Grove_Street_and_Hine_Hill_Road_Signal_Installation_Project__LOTCIP_No._L095-0006.pdf

INVITATION TO BID

GROVE STREET AND HINE HILL ROAD SIGNAL INSTALLATION

PROJECT, LOTCIP NO. L095-0006

Town of New Milford

10 Main Street

New Milford, CT 06776

RELEASE DATE: September 18, 2026

DEADLINE FOR QUESTIONS: October 15, 2026

RESPONSE DEADLINE: November 5, 2026, 3:30 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/newmilford https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of New Milford

INVITATION TO BID

Grove Street and Hine Hill Road Signal Installation Project, LOTCIP No.

L095-0006

I. Notice II. Introduction

III. Instruction to Bidders IV. Scope of Work V. Pricing Proposal

VI. Terms and Conditions VII. Vendor Questionnaire

Attachments:

A - SAMPLE AGREEMENT

B - Pre-Bid Meeting Location_Map_-_10_Main_St,_New_Milford,_CT

C - Technical Specifications - Grove St & Hine Hill Rd Signal Installation Proj. LOTCIP

No L095-0006

D - General Conditions - Grove St & Hine Hill Rd Signal Installation Proj. LOTCIP No

L095-0006

E - LOTCIP_L095-0006-Final Design Plans - Grove St & Hine Hill Rd Signal Installtion

Proj. LOTCIP No L095-0006

F - Project Location Map -Grove St & Hine Hill Rd

G - Inland Wetlands Approval IWA-26-24 - Grove St & Hine Hill Rd Intersection

H - Schedule of Prices Base Bid Form - Grove St & Hine Hill Rd Signal Installation

Proj. LOTCIP No. L095-0006

I - Construction Contracts - Required Contract Provisions

J - Prevailing Wages - Grove St & Hine Hill Rd Signal Installation Proj. LOTCIP No.

L095-0006

Invitation to Bid #TBD Title: Grove Street and Hine Hill Road Signal Installation Project, LOTCIP No. L095-0006

1. Notice

1.1. Invitation to Bid with CHRO requirements

Sealed bids will be received via the Town’s e-Procurement Portal, OpenGov Procurement, until 3:30 pm, on Thursday, November 5, 2026 for Grove Street and Hine Hill Road Signal Installation Project, LOTCIP

No. L095-0006. Bids will be opened publicly in the E. Paul Martin Room by the Purchasing Authority, Thursday, November 5, 2026 at 3:30 pm. Late bids will not be accepted and will be rejected. All proposed terms within the contract documents including, without limitation, addenda and general conditions, shall be subject to review and revision or rejection.

INTENT: The Town seeks a qualified construction firm for the Grove Street and Hine Hill Road Signal

Installation Project, LOTCIP No. L095-0006.

A mandatory pre-bid meeting will be held on Tuesday, September 29, 2026 at 8:30 am, in the E. Paul

Martin Room, 2nd Floor of the New Milford Town Hall, 10 Main St, New Milford, CT.

The primary contractor is required to self-perform at least 50% of the total original contract value.

Specifications and bid forms must be obtained online through OpenGov Procurement. The exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of

New Milford’s procurement portal.

This contract is subject to state spending allocation goals and contract compliance requirements.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the New Milford “Municipal

Purchases” Ordinance, set forth in Article III, Section 2-92 (a) through (o) inclusive, of the Code of New

Milford. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

Any bidder found by the Purchasing Authority to be delinquent in the payment of taxes and/or sewer use charges due to the Town of New Milford shall be subject to the provisions of Section 2-92 (e) of the

Code of New Milford. Copies of the Bid Ordinance may be obtained at the Office of the Town Clerk, Town Hall.

Pete Bass, Mayor

An Equal Opportunity/Affirmative Action Employer

2. Introduction

2.1. Summary

The Town of New Milford is soliciting competitive bids from qualified firms for signal installation at

Grove Street and Hine Hill Road. The Town reserves the right to accept or reject any and all bids in part or in whole.

This contract is subject to state spending allocation goals and contract compliance requirements.

2.2. Contact Information

Chuck Ballard

Road Design Engineer

10 MAIN ST

NEW MILFORD, CT 06776-2831

Email: cballard@newmilfordct.gov

Phone: (860) 355-6040

Department:

Public Works

Department Head:

Jack Healy

Public Works Director

2.3. Timeline

Release Project Date September 18, 2026

Pre-Proposal Meeting (Mandatory) September 29, 2026, 8:30am

E. Paul Martin Room, 2nd Floor of the New Milford

Town Hall, 10 Main St, New Milford, CT. A Pre-Bid location map can be found under Section 8 -

Attachments.

Question Submission Deadline October 15, 2026, 8:00am

Question Response Deadline October 22, 2026, 5:00pm

Proposal Submission Deadline November 5, 2026, 3:30pm mailto:cballard@newmilfordct.gov tel:(860)355-6040

Bid Opening November 5, 2026, 3:30pm

3. Instruction to Bidders

3.1. Submission of Bids

The Town of New Milford, CT (“Town” or “Municipality”) invites bids on the project and services described herein to be submitted via the Town’s Procurement Portal, OpenGov Procurement. Bids will be received until 3:30 pm on Thursday, November 5, 2026 and then publicly opened and read aloud.

The Municipality reserves its right to consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or the authorized postponement thereof. Any bid received after the time and date specified shall not be considered or accepted through OpenGov Procurement. No bidder may withdraw a bid within 45 days after the actual date of the opening thereof. The Municipality may accept or reject any or all bids or any portions thereof and take any action deemed to be in the best interest of the Town.

