GRO35 Specifications Foodservice Equipment EPP Final~1.docx

Specifications & Requirements

GRO35 Foodservice Equipment, Institutional Commercial Grade, Large and Small with Related Maintenance Repairs Services COMMBUYS Bid Solicitation: BD-16-1080-OSD01-OSD10-00000005697 The Foodservice Strategic Sourcing Services Team (SSST) is issuing a Request for Response (RFR) for Foodservice Equipment – Institutional Commercial Grade – Large and Small with Related Maintenance and Repair Services as detailed within the RFR Procurement Scope and Description The purpose of this solicitation is to establish and award a statewide contract to provide Foodservice Equipment in three core products categories to include and not be limited to:

· Large Equipment as identified but not limited to: (e.g. ovens, grills, refrigerators, fryolators and milk cooler equipment)

· Small Equipment as identified but not limited to: (e.g. mixers, toasters, microwaves, etc.).

· Foodservice Equipment, Installation, Maintenance and Repairs as required and needed by user Departments.

Products provided by bidders must be commercial grade and meet all federal, state and local standards for quality and safety requirements; for example: NEMA and/or UL approved. Products not meeting standards will be deemed unacceptable and returned to a contractor for credit at no charge to the Commonwealth. All items purchased must carry a standard manufacturer’s warranty. All refrigeration units must be manufactured only with non-ozone depleting refrigerant.

All products must have a return policy regardless of reason, as long as the product is not damaged due to negligence or maliciousness. Contractors may not charge a restocking fee on returns. All products delivered to ordering facilities will be new and in unopened cases or boxes, or in a condition acceptable to the user/purchaser.

Any security needs deemed necessary by a Department or, facility must be met by the Contractor, including but not limited to, such things as: adding manufacturers security option packages to designated equipment; specialized security alterations to designated equipment; security clearances for drivers, set-up and installation people and service personnel. There may also be a requirement for “no split loads.” Trucks and personnel may be searched at any time while on facility property. The Contractor agrees to comply with any and all security requirements as listed here in and any others as deemed necessary by a Department or facility.

Delivery - Delivery must be made at no extra cost to the Commonwealth with all deliveries being FOB destination. All orders will be processed, confirmed and delivered based on established delivery schedules. The ordering Department will establish a mutually agreed upon delivery schedule with the bidder/contractor(s). If an item is out of stock, the bidder/contractor must make every effort to supply the ordered item within the original delivery timeframe agreed upon. If such arrangements cannot be made, the bidder/contractor must make every effort to have the item delivered as soon as possible. Bidder/contractors may be penalized in the performance measures for each time a stocked item is not delivered within the required deadlines unless an acceptable alternative is provided and mutually agreed upon by the contract user and the Bidder/contractor. In this event, the alternate delivery time should be documented by the bidder/contractor in writing and submitted as part of the quarterly report. Contractors must coordinate delivery time with the contract user, if requested. If the bidder/contractor uses an independent company to satisfy delivery requests, the bidder/contractor is responsible for ensuring that the delivery company coordinates with the contract user. Late deliveries or deliveries that cannot be made within the above guidelines may be canceled at no cost to the Commonwealth.

Installation – Bidders/contractors must be able to provide equipment installation services if requested to do so by the ordering department. Bidders/contractors must submit their hourly rate for installation services on Bidders Response Form and the Price Sheet that will be evaluated by the SSST. Bidders/contractors agree to comply with M.G.L. c.149 regarding prevailing wage requirements on any installation or maintenance services provided under this contract.

Prevailing Wages - All or part of the service(s) available under this RFR and resulting contracts may require the payment of prevailing wages pursuant to G.L. c. 149, Sections 26 through 27D (construction); Section 27F (trucks, vehicles and other equipment performing public works functions (non-construction); Section 27G (moving office furniture) and 27H (state cleaning contracts). The awarding authority has a legal obligation to request a prevailing wage schedule from the Department of Labor Standards (DLS) at www.mass.gov/dols. If this is a statewide contract or department contract that can be used by other eligible public entities, then any such eligible public entity that uses the contract will be considered the “awarding authority” and must also request a prevailing wage schedule at the time of the engagement of the contractor for specific services. In addition, bidders and proposers must agree to comply with the Prevailing Wage Law, as administered by the DLS. Questions regarding the Prevailing Wage Law may be answered by accessing the DLS website at www.mass.gov/dols or by calling the DLS Prevailing Wage Program at (617) 626-6953.

Repair/Maintenance Services – Repair and maintenance services are an important component of this contract and Contractors must be able to provide access to repair and maintenance services, through their billing department only, for repairs to equipment they have sold or to other equipment that the requesting Department currently has in house. Any Contractor(s) providing repair or maintenance service may not add any additional fees for processing payments to subcontractors providing repair services.

Returns – Contract users may not accept the delivery of any product that is visibly damaged. Product will be inspected upon receipt of delivery. If a product fails inspection by the receiving facility, the product will be rejected and the bidders/contractor(s) must replace it immediately at no additional expense to the facility.

Facility Site Visit Requests - Bidders/Contractors will be required to go to a facility upon request by any eligible entity to access, evaluate and determine the needs of the department as it relates to any Foodservice Equipment installation, maintenance and or repairs, etc.

Environmental Specifications - Executive Order 515, establishing an Environmental Purchasing Policy - Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are considered to be products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products.

Appliance Disposal Services – In Massachusetts there is a Waste Ban on white goods, which includes large appliances. Waste Bans restrict the disposal of certain materials from disposal facilities (see MassDEP’s Waste Ban Regulations Webpage for more information). It is desirable that bidders offer removal services for various appliances and it is desirable that such services be offered at no cost. Please specify on the bid sheet what appliance disposal service options your company provides.

