City of

Purchasing Department

City of Peachtree City 151 Willowbend Road Peachtree City, GA 30269 Phone: 770-631-2515 Fax: 770-631-2507 PeachtreeCityGA.gov Purchasing Department

October 18, 2022

Ladies and Gentlemen:

The City of Peachtree City will be accepting sealed bids at the office of the Purchasing Department, 151 Willowbend Road, Peachtree City, Georgia 30269, until 10:00 a.m. on Friday, November 18, 2022, for Grinding or Grinding and Removal of Organic Matter at the Recycling Center. The bids will be opened and read aloud at that time and place. Bids received after the set time will not be considered.

All bids must strictly conform to the specifications and other bids documents. These specifications are available on the City’s web site at www.peachtree-city.org.

The City expects to enter into a contract for services (upon award through September 30, 2023), with the option of extending the contract for three (3) additional fiscal years (October 1 – September 30).

Bids are to be submitted in a sealed envelope, with the name of the project (Grinding/Removal Services #23-101BPW) clearly marked on the front. The date and time of opening are also to be included, along with the name of the company submitting the bid. The bid made by any company or firm must be signed in the name of such company or firm in a legal manner by a duly authorized officer; and the principal place of business must be shown (no post office boxes).

No bids may be withdrawn for a period of ninety (90) days after the scheduled time to receive the bids.

Any request for clarification must be submitted in writing (hand delivery, fax, email – aegan@peachtree-city.org or regular mail) to the Purchasing Agent by the close of business, five business days prior to the submission of bids. Any clarification issued will be in the form of an addendum to the bids instructions, plans, or specifications and will be issued to all potential bidders not later than seventy-two (72) hours prior to the time of submission of bids. Any addendums will also be placed on the City’s website at www.peachtree-city.org. Although the Purchasing Department will take effort to send any addendum to known bidders, it is the bidder’s ultimate responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be accomplished via contact with the Purchasing Agent or by visiting the City’s website prior to bid submittal.

The City reserves the right to bid a project in phases and award the contract on the phases it deems to be in the City's best interest.

The City will choose the lowest, best, responsible, and/or responsive bidder. The City will exercise its discretion in awarding the contract to the bidder who best satisfies the needs of the City. The City also reserves the right to reject any and all bids and to waive any and all irregularities. The City’s policy and procedures for the bidding process are available in the Purchasing Department for inspection.

Bids will not be accepted from any person, firm or corporation who is, or whose subcontractors are, in arrears in any debt or obligation to the City of Peachtree City or any other governmental entity. The bid made by any company or firm must be signed in a legal manner in the name of such company or firm by a duly authorized officer; and the principal place of business must be shown.

Sincerely, http://www.peachtree-city.org/ http://www.peachtree-city.org/

Angela Egan Purchasing Agent

Enclosures

ARE/GRINDING OF ORGANIC MATTER – 23-101BPW

CITY OF PEACHTREE CITY

GRINDING OR GRINDING AND REMOVAL OF

ORGANIC MATTER AT THE RECYCLING CENTER

SPECIFICATIONS

The City of Peachtree City is soliciting bids from qualified firms for the grinding or grinding and removal of organic matter at the City’s Recycling Center located at the corner of SR 74 and Rockaway Road.

The City expects to enter into a fiscal year contract for services (upon award through September 30, 2023), with the option of extending the contract for three (3) additional fiscal years.

1. The Contractor selected will be required to supply the City with an Insurance Certificate showing that they carry a minimum of $1,000,000.00 of liability insurance on the equipment, automobile liability insurance and that they carry the necessary Workers’ Compensation Insurance on all employees. The insurance requirements are outlined in the attached contract.

2. The Contractor shall provide a suitable grinder and appropriate equipment and personnel to feed the available vegetative wastes into the grinder, appropriate equipment to size the available materials for feeding into the grinding equipment, and appropriate equipment to load ground materials into truck-trailers for haul-off.

3. The work shall include retrieving vegetative wastes from piled inventory on-site, feeding the grinder, loading haul-off trailers, and hauling of trailers to a disposal site of the Contractor’s choosing. Volume is to include materials coming on-site during the course of processing the initial inventory of vegetative wastes at the beginning of this contract. During this initial phase of the work, the grinding can proceed on-site during regularly scheduled Public Works Department operating hours for as long a period as may be required to dispose of the initial inventory.