3.2. Preparation of Bid

Bids must be submitted exclusively via the Town’s Procurement Portal. All blank spaces for bid prices must be filled in, through the system.

3.3. Pre-Bid Meeting

A mandatory pre-bid meeting will be held on Tuesday, September 29, 2026 at 8:30 am, in the E. Paul

Martin Room, 2nd Floor of the New Milford Town Hall, 10 Main St, New Milford, CT. A Pre-Bid location map can be found under Section 8 - Attachments.

Attendance of this meeting is required in order to submit a bid for this project.

3.4. Addenda and Interpretations

No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any bidder orally, either in person or via phone.

All questions related to this bid shall be submitted in writing through the Question/Answer Tab via the

Town's Procurement portal, on or before, Thursday, October 15, 2026 by 8:00 am. Please be sure to enter each question separately (1 question per box) and include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly.

Bidders must clearly understand that the only official answer or position of the Town shall be the one stated in writing and posted in the Town's Procurement Portal. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the Town's

Procurement Portal.

When asking questions, please be sure to enter each question separately (1 question per box).

Any addenda shall be posted on the Town's Procurement Portal. Addenda notifications will be emailed to all persons on record as following this bid. Failure of any bidder to receive any such addenda or interpretation shall not relieve such bidder from any obligation under their bid as submitted. All addenda so issued shall become part of the contract documents.

3.5. Qualifications of Bidder

Bidders must have a minimum of five (5) years’ experience supplying to Municipalities. In determining the qualification of a Bidder, the Town may consider the record and the performance of any contracts for similar work, which may have been previously performed. The Town shall make such investigation as deemed necessary to determine the ability of the Bidder to perform the work. The bidder shall furnish to the Municipality all information and data for this purpose as the Municipality may request.

Conditional bids will not be accepted.

The Bidder shall complete the attached “Statement of Contractor’s Qualifications”.

3.6. Withdrawal of Bids

Bids may be withdrawn through the Town's Procurement Portal, the responding firm may “unsubmit” their proposal. After withdrawing a previously submitted proposal, the responding firm may submit another proposal at any time up to the deadline for submitting proposals by written request prior to the bid opening. The Bid Guaranty of any Bidder withdrawing their Bid in accordance with the foregoing conditions will be returned promptly.

4. Scope of Work

The bidder understands that, in addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the New Milford “Municipal Purchases” Ordinance, set forth in Article III, Section 2-92 (a) through (o) inclusive, of the Code of New Milford.

4.1. Bid Documents

The bid documents, including plans, can be found under Section 8 - Attachments.

5. Pricing Proposal

IMPORTANT NOTE: A SCHEDULE OF PRICES BASE BID FORM WILL ALSO NEED TO BE COMPLETED AND

UPLOADED TO SECTION 7.6. THE SCHEDULE OF PRICING FORM CAN BE DOWNLOADED FROM SECTION

7.6 OR SECTION 8 - ATTACHMENTS.

Line Item Description Quantity Unit of

Measure Unit Cost Total

0201001 Clearing and Grubbing 1 LS

0202529 Cut Bituminous Concrete Pavement 115 LF

0219001 Sedimentation Control System 175 LF

0219011 Sediment Control System at Catch

Basin

4 EA

0406171 HMA S0.5 140 TON

0406236 Material for Tack Coat 80 GAL

0409001 Fine Milling of Bituminous Concrete

(0" to 4")

800 SY

0586750 Type 'C' Catch Basin Top 2 EA

0586751 Type 'C' Catch Basin Top Double Grate

Type 1

1 EA

0815001 Bituminous Concrete Lip Curbing 65 LF

0910300 Metal Beam Rail (Type R-B MASH) 25 LF

0910301 Metal Beam Rail (R-B MASH Half Post

Spacing)

37.5 LF

0911924 R-B End Anchorage - Type II 1 EA

0944000 Furnishing And Placing of Topsoil 115 SY

0950005 Turf Establishment 115 SY

0977001 Traffic Cone 20 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

0978002 Traffic Drum 20 EA

0970006 Traffic Person (Municipal Police

Flagger) - Estimated at $30,000.00

Please enter $30,000.00 in Unit Cost

Section.

1 EST

0970007 Traffic Person (Uniformed Flagger) 800 HR

0971001A Maintenance and Protection of Traffic 1 LS

0975004 Mobilization and Project Closeout 1 LS

0980001 Construction Staking 1 LS

1002201A Traffic Control Foundation-Span Pole 2 EA

1002214 Traffic Control Foundation-Controller

- Type IV Modified

1 EA

1008115 2" Rigid Metal Conduit in Trench 50 LF

1103023A 32' Steel Span Pole 2 EA

1105003 1 Way, 3 Section Span Wire Traffic

Signal

6 EA

1108115 Full Actuated Controller 8 Phase 1 EA

1108637 Traffic Controller Cabinet Base

Mounted

1 EA

1112287A 360-Degree Video Detection

Processor

1 EA

1112288A IP Video Detection Camera Assembly 2 EA

1113062 3 Conductor No. 8 Cable 40 LF

1113102 5 Conductor No. 14 Cable 225 LF

1113104 9 Conductor No. 14 Cable 215 LF

Line Item Description Quantity Unit of

Measure Unit Cost Total

1113399 Cable Closure 1 EA

1113901 Camera Cable 350 LF

1114102A Span Wire 90 LF

1206013 Removal of Existing Signs 1 LS

1208931 Sign Face - Sheet Aluminum (Type IX) 15 SF

1208937 Sign Face - Sheet Aluminum (Type XI) 18.75 SF

1208937A Edge-Lit Sign Face - Sheet Aluminum

(Type XI)