Ozone Depleting Substances - all bidders who offer disposal services for refrigerators or other equipment containing ozone depleting refrigerants must dispose of these items in compliance with the Environmental Protection Agency (EPA) Refrigeration Recycling Regulation Section 608 of the Clean Air Act, regulations (40 CFR Part 82, Subpart F). http://www3.epa.gov/ozone/title6/608/608fact.html In conformance with these regulations, bidders must agree to:

Never knowingly vent any ozone depleting substance into the atmosphere or work with any technician or subcontractor who knowingly vents such substances into the atmosphere; work only with refrigerant technicians who have been certified as a Type I technician by an approved EPA testing organization; ensure that recovered refrigerant is sent only to certified re-claimers who have been approved by the EPA; and ensure that all appropriate documentation is maintained, including tags on emptied appliances and records of all refrigerant collected and that such records will be submitted to the SSST upon request.

Include the following information with their response: a statement which commits the bidder to recover or arrange for the recovery of all ozone depleting refrigerants before the disposal of appliances in compliance with all appropriate federal regulations; description of how such recycling will occur, including the names and addresses of each subcontractor and/or location(s) where refrigerant extraction, recovery, reclamation and/or disposal will take place; and a letter from each subcontractor to be used stating that they agree to perform refrigerant recovery activities in cooperation with the bidder in conformance with the Federal regulations.

Polychlorinated Biphenyl’s (PCB’s) Conform with all state regulations governing the handling, storage, transportation, treatment and disposal of all materials containing PCBs, including, but not limited to, 310 CMR 30,000.

Inspect or arrange for the inspection of all appliances which may have capacitors and lighting ballast’s or any other materials containing PCBs, remove or arrange for the removal from appliances of all materials found to contain PCBs prior to crushing, flattening, bailing or any other type of processing and handle, transport and dispose of all materials containing PCBs in conformance with all appropriate federal and state regulations governing these hazardous materials.

Include the following information with their response: a statement which commits the bidder to recover or arrange for the removal and proper disposal of all materials containing PCBs before discarded appliances are processed; a description of how such PCB removal will occur, including the names and addresses of each subcontractor and location(s) where PCB removal will take place; and a letter from each subcontractor to be used stating that they agree to perform PCB removal and disposal in accordance with all appropriate state and federal regulations.

Ensure that all steel and other metal appliances will be sent for recycling to scrap metal dealers or other entities that recycle steel and other metals; Contractors may dispose of appliances, cut only when such circumstances exist that recycling an appliance would be extraordinarily difficult or cost prohibitive. Contractors must notify the SSST when such recycling is not feasible and must keep records of all appliances that are recycled.

Energy and Water Efficiency Criteria Purchasing efficient products to optimize energy and water use reduces costs without compromising quality and this is a goal of the SSST. For purposes of this RFR: Bidders must provide products that Bidders must provide products that are energy and water efficient as follows:

PLEASE NOTE: As new Energy Star specifications for improved energy efficiency of commercial grade foodservice equipment are developed, awarded vendors will be required to ensure (within a reasonable period of time) that the equipment they offer under this contract is compliant with the newly revised specifications.

· It is Mandatory for bidders to offer equipment categories for which have received an ENERGY STAR rating to be considered for this bid. Product categories applicable to this bid are listed on the ENERGY STAR website (http://www.energystar.gov/products/). Bidders must confirm compliance with the specifications on the bid sheet. Energy Star Specifications can be found on the Commercial Food Service Equipment for Businesses and at the following links:

· Commercial Dishwashers (Current Specification Effective Date: February 1, 2013)

· Commercial Refrigerators & Freezers (Current Specification Effective Date: October 2014)

· Commercial Fryers (Current Specification Effective Date: April 2011)

· Commercial Ice Makers (Current Specification Effective Date: February 1, 2013)

· Commercial Griddles (Current Specification Effective Date: May 2009)

· Commercial Hot Food Holding Cabinets (Current Specification Effective Date: October 2011)

· Ineligible Types of Commercial Hot Food Holding Cabinets: Dual function equipment (e.g., cook-and-hold and proofing units), heated transparent merchandising cabinets, and drawer warmers

· Commercial Ovens (Current Specification Effective Date: May 2009)

· Commercial Steam Cookers (Current Specification Effective Date: August 2003)

· Only 3-, 4-, 5-, and 6-pan capacity units can qualify for ENERGY STAR. Models may include countertop models, wall-mounted models and floor-models mounted.

Please note: EPA’s goal in including these low power mode requirements is to ensure that existing machine software capabilities are available and may be used to their fullest potential based on the individual requirements of the host site. However, machines that are vending temperature sensitive product, such as milk, must not have the refrigeration low power state enabled on site by the vending operator or machine owner due to the risk of product spoilage.

Bidders are encouraged to visit www.energystar.gov for complete product specifications and updated lists of qualifying products In cases where Energy Star specifications may not yet be developed, the Commonwealth reserves the right to negotiate with awarded Contractors at any time during the contract term and all extensions, the addition of energy efficient institutional / commercial equipment to any approved lists, the limitation of non-energy efficient equipment, the establishment of programs to promote the purchase and use of energy efficient equipment, and the creation of any other appropriate programs to promote energy efficiency which are in the best interests of the Commonwealth.

· It is desirable for bidders to offer fixtures with the WaterSense Label. Product categories applicable to this bid are listed on the WaterSense website at www.epa.gov/watersense. Bidders should identify those appliances on their bid sheets. Specific categories of appliances include:

Additional points will be provided for those vendors that can provide WaterSense registered product availability.

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