Grounds MX PWS - 28 Dec 2023 (Final).pdf

GROUNDS MAINTENANCE

DRAFT PERFORMANCE WORK STATEMENT (PWS)

Dec 28, 2023

Prepared by MacDill AFB

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TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 Maintain improved grounds

1.1.1 Mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Weed Control

1.1.5 Munition Storage Area

1.1.6 Irrigation

1.1.7 Remove debris/police grounds

1.1.8 Leaf removals

1.1.9 Lawn Conditioning

1.1.10 Pest control

1.1.11 Lawn Renovation

1.1.12 Prune Shrub, Hedges and other Plants

1.1.13 Cemeteries (RESERVED)

1.1.14 Artificial Turf (RESERVED)

1.2 Maintain semi-improved Grounds

1.2.1 Mow

1.2.2 Trim

1.2.3 Perimeter Fence Line

1.3 Maintain Bird Area Strike Hazard (BASH)

1.3.1 Mow

1.3.2 Airfield Light Fixtures

1.3.3 Herbicides and Insecticides (RESERVED)

1.3.4 Airfield Coordination

1.3.5 Flight-Line Drivers

1.3.6 Airfield Tower Communications

1.4 Maintain un-improved grounds

1.5 Maintain vegetative beds, inert beds, rock beds and related areas

1.5.1 Vegetative and Inert Beds (commonly called plant beds)

1.5.2 Road Barricade Planter Boxes, HVAC, and Rock Beds

1.6 Maintain surface drainage ditches

1.7 Perform snow/ice removal (RESERVED)

1.8 Special requirements

1.8.1 Trees

1.8.2 Emergency and special events services

1.8.3 Xeriscaping and Urban Forest Services

1.8.4 Special Cuts

1.8.5 Planting trees, shrubs, vegetative beds, and related work

1.8.6 TREE PRUNING AND TRIMMING ZONES 1 THRU 12

1.8.7 PREPARE HANGAR 3, DCC AND DCC PARK, AND SEASCAPES FOR SPECIAL EVENTS

1.8.8 SPECIALTY MAINTENANACE FOR TRACK AND SOFTBALL FIELDS BERMUDA GRASS

1.8.9 REPLACEMENT OF REIMBURSABLE PARTS

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.2 QUALITY ASSURANCE

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

3.2 UTILITIES

3.3 MATERIALS

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

3.5 TELEPHONE

3.6 SOLID WASTE COLLECTION AND DISPOSAL

4 GENERAL INFORMATION

4.1 MISSION

4.1.1 TENNANT UNIT MISSIONS

4.2 BACKGROUND

4.2.1 BASE POPULATION

4.2.2 GREATER TAMPA PROFILE

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.4 ENVIRONMENTAL REQUIREMENTS

4.4.1 Hazardous Materials

4.4.2 Spill controls

4.4.3 Pesticides

4.4.4 Hazardous Materials Inventory (RESERVED)

4.4.5 Hazardous Materials Management (RESERVED)

4.4.6 Final Report (RESERVED)

4.5 PERMITS, LICENSES AND CERTIFICATIONS

4.6 HOURS OF OPERATION

4.7 RECOGNIZED HOLIDAYS

4.7.1 Base Closures

4.8 SECURITY REQUIREMENTS

4.8.1 BACKGROUND CHECKS

4.8.2 VEHICLE AND PASSES

4.8.3 CONTRACTOR PERSONNEL

4.8.4 ROSTER

4.8.5 HIRING GOVERNMENT PERSONNEL

4.9 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.10 SPECIAL QUALIFICATIONS