1 LS

1210101 4" White Epoxy Resin Pavement

Markings

225 LF

1210102 4" Yellow Epoxy Resin Pavement

Markings

185 LF

1210105 Epoxy Resin Pavement Markings, Symbols and Legend

45 SF

1220003A Public Information Sign 32 SF

1220027 Construction Signs 200 SF

TOTAL

6. Terms and Conditions

6.1. Delivery

Upon receipt of the contract award the Contractor will meet with the Town to discuss a tentative schedule for the required work. Additionally, a pre-construction meeting may be held prior to the beginning of each Project in order to mutually agree upon a detailed schedule and substantial completion date, and to define the scope of the work for that Project.

Work shall be completed within two hundred forty (240) consecutive calendar days of Notice to

Proceed. The amount of one thousand dollars ($1,000) per day is agreed upon as liquidated damages and shall be paid by the Contractor for every day he does not meet the agreed upon substantial completion date for a Project or the 60 day punch list period, unless said delay is caused by weather or other unforeseen or unavoidable circumstances, or by approval by the Director of DPW. This sum shall be paid by the Contractor to the Town or withheld from final payment to the Contractor.

The Contractor shall not work on more than one Town project at a time unless approved by the

Engineer.

The contractor will be responsible for the coordination of his subcontractors in accordance with the project’s schedule.

Work will be during normal town employee work hours, 7:00 a.m. to 4:00 p.m., Monday through Friday except for Town Holidays. No work shall take place before ½ hour before sunrise or after ½ hour after sunset without approval of the Engineer. On occasion, work may be required on Saturdays depending on traffic conditions. Proposed schedules other than the Town’s normal working hours must be submitted in writing and approved by the Director, in writing, PRIOR to the contractor working said hours or days.

OFFICIAL TOWN OF NEW MILFORD HOLIDAYS

New Year's Day; Martin Luther King Day; Lincoln's Birthday; Washington's Birthday; Good Friday;

Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veterans’ Day; Thanksgiving

Day; Friday after Thanksgiving; Christmas Day.

6.2. Failure to Enter Contract

The successful bidder, upon failure or refusal to execute and deliver the contract, bonds and certificates of insurance required within ten (10) business days after receiving notice of the acceptance of its bid, shall forfeit their award.

6.3. Bid Security; Failure to Enter Contract

Each bid must be accompanied by a bid bond duly executed by the bidder as principal and having a surety thereon approved by the Municipality, in the amount of five percent (5%) of the bid.

The successful bidder, upon failure or refusal to execute and deliver the contract, bonds and certificates of insurance required within ten (10) business days after receiving notice of the acceptance of its bid, shall forfeit to the Municipality, as liquidated damages for such failure or refusal, the security deposited with its bid.

6.4. Security for Faithful Performance

Simultaneously with its delivery of the executed contract, the Contractor shall furnish a one hundred percent (100%) surety bond or bonds as security of faithful performance of their contract and for the payment of all persons performing labor on the project under this contract and furnishing materials in connection with this contract, as specified herein. The surety on such bond or bonds shall be a duly authorized licensed Connecticut surety satisfactory to the Town, and listed in the Department of

Treasury's Listing of Approved Sureties (Circular 570).

6.5. Power of Attorney

Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney in the form set forth under CT General Statute § 1-352.

6.6. Insurance Requirements

Contractors shall carry the following minimum insurance coverage’s and the provisions specified below must be met.

• Insurance carriers providing the required insurance coverage’s must have an A.M. Best’s financial rating of “A-VII” or better.

• The Town of New Milford, its officials, employees, volunteers, and the State of Connecticut

MUST be named as additional insured with reference to this project on a primary and non-contributory basis. The insurer shall waive all rights of subrogation against the Town of New

Milford, CT, its officers, employees and volunteers arising from work performed by the

Contractor.

• The policy endorsement evidencing this coverage must be provided with the certificate of liability insurance. Any changes in insurance coverage will require (30) thirty days of notice to the Town of New Milford by certified mail with return receipt requested.

• The contract should have a hold harmless indemnification agreement provision which protects the Town of New Milford to the greatest extent that Connecticut Law will allow.

• If Umbrella Liability is used to make up required limits, the policy shall not reduce or restrict coverage provided by the underlying Commercial General Liability or Automobile Liability insurance policies.

• Note that these limits are not all inclusive and are subject to change to reflect scope and cost of individual projects. These minimum required limits are not a limitation of contractor liability.

A. a. Commercial General Liability

(Form 1988 ISO Occurrence Form or equivalent) Limits of Liability shall be combined bodily injury & property damage.

General Liability Aggregate $2,000,000.*

Products & Completed Operations Aggregate $2,000,000.

Personal Injury $1,000,000.

Each Occurrence for Bodily Injury and Property Damage $1,000,000.

Fire Damage (Any One Fire) $ 50,000.

Medical Expense (Any One Person) $ 5,000.

Umbrella Excess $2,000,000.

Umbrella limits over General Liability limits may be used to make up the required limits. The additional insured coverage MUST be provided by the Umbrella to mirror the General Liability coverage.

B. Automobile Liability

Policies must include coverage for all vehicles utilized on the job including owned vehicles, hired vehicles and non-owned vehicles. Limits of insurance shall be combined single limit bodily injury and property damage $1,000,000. Umbrella limits over Automobile Liability limits may be used to make up the required limits.

