Grounds Maintenance at George Guy Park and Jackson James Park.pdf
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- Solicitation number
- 2026-003
- Issued by
- Charleston County, South Carolina
About this file
This is a Request for Proposals (RFP) issued by the City of Chester, South Carolina for comprehensive grounds maintenance services at George B. Guy Park and Jackson James Park. The City is seeking qualified contractors to provide all labor, equipment, materials, supervision, transportation, and disposal necessary to maintain both parks in clean, safe, and attractive condition. The scope of work includes one-time initial clearing activities such as removing trash, debris, fallen limbs, illegal dumping, and weeds, as well as trimming vegetation and spreading mulch, along with bi-weekly maintenance consisting of trash removal, weed eating, property line cleanup, drainage ditch maintenance, leaf and debris removal, and general beautification. Proposals are due by September 4, 2026 at 4:00 p.m., submitted in sealed envelopes to Yulanda Littlejohn at the City of Chester offices. A mandatory site visit to both parks is required before proposal submission and must be scheduled with Mr. Sundray Gregory; failure to complete the site visit may result in proposal rejection. The initial contract term is one year with options to renew for two additional one-year terms upon mutual agreement and satisfactory performance.
Contractors must submit proposals with pricing broken down by initial clearing, bi-weekly maintenance, emergency cleanup, hourly additional work, and mulch installation; exact pricing amounts are not specified in the RFP. Evaluation criteria include experience (25 points), qualifications (20 points), equipment and staffing (20 points), references (15 points), and cost proposal (20 points). Contractors must demonstrate a minimum of three years of relevant experience, provide three references, submit a South Carolina Business License, and provide proof of Commercial General Liability, Automobile Liability, and Workers' Compensation Insurance prior to contract execution. The City reserves the right to reject any or all proposals, waive informalities, and award the contract in its best interest.
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Text version
CITY OF CHESTER, SOUTH
CAROLINA
REQUEST FOR PROPOSALS
RFP 2026-003
Grounds Maintenance
George B. Guy Park & Jackson James Park
Issue Date: August 4, 2026
Proposal Due Date: September 4, 2026, by 4:00 p.m.
Proposal Submission
Sealed proposals shall be submitted to:
Yulanda Littlejohn
Executive Assistant
City of Chester
120 Church Street
Chester, SC 29706
All proposals must be submitted in a sealed envelope clearly marked:
RFP 2026-003 – Grounds Maintenance Services.
Emailed or faxed proposals will not be accepted. Late proposals will not be accepted.
Introduction
The City of Chester is soliciting sealed proposals from qualified contractors to provide comprehensive grounds maintenance services for George B. Guy Park and Jackson James Park.
The selected contractor shall furnish all labor, supervision, equipment, tools, materials, transportation, disposal, and incidentals necessary to maintain both parks in a clean, safe, and attractive condition.
Contract Term
The initial contract term shall be one (1) year with the option to renew for two (2) additional one-year terms upon mutual agreement and satisfactory performance.
Mandatory Site Visit
A mandatory site visit is required before submitting a proposal. Contractors must visit both
George B. Guy Park and Jackson James Park.
To schedule a site visit contact:
Mr. Sundray Gregory dgregory@chester.sc.gov
Failure to complete the site visit may result in the proposal being deemed non-responsive.
Scope of Work
The Contractor shall provide all labor, equipment, materials, supervision, transportation and disposal necessary to perform the work.
Initial Clearing (one-time):
• Clean all property lines.
• Remove all trash, litter, leaves, brush, and debris.
• Remove fallen limbs and branches.
• Remove illegal dumping.
• Clear drainage ditches.
• Weed eat all overgrown areas.
• Trim vegetation around fences, sidewalks, signs, playgrounds, pavilions, benches, and buildings.
• Spread mulch in landscape beds and around designated trees.
• Beautify the grounds.
• Remove and legally dispose of all debris.
Bi-Weekly Maintenance:
• Trash and litter removal.
• Weed eating.
• Property line cleanup.
• Drainage ditch cleanup.
• Removal of leaves, branches, and debris.
• Blow sidewalks, courts, parking areas, and pavilions.
• Spot mulch replacement as directed.
• General beautification.
Performance Standards
Both parks shall remain clean, safe, and attractive. Excessive weeds, litter, debris, leaves, brush, or fallen limbs shall not remain between scheduled maintenance visits. Emergency cleanup requested by the City shall begin within 48 hours unless otherwise directed.
Contractor Responsibilities
The Contractor shall:
• Provide all labor, equipment, tools, fuel, supervision, and disposal.
• Repair any damage caused by operations.
• Comply with OSHA and all applicable laws.
• Remove all debris from the site after each visit.
• Notify the City of vandalism, hazards, or damaged facilities.
Qualifications
Contractors shall submit:
• Company profile
• Minimum three years of relevant experience
• Three references
• Equipment list
• Staffing plan
• South Carolina Business License
• Proof of General Liability and Workers' Compensation Insurance
Proposal Contents
Include:
• Cover Letter
• Company Qualifications
• References
• Staffing Plan
• Equipment List
• Maintenance Schedule
• Pricing Proposal
• Insurance Certificates
• Business License
Pricing Proposal
Description Price
Initial Clearing (Both Parks) $__________
Bi-Weekly Maintenance $__________
Emergency Cleanup $__________
Hourly Additional Work $__________
Mulch Installation $__________
Evaluation Criteria
Criteria Points
Experience 25
Qualifications 20
Equipment & Staffing 20
References 15
Cost Proposal 20
Insurance
The successful contractor shall provide proof of Commercial General Liability, Automobile
Liability, and Workers' Compensation Insurance prior to contract execution.
City Rights
The City reserves the right to reject any or all proposals, waive informalities, request additional information, negotiate with proposers, and award the contract deemed in the best interest of the
City.
Non-Collusion Certification
By submitting a proposal, the proposer certifies that the proposal has been prepared independently and without collusion.
Signature
Company: _______________________________
Authorized Representative: __________________________
Title: ______________________
Signature: __________________ Date: ______________
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