Groundwater_Control_and_Monitoring_Systems_Services.pdf

County of Orange, OC Waste & Recycling

Invitation for Bid for Groundwater Control and Monitoring Systems Services

IFB # IFB-299-2884401-JDW

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Waste & Recycling

PROCUREMENT SERVICES

601 N. Ross St.

Santa Ana, CA

92701

Date: Tuesday, July 1, 2025

INVITATION FOR BIDS

FOR: GROUNDWATER CONTROL AND MONITORING SYSTEMS SERVICES

BID MUST BE RECEIVED BEFORE:

July 23, 2025 / 3:00 pm

IFB # IFB-299-2884401-JDW

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. Summary & Background

2. General Information

3. General Instructions

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

C - Model Contract IFB-299-2884401-JDW - Groundwater Control and Monitoring Systems

Svcs

SECTION 1. Summary & Background

The County of Orange, OC Waste & Recycling, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Groundwater Control and

Monitoring Systems Services. The awarded Contract, (hereinafter referred to as Contract) will be between the County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the County’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

NO VALUE

SECTION 2. General Information

2.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Purchasing Agency

(DPA) via the County’s online biding system.

2.2 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). County will provide all official communication concerning this IFB. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County of Orange IFB

OC Waste & Recycling - Groundwater Control and Monitoring Systems Services, IFB-299-2884401-JDW

All questions regarding this IFB must be submitted via the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov.

2.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Wednesday, July 16, 2025 before

2:00 pm.

2.4 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

2.5 IMPORTANT DATES

These dates only apply to IFB # IFB-299-2884401-JDW

IFB Post Date: July 1, 2025

Pre-Bid Meeting (Mandatory): July 10, 2025, 9:00am

WEATHER PERMITTING: A mandatory pre-proposal meeting/job walk will be held at 9:00

AM on July 10, 2025 at Olinda Alpha Landfill office building, located at 1942 N. Valencia

Ave., Brea 92823. Details will be provided upon

RSVP. If weather is a factor, those who have

RSVP’d accordingly will be notified of a re-schedule.

Attendance is mandatory in order to participate in the proposal process and is limited to two individuals per Contractor/Vendor. Failure to attend this pre-proposal meeting/job-walk will render the proposal non-responsive. Anyone arriving after the vans have departed to tour the service areas will be disqualified and not allowed to submit proposals. All proposers must sign-in to continue in the request for proposals process. This rule will be strictly adhered to without exception or consideration of cause.

Attendees are required to wear personal protective equipment (PPE) while touring in the field. Required PPE is as follows: work boots (at very least closed-toe shoes), hard hat, high visibility vest, sunglasses or glasses will suffice as eye protection.

Contractors shall indicate their intent to attend the pre-proposal meeting/job-walk with an

RSVP email to johan.dewaal@ocwr.ocgov.com no later than 4pm on July 9, 2025.

Question Submission Deadline: July 16, 2025, 2:00pm

Electronic Bids & Bid Security Deadline: July 23, 2025, 3:00pm

2.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

mailto:johan.dewaal@ocwr.ocgov.com

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District

Donald P. Wagner, Chairman, Third District Doug Chaffee, Vice Chairman, Fourth District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 3. General Instructions

3.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

3.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

3.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

3.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

mailto:procurement-support@opengov.com

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Indemnification and Insurance Provisions section

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors will be required to submit a CA587 or a CA590

Form.

3.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

3.6 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

3.7 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

3.8 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

3.9 PROTESTS

In the event a Bidder believes that County’s solicitation is unfairly restrictive or ambiguous or contains conflicting provisions or the Bidder believes that any resulting Contract would be commercially impractical to perform, the Bidder must file a written protest with the County DPA at ocwrpurchasing@ocwr.ocgov.com.