C. Statutory Workers Compensation and Employers Liability

Policy coverage will include limits of $100,000 each accident, $100,000 Disease-each employee and $500,000 Disease-policy limit, or in accordance with the requirements of the State of

Connecticut, whichever is greater.

6.7. Laws and Regulations

The bidders' attention is directed to the fact that all applicable state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the construction of the project shall apply to the contract throughout, and they are considered included in the contract the same as though they were written out in full.

6.8. Conditions: Obligation of Bidder

Each bidder must inform themselves fully of the conditions relating to the construction of the project and the employment of labor thereto. Failure to do so will not relieve an awarded bidder of their obligation to furnish all material and labor required for executing the provisions of the Agreement.

Insofar as possible, the Contractor executing the work must employ such methods or means as will cause the least interruption of or interference with the work of any other Contractor.

At the time of the opening of the bids, each bidder will be presumed to have inspected the site and to have read and be thoroughly familiar with the plans and the contract documents (including all addenda).

The failure or omission of a bidder to examine any form, instrument or document shall in no way relieve the bidder from any obligation with respect to their bid.

6.9. Prevailing Wage

The Bidder shall conform to Connecticut’s prevailing wage law codified in Connecticut General Statutes

Sections 31-53 and 31-53a. The wages paid on an hourly basis to any person performing the work of any mechanic, laborer or worker on the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such person to any employee welfare fund, as defined in these sections, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public works project is being constructed. Any contractor who is not obligated by agreement to make payment or contribution on behalf of such persons to any such employee welfare fund shall pay to each mechanic, laborer or worker as part of such person's wages the amount of payment or contribution for such person's classification on each pay day.

Wage rates and associated information can be found at CT DEPARTMENT OF LABOR–WAGE RATES.

6.10. Retainage

The Town shall retain five percent (5%) of each payment until final completion and acceptance of all work covered by the contract.

6.11. CHRO Requirements

The contractor who is selected to perform this State project must comply with CONN. GEN. STAT. §§ 4a-

60, 4a-60g, and 46a-68b through 46a-68f.

This contract is subject to state contract compliance requirements, including nondiscrimination statutes and spending allocation goals. There is $529,200.00 in state-funding for this project. State law requires project-specific goals be set for this project based on the project’s needs and available Small Business

Enterprises (“SBEs”) and Minority Business Enterprises (“MBEs”). The SBE goal for this project is

$56,700.00. The MBE goal for this project is $27,759.00. The selected contractor must demonstrate good faith effort to meet the spending allocation goals.

6.12. Sub-Contracting

The Town reserves the right to approve all subcontractors, requiring approval in writing by the Director of Public Works.

The Contractor shall provide the Director of Public Works with the names and addresses of all proposed subcontractors at least five (5) business days prior to their engagement.

Any agreement made in violation of this Section shall confer no rights on any subcontractor and shall be null and void.

6.13. Non-Employment Relationship

The Town and the successful bidder are independent parties. Nothing contained in the Contract shall create, or be construed or deemed as creating, the relationships of principal and agent, partnership, joint venture, employer and employee, and/or any relationship other than that of independent parties contracting with each other solely for the purpose of carrying out the terms and conditions of the

Contract. The successful bidder understands and agrees that it is not entitled to employee benefits, including but not limited to workers compensation and employment insurance coverage, and disability.

The successful bidder shall be solely responsible for any applicable taxes.

6.14. Professional Standard of Conduct

In providing services to or on behalf of the Town, the Contractor and their employees conduct reflects on the Town of New Milford. The Contractor is under an obligation to act lawfully, ethically and https://www.ctdol.state.ct.us/wgwkstnd/prevailwage.htm responsibly in all endeavors and to instruct its employees to abide by that standard. Activities and/or behavior by the Contractor or their employees that fails to comport with that standard may result in the termination of this contract and ejection from the project or supply chain. Disqualifying conduct includes, but is not limited to, criminal activity, unlawful sexual conduct, domestic violence, a serious motor vehicle violation, and public intoxication.

6.15. Alternates

A. The Town shall have the right to accept or omit any Alternate.

Alternate bid items shall include the cost of all labor, materials, equipment, time extension or deletion, general conditions, general requirements, overhead, profit, insurance, for the work.

Claims for extras resulting from the acceptance or rejection of any alternate item will not be allowed.

B. The Drawings, Specifications and other Contract Documents shall be considered appropriately modified by either the acceptance or omission of any Alternates.

C. The contract completion date (calendar days) will be adjusted if Alternates are added. Such adjustment must be memorialized in writing, signed by the Mayor and Director of Public Works, and attached in addendum to the Agreement.

The additional days granted should be considered to perform the alternate work only and substantial completion based on base bid items and contract days.

All costs associated with the above time extensions(s) are to be included in the Alternate Price. After award of the contract, one or more of the alternates for which funds are available may be added to the

Contract in the discretion of the Owner. The adjustment to the bid price shall be solely based on the bid price for the alternate(s) added. The Contractor will be notified as to which alternates will be included in the Contract within fourteen (14) calendar days of the Award of Contract.

6.16. Basis of Award

The following factors will be considered in selecting a lowest qualified bidder:

• Prices bid.

• The ability, capacity and skill of the bidder to perform the work included.

• Whether the Bidder can perform the work within the specified contract time, without delay or interference.

• The character, integrity, reputation, judgment, experience and efficiency of the bidder.

• The quality of performance of previous contracts or services.

• The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service.