4.11 INTERFACES

4.12 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

4.13 WORK CLEARANCE REQUESTS

4.14 SAFETY REQUIREMENTS AND REPORTS

4.15 SCHEDULES

4.15.1 SCHEDULE CHANGES

4.16 PARTNERING AGREEMENT

4.17 INVOICING AND PAYMENTS

4.17.1 WIDE AREA WORKFLOW (WAWF) PROCEDURES

4.18 MANPOWER REPORTING

4.19 CONTRACTORS GENERAL WORK PLAN

5 APPENDICES

5.1 APPENDIX A – BASE GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

5.2 APPENDIX B – BASE AREA MAPS OR SITE PLANS

5.3 APPENDIX C – DATA REQUIREMENTS

5.4 APPENDIX D – DEFINITIONS

5.5 APPENDIX E – XERISCAPING AND URBAN FOREST MASTER PLAN (Reserved)

5.6 APPENDIX F – IRRIGATION SYSTEM DESCRIPTION AND SYSTEM MAINTENANCE PROJECTED

WORKLOAD DATA

5.7 APPENDIX G – RESERVED

5.8 APPENDIX H – GROUNDS AREA DESCRIPTION WORKLOAD ESTIMATES

5.9 APPENDIX I – MAINTAIN VEGETATIVE INERT BEDS, ROCK BEDS AND RELATED AREAS

5.10 APPENDIX J – IRRIGATION SYSTEMS WORKLOAD ESTIMATES

5.11 APPENDIX K – TREE SPECIES

5.12 APPENDIX L – TREE PRUNING AND TRIMMING

5.13 APPENDIX M- MACDILL AFB SECURITY REQUIREMENTS

ANTI-TERRORISM

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

1. Contract Award

2. Contractor Visitor Passes for Entry to MAFB

3. Contractor Vehicle Passes for Entry to MAFB

4. Contract, Commercial, and/or Oversized Vehicles

5. Contractor Vehicle and Personnel Processing Requirements

6. Subcontractors

7. Contractors working in USAF Restricted Areas

8. Flightline Driving

9. Miscellaneous Requirements

10. Badges and Identification Media

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at MacDill Air Force Base (AFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at MacDill AFB is considered to be 1 April through 30 Nov. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees, and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the parties.

Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds, and vegetation around obstacles to include fence lines, shall only be allowed with the COR approval.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A and in Appendix B, Area Map A-2.1, sheet 1 of 6.

1.1.1 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance. Maintain grass height between 2 and 4 inches excluding seed heads shall be uniform in appearance, free of skips, gaps, rutting, or scalping. Bermuda grass height shall be maintained between 1 and 2 inches in height and St Augustine grass shall be maintained between 4 and 6 inches in height. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.2 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses.

Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs, and other hard surfaces. Grass, vegetation, and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4 WEED CONTROL

Control weeds in identify improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Weed program shall be maintained for the St Augustine and Bermuda grass in accordance with Appendix H. The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para

4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use in accordance with AFI 32-1053 and DOD 4150.07. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.5 MUNITION STORAGE AREA

The contractor shall maintain grass within 5 feet from munition igloo/bunker/magazine vent stacks to improved grounds standard of 2 to 4 inches in height excluding seed heads. Herbicide shall not be applied to minimize ground erosion. Additionally, areas within 50 feet of designated Potential Explosive Sites (PES) shall be maintained between 2 and 4 inches in height to minimize fire hazards. All adjacent concrete areas shall be trimmed and/or edged to maintain improved grounds standards. The contractor shall provide one mowing bunker work per month for the months of March, April, June, July, August and September.

1.1.6 IRRIGATION

The contractor shall maintain, adjust, and repair identified lawn irrigation systems during the growing season.

1.1.6.1 OPERATION OF IRRIGATION SYSTEMS

The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix B, Area Map A-2.1 drawing 1 of 5 and Appendix J). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without prior approval from CO/COR. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc.

Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system year around.

1.1.6.2 MAINTENANCE OF IRRIGATION SYSTEMS

The contractor shall maintain irrigation systems year around. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems. The contractor shall refer to CLIN 0005, Reimbursable Parts for payment coordination. The irrigation system to be maintained and related workload data is identified in Appendix J.

1.1.6.3 WINTERIZATION OF IRRIGATION SYSTEMS (RESERVED)

1.1.7 REMOVE DEBRIS/POLICE GROUNDS

The contractor shall perform general litter patrol in areas of improved grounds identified in Appendix G prior to mowing. Remove and dispose of natural debris, (tree limbs, dry brush, etc.), and man-made debris. Police areas to maintain a neat and professional appearance.