4. After the initial volume is processed and disposed of, the processing of additional incoming vegetative waste inventory shall continue on an ongoing basis. Current inventories will be processed on an as needed basis, typically this is two to four times during the fiscal year. A two (2) week notification will be given prior to the start of work needed. The Contractor’s work hours shall be sufficient to prevent undue accumulation of inventory, allowing for maintenance and weather-related downtime.

5. The Contractor’s work shall include all fueling, maintenance, insurance and general upkeep of the processing equipment.

6. The work shall include sufficient trained, skilled operators to perform the services described herein.

7. The Contractor’s work shall not interfere with any ongoing City activities on adjacent areas of the property. Grinding areas and customer service areas are to be kept separate at the discretion of Peachtree City Public Works Department operations personnel. Areas of operation will be coordinated between the grinding operations and the ongoing customer service operations to ensure the safety of the Peachtree City Recycling Facility customers and personnel, as well as the safety of the Contractor’s operations and personnel. Whenever it is feasible, the Contractor shall conduct grinding operations during regular departmental hours at times when the Recycling Facility is not otherwise open to customers.

8. Whenever possible it is anticipated that ground vegetative materials, if directed by the project manager, will be dispensed directly into Contractor’s available trailers for transport off site, to minimize the risk of fire or contamination.

9. After completion of Grinding and Removal, the remaining ground must be left at a level grade.

10. Once a starting date is agreed upon in writing between the City and the Contractor to begin grinding, the Contractor must begin work on such date. Failure to begin on that agreed date will result in a 10% discount on the grinding for that period. The only exception to this would be an agreement with the Contractual Services Manager due to weather.

11. Grinding and Hauling clarifications:

• The estimated cubic yard annually is 3-4 pulls per year with an estimated 2,000 cubic yards per pull.

• Post grinding yardage will be measured by both the contractor and the City so there will be no question about the amount ground.

• Previously the City has primarily referenced the measuring device on the machine.

• For the City’s past grinding agreement, the billing was based on post grinding.

• The City’s Public Works Superintendent or his appointed alternative will make the determination as to whether the material is hauled away or left or if only a percentage is hauled away. That decision is determined by what is in the best interest of the City.

BID TENDER FORM

ANNUAL AGREEMENT - GRINDING OR GRINDING AND REMOVAL

OF ORGANIC MATTER

Owner: City of Peachtree City Bidder’s Name and Address:

151 Willowbend Road _______________________ Peachtree City, GA 30269 _______________________ Due Date: ________________________

Ladies and Gentlemen:

Pursuant to and in compliance with the Invitation to Bid and the proposed Contract Documents relating to the waste disposal activity known as:

GRINDING OR GRINDING AND REMOVAL OF ORGANIC MATTER

including any Addenda, the undersigned, having become thoroughly familiar with the terms and conditions affecting the performance and costs of the work at the places where the work is to be completed, and having fully inspected the site and all particulars, hereby proposes and agrees to fully perform the work in strict accordance with the Contract Documents, including furnishing any and all labor and materials, and to do all of the work in accordance with the Contract Documents for the unit cost price of:

$__________________________________ per cubic yard of post-grinding volume, Including grinding of ground materials

$__________________________________ per cubic yard of post-grinding volume, Including grinding, loading, and hauling of ground materials

NOTE: Bidders should not add any conditions or qualifying statements to this Bid or otherwise the Bid may be declared irregular as being no responsive.

SUBMITTED BY:

NAME OF FIRM: _________________________________________________

ADDRESS: _________________________________________________

CITY, STATE & ZIP: ______________________________________________

AUTHORIZED SIGNATURE: _______________________________________

SIGNATURE PRINTED: ____________________________________________

TELEPHONE NUMBER: ___________________________________________

EMAIL ADDRESS: ___________________________________________________

INSTRUCTIONS TO BIDDER

The following instructions are given for the purpose of guiding bidders in properly preparing their bids or proposals. These directions have force and weight with the specifications and strict compliance is required with all the provisions herein contained.

QUALIFICATIONS OF BIDDERS: No bid will be accepted from, nor will any contract be awarded to, any person or firm who is in arrears to the City of Peachtree City, upon any debt or contract, or who is a defaulter, as surety or otherwise, upon any obligation to said City or who is deemed irresponsible or unreliable by the City Council of Peachtree City.