A. Procedure All protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

1. The name, address and telephone number of the protester.

2. The signature of the protester or the protester’s representative.

3. The solicitation or contract number.

4. A detailed statement of the legal and/or factual grounds for the protest; and

5. The form of relief requested.

B. Protest of Bid Specifications:

1. All protests related to bid specifications must be submitted to the County DPA no later than five (5) business days prior to the close of the bid. Protests received after the five (5) business day deadline will not be considered by the County.

2. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid prior to the close of the solicitation in accordance with the bid submittal procedures provided in the bid.

C. Protest of Award of Contract:

In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of the proposed contract award is provided by the County

DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

1. Protest Process

a. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the County DPA, the County Procurement Officer or the Procurement

Appeals Board renders a decision on the protest.

b. Upon receipt of a timely protest, the County DPA will within ten (10) business days of the receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

c. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

d. If the protester disagrees with the decision of the County DPA, the protestor may submit a written notice to the Office of the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

B. Appeal Process

A. If the protester wishes to appeal the decision of the County DPA, the protester must submit, within three (3) business days from receipt of the County DPA’s decision, a written appeal to:

Email: CPOAppeals@ocgov.com

Or

County of Orange/County Procurement Office

400 West Civic Center Drive, 5th Floor

Santa Ana, CA 92701

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the protest shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

3.10 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of

Orange terms and conditions. In addition, County reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

mailto:CPOAppeals@ocgov.com

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County

DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

3.11 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Waive, at its discretion, any irregularity or informality, which County deems correctable or otherwise not warranting rejection of the bid.

B. County reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

3.12 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

3.13 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

3.14 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

3.15 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

3.16 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

3.17 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 4. Scope of Work

4.1 SCOPE OF WORK

Regulatory Compliance Requirements (County)

The Contractor shall not be entitled to any time extensions or compensation for any cost due to any action required as a result of the Contractor’s failure to comply with those provisions within the Contractor’s control as listed below. The Contractor shall be responsible for ensuring that the

Contractor’s Subcontractor(s) comply with the provisions of this Attachment. The Contractor shall be liable for any action or inaction resulting in a fine imposed by the regulatory agencies on those incidents of noncompliance that is within the Contractor’s area of responsibility.

A. Contractor Safety

Contractor shall conduct all operations and perform all services in a safe manner.

Contractor shall implement and maintain all proper health and safety precautions to protect its employees, subcontractors, County staff, the public, and the environment.

Contractor shall conform to the OC Waste & Recycling Code of Safe Practices, the

County of Orange Safety and Loss Prevention Program #306 and CAL/OSHA standards, as well as all other applicable laws, codes and regulations.

Contractor shall submit a detailed Health and Safety Plan (H&SP) including Contractor’s

Injury and Illness Prevention Program (IIPP). Contractor’s IIPP shall meet the minimum requirements of California Code of Regulation (CCR), Title 8, Section 1509 and 3203 and maintain compliance with all local, municipal, state and federal safety and health laws, orders, and regulations applicable to Contractor operations in performance of this

Scope of Work. At a minimum, the H&SP must comply with the minimum site-specific standards as set by OCWR.

The H&SP will be approved by OCWR’s Safety Culture Manager PRIOR to any

Contractor staff entering County owned or operated landfills and other facilities.

B. Permits

1. Contractor shall be responsible for obtaining all trade-related permits required by the Project, permits required for the operation and storage of any equipment or hazardous regulated materials brought onsite, and permits required for dispensing and storing of petroleum-related products.

2. Contractor shall maintain copies of all permits required for construction of this

Project at the job site. Exceptions to this shall be the South Coast Air Quality

Management District (SCAQMD) permit for dust control and the SCAQMD permit and Local Enforcement Agency (LEA) approval for refuse excavation, if required, which shall be obtained by the County. However, it is still the responsibility of the

Contractor to comply with the conditions in the SCAQMD permits and all other permits, which shall become a part of this Contract. Contractor shall submit to the

County a California Occupational Safety Health Agency (Cal-OSHA) Excavation

Permit, if necessary. The Contractor shall obtain a copy of the landfill’s National

Pollutant Discharge Elimination System (NPDES), Storm Water Pollution

Protection Plan (SWPPP) and Monitoring Program (MP) and comply with the conditions therein that are applicable to the Contractor.