1.1.7.1 DEAD ANIMALS (RESERVED)

1.1.8 LEAF REMOVALS

The contractor shall remove leaves in areas of improved grounds to maintain a neat and professional appearance. Leaf removal to be included natural debris (i.e., Tree limbs, dry brush, rodent habitats), and man-made debris. Leaf removal must be completed within 2 days. Days upon issue of the work order by the CO or COR. Leaves must be disposed in accordance with the base solid waste management plan. Leaf removal shall be removed in accordance with Appendix A of this PWS and bidding schedule CLINS 007 thru 4007.

1.1.9 LAWN CONDITIONING

1.1.9.1 FERTILIZATION

The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. This work will be issued as a work order by the CO or COR.

1.1.9.2 AERATION (RESERVED)

1.1.10 PEST CONTROL

The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well-being of installation personnel. The following types of pests are common on this installation and their abatement should be specifically addressed the IPM plan and use to determine the workload for lawn and ornamental pests. The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies.

The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions.

The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use in accordance with AFI 32 -1053 and DOD 4150.07. All products used must be on the installation-approved inventory list and applied by certified personnel.

1.1.11 LAWN RENOVATION

The contractor shall renovate lawns in improved grounds as identified by the CO or COR. This work will be issued via a separate work order. Renovate deteriorated lawn area to match surrounding areas.

1.1.12 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. This work shall be accomplished along the Distinguishing Visitors (DV) Route in accordance with Appendix B Area Map A-2.1 Drawing Sheet 1 of 6.

1.1.13 CEMETERIES (RESERVED)

1.1.14 ARTIFICIAL TURF (RESERVED)

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and in Appendix B, Area Map A-2.1, sheet 1 of 6.

1.2.1 MOW

The contractor shall maintain grass height between 4 and 10 inches excluding seed heads in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

1.2.3 PERIMETER FENCE LINE

The contractor shall maintain a 6ft strip on each side of the perimeter fence (12 ft. total) as Semi- Improved Grounds where feasible. The fence line is identified in Appendix B Area Map A-2.1, drawing sheet 1 of 6.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

BASH are identified in Appendix B Area Map A-2.1, drawing sheet 1 of 6.

1.3.1 MOW

Grass, weeds and vegetation shall be maintained between 7 to 14 inches excluding seed heads.

The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The contractor shall begin mowing operations at the active Airfield surfaces and move to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area.

1.3.2 AIRFIELD LIGHT FIXTURES

The contractor shall maintain a 10-foot-wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3.3 HERBICIDES AND INSECTICIDES (RESERVED)

1.3.4 AIRFIELD COORDINATION

The contractor shall coordinate all activities on the airfield by contacting Airfield Management.

Work will be accomplished only after Airfield Management has approved scheduled times.

1.3.5 FLIGHT-LINE DRIVERS

Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.3.6 AIRFIELD TOWER COMMUNICATIONS

The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways.

The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall maintain contact with the control tower when operating in the Controlled Movement Area (CMA). The CMA is defined as Runway 04/22, overruns, Taxiways Alpha, Bravo, Charlie, Delta, and Echo from the runway to the Visual Flight Rules (VFR) hold lines and infield areas out 175 feet east and west of the painted runway edge. The contractor shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, i.e., frequency changes. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.4 MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix B, Area Map A-2.1, Sheet 1of 6. The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow un-improved grounds once per year to a height not between 10”- 14” excluding seed heads.

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in Appendix B Area Map A-2.1 sheets 2, and 3 of 6; and in Appendix I to present a neat and professional appearance.

1.5.1 VEGETATIVE AND INERT BEDS (COMMONLY CALLED PLANT BEDS)

The contractor shall remove dead material, trash, debris, and provide water as needed. The contractor may remove weeds by an acceptable and approved Integrated Pest Management method. The contractor shall accomplish this work one time per month.

1.5.2 ROAD BARRICADE PLANTER BOXES, HVAC, AND ROCK BEDS

The contractor shall remove trash, debris, and weeds. The contractor may remove weeds by an acceptable and approved Integrated Pest Management method. The contractor shall accomplish this work one time per month.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix A, and Appendix B Area Map A-2.1 sheet 1 of 6.