• The sufficiency of the financial resources and the ability of the bidder to perform the contract or provide the service.

• Whether the bidder has submitted requested financial information or other information requested by the purchasing authority.

• The quality, availability and adaptability of the supplies or contractual services to the particular use required.

• The number and scope of conditions attached to the bid.

The Purchasing Authority reserves the right to reject any and all bids.

In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the

New Milford “Municipal Purchases” Ordinance, set forth in Article III, Section 2-92 (a) through (o) inclusive, of the Code of New Milford. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

6.17. Rejection of Bids

The Town specifically reserves the right to consider as not responsible any Bidder who does not habitually perform with their own forces at least fifty percent (50%) of the dollar value of the work involved in this Contract.

6.18. Safety and Environmental Compliance

The successful bidder must follow all applicable federal and state EPA, OSHA and DOT standards for performing the work at all times. Failure to follow applicable EPA, OSHA and DOT standards is grounds for immediate cancelation of the contract at no cost to the Town of New Milford. The successful bidder shall provide any applicable training documentation demonstrating compliance with applicable safety regulations upon receipt of the initial purchase order and updates at each subsequent order.

6.19. Quality Control

The Town may request material certifications or may test the products delivered by an outside laboratory to confirm compliance with specifications.

6.20. Equipment and Materials

The successful bidder shall have sufficient production equipment in excellent mechanical condition to perform work, based on an equipment list provided by the Contractor with their bid. The contractor shall provide a list of major equipment available for this Contract, including make and model year. A sufficient amount of equipment shall be made available in order to complete work within the time limits specified per section “Delivery”.

The contractor must supply all equipment required to perform the specific work. The contractor's equipment shall be in good working order and operational at all times on the project. Any equipment not being utilized on the project or which is not operational shall not be stored at the site without the expressed permission of the Town Engineer or his designated representative. The Town shall not be charged for equipment not in use.

6.21. Administrative Requirements & Records

The successful bidder shall prepare and submit documentation and invoices to the Town which clearly demonstrate quantities of work performed per the bid. At a minimum the following paperwork should be provided:

A. Material Tickets, if needed, shall be given to the inspector or included with the invoice.

B. Invoices shall include Purchase Order Number

C. Certified payroll records

6.22. State Statute Prohibitions

Bidders are required to confirm that they have read and understand the requirements of State Statutes

7-80 to 7-84 with regard to natural gas waste or oil waste. This confirmation is located in the

Questionnaire Section.

§ 7-80 Prohibitions.

[Ord. of 7-10-2017]

(a) The application of natural gas waste or oil waste, whether or not such waste has received beneficial use determination or other approval for use by DEEP (Department of Energy and Environmental

Protection) or any other regulatory body, on any road or real property located within the Town for any purpose is prohibited.

(b) The introduction of natural gas waste or oil waste into any solid waste management facility within or operated by the Town is prohibited.

(c) The introduction of natural gas waste or oil waste into any wastewater treatment facility within or operated by the Town is prohibited.

(d) The storage, disposal, sale, acquisition, handling, treatment and processing of waste from natural gas or oil extraction activities is prohibited within the Town.

§ 7-81 Provision to be included in bids and contracts for construction or maintenance of Town roads and real property.

[Ord. of 7-10-2017]

(a) All bids and contracts related to the purchase or acquisition of materials to be used to construct or maintain any publicly owned and/or maintained road or real property within the Town shall include a provision stating that the materials shall not contain natural gas or oil waste.

(b) All bids and contracts related to the solicitation of services to construct or maintain any publicly owned and/or maintained road or real property within the Town shall include a provision stating that no materials containing natural gas or oil waste shall be utilized in providing such services to the Town.

(c) The following representation, which shall be a sworn statement under penalty of perjury, shall be included in all bids related to the purchase or acquisition of materials to be used to construct or maintain any publicly owned and/or maintained road or real property within the Town and all bids related to the solicitation of services to construct or maintain any publicly owned and/or maintained road or real property within the Town:

"We __________ hereby submit a bid for materials, equipment and/or labor to the Town of New

Milford. The bid is for bid documents titled Grove Street and Hine Hill Road Signal Installation Project, LOTCIP No. L095-0006. The below named bidder and individual or signatory signing this on behalf of the bidder hereby certify under penalty of perjury that, if this bid is selected, no natural gas waste or oil waste will be used by the undersigned bidder in performance of the contract. We further certify that no subcontractor, agent or vendor will be allowed or permitted to use materials containing natural gas waste or oil waste."

§ 7-82 Penalties.

[Ord. of 7-10-2017]

In addition to any other remedy the Town has in law or equity, the Mayor or his/her designee is authorized to issue written orders ordering any person in violation of this ordinance to cease activities which do or may violate this ordinance and to desist from the same; where such activities cause damage or injury to property within the Town, whether such property be land, a road, a building, an aquifer, a well, watercourse or other asset, public or private, the Mayor or his/her designee may order such person to remedy the damage or injury and to restore, at such person's sole cost and expense, the property to the condition in which it was prior to such damage or injury. A violation of this ordinance may be punished by a fine of $250 per violation, with each day any violation of this ordinance shall continue constituting a separate offense. The Town may pursue other penalties, fines and remedies allowable by law. Any person receiving a cease-and-desist or remedial order or fine from the Mayor or his/her designee may, within 15 days of the receipt of a cease-and-desist order, remedial order or fine, appeal to a three-person Appeal Board composed of the Director of Health, the Director of Public Works and an elector designated by the Mayor. Any appeal shall be filed and shall proceed and be conducted and adjudicated in accordance with the procedure set forth in § 5-22 of the New Milford Code of

Ordinances. Any cease-and-desist order, remedial order or notice of fine shall be sent by certified mail, return receipt requested, to any address of the violator on file in the Town of New Milford or State of

Connecticut, the street address of the subject property if a property owner is involved, or the business address on the violator's forms or correspondence, together with a duplicate regular mailing of same.