C. Regulatory Compliance Authorities

All work shall be performed in accordance with the most current regulatory criteria and standards, which include, but are not limited to:

▪ Waste Discharge Requirements issued by the respective California Regional Water

Quality Control Boards;

▪ Resource Conservation and Recovery Act, Subtitle D;

▪ California Code of Regulations Titles 8 (Cal-OSHA), 14, 23, and 27;

▪ South Coast Air Quality Management District Rules 403, 431.1, Title V, NSPS and

1150.1;

▪ National Pollutant Discharge Elimination System (NPDES);

▪ County of Orange, OC Public Works Department;

▪ County of Orange, OC Public Works Department Grading Manual and Excavation

Code;

▪ Uniform Fire Code;

▪ Others may include: APWA Standard Specifications, current County of Orange

Hydrology Manual and California Environmental Quality Act, as well as instructions set forth by the Director of OC Waste & Recycling or designee; and

▪ Any other agency permits pertinent to the Project.

D. Ordinances

Construction shall conform to all federal, State, County, and local codes, ordinances, regulations, and standards having jurisdiction thereof. In the case of conflict between any such applicable documents mentioned above and the specifications and drawings, the highest requirement shall govern. No additional charges shall be allowed for any changes to make work conform to regulations of above-mentioned documents or governing agencies but shall be considered as completely included in the Contract price.

E. Cultural/Scientific Resources

1. County may employ the services of a paleontological/archaeological firm to monitor excavation at a project site. Contractor shall cooperate with the personnel of the firm. In the event the paleontologist or archaeologist asks the Contractor to stop work in a particular section of the excavation, the Contractor shall abide by the request immediately.

2. If Contractor’s operations uncover or Contractor’s employees find any burial grounds or remains, ceremonial objects, petroglyphs, and archaeological or paleontological, or other artifacts of like nature within the construction area, the

Contractor shall immediately notify the County’s onsite representative of the

Contractor’s findings and shall modify the construction operations, so as not to disturb the findings pending receipt of notification as to determination of the final disposition of such findings from the County.

3. Should the findings, or notification as to disposition of findings, result in delays or extra work, additional time and/or extra work, payment will be allowed as provided for within this Contract.

4. Any findings of a cultural/scientific resource nature shall remain the property of the County and not become the property of the person or persons making the discovery.

F. Disposal of solid Waste

Contractor shall be responsible for proper disposal of all refuse. Unless the waste meets

Class III solid waste criteria, and any other requirements in the landfill’s solid waste facilities permit, the Contractor shall not dispose of said waste at the landfill. If Contractor elects to dispose of Class III refuse in any OC Waste & Recycling operated landfill, Contractor shall be responsible for processing refuse through the scales and shall pay the current gate fees, unless it is specified otherwise in the Contract.

Solid waste resulting from maintenance and service may be disposed of within the active landfill at no charge if acceptable within the guidelines of a Class III landfill and approved in writing by County. Contractor shall contact the Site Project Manager prior to disposal for the designated disposal area.

Any other solid waste or liquid waste resulting from service and maintenance that is unacceptable for disposal in a Class III landfill (including tires) shall be the sole responsibility of the Contractor and shall be included as part of the Fixed Rate

Contract. Contractor shall arrange for a State approved waste-handling firm to dispose of any material classified as hazardous or unacceptable waste. This firm shall be bonded and found acceptable to County of Orange CEO/Risk Management. Contractor shall submit proof of this firm being retained by the Contractor within ten (10) calendar days of the effective date of the Contract. Any unacceptable refuse left beyond thirty (30) days may be disposed of by the County and any related costs shall be deducted directly from the monthly invoicing, performance bond, or other method at the option of OC Waste & Recycling, as stated within Section N of this Attachment, Maintenance Facility and Work Area.