1.7 PERFORM SNOW/ICE REMOVAL (RESERVED)

1.8 SPECIAL REQUIREMENTS

All work under this section shall be executed via a work order by the CO or COR (except for whereas, referring to, “the contractor shall identify ……”). The contractor shall be responsible for removing all debris generated from all trees related operations. All non- emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections.

1.8.1 TREES

The contractor shall identify trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 6 feet from buildings.

Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet.

1.8.1.1 TREE CARE

The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.8.1.2 TREE STANDARDS

The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.8.1.3 EMERGENCY SPOT PRUNING/TRIMMING

The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.8.1.4 TREE AND STUMP REMOVAL

The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the work order. Stump-grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area In Accordance With (IAW) manufacturer’s recommendation until the grass has become established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows:

All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

• Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

• Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

• Small Trees: Diameter 3” to less than 24”, remove within 5 workdays from the work order date.

• Saplings: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL.

The following timeframe shall be applied for emergency tree and stump removal by the contractor:

• Large Trees: Remove within 2 workdays from the work order date

• Medium Trees: Remove within 2 workdays from the work order date

• Small Trees: Remove within 1 working day from the work order date

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

1.8.3 XERISCAPING AND URBAN FOREST SERVICES.

The contractor shall upon notification by the contracting officer through the issuance of a work order, perform Xeriscaping.

1.8.4 SPECIAL CUTS.

The contractor shall upon notification by the CO through the issuance of a work order, perform special cuts. Provide unit pricing for Special Cuts as shown in Bidding Schedule CLIN 0024.

1.8.5 PLANTING TREES, SHRUBS, VEGETATIVE BEDS, AND RELATED WORK.

The contractor shall upon notification by the CO or COR through the issuance of a work order, perform leaf removal, lawn renovation, prune/remove shrubs, hedges, and other plants; prune trees, emergency spot pruning and trimming, xeriscaping; planting trees, shrubs and vegetative beds and related work to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention as required to promote survivability.

Provide unit pricing for this work as indicated in CLINS 0018, 0019, 0020, 0021, 0022, 0023, 0024, and 0025 of bidding schedule.

1.8.6 TREE PRUNING AND TRIMMING ZONES 1 THRU 12.

Perform tree pruning and trimming work in accordance with Appendix B, Area Map A-2.1, sheet 4 and 5 of 6; and Appendix L. The contractor shall upon notification by the CO or COR through the issuance of a work order, perform this work. Provide unit pricing for tree pruning and trimming as indicated in CLINS 0026 thru 0037 of bidding schedule.

1.8.7 PREPARE HANGAR 3, DCC AND DCC PARK, AND SEASCAPES FOR SPECIAL

EVENTS

Perform work for special events in accordance with Appendix B Area Map A-2.1 sheet 6 of 6 and the following specifications:

Trim all trees, palms, and shrubs. Remove debris, dead plants, and weeds from plant beds and rock beds as required to maintain a clean and neat appearance for special events. The contractor shall upon notification by the CO or COR through the issuance of a work order, perform this work. Provide unit pricing for special events as indicated in CLINS 0038 thru 0040 of bidding schedule.

1.8.8 SPECIALTY MAINTENANACE FOR TRACK AND SOFTBALL FIELDS

BERMUDA GRASS

Provide it in accordance with Appendix B, Area map A-2.1, sheet 6 of 6 and the following specifications:

1.8.8.1 PERNENIAL RYE SEED OVERSEEDING

Apply it to the existing Bermuda turf to improve the appearance and playability of the field.

Apply in late fall. The contractor shall upon notification by the CO or COR through the issuance of a work order, perform this work. Provide unit pricing for specialty maintenance as indicated in CLIN 0041 of bidding schedule.

1.8.8.2 AERATION AND TOP-DRESSING WORK

The contractor shall upon notification by the CO or COR through the issuance of a work order, perform this work. Provide unit pricing for specialty maintenance as indicated in CLIN 0042 of bidding schedule.

Aeration: Using hollow tires or open spoons to relieve soil compaction, encourage deep rooting and improve turf quality. Aeration should be completed when the turf activity is growing and not under stress. Aeration should be completed two times per year.