PERSONAL INVESTIGATION: Bidders shall satisfy themselves by personal investigation and by such other means as they may think necessary or desirable, as to the conditions affecting the proposed work and the cost thereof. No information derived from maps, plans, specifications or from the Project Manager, or City employees shall relieve the contractor from any risk or from fulfilling all terms of the contract.

INCONSISTENCIES: Any seeming inconsistency between different provisions of the plans, specifications, proposals or contract or any point requiring explanation must be inquired into by the bidder, in writing, by the close of business, five business days prior to the submission of bids. After bids are opened, the bidders shall abide by the decision of Project Manager as to such interpretation.

FORM OF BIDS: Each bid and its accompanying statements must be made on the blanks provided therefore and found herewith. The forms must be submitted in good order and with all the blanks filled in.

The forms must be enclosed in a sealed envelope when submitted to the Purchasing Agent, City of Peachtree City, Georgia, and must show the name of the bidder and a statement as to its contents. The bid must be signed by one duly authorized to do so, and in case signed by the deputy or subordinate, the principal's properly written authority to such deputy or subordinate must accompany the bid. No bid will be accepted, for any reason whatsoever, which is not submitted to the Purchasing Agent as stated above, within the specified time.

FILLING IN BIDS: All prices must be written in the bid and also stated in figures, and all bids must fully cover all items for which bids are herein asked and no other. Bidders are required to state the names and places of residence of all persons interested herein, and if no other person is interested, the bidder shall distinctly state such fact and shall state that the bid is in all respects fair and without collusion or fraud.

Where more than one person is interested, it is required that all persons so interested or their legal representative make all verification and subscribe to the bid.

CAUSES FOR REJECTION: No bid will be canvassed, considered or accepted which in the opinion of the Project Manager is informal or unbalanced, or contains inadequate or unreasonable prices for any items each item must carry its own proportion of the cost as nearly as is practicable. Any alteration, erasure, interlineation, or failure to contain bids for all items called for in the schedule shall render the bid voidable.

REJECTION OF BIDS: The City reserves the right to reject any bid, if the evidence submitted by the bidder, or if the investigation of such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations and to complete the work contemplated therein. Any or all bids will be rejected, if there is reason to believe that collusion exists among bidders. Bids will be considered irregular and may be rejected, if they show serious omissions, alterations in form, additions not called for, conditions or unauthorized alternates, or irregularities of any kind. The City reserves the right to reject any or all bids and to waive any and all irregularities as may be deemed best for the interests of the City.

WITHDRAWALS: Any bidder may, without prejudice to himself, withdraw his bid at any time prior to the expiration of the time during which bids may be submitted. Such request for withdrawal must be in writing and signed in the same manner and by the same person who signed the bid. After expiration of the period of receiving bids, no bid can be withdrawn, modified, or explained.

CONTRACT: The bidder to whom the award is made shall execute a written contract to do the work and maintain the same in good repair until final acceptance by the proper authorities, and shall furnish good and sufficient bonds as hereinafter specified, within ten (10) calendar days after receiving such contract for execution. If the bidder to whom the first award is made fails to enter into a contract as herein provide, the award may be annulled and the contract let to the next higher bidder who is reliable, and responsible in the opinion of the City Council. Such bidder shall fulfill every stipulation embraced herein as if he were the original party to whom award was made.

A corporation to which a contract is awarded will be required to furnish a certificate as to its corporate existence and evidence that the officer signing the contract is authorized to do so on the behalf of the corporation. The contract shall provide that the Contractor agrees to correct any defective or faulty work or material, which may appear within one (1) year after the completion of the work and receipt of the final payment.

ENFORCEMENT OF SPECIFICATIONS: Copies of the specifications will be placed in the hands of all the assistants to the Project Manager and Inspectors employed on the work, who shall enforce each and every requirement of the contract. Such assistants shall have no authority to vary from such requirements.

COPIES OF PLANS AND SPECIFICATIONS: Copies of the specifications, details, contract and bonds are on file in the office of the Purchasing Agent of Peachtree City, and may be examined by the bidder.

GENERAL: Bidders shall completely fill out the bid, the questionnaire and the affidavit herein contained.

Bidders are invited to be present at the time of opening of bids.

The City Council of the City of Peachtree City reserves the right to reject any of all bids or any part of any bid.