G. Disposal of liquid Waste

County does not permit disposal of liquid waste of any kind in County Landfills. This includes any waste materials, sludge, soils, etc. with moisture content over 50%.

H. Storm Protection

1. Contractor shall take every practicable precaution to minimize danger to persons and to the work during rainy or windy conditions. County shall protect all County facilities within their work project. In addition, Contractor shall protect all facilities from damage due to Contractor’s negligence.

2. As part of its storm protection, Contractor shall provide a storm water management plan (erosion control plan), to be reviewed and approved by

County. (Reference Section I below, NPDES Storm Water Discharges.)

I. NPDES Storm Water Discharges

Work under this Contract shall be subject to the requirements of the NPDES storm water regulations.

Contractor shall comply with the NPDES Regulations and the Storm Water Pollution

Protection Plan for the landfill at which the work is to be conducted. Construction-related activities, including but not limited to the elements of the SWPPP, shall be performed to eliminate non-storm discharges to the storm water control system, by the Contractor and

Subcontractor(s). The Contractor shall submit a Storm Water Management Plan in compliance with NPDES Regulations and site specific SWPPP. OC Waste & Recycling will notify the Contractor of any non-compliance with the foregoing stipulations, and appropriate actions shall be taken promptly. The Contractor shall also notify OC Waste &

Recycling of any condition that could lead to noncompliance with the permit requirements. The Contractor shall be responsible for storm water monitoring at the landfill to comply with this proposed storm water plan, if necessary.

Contractor shall not be entitled to any time extensions or compensation for any cost due to any action required as a result of the Contractor’s failure to comply with those provisions of the SWPPP within the Contractor’s control. The Contractor shall be responsible for ensuring that the Contractor’s Subcontractor(s) comply with the provisions of this Section.

The Contractor shall be liable for any action or fine imposed by the regulatory agencies on those incidents of noncompliance that are within the Contractor’s area of responsibility.

Contractor is not required to obtain an NPDES Construction Storm Water Industrial

Activity Permit; however, the Contractor must abide by the site’s NPDES requirements.

The appropriate SWPPP will be available for Contractor’s review in the offices of the Site

PM.

J. Discovered Hazardous Waste

1. Contractor shall promptly, and before the following conditions are disturbed, notify the County in writing of any:

a. Material that the Contractor believes may be hazardous waste, as defined in

Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law;

b. Subsurface or latent physical conditions at the site differing from those indicated; and

c. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the Contract.

2. County shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve a hazardous waste, and cause a decrease or increase in the Contractor’s cost of, or the time required for, performance of any part of the work, the County shall issue a modification under the procedures described in the Contract. If hazardous waste is found, the County will contact its key waste

Contractor to properly remove and dispose of the waste. The Contractor shall not disturb the waste. The Contractor shall immediately notify the County if the waste is found leaking, not containerized, or vapors or odors are detected.

3. In the event that a dispute arises between the Parties where the conditions materially differ, or involve hazardous waste, or a decrease or increase in Contractor’s cost of, or the time required for performance of any part of the work, Contractor shall not be excused any scheduled completion date provided for by the Contract, but shall proceed with all work to be performed under the Contract. Contractor retains any and all rights provided either by the Contract or by law pertaining to the resolution of disputes and protests between the contracting parties.

K. Contractor Generated Hazardous Waste

Contractor is responsible for the proper handling, storage, transportation (per all Federal, State and Local Regulations), and disposal of any hazardous wastes, liquid wastes or nuisance wastes (i.e. finely divided, powdery/dusty materials, strong odor, etc.) it generates on County property or elsewhere when performing work on the County’s behalf.

Contractor must have an OC Waste & Recycling Safety Officer reviewed and County approved Emergency/ Contingency Plan for handling spills of hazardous, liquid or nuisance materials it is using while working on County property or elsewhere when performing work on County’s behalf. This shall include proper handling, removal and disposal of these materials per all applicable Federal and State requirements. The Plan shall also include emergency notification to County staff and emergency personnel.