Receipt shall be conclusively presumed to have occurred the third day following the date of mailing, irrespective of whether the certified mailing is refused or neglected, provided the regular mailing was timely sent.

§ 7-83 Definitions.

As used in this article, the following terms shall have the meanings indicated:

Application

The physical act of placing or spreading natural gas waste or oil waste on any road or real property located within the Town.

Natural gas extraction activities

All geologic or geophysical activities related to the exploration for or extraction of natural gas, including, but not limited to, core and rotary drilling and hydraulic fracturing.

Natural gas waste

(a) Any liquid or solid waste, or its constituents, that is generated as a result of natural gas extraction activities, which may consist of water, brine, chemicals, naturally occurring radioactive materials, heavy metals, or other contaminants;

(b) Leachate from solid wastes associated with natural gas extraction activities;

(c) Any waste that is generated as a result of or in association with the underground storage of natural gas;

(d) Any waste that is generated as a result of or in association with liquefied petroleum gas well storage operations; and

(e) Any products or byproducts resulting from the treatment, processing, or modification of any of the above wastes.

Oil extraction activities

All geologic or geophysical activities related to the exploration for or extraction of oil, including, but not limited to, core and rotary drilling and hydraulic fracturing.

Oil waste

(a) Any liquid or solid waste, or its constituents, that is generated as a result of oil extraction activities, which may consist of water, brine, chemicals, naturally occurring radioactive materials, heavy metals, or other contaminants;

(b) Leachate from solid wastes associated with oil extraction activities; and

(c) Any products or byproducts resulting from the treatment, processing, or modification of any of the above wastes.

§ 7-84 Severability.

If any clause, sentence, paragraph, subdivision, section or part of this ordinance or the application thereof to any person, individual, corporation, firm partnership, entity or circumstance shall be adjudged by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair, effect or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, section or part of this law or in its application to the person, individual, corporation, firm, partnership, entity or circumstance directly involved in the controversy in which such order or judgment shall be rendered. To further this end, the provisions of this article are hereby declared to be severable.

6.23. Non-Discrimination Provisions

Pursuant to Connecticut General Statutes Section 4a-60 and except as provided in section 10a-151i of the General Statutes, every contract to which a state agency or political subdivision of the state, including a municipality or quasi-public agency, is a party to shall contain the following provisions:

(1) The contractor agrees and warrants that in the performance of the contract such contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, sexual orientation, gender identity or expression, status as a veteran, status as a victim of domestic violence, status as a victim of sexual assault or status as a victim of trafficking in persons, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the

United States or of the state of Connecticut; and the contractor further agrees to take affirmative action to ensure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, sexual orientation, status as a veteran, status as a victim of domestic violence, status as a victim of sexual assault or status as a victim of trafficking in persons, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved;

(2) The contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the contractor, to state that it is an “affirmative action-equal opportunity employer” in accordance with regulations adopted by the Commission on Human Rights and Opportunities;

(3) The contractor agrees to provide each labor union or representative of workers with which such contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such contractor has a contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment;

(4) The contractor agrees to comply with each provision of this section and sections 46a-68e and 46a-

68f and with each regulation or relevant order issued by said commission pursuant to sections 46a-

56, 46a-68e, 46a-68f and 46a-86; and

(5) The contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the contractor as relate to the provisions of this section and section 46a-56.

7. Vendor Questionnaire

7.1. Indemnification, Acknowledgement & Agreement*

BID: Grove Street and Hine Hill Road Signal Installation Project, LOTCIP No. L095-0006

BID OPENING: Thursday, November 5, 2026

To the fullest extent permitted by law, the contractor shall indemnify and hold harmless the Town of

New Milford, and agents and employees of said Town from and against claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of or resulting from performance of the work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including loss or use resulting therefrom, but only to the extent caused in whole or in part by acts or omissions of the contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to the Town of New

Milford. In claims against any person or entity indemnified under this paragraph by an employee of the contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this paragraph shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the contractor or a subcontractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts.

Contractor acknowledge and understands that the Town of New Milford has adopted as its policy, the nondiscrimination agreements and warranties required under Connecticut General Statutes § 4a-

60(a)(1) and § 4a-60a(a)(1), as amended in State of Connecticut Public Act 07-245 and sections 9(a)(1) and 10(a)(1) of Public Act 07-142, as those statutes may be amended from time to time. Contractor further agrees to comply with such mandates.

Please confirm below that the bidder understands and agrees with the preceding paragraph.

☐ Please confirm

*Response required

7.2. Non-Collusion Affidavit - Contractors*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Non-collusion_form_-_Update...