SCOPE OF WORK: The work included in this project consists of furnishing all labor, materials, equipment, services and incidentals necessary for the completion of the project described in the Specifications for the City of Peachtree City.

LOCATION OF THE WORK: The location of this project is the City’s Recycling Center, located off Highway 74 South in Peachtree City. An additional or alternate site may be added at a later date. Any new or additional site will not affect the Contractor’s ability to carry out the terms of this contract.

INSURANCE: The bidder's attention is directed to the insurance requirements set out in the General Conditions, herein. The Contractor will be required to furnish a certificate of insurance to the City prior to execution of the contract by the City.

BASIS OF PAYMENT: Payment shall be made on the basis of unit price given in the bid. Unit prices will be applied to the actual quantities processed, as specified, in order to determine payment. Payment terms are net 30.

ACCEPTANCE PERIOD: The bidder shall hold his bid good for acceptance by the City for a period not less than sixty (60) calendar days following the date of the bid opening.

METHOD OF AWARD: Award of the contract, if made at all, will be based on the lowest, best, responsible or responsive bid from a qualified contractor.

BASIS FOR BID AND CONTRACT: The price basis for bids and for the contract shall be the unit cost as bid. No additional amount shall be paid by the City unless it is extra work approved and authorized by change order as described in the General Conditions.

SPECIAL CONDITIONS: In general, when requirements included in the Special Conditions are also included in the General and/or Supplemental General Conditions, the more stringent conditions shall govern.

O.C.G.A. 13.10.91 –Worker Verification State Law requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

By submitting a bid to the City, contractor agrees that, in the event the contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the contractor will secure from the subcontractor(s) such subcontractor(s’) indication of the employee-number category applicable to the subcontractor, as well as attestation(s) from such subcontractor(s) that they are in compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02. Such attestation(s) shall be maintained and may be inspected by the City at any time. Any such attestation shall become a part of the contractor/subcontractor agreement.

An affidavit of such compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 will be initiated by the City, signed by the contractor, and will become part of the contract.

END OF SECTION

QUESTIONNAIRE SHEET

The undersigned guarantees the truth and accuracy of all statements and answers herein contained.

1. How many years has your organization been in business as a grinder of organic waste?

2. What is the last project of this nature that you have completed? Give project name and describe the scope of the project, contact person, address and telephone number.

3. Have you ever failed to complete work awarded to you: if so, where and why?

4. The following are named as THREE relevant municipalities, counties, cities, corporations or individuals for which you have completed grinding projects in the last five (5) years: (Give company name, contact person, address, telephone number and the project name).

(Use additional pages as needed)

5. Have you personally inspected the proposed work and have you a complete plan for its performance?

6. Will you sublet any part of this work? If so, specify all possible contractors, giving business name, phone, contact and type of work:

__________________________________________________________________(continued)

(Use additional pages as needed)

7. State the true, exact, correct and complete name of the partnership, corporation, or trade name under which you do business, and the address of the place of business. (If a corporation, state the name of the President and Secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade name.) It is absolutely necessary that this information be furnished.

Correct Name of Bidder

(a) The business is a (Proprietorship) (Partnership) (Corporation).

(b) The address of principal place of business is:

(c) The telephone number and facsimile number are:

(d) The names of the corporate officers, or partners, or individuals doing business under a trade name are as follows:

Name Title

Name Title

Name Title

Bidder

(e) The name(s) of the agent of the corporation registered with the Secretary of State and address:

Name Title

Address

END OF SECTION

CONTRACT AGREEMENT

FOR

Grinding or Grinding and/or Removal of Organic Matter at the Recycling Center

This AGREEMENT is made and entered this______ day of_____________, 2022, by and between THE CITY OF PEACHTREE CITY, GEORGIA, called “CITY”, and ____________________________________________ called the “CONTRACTOR”.

The CONTRACTOR agrees to perform all the work described in the BID SPECIFICATIONS. This work will be performed for the sum of

__________________________dollars ($__________) per cubic yard of post-grinding volume

__________________________dollars ($__________) per cubic yard of post-grinding volume loaded and hauled off site.

The CITY will pay for no additional work unless expressly authorized by a written Change Order.

The BID SPECIFICATIONS and the BID TENDER FORM are part of the CONTRACT AGREEMENT.

The City expects to enter into a fiscal year contract for services (award through September 30, 2023), with the option of extending the contract for three (3) additional fiscal years.