Top Dressing: Provide addition of a thin layer of soil to maintain leveling and filling of aeration holes. This will smooth the grass surface and reduce thatch. Provide top dressing after periods of growth. Apply top dressing two times per year.

1.8.9 REPLACEMENT OF REIMBURSABLE PARTS

Replacement of pumps, controllers, clock/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems. Please refer to CLIN 0005 for payment coordination.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective

(PO)

PWS

Section Performance Threshold Method of

Surveillance

PO-1 - Maintain Improved Grounds 1.1

Excellent: 0 defects Customer

Complaint; 100% Inspection; Periodic

Validation

Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-2 - Maintain Semi- Improved Grounds 1.2

Excellent: 0 defects Customer

Complaint; 100% Inspection; Periodic

Validation

Very Good: 1 defect Satisfactory: 4 defects

PO-3 - Maintain BASH 1.3

Excellent: 0 defects Customer

Complaint; 100% Inspection; Periodic

Very Good: 1 defect Satisfactory: 4 defects

PO-4 - Maintain

Unimproved Grounds 1.4 Satisfactory: 1 defect 100% Inspection

PO-5 - Maintain Vegetative Beds, Inert Beds and related Areas

1.5

Excellent: 0 defects

100% Inspection Very Good: 1 defect Satisfactory: 4 defects

PO-6 - Environmental

Requirements 4.4 Satisfactory: 0 defects 100% Inspection

PO-7 - Permits, Licenses and Certifications 1.4 Satisfactory: 0 defects 100% Inspection

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE.

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 1 calendar days of receipt.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

The Government will provide a dedicated facilities (area) for contractor use in support of the requirements of this contract. The facilities are provided “as is”. Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean, and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, with fair wear and tear and approved modifications.

A new grounds maintenance facility is being constructed (est. complete June 2024). Construction drawings of this new facility are indicated in Appendix B, Area Map A – 2.1, Drawing Sheet 6 of 6. This new facility will have the following government furnished equipment (GFE) for contractor use:

1. (1 ea.) Wooden ADA accessible ramp (for contractor supplied modular/mobile administration trailer)

2. (29 ea) Employee parking spaces

3. (1 ea.) 12.00' x 24.00' Enclosed metal shed (tool storage)

4. (1 ea.) 18.00' x 20.00' Car port

5. (3 ea.) 20.00' x 20.00' Metal awnings

6. (3 ea.) Concrete storage bins for mulch, rock, fill, etc.

7. (1 ea.) 16.00’ x 33.50’ Closed loop vehicle wash-water system (contractor maintained)

8. (1 ea.) 9.00' x 12.00' Enclosed Metal Shed for oil storage/waste oil

9. (~50K sqft) Fenced and gated area to secure contractor’s equipment and vehicles

10. (1 ea.) Pesticide mixing station

3.2 UTILITIES

The Government will furnish electricity, water, sewage, and telephone as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval.

The contractor shall practice energy conservation in the Government provided facilities.

3.3 MATERIALS

None

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 TELEPHONE

The Government will provide one telephone line(s) in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

3.6 SOLID WASTE COLLECTION AND DISPOSAL

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS (except for the work describes in section

1.8 Special Requirements). The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4 GENERAL INFORMATION

4.1 MISSION

The overall 6th Civil Engineer mission at MacDill AFB is to plan, program, design, construct, operate and maintain base facilities. Also provide fire protection and rescue, explosive ordnance disposal, emergency management and environmental services for the 6th Air Refueling Wing (6 ARW), United States Central Command (USCENTCOM), United States Special Operations Command (USSOCOM), and other MacDill tenants. The primary 6th Air Refueling Wing mission is to provide worldwide air refueling and airlift in support of the Air Force’s Global Reach, Global Power mission. In addition, it provides administrative, medical, and logistical support for USCENTCOM and USSOCOM, including 50 flag officers, additional tenant agencies and the MacDill AFB community. The 6th ARW’s 12 KC-135 Stratotankers have participated in major combat operations worldwide, including OPERATION ALLIED FORCE in Yugoslavia, OPERATION NOBLE EAGLE and OPERATION ENDURING FREEDOM.