The spill-damaged area(s) must be restored/repaired to its original condition by the

Contractor in a correct and timely manner and to the satisfaction of County.

Contractor shall provide copies of all manifests, bills of lading, etc. to the County upon request to verify proper disposal to a licensed, permitted facility has occurred.

County has the authority to perform inspections of Contractor’s work area at any time to insure all applicable regulations are being adhered to.

Contractor is responsible for training their employees, as required by OSHA CCR Title 8, in the proper handling, storage, transportation and disposal of hazardous materials. These employees must also be trained in the Emergency/Contingency Plan and know immediate response procedures should a release occur.

Contractor shall keep emergency response equipment and materials available in the working area, should a release occur.

L. fugitive Dust Emission Control

Contractor shall comply with the requirements of the OC Waste & Recycling Fugitive Dust

Emission Control Plan in conformance with the SCAQMD Rule 403. The Contractor shall also notify OC Waste & Recycling of any condition that could lead to noncompliance with the permit requirements.

Contractor shall submit a Dust Control Plan to be received and approved by the County.

If Contractor fails or refuses to correct the noncompliance immediately, OC Waste &

Recycling may terminate the Contractor’s right to proceed with the work, by written notice to the Contractor. In such event, OC Waste & Recycling may take over the work and prosecute the same to completion, by Contract or otherwise at the Contractor’s expense, and may take possession of and utilize in completing the work such materials, appliances, and plants as may be on the site of the work and necessary therefore. Whether or not the

Contractor’s right to proceed with the work is terminated, the Contractor and the

Contractor’s Sureties shall be liable for any damage to the County resulting from the

Contractor’s refusal or failure to complete the work within the specified time. The

Contractor shall not be entitled to any time extensions or compensation for any cost due to any such action as a result of the Contractor’s failure to comply with those provisions of the OC Waste & Recycling Fugitive Dust Emission Control Plan within the Contractor’s control. The Contractor shall be responsible for ensuring that all Subcontractor(s) comply with the provisions of this section. The Contractor shall be liable for any action or fine imposed by the SCAQMD on those incidents of noncompliance that are within the

Contractor’s area of responsibility.

OC Waste & Recycling’s Fugitive Dust Emission Control Plan (SCAQMD Rule 403-

Fugitive Dust-April 1993) is available for Contractor’s review in the offices of the Site

PM.

M. Biological and Habitat Protection

OC Waste & Recycling will inform the Contractor of any biological resources that would or could be impacted by the project and specify any required mitigation measures or procedures to protect those resources during construction. The Contractor shall be responsible for complying with these protection measures, and for ensuring that all

Subcontractors also comply. The County has the authority to perform inspections of the

Contractor’s work area at any time to ensure that these measures or procedures are being followed.

N. Maintenance Facility and Work Area

Maintenance facility areas have been designated at the Landfill for the purpose of maintaining County equipment. This area is intended to be available for use by the

County’s Equipment Maintenance Contractor and for other Contractors and haulers only upon permission and at the convenience of OC Waste & Recycling. Any Contractor permitted to utilize this area shall inspect the area and comply with any and all provisions of these Regulatory Compliance Section Articles. All Contractors shall keep the facility clean. If this facility becomes unavailable to the County’s Equipment Maintenance

Contractor for any reason, the County’s Equipment Maintenance Contractor shall be provided an alternate location acceptable to the Site PM. No such guarantee of an alternate location is made to any other Contractor or hauler by the County. All costs related to relocating the facility is the sole responsibility of the County’s Equipment Maintenance

Contractor and shall be included as part of the fixed rate Contract.

