Green County Courthouse Security RFP FINAL 7.9.2021.pdf

Historic Green County Courthouse Security System – Request for Proposals

REQUEST FOR PROPOSAL

HISTORIC GREEN COUNTY COURTHOUSE

SECURITY SYSTEM

HISTORIC GREEN COUNTY COURTHOUSE

1016 16TH AVENUE

MONROE, WISCONSIN, 53566

BID DUE DATE: AUGUST 3, 2021

PROJECT INFORMATION

PART 1 GENERAL

1.01 PROJECT IDENTIFICATION

A. Project Name: Historic Green County Courthouse Security System, located at:

1016 16th Avenue

Monroe, Wisconsin, 53566

B. The Owner, hereinafter referred to as Owner: County of Green

C. Owner's Project Manager: Richard Marti.

1. Department: Maintenance Supervisor.

2. Address: 1016 16th Avenue.

Monroe, Wisconsin 53566

3. Phone: 608-558-2674.

4. E-mail: rmarti@greencountywi.org

1.02 NOTICE TO PROSPECTIVE BIDDERS

A. These documents constitute a Request for Proposal (RFP) for the execution of the project described below.

1.03 PROJECT DESCRIPTION

A. Summary Project Description: Installation of Access Control, CCTV, Intercom and

Doorbell system to serve the Green County Historic Courthouse located at 1016 16th

Ave in

Monroe, Wisconsin.

B. Included Documents:

1. Project Information

2. Instructions to Bidders

3. RFP Form

4. Scope of Work

5. Basement Floor Plan & First Floor Plan

1.04 PROCUREMENT TIMETABLE

A. Mandatory Pre-Bid Site Tour: July 20, 2021 at 9:00 AM.

1. Bidders are to notify the Owner’s Project Manager of their intention to attend.

B. Last Request for Information Due: 7 days prior to the RFP due date.

C. RFP Due Date: August 3, 2021 at 12:00 PM local time.

D. RFP Internal Review: August 5, 2021

E. Mandatory RFP Presentation by Bidder: August 10th or 11th, 2021, time TBD.

1. Bidders will be contacted for available times on the 10th or 11th to present.

F. The Owner reserves the right to change the schedule or terminate the entire procurement process at any time.

END OF SECTION

mailto:rmarti@greencountywi.org

INSTRUCTIONS TO BIDDERS

INVITATION

1.01 PROPOSAL SUBMISSION

A. The signed, executed, and dated RFP must be received at the office of the Owner before 12:00 p.m. local standard time on August 3, 2021.

B. Amendments to the submitted offer will be permitted if received in writing prior to RFP closing and if endorsed by the same party or parties who signed and sealed the offer.

PROPOSAL DOCUMENTS AND CONTRACT DOCUMENTS

2.01 INQUIRIES/ADDENDA

A. Addenda may be issued during the proposal period. All Addenda become part of

Contract Documents and include resultant costs in the RFP Amount.

B. Verbal answers are not binding on any party.

C. Clarifications requested by bidders must be in writing not less than 7 days before date set for receipt of proposals. The reply will be in the form of an Addendum, a copy of which will be forwarded to known recipients.

PROPOSAL SUBMISSION

3.01 SUBMISSION PROCEDURE

A. Submit one copy of the executed offer on the RFP Form provided, signed and sealed with the required security in a closed opaque envelope, clearly identified with bidder's name, project name and Owner's name on the outside.

3.02 PROPOSAL INELIGIBILITY

A. Proposals that are late, unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, may at the discretion of the Owner, be declared unacceptable.

OFFER ACCEPTANCE/REJECTION

4.01 DURATION OF OFFER

A. Proposals shall remain open to acceptance for a period of 60 days after the RFP closing date.

4.02 ACCEPTANCE OF OFFER

A. After acceptance by Owner, the Owner will issue to the successful bidder, a written Proposal

Acceptance.

RFP FORM

THE PROJECT AND THE PARTIES

1.01 TO:

County of Green (Owner)

1016 16th Avenue

Monroe, Wisconsin 53566

1.02 FOR:

A. Project: Historic Green County Courthouse Security System

B. Project Number: 20-1559

C. Project Location: 1016 16th Avenue, Monroe, Wisconsin 53566

1.03 DATE: (BIDDER TO ENTER DATE)

1.04 SUBMITTED BY: (BIDDER TO ENTER NAME AND ADDRESS)

A. Bidder's Full Name

Address

City, State, Zip

1.05 OFFER

A. Having examined the Project Location and all matters referred to in the Instructions to

Bidders and the RFP Documents for the above-mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the Sum of:

B. dollars

($ ), in lawful money of the United States of America.