4.1.1 TENNANT UNIT MISSIONS

In addition to the 6th ARW, MacDill AFB is also home to more than 50 tenant units, including two major commands USCENTCOM and USSOCOM. The presence of these two unified commands and other tenant units creates a unique multi-service community at MacDill AFB, with all branches of service represented. So, although MacDill is an U.S. Air Force installation, it is also home to many soldiers, sailors and Marines. Major tenant units at MacDill include the following:

- USCENTCOM: Responsible for promoting and protecting U.S. security interests in 27 nations that stretch from the Horn of Africa through the Arabian Gulf region, into Central Asia. USCENTCOM is one of nine unified commands in the DoD. The command was activated in January 1983 as the successor to the Rapid Deployment Joint Task Force. The headquarters staff includes over 4,700 personnel from each of the four military services, civilians, and contractors.

- USSOCOM: Prepares special operation forces for worldwide special operations, civil affairs and psychological operations in peace and war in support of regional combatant commanders and other Government agencies. USSOCOM unifies more than 46,000 active duty and reserve component, special operations, psychological and civil affairs forces from the Army, Navy and the Air Force under a single commander.

- Joint Communications Support Element (JCSE): A highly specialized and rapidly deployable tactical communications unit under the operational control of the Joint Staff. Members come from all branches of service to provide communications support for contingency military operations, disaster relief and evacuation activities.

- 927th Air Force Reserve Squadron

- 3rd Infantry Division (Mechanical) Personnel Support Team (Army)

- 290th Joint Communications Support Squadron (FL Air and Army National Guard)

- 297th Military Intelligence Battalion (Army)

- 622nd Aeromedical Evacuation Squadron

- 694th Intelligence Group (Army)

- Air Force Judiciary Area Defense Counsel

- American Red Cross

- Army and Air Force Exchange Service (AAFES)

- Army Corps of Engineers

- Civil Air Patrol

- Defense Automated Printing Service

- Defense Commissary Service

- Defense Fuels Supply

- Defense Intelligence Systems Agency

- Defense Mapping Agency

- Defense Reutilization and Marketing Office

- Det A, B Company, 229th Aviation Regiment (Army)

- Det 1, 37th Fighter Wing

- Det 21, San Antonio Air Logistics Center

- Det 340, Air Force Office of Special Investigations

- Joint Intelligence Center

- MacDill Federal Credit Union

- Military Sealift Command Liaison Office

- Personnel Support Detachments (Army and Navy)

- Precision Measurement Equipment Laboratory

- South Atlantic Veterinary Support District

- U.S. Department of Agriculture (BASH PROGRAM)

- U.S. Post Office

4.2 BACKGROUND

4.2.1 BASE POPULATION

MacDill AFB is made up of Soldiers, Sailors, Airmen, Marines, and DoD civilians belonging to the 6 ARW, USCENTCOM, USSOCOM, and more than 50 other tenant units. There are 133,032 military retirees living within a 50-mile radius along with 12,400 military dependents. The total employment supported by the base is estimated at 19,000.

4.2.2 GREATER TAMPA PROFILE

MacDill AFB is located eight miles south of downtown Tampa, Florida, on the tip of Interbay Peninsula in Hillsborough County. The City of Tampa’s 2023 population was 395,199, while Hillsborough County had a 2023 population of 1,528,924. The Tampa-St.

Petersburg-Clearwater Metropolitan Statistical Area’s (MSA) population had a 2021 population of 3,200,000.

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in FAR 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.4 ENVIRONMENTAL REQUIREMENTS.

MacDill AFB has implemented an Environmental Management System (EMS), which is based on ISO-14001, as their primary management approach in conducting operations and managing their environmental programs. Work performed by all contractors and subcontractors, shall be consistent with the MacDill Environmental Management System (EMS) policy; MacDill’s Environmental Policy is to: a) Execute our mission; b) Prevent pollution; c) Improve continuously in mission and environment; and d) Comply with all environmental regulations and Air Force requirements. In addition to all applicable Federal, State and Local environmental codes and regulations, the following specific guidance is provided.