*Response required

7.3. Non-Collusion Affidavit - Subcontractors*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

https://government-project.s3.us-west-2.amazonaws.com/6781/9cfa5ad6-6ca6-4059-ab75-a7392d814c0e_Non-collusion_form_-_Updated_4-19.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IM4MYSX4%2F20260918%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260918T090001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHgaCXVzLXdlc3QtMiJGMEQCIE%2BL7ZqFPPNya4r3M7K3te6GEzchzHMdTfKXpIp5t82XAiA%2BDwe%2BthO5EKshuEFkuz7U571MgBdw9EfCrfQK1tEmwiqMBQhBEAIaDDg5MjM2NDY4NzY3MiIMtQdtlNz4s66IW8t%2BKukE6Ux87oIvmPzA1MOD5ppvF%2ByXGdAX0M23jz9fDbJto8l2DVqbttLGhqFkc7dZRfLk%2BFW7kmklwEmQaoTkvp%2Bn6aY%2F%2BW1q%2BiIOO9jWJmvI%2Bqaqc25Rhwz5ZU9G0CHIxIRnRwSZiQH8XwRLdBkaqZiwi2MwPne%2B5Yr3EqWBBGpcHypKNoisgc5z7ciFc5v48G3JwDhAaK4EnuGsHtfawrBvYZfkkTfYdQzqzHHer%2F50r3pQgxIj3W39f%2BnZS8zabAoxdAdKKPrCPjy%2FDHop%2FW8MRUa%2F2AuLtyrHXO%2B01h%2FLRYie7c53Yg4de5PSTO9Qhdil4%2FvOcIz2Y9PCkyVc7grm6MPqZiPdwwFWGoT1rBrfPbMqT1Nr2lr3XHAd3Fq2bPJR26rxd5gPECwR%2B0fz6a7vq%2F5prvVsAgsG67733sDFosl3zcz%2BZWIlMCMEYypmgU9S2DesVyGjg%2FY%2F%2BW3dHFE1C9oMwRqnConkid8U5nCiwvwQY3NjhTZbni2uJswhw0jCTFd1f2x4c%2BCb2coxZno9TtC6977E1QpdfQW21eSUW%2BO9r6lkbye4eRxNgk9kUWo8soqzXXpofylXkvJRtEPhui2TNK%2BzKHXwSTLyvXJDAxU7p1UkqVo5u%2FFJ9F14IWXfg6Yc5xk8xP00QEn%2B5J3cc2s5hk31pdQCzjLnMUH7FzDFwO%2FAh9e7PnqZiQGnjZSRPtb%2FTfyciIUc5UAiippXKwFZR4R4spoM86iP5MrXgsf13rGFUPjPzBW%2FywRVsSxzmc6jLdvlLggVfu978rF%2BEkD71AYHn%2BPLSFirud6tMjHtL5LC7kxtuWUw5OGz1QY6mgECE531kmY1Wb7xUBx4Q7Rw66oE5p1HHUHwbz%2F5cdqgz%2F7u5boT%2FnYeSwLYUIiEwxSQxZD1ra2%2F1CAh16qLzhQM3dyw21Ge5Q8iTeZ3GV%2FhKz3HNus2rw%2BsEsDS1y1cLwiG8%2B6jOXcrzGATNFJZ1QEauSZNdqWEMCRHaJQXOAfbwbOB%2FWfJcJg9zbXJs9RxyAc3KbAfhLrgzd%2Fg&X-Amz-Signature=7f655beae681eb971bba8ef39fa4d5c36da502b7994b125a275225d7a471b18f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-collusion_form_-_Updated_4-19.pdf%22&x-id=GetObject

• Non-Collusion_Affidavit_-_S...

*Response required

7.4. Bid Terms, Provisions and Conditions*

THE UNDERSIGNED BIDDER UNDERSTANDS THAT, IN ADDITION TO THE BID SPECIFICATIONS, ALL BIDS

ARE SUBJECT TO THE TERMS, PROVISIONS AND CONDITIONS OF THE NEW MILFORD “MUNICIPAL

PURCHASES” ORDINANCE, SET FORTH IN ARTICLE III, SECTION 2-92 (a) THROUGH (o) INCLUSIVE, OF THE

CODE OF NEW MILFORD. The undersigned submits this proposal without collusion with any other individual or corporation.

Per Article X, 7.81.c We hereby submit a bid for materials, equipment and/or labor to the Town of New

Milford. The bid is for bid documents titled Grove Street and Hine Hill Road Signal Installation Project, LOTCIP No. L095-0006. The bidder and individual or signatory confirming this on behalf of the bidder hereby certify under penalty of perjury that, if this bid is selected, no natural gas waste or oil waste will be used by the undersigned bidder in performance of the contract. We further certify that no subcontractor, agent or vendor will be allowed or permitted to use materials containing natural gas waste or oil waste.

☐ Please confirm

*Response required

7.5. Certificate as to Corporate Principal*

Please download the below documents, complete, and upload.

• CERTIFICATE_AS_TO_CORPORATE...

*Response required

7.6. Schedule of Prices Base Bid Form*

Please download the below document, complete, and upload.

• Schedule_of_Prices_Base_Bid...

*Response required

7.7. Statement of Qualifications Form*

Please download the below documents, complete, and upload.

• Statement_of_Contractor's_Q...