Any damage or repairs caused by the Contractor or his vendors/suppliers to the designated maintenance area or other landfill facilities/projects shall be paid for or repaired by the

Contractor to the satisfaction of OC Waste & Recycling. All construction and/or replacement shall be done with materials and equipment of the same kind constructed or product installed. If the Contractor does not repair the damaged facility/area within thirty

(30) calendar days, the Contractor shall pay for all construction/installation and related costs performed by the County by direct deduction plus a five percent (5%) administration fee from the monthly invoice or by invoiced separate payment. Any facility considered crucial to the operation of the landfill must be repaired immediately and costs shall be paid by direct deduction plus a five percent (5%) administrative fee as above indicated in the same manner.

Contractor shall be responsible for maintaining clean equipment and a clean working area.

Removal of contaminated soil as a result of maintenance activities shall be the sole responsibility of the Contractor and shall be mitigated to OC Waste & Recycling’s satisfaction immediately following written notice from the Site PM. The area of contamination may be tested and certified by a third independent party qualified to conduct the evaluation. The proposed certifying firm shall submit qualifications to the Site PM for acceptance and approval. All costs associated with contaminated soil removal, disposal and certification, if necessary, shall be the sole responsibility of the Contractor. Prior to removal, the Contractor must provide a manifest of transport showing legal disposal of contaminated material. A copy of the manifest, certified and approved by the disposal location, shall be provided to OC Waste & Recycling prior to shipment. If the manifest is not submitted, OC Waste & Recycling will withhold or deduct directly the estimated cost of removal and disposal from monthly invoice, plus five percent (5%) administration fee until the manifest or appropriate documentation is submitted by the Contractor.

Upon written notice from the Site PM, if the Contractor does not comply with the removal of the contaminated soil immediately, OC Waste & Recycling will remove, process, transport, and certify the material as stated above and all costs incurred by OC Waste &

Recycling for removal and disposal, plus a five percent (5%) administrative fee will be deducted directly from the Contractor’s monthly invoice or through supplemental payment as approved by the Site PM.

Contractor shall be responsible for the storage and protection of any and all products in accordance with manufacturer instructions; product seals and labels shall be intact and legible, and sensitive products shall be stored in weather tight, climate-controlled enclosures. The Contractor shall arrange storage of products to permit access for inspection by OC Waste & Recycling or enforcement agency personnel.

O. Red Imported Fire Ant Interior Quarantine of Orange County

Contractor shall be responsible for strict compliance with the quarantine of the County of

Orange for the red imported fire ant as defined in the California Food and Agricultural

Code in Division 4, Chapter 3, Subchapter 4, Article 4, Section §3432 incorporated herein by reference with regards to the quarantine area, the commodities covered, and the restriction on movement, possession and sale of commodities covered. Violation of any provision of this Article of this Contract and/or the State mandate by the Contractor shall require the Contractor to bear the full financial responsibility of any assessed fine or penalty on the County, indemnify the County by the completion and submission for County approval of an acceptable, detailed, incident report within five working days of the date of the violation or not later than five working days from the date of the notification of the violation, whichever is the later.

Scope of Work

I. Site Information

OC Waste & Recycling (OCWR) operates the County’s waste disposal system which is comprised of 3 active landfills, approximately 20 former waste disposal stations, and 4 household hazardous waste collection centers. The landfill system is divided into three geographical regions: North Region, Central Region, and South Region. This Scope of

Work (SOW) addresses Operations and Maintenance (O&M), of the Groundwater Control and Monitoring Systems (GWCMS), Water Supply Systems (WSS) and Stormwater

Management System (SWMS) at the North Region Landfills (North Region).

North Region includes Olinda Alpha Landfill (Olinda) in the City of Brea, and the following closed landfill sites: La Habra in the City of La Habra, La Veta in the City of

Orange, Longsdon Pit in the City of Garden Grove, Reeve Pit in the City of Orange, Sparkes Pit in the City of Anaheim, Villa Park in the City of Orange and Yorba in the City of Orange.

This services required for this Contract are Operation and Maintenance (O&M) for

Groundwater Control and Monitoring System (GWCMS), and Water Supply System

(WSS) and Stormwater Management System (SWMS) at North Region Landfills. The

Scope of Work (SOW) consists of two parts.