4.4.1 HAZARDOUS MATERIALS

The contractor shall manage and store all hazardous materials in accordance with all applicable Federal, State, and local regulations. The contractor shall be responsible for compliance with all applicable Occupational Safety and Health Act (OSHA) standards cited in 29 CFR. The contractor shall not use products that are Extremely Hazardous Substances (EHS), Class I or II Ozone Depleting Substances (ODS), and/or Persistent Bioaccumulative and Toxic (PBT) chemicals.

4.4.1.1 HAZARDOUS WASTE

Contractors are responsible for the identification, characterization, storage, and disposal of any waste that may be regulated under the Resource Conservation and Recovery Act (RCRA), hazardous waste regulations, 40 CFR 260-279. 6 CES/CEIE must be coordinated with prior to the generation of any hazardous waste. Any shipments of hazardous waste will be coordinated and approved through 6 CES/CEV prior to shipment off-base for disposal. All manifests/land disposal restrictions must be signed by 6 CES/CEV prior to shipment off-base.

4.4.2 SPILL CONTROLS

The contractor will be briefed on MacDill AFB spill response procedures at the pre-performance conference. If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the COR, base fire department, and base civil engineering. In the event that it is necessary to utilize government material, equipment, or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs.

4.4.2.1 STORMWATER

MacDill’s storm sewer system is permitted by the state and must meet certain requirements.

No dumping or discharge of any kind may enter the storm drains, stormwater ponds, swales, canals, or other surface water. Types of discharges not allowed in storm drains include leaves, grass clippings, dirt, soapy wash water, dirty mop water, detergents, and chemicals.

4.4.3 PESTICIDES

All pesticides must be approved prior to use by the AFCEC Command Entomologist if not on AFCEC Command approved list of pesticides (Submit list with intended uses via the CO). The contractor shall provide an inventory of pesticides with the applicable Safety Data Sheet (SDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

Pesticide Safety Data Sheets (SDS). All pesticide hazardous materials contemplated for use or brought on base for the purpose of this contract, shall have an SDS. The contractor shall submit to the Pest Management Contract COR, Hospital (Bioenvironmental Engineering), Fire Department, and the AFCEC Command Entomologist, an SDS and a specimen label of all pesticides used in this contract. Prior to start of contract, and whenever a new pesticide is used during the contract, the contractor shall submit an S.D.S and a specimen label for each pesticide used for this contract to the AFCEC Command Entomologist in coordination with the Pest Management Contract COR. Whenever a pesticide specimen label changes for the current list of p e s t i c i d e s , the contractor shall resubmit a new label. Pesticides that are not approved/ listed in the AFCEC Command list of approved pesticides shall be reviewed and approved using the Request for Approval of Non-Standard Pesticide form 20160916.

4.4.3.1 PESTICIDE STORAGE AND MIXING

The government will furnish or make available Building 864, Chemical Storage Facility and Pesticide Mixing Concrete Pad. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-arounds have been established. Should a hazard be subsequently identified, the government will correct OSHA hazards according to government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the contractor. Compliance with the OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. Further, the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities.

Before any modification of the facilities performed by the contractor at his or her expense, the contractor must furnish the contracting officer documentation describing, in detail, the modification requested. No alterations to the facilities must be made without specific written permission from the contracting officer. In the case of alterations necessary for compliance with OSHA, such permission must not be unreasonably withheld. The contractor must return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities must only be used in performance of this contract. The Pest Control Contractor currently occupying this facility will maintain key control of Building 864, Chemical Storage Facility and Pesticide Mixing Concrete Pad. When and after the new grounds maintenance facility is completed/built, the government will provide a new pesticide storage and mixing facility at new site location or near the new site location in accordance with DOD pesticide management directives and regulations.

4.4.3.2 MONTHLY REPORTS

The Contractor shall submit a report to the COR within 3 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532-1 will be provided on request to facilitate record keeping. The AFCEC Command Entomologist is currently working on obtaining an Integrated Pest Management Information system (IPMIS) secured computer network system.

The contractor must be able to obtain a CAC card upon government…