The CONTRACTOR hereby agrees to perform the work under this contract as an independent contractor, and not as a subcontractor, agent, or employee of the CITY. The CONTRACTOR, upon execution of the contract, agrees to indemnify, protect, defend and hold the CITY and their officer, agents, and employees free and unharmed against any liabilities whatsoever (except for liabilities created by the sole negligence of the CITY and their officers, agent, and employees) resulting in connection with the performance of the work by the contractor, his employees, or subcontractors. The contractor’s said obligation to protect, defend and hold the CITY and their officers, agents and employees free and unharmed against any such liabilities shall have a monetary limitation of $1,000,000.00.

The CONTRACTOR shall not begin work under the contract until after he has obtained all the minimum insurance herein described, and such insurance has been approved by the CITY, nor shall the contractor permit any subcontractor to begin work until after similar minimum insurance to cover the subcontract has been obtained and approved.

Proof of insurance coverage must be submitted for approval. In addition to the minimum coverage outlined, the provisions of the various policies are subject to the City’s approval, and a copy may be requested for inspection.

The contractor shall procure and maintain at his expense during the life of the contract the following minimum insurance, with the City of Peachtree City named as additional insured:

A. Commercial General Liability, Contractual Liability, and Products/Completed operations liability, Owners and Contractors Protective Liability, and Personal Injury Liability Insurance covering all operations required to complete the work, including coverage or damage caused by explosion, collapse, or structural injury and damage to underground utilities with $1,000,000.00 Combined Single Limit Bodily Injury and Property Damage Liability for each occurrence.

The Contractual Liability Insurance Coverage insuring the performance of the contractual obligations assumed by the Contractor by acceptance of this contract, including specifically, but without limitation thereto, the above mentioned agreement, included herein.

B. Comprehensive Automobile Liability Insurance with $1,000,000.00 Combined Single Limit Bodily Injury and Property Damage Liability for each occurrence. This insurance is to apply to all owned, non-owned, and hired automobiles and other vehicles used by the Contractor in the performance of the work.

C. Workers’ Compensation Insurance for statutory obligations imposed by Workers’

Compensation or Occupational Disease Laws, including, where applicable, the United States Longshoremen’s and Harbor Workers’ Act, the Federal Employers’ Liability Act, and the Jones Act. Employer’s Liability Insurance shall be provided with minimum limits of:

Bodily injury by accident - $100,000.00 each accident Bodily injury by disease - $500,000.00 policy limit Bodily injury by disease - $100,000.00 each employee

The CITY will pay the contractor upon submission of written invoices on regular cycles after each cycle’s work has been completed and approved by signature by an authorized representative of the Public Works Department. Payment terms are net 30 days.

This CONTRACT will become binding upon return of a signed copy to the CITY. An authorized representative of both the CONTRACTOR and the CITY must sign the executed copy.

IN WITNESS WHEREOF, the CITY and CONTRACTOR have signed this CONTRACT as of the day and year herein written.

Accepted _______________________________, 2022.

CONTRACTOR CITY

By: _______________________________________ _______________________________ (Sign in blue ink) City Manager

Title: _____________________________________

Address: __________________________________

City, State & Zip: ___________________________

Phone Number: __________________________

Email: _____________________________________________________

CONTRACTOR AFFIDAVIT AND AGREEMENT

The City of Peachtree City and Contractor agree that compliance with the requirements of the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603 and O.C.G.A. 13-10-91 and Rule 300- 10-1-.02 of the Rules of the Georgia Department of Labor (the Acts) is a condition of this Agreement for the physical performance of services.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with The City of Peachtree City has registered with and is participating in a federal work authorization program known as “E-verify” (web address https://e-verify.uscis.gov/enroll/) operated by the United States Citizenship and Immigration Services Bureau of the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with The City of Peachtree City, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to The City of Peachtree City at the time the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number Date Registered

BY: Authorized Signature Officer or Agent Date (Contractor Name)

Title of Authorized Officer or Agent of Contractor Printed Name of Firm

Printed Name of Authorized Officer or Agent

Subscribed and sworn before me on this the _____ day of ______________________, 20___

____________________________________ My Commission Expires:__________________ Notary Public Signature https://e-verify.uscis.gov/enroll/ As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

(End of Form) https://e-verify.uscis.gov/enroll/ https://e-verify.uscis.gov/enroll/