OCWR is responsible for the O&M of the GWCMS, WSS and SWMS at Olinda, an active landfill located at 1942 Valencia Ave., Brea, CA 92823. The site operates six days a week from 6:00 AM to 4:00 PM, Monday through Saturday, except for seven major holidays:

New Year’s Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, day after

Thanksgiving Day, and Christmas.

In addition to Olinda, the County is responsible for GWCMS at three (3) closed landfill sites including Villa Park, La Habra, and Reeve Pit.

• The former Villa Park Refuse Disposal Station is located in the City of Orange at the northeast corner of the intersection of Santiago Canyon Road and Cannon Street. The site was operated from 1962 to 1966. The site comprises approximately 17 acres with the refuse contained within an-11-acre prism.

• The former La Habra Refuse Disposal Station is located on the southeast corner of

Lambert and Idaho Streets in the City of La Habra. The site was operated from 1949 to

1958. The site comprises approximately 19.13 acres.

• The former Reeve Pit Refuse Disposal Station is located at the northeast corner of

Villa Park Road and North Hewes Street in the City of Orange. The site was operated from

1958 to 1961. The site comprises approximately 9.1 acres.

North Region also includes four (4) other former disposal stations that currently have no

GWCMS or WSS service requirements.

II. System Description

A. Olinda Groundwater Control & Monitoring System

Olinda’s GWCMS components consist of an extraction/collection, treatment, leachate collection, and monitoring systems.

The purpose of the GWCMS is to extract the groundwater using an array of groundwater extraction wells and pneumatic pumps, to pump the extracted groundwater to the treatment system, to treat the extracted groundwater using activated carbon, and to pump treated effluent water to an effluent tank for on-site dust suppression and control. The treatment system design capacity is 30 gallons per minute (GPM).

The groundwater extraction and collection system extracts impacted groundwater.

Each extraction well is equipped with a pneumatic submersible pump installed near the casing bottom to maintain groundwater levels in the well at the pump inlet elevation. Extracted groundwater is conveyed to the groundwater treatment system via a network of HDPE pipes.

The groundwater treatment unit consists of a 7,000-gallon collection tank inside a concrete secondary containment, two air compressors, two air dryers and a receiving tank, and two activated carbon vessels. The air compressors provide air to the extraction wells’ pneumatic pumps. A portion of the compressed air passes through the dryers to remove moisture prior to delivery to the extraction well pumps. The treatment unit is designed to handle influent flow rates of up to 30

GPM and to decrease VOC concentrations to within regulatory limits. At this time, the treatment unit is being bypassed but will remain as a back-up system in the event groundwater VOC concentrations necessitate treatment. In addition, the seepage collection is also connected to the treatment system.

The treated groundwater effluent is stored in a holding tank. The effluent is collected by water trucks and used on-site for dust suppression.

The leachate collection system was designed on the basis of maximum potential leachate generation from the landfill center ridge. It consists of high-density polyethylene (HDPE) geomembrane lined trenches, non-woven geotextile liner, granular drainage layers, four-inch HDPE collection pipes, and a two-foot protective soil layer.

The leachate in the collection trenches drains into a sump at the south end of the center ridge area. The sump is lined with geotextile on top of an HDPE geomembrane, and filled with granular drainage media. A submersible pump inside an 18-inch HDPE pipe, embedded in the drainage media, pumps collected leachate into an above-ground 10,000 gallon storage tank for offsite disposal or onsite usage for dust suppression.

The groundwater monitoring well network at Olinda is shown on Figure 2. The monitoring wells are screened within the uppermost groundwater body underlying the landfill. The site is subject to four types of monitoring programs: detection monitoring, correction monitoring, extraction monitoring, and treatment monitoring.

