other Actions. In this paragraph, discuss any other actions taken or planned to facilitate competition for this acquisition. The discussion should include actions tried or considered even if the actions were unsuccessful. If the efforts were unsuccessful, so state and describe why.

Qualifying Country Sources. If qualifying country sources have expressed interest, but are to be excluded, provide supporting rationale.

VII. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable. (FAR 6.303-2(b)(7))

Include a statement by the contracting officer that the anticipated cost will be considered fair and reasonable and provide the basis for this determination. The steps that will be taken to ensure the final contract price will be fair and reasonable are also described here. Describe the extent of cost or price analysis anticipated including the requirements for certified cost or pricing data, technical evaluations, and audits.

VIII. Description of the market research conducted and the results, or explain why market research was not conducted. (FAR 6.303-2(b)(8))

Generally, some form of market research should be conducted. Discuss any market research conducted pursuant to FAR Part 10 and describe results of that research. Market research is any effort undertaken to determine if sources capable of satisfying the agency's requirements exist and to determine if commercial items or non-developmental items are either available or can be modified so that they will satisfy the agency's needs. Market research should be focused not only on identifying alternate sources, but also on alternate equipment or substitutes that might fulfill the Government needs with only minor modification. Regardless of the approach used, the results should provide a high level of confidence that no other qualified sources exist.

When other exceptions from the requirement to obtain full and open competition are relied upon, the market research might be limited to an examination of the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

If no market research was conducted, so state and provide the rationale.

IX. Any other facts supporting the use of Other Than Full and Open Competition. (FAR 6.303-2(b)(9)(i))

Provide any other facts supporting the use of other than full and open competition, including an explanation of why technical data packages, specifications, engineering descriptions, statements of work, statements of objectives, or purchase descriptions suitable for full and open competition have not been developed, are not being developed, are not being used, or are not available.

X. List of sources, if any, that expressed interest in the acquisition. (FAR 6.303-2(b)(10))

If a sources sought synopsis was done and all interested sources are included in Section VI, it is acceptable to state, “See Section VI above.”

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required. (FAR 6.303-2(b)(11))

Describe any actions taken or to be taken to foster competition for future acquisitions of the supplies or services being acquired. Describe potential actions that could be taken to remove the barriers to competition that have been identified in the justification and include a milestone schedule, where available, for accomplishing these actions. For example, if a follow-on competitive acquisition is planned, so state and provide the planned award date, or state that the Government will attempt to acquire rights in technical data and computer software sufficient to compete follow-on acquisitions as a priced option in the contract action that is the subject of this Justification, or (if applicable) state how the Government intends to challenge nonconforming markings on technical data and computer software delivered to it under previous contracts so those markings can be removed in order that the technical data and computer software may be used in support of a follow-on competitive acquisition, or describe plans to qualify additional sources.

Address efforts to ensure competition for future spare parts and maintenance in support of systems or equipment covered by the justification, even when these acquisitions will be accomplished by other organizations. Include a discussion on available breakout data.

If no actions are planned, so state and provide reasons. If approval is sought for more than one year, explain why a sole source effort is required for the planned time duration.

For a non-competitive follow-on acquisition to a previous award for the same supply or service supported by a Justification citing the same authority, include a discussion of the actions planned to overcome barriers to competition established in the previous justification, the status of those actions, and the results of those actions. The approval authority shall determine whether the planned actions were completed. If the planned actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 13.501(a)(2)). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level.

[DFARS 213.501(a) and DFARS PGI 206.304(a)(S-70)(ii)] XII. Certification by the Contracting Officer. (FAR 6.303-2(b)(12))

As evidenced by his/her signature, the contracting officer has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. Certification by the technical/requirements personnel. (FAR 6.303-2(c))

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.

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