*Response required

7.8. Statement of Contractor Qualifications Acknowledgement*

Please take notice that by furnishing a bid and responding to the Statement of Qualifications, bidder agrees, acknowledges and understands that bidder’s responses will be considered true and will be relied upon by the Town. In the event any response is not accurate the Town may immediately and summarily terminate the bidder’s contract or arrangement and disqualify the bidder from future projects, in the

Town’s sole judgment and discretion.

https://government-project.s3.us-west-2.amazonaws.com/285811/c2448e62-108e-41ed-bca9-fb5e48332492_Non-Collusion_Affidavit_-_Subcontractor.pdf https://government-project.s3.us-west-2.amazonaws.com/285811/75df9fe9-81ba-4736-a979-3c81d612c233_CERTIFICATE_AS_TO_CORPORATE_PRINCIPAL.pdf https://government-project.s3.us-west-2.amazonaws.com/285811/59366cc5-815d-48f0-89e1-2af501127385_Schedule_of_Prices_Base_Bid_Form_-_Grove_St_%26_Hine_Hill_Rd_Signal_Installation_Proj._LOTCIP_No._L095-0006_.pdf https://government-project.s3.us-west-2.amazonaws.com/6781/cf3dfae5-d06e-447b-a8ec-4981f6b81fcd_Statement_of_Contractor%27s_Qualifications.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IM4MYSX4%2F20260918%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260918T090001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHgaCXVzLXdlc3QtMiJGMEQCIE%2BL7ZqFPPNya4r3M7K3te6GEzchzHMdTfKXpIp5t82XAiA%2BDwe%2BthO5EKshuEFkuz7U571MgBdw9EfCrfQK1tEmwiqMBQhBEAIaDDg5MjM2NDY4NzY3MiIMtQdtlNz4s66IW8t%2BKukE6Ux87oIvmPzA1MOD5ppvF%2ByXGdAX0M23jz9fDbJto8l2DVqbttLGhqFkc7dZRfLk%2BFW7kmklwEmQaoTkvp%2Bn6aY%2F%2BW1q%2BiIOO9jWJmvI%2Bqaqc25Rhwz5ZU9G0CHIxIRnRwSZiQH8XwRLdBkaqZiwi2MwPne%2B5Yr3EqWBBGpcHypKNoisgc5z7ciFc5v48G3JwDhAaK4EnuGsHtfawrBvYZfkkTfYdQzqzHHer%2F50r3pQgxIj3W39f%2BnZS8zabAoxdAdKKPrCPjy%2FDHop%2FW8MRUa%2F2AuLtyrHXO%2B01h%2FLRYie7c53Yg4de5PSTO9Qhdil4%2FvOcIz2Y9PCkyVc7grm6MPqZiPdwwFWGoT1rBrfPbMqT1Nr2lr3XHAd3Fq2bPJR26rxd5gPECwR%2B0fz6a7vq%2F5prvVsAgsG67733sDFosl3zcz%2BZWIlMCMEYypmgU9S2DesVyGjg%2FY%2F%2BW3dHFE1C9oMwRqnConkid8U5nCiwvwQY3NjhTZbni2uJswhw0jCTFd1f2x4c%2BCb2coxZno9TtC6977E1QpdfQW21eSUW%2BO9r6lkbye4eRxNgk9kUWo8soqzXXpofylXkvJRtEPhui2TNK%2BzKHXwSTLyvXJDAxU7p1UkqVo5u%2FFJ9F14IWXfg6Yc5xk8xP00QEn%2B5J3cc2s5hk31pdQCzjLnMUH7FzDFwO%2FAh9e7PnqZiQGnjZSRPtb%2FTfyciIUc5UAiippXKwFZR4R4spoM86iP5MrXgsf13rGFUPjPzBW%2FywRVsSxzmc6jLdvlLggVfu978rF%2BEkD71AYHn%2BPLSFirud6tMjHtL5LC7kxtuWUw5OGz1QY6mgECE531kmY1Wb7xUBx4Q7Rw66oE5p1HHUHwbz%2F5cdqgz%2F7u5boT%2FnYeSwLYUIiEwxSQxZD1ra2%2F1CAh16qLzhQM3dyw21Ge5Q8iTeZ3GV%2FhKz3HNus2rw%2BsEsDS1y1cLwiG8%2B6jOXcrzGATNFJZ1QEauSZNdqWEMCRHaJQXOAfbwbOB%2FWfJcJg9zbXJs9RxyAc3KbAfhLrgzd%2Fg&X-Amz-Signature=1dc24041824d51dd3ff4c36b5f105206ed654ff4911d1cf79760e909403cd0d2&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Statement_of_Contractor%27s_Qualifications.pdf%22&x-id=GetObject

☐ Please confirm

7.9. Contractor's Certification Concerning Labor Standards and Prevailing Wage Requirements

Please download the below documents, complete, and upload.

• Contractor's_Certification_...

7.10. Subcontractor's Certification Concerning Labor Standards and Prevailing Wage Requirements*

Please download the below documents, complete, and upload.

• Subcontractors_Certificatio...

*Response required

7.11. Insurance Requirements

Please upload proof of your Insurance here. A Certificate of Insurance naming the Town as additional insured will be required from the successful bidder within ten (10) calendar days.

7.12. Bid Bond*

Please download the below documents, complete, and upload.

• Bid_Bond_form.pdf

*Response required

7.13. Execution of Agreement and Bonds*

By submitting a response to this Bid, the vendor has read, understands and acknowledges the requirements of this solicitation, including that if they are the success bidder, they will be required to submit within ten (10) business days, a copy of the executed agreement and any bid securities as required.

All bonds required by the Contract Documents shall be obtained from a surety or insurance company that is duly licensed and/or authorized in the State of Connecticut to issue bonds for the limits and coverage required. The surety is further subject to approval by the Finance Director and/or the Town

Attorney of New Milford.

Having satisfied all conditions of award as set forth elsewhere in these Documents, the successful Bidder shall, within the period specified in the paragraph above, furnish a Performance Bond in a penal sum of not less than one hundred percent (100%) and a Labor and Material Payment Bond in a penal sum of not less than one hundred percent (100%) of the Contract as awarded, as security for the faithful performance of the Contract, and for the payment of all persons, firms or corporations to whom the

Contractor may become…