1. Extraction and Collection System:

a. Fifteen (15) extraction wells and well vaults. Wells may be added/abandoned in the future as the need arises

b. One (1) booster pump

c. Two (2) air compressors, one (1) receiving tank, and appurtenances

d. One (1) collection tank and appurtenances (T-102)

e. Water discharge manifolds, compressed air lines, and appurtenance

f. Seep line, totalizer, and appurtenances

g. Air lines, piping

h. Six (6) clean-outs

2. Treatment System:

a. Two (2) carbon polishing vessels

b. Feed/recycle tanks and pumps

c. One (1) final treated water storage tank

d. Motor control center

e. PLC with remote monitoring and control

3. Leachate Collection System:

a. A leachate sump, pump, and related piping/fittings

b. One (1) 10,000 gallon leachate storage tank (L-1)

c. One (1) 10,000 gallon seep storage tank (S-1)

d. One (1) Programmable Logic Control (PLC) panel

e. One (1) carbon drum

f. System is Solar Powered

4. Monitoring System:

a. Sixteen (16) groundwater-monitoring wells at Olinda. Wells may be added/abandoned in the future as the need arises

b. Twelve (12) groundwater-monitoring wells at the inactive landfill sites within the North Region

B. Olinda Water Supply System

The WSS provides potable water required for landfill operations, fire protection, and landscape irrigation. The WSS includes a water supply system, irrigation system, and fire protection system as shown in Figure 1.

1. System Components

a. Pump Stations

b. Booster Pumps

c. Pumps P-1 through P-8

d. Two (2) 100,000 gallon potable water reservoir tanks (F-1 & F-2)

e. One (1) 53,000 gallon tank for dust control (T-1)

f. One (1) 7,000 gallon tank for irrigation (T-2)

g. Five (5) 20,000 gallon elevated Klein tanks for dust control (T-7, T-8, T-9, T-10 & T-11)

h. Fixed and mobile J-stands

i. Altitude Valve

j. Air Release Valves

k. Control Valves

l. Backflow prevention devices

m. Eight (8) fire hydrants, one (1) at the flare station, seven (7) at Valencia

Greenery

n. Three (3) Post Indicator Valves (PIVs) at Valencia Greenery

o. Irrigation System

p. Fire Protection alarm/sprinklers

q. PLC with remote monitoring and control

r. Three (3) 20,000 gallon fire tanks (Valencia Greenery)

s. Four (4) 20,000 gallon Adler tanks at the main J-stand

C. Olinda Stormwater Management System

SWMS consists of a treatment train of skimmers and desilting basins. Skimmers are used to control the discharge and quality of stormwater leaving the basins. Basin locations are as shown in Figure 1.

1. Basin A

a. Three (3) Skimmers

b. Three (3) Winches

c. One (1) Riser

d. One (1) boom

2. Basin B

a. Two (2) Skimmers

b. Two (2) Winches

c. One (1) Riser

d. One (1) boom

3. Basin C

a. Six (6) Skimmers

b. Six (6) Winches

c. One (1) boom

4. Basin D

a. Outlet silt filters

5. Valencia Greenery Basin

a. Sump and pump system

D. Closed Sites

In addition to the systems described above, there are numerous groundwater monitoring wells at Villa Park Refuse Disposal Station, La Habra Refuse Disposal Station, and Reeve

Pit Refuse Disposal Station. The number of wells at each site are listed below:

1. Villa Park Refuse Disposal Station – 4 Monitoring Wells

2. La Habra Refuse Disposal Station – 3 Monitoring Wells

3. Reeve Pit Refuse Disposal Station – 5 Monitoring Wells

Some or all of these wells may require redevelopment during the life of this Contract. In addition, all of these wells possess dedicated micropurge pumping systems. Some or all of these pumps may require installation, maintenance, and/or removal during the life of this

Contract.

III. Contractor Requirements

A. General

1. Contractor shall furnish all personnel, labor, tools, equipment (including boom truck), materials, and transportation to perform routine, scheduled, non-routine, and emergency

O&M, and troubleshooting for the GWCMS, WSS and SWMS.