1.06 ACCEPTANCE

A. This offer shall be open to acceptance for 60 days from the RFP closing date.

1.07 CONTRACT TIME

A. If this Proposal is accepted, we will Complete the Work by:

(Bidder to enter completion date or time frame.)

1.08 RFP FORM SIGNATURE(S)

A. (Bidder - print the full name of your firm)

B. (Authorized signing officer, Title)

SCOPE OF WORK

1.01 ACCESS CONTROL

A. The Contractor is to provide access control devices at the 3 exterior doors indicated on the attached floor plans.

B. The Access Control system is to provide keycard access and 50 keycards.

C. The Access Control system is to able to be controlled remotely through a smartphone/mobile application allowing 5 select employees the ability to unlock the doors remotely.

D. The Access Control system should integrate/tie with the CCTV, and Intercom and Doorbell systems.

E. Bid is to include 5 one-year licenses of smartphone/mobile app.

F. The Access Control system is to be programmable for scheduled locking/unlocking.

G. The Contractor is to coordinate and provide all necessary electrical and cable installation for proper operation of the Access Control system.

1.02 CCTV

A. The Contractor is to provide CCTV to provide coverage of:

1. 3 exterior doors with access control present.

2. All interior corridors.

B. Cameras are to be powered by PoE ethernet switch, provided by the Contractor.

C. The CCTV system should integrate/tie with the Access Control and Intercom and Doorbell

Systems.

D. The switch is to be connected to the LAN and installed in the existing rack room in

Room 102 (indicated on the attached plan).

E. Bid is to include 5 one-year licenses of smartphone/mobile app.

F. System should include a centralized video feed storage point with a minimum of 14 days of

CCTV feeds.

G. The Contractor is to coordinate and provide all necessary electrical and cable installation for proper operation of the CCTV system.

1.03 INTERCOMS & DOORBELL

A. The Contractor is to provide Intercoms for coverage of:

1. 3 exterior doors with CCTV and Access Controls.

B. The Intercom and Doorbell system is to able to be controlled remotely through a smartphone/mobile application with the ability to communicate remotely.

C. The Intercom and Doorbell system should integrate/tie with the CCTV and Access Control systems.

D. The Intercom and Doorbell system should have a system schedule to specify which user(s) is contacted at different times.

E. Bid is to include 5 one-year licenses of smartphone/mobile app.

F. The Contractor is to coordinate and provide all necessary electrical and cable installation for proper operation of the Intercom and Doorbell system.

1.04 PROJECT CONDITIONS

A. Ventilate enclosed areas to assist cure of materials, to dissipate humidity, and to prevent accumulation of dust, fumes, vapors, or gases.

B. Dust Control: Execute work by methods to minimize raising dust from construction operations. Provide positive means to prevent air-borne dust from dispersing into atmosphere and over adjacent property.

C. Noise Control: Provide methods, means, and facilities to minimize noise produced by construction operations.

D. Pollution Control: Provide methods, means, and facilities to prevent contamination of soil, water, and atmosphere from discharge of noxious, toxic substances, and pollutants produced by construction operations. Comply with federal, state, and local regulations.

PART 2 EXECUTION

2.01 CUTTING AND PATCHING

A. Perform whatever cutting and patching is necessary to:

1. Complete the work.

2. Fit products together to integrate with other work.

3. Provide openings for penetration of mechanical, electrical, and other services.

4. Match work that has been cut to adjacent work.

5. Repair areas adjacent to cuts to required condition.

B. Execute work by methods that avoid damage to other work and that will provide appropriate surfaces to receive patching and finishing. In existing work, minimize damage and restore to original condition.

C. Patching:

1. Finish patched surfaces to match finish that existed prior to patching. On continuous surfaces, refinish to nearest intersection or natural break. For an assembly, refinish entire unit.

2.02 PROGRESS CLEANING

A. Maintain areas free of waste materials, debris, and rubbish. Maintain site in a clean and orderly condition.

2.03 CLOSEOUT PROCEDURES

A. Demonstration: Demonstrate proper operation of system to Owner, and correct deficiencies or adjustments as directed.

B. Training: Train Owner’s personnel on operation, adjustment, and maintenance of system.

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