GRO35 Bidders Response Sheet - Attachment Final~1.docx

Bidders Response Sheet – Attachment A

GRO35 Foodservice Supplies and Equipment, Institutional Commercial Grade, Large and Small with Related Maintenance Repairs Services COMMBUYS Bid Solicitation: BD-16-1080-OSD01-OSD10-00000005697 Bidders interested in bidding on Foodservice Supplies and/or Foodservice Equipment, Institutional Commercial Grade, Large and Small with Related Maintenance Repair Services GRO35 section MUST complete and submit the following requested information to be considered for award. Please complete all requested information listed below.

To ensure compliance please refer to “Foods Service Supplies and/or Foodservice Equipment, Institutional Commercial Grade, Large and Small with Related Maintenance Repair Services GRO35 “Specifications and Requirements” located as an attachment on COMMBUYS.

Please provide requested information below and please make sure that all lines are completed.

Bidders Name (company name):

Address:

Web site address:

Contact Name (for questions on this response):

Phone number: Fax number:

Emergency phone number:

E-mail address:

If different than the information provided above please complete:

Account Manager Phone number: Fax number:

E-mail address:

Customer Service Phone Number Customer Service hours:

List and identify other company locations if applicable (please provide location addresses, contact information, phone, e-mail, etc.)

1. This RFR requires delivery and services statewide please indicate below if your company is capable of providing all required services statewide? If your company can only provide services in specific counties please identify the regions based on list below.

Is bidder bidding – Statewide – All regions – All counties Yes ________________ No ________________

2. Number of years in business - Please provide the number of years your company has been in business? The Bidder must have been in the business of records management, storage and/or archiving services, to a large commercial or governmental account of the size and scope of this RFR, for a minimum of at five (5) years.

Number of Years in Business Response and provide details of large commercial or governmental accounts:

3. Business Experience – Firm Profile - Describe experience and qualifications, including, but not limited to the company’s experience as a provider for a similar governmental authority servicing commercial and if applicable, public sector accounts. Specifically detail who the services were provided for, length of time, and scope and volume of services provided. Utilize all space provided below and summarize the principal points of the Proposal. Organization chart is required with bid submission.

Business Experience Response:

4. Designated Account Manager - Professional Credentials - Bidders must provide a statement of experience for the employee that will be designated account manager for the contract with the Commonwealth of Massachusetts. Please discuss their role as it applies to any contract(s) issued from this solicitation.

Designated Account Manager - Professional Credentials Response:

5. Reference and reference information – At a minimum three (3) letters of reference MUST be submitted with bid response from an institutional account, or from the largest customer in MA if available. A “Reference Form” is also available as a bid “File” attachment on COMMBUYS https://www.commbuys.com/bso/logout.sdo. The form must be completed and identify three (3) reference to contact.

Identify the name on the reference letters:

Identify the names on the reference form:

6. Return Policy Please define and provide in details on your return policy for products being provided?

7. Prevailing Wage Rates Does your company comply and agree to pay the prevailing wage rates? This question only applies to foodservice equipment bidders.

Yes/No respond below

Yes ____________ No ___________ Please define below or define on a separate attachment.

8. Prompt Pay Discount Offer - Completion of the form is required as well available on COMMBUYS as an attachment.

Indicate PPD offer _____________% _____10_____day Indicate PPD offer _____________% _____15_____day Indicate PPD offer _____________% _____20_____day Indicate PPD offer _____________% _____30_____day

9. Supplier diversity Program Plan Form – MANDATORY requirement for award consideration Completion of the form is required as well available on COMMBUYS as an attachment.

SDP Plan Form #1 - Plan Commitment - Indicate the SDP Percentage Committed for Life of Contract: ___________% SDP Plan Form #2 - Declaration of SDP Partner(s) Please identified a Massachusetts certified women/minority owned business partner _____________________________________

10. Dock Delivery Discounts (DDD) offer if applicable A bidder may receive additional evaluation points if the bidder offers a dock delivery discount equal to or greater than 2%. If dock delivery is exercised by the eligible entity then the discount must be reflected on the invoice upon billing.

Do you offer Dock Delivery Discount? ________ Yes _________No If yes please provide details below or as a separate attachment

Dock Delivery Discount offer (DDD) ____________________%

11. Volume Purchase Discount (VPD) offer if applicable A bidder may receive additional evaluation points if the bidder offers a volume purchase discount percentage (%) off based upon the total dollar size or a total quantity size for an order with one delivery location.

Do you offer Volume Purchase Discount? ___________Yes ____________No If yes please provide details below or as a separate attachment.

Volume Purchase Discount Offer (VPD) __________________%

12. Environmentally Preferable Products (applies to both foodservice supplies & equipment) Does your bid comply with the specifications for environmentally preferable products?

Yes _________ No__________

13. Energy Star Specifications and Requirements? (Please answer this question if bidding on Foodservice Equipment only)

Does your bid comply with the Energy Star specifications and requirements?

Yes __________ No __________ Please define your Energy Star program below or as a separate attachment.

14. WaterSense specifications and Requirements? (Desirable – Please answer this question if bidding on Foodservice Equipment only) Does your bid comply with the WaterSense specifications and requirements?

Yes __________ No __________ Please define your WaterSense program below or as a separate attachment.

15. Does your company provide appliance disposal services? (Please answer this question if bidding on Foodservice Equipment only) Please provide details below or on a separate attachment.

16. Indicate whether there is a written Continuity of Operations Plan (COOP) Indicate whether there is a written Continuity of Operations Plan (COOP) that describes how the company will continue to do business in case of an emergency. (This information is required but will not be considered in the evaluation of the response).

Yes ___________No ___________

17. Emergency Contact Please provide a list of emergency contact information including name, position/title, phone, email and cell phone. (This information will not be considered in the evaluation of the response).

18. Added Value Options

A bidder may receive additional evaluation points if the bidder can make available any additional added value options. Please respond below or submit as a separate attachment.

19. Participation in the OSD Annual Marketing Event, MASSbuys OSD hosts an annual marketing and training trade show, usually in late April or early May, to educate public purchasers and contract end-users on the commodities and services available on statewide contracts, highlight innovative environmentally preferable (green) products and provide marketing and networking opportunities to the business community.

Yes, will participate ________________ No, will not participate __________________

Operational Services Division | One Ashburton Place, Suite 1017 | Boston, MA 02108 | 617-720-3300 | www.mass.gov/osd image1.png