Great Lakes Snow Removal SOW.docx

STATEMENT OF WORK

SNOW REMOVAL

GREAT LAKES NTC, IL

COMMISSARY

LOCATION: Great Lakes NTC Commissary ADDRESS: 2630 N Green Bay Rd. Bldg. 3451, Great Lakes IL 60088 AREAS OF RESPONSIBLITY: Rear receiving area, employee walkway to building, customer sidewalk leading to building, and front of the building within 5-feet

GENERAL: The contractor shall provide all personnel, labor, supervision, equipment, tools, parts, transportation, and other items necessary to perform snow, ice removal, and salt treatment for the location covered by this contract.

During periods of snowfall when the rate of accumulation is less than 1” per hour, the contractor shall remove all snow and ice to expose paved or concrete surfaces. During periods of snowfall when the rate of accumulation is greater than 1” per hour, the contractor shall continuously remove snow as necessary to preclude an accumulation of no more than 1” on paved or concrete surfaces within the 5-foot boundary.

The contractor shall apply snow and ice removal materials commercially recognized as safe for paved or concrete surfaces as required to assist in the removal and buildup of snow and ice accumulation.

SNOW REMOVAL – 1” OR MORE OF SNOW: Contractor to perform snow removal as necessary when there is 1” or more inches of snow, prior to store opening at 7:00 a.m. Monday – Sunday, and any other time deemed necessary by the Store Director or Authorized Representative on an on-call basis.

SALT TREATMENT – Contractor to perform environment friendly salt treatment as necessary to prevent ice, prior to store opening at 7:00 a.m. Monday – Sunday, and any other time deemed necessary by the Store Director or Authorized Representative on an on-call basis.

NOTIFICATION: Within 10 days of contract award the contractor shall provide the Store Director with a point of contact and phone number to receive service calls and to resolve customer service and invoicing/billing issues. The contractor’s representative shall coordinate with the Store Director for services under this contract.

CONTRACTOR PERSONNEL: This is a service contract and shall require contractor employees to identify themselves as contractor personnel by introducing themselves, or being introduced as contractor personnel, and displaying distinguishing badges or other visible identification for meeting with Government personnel. The contract requires contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

WORK SCHEDULE: The day and time of all work performed under this purchase order must be arranged in advance with the Store Director, or other Authorized Representative, to prevent interference with patrons and normal operation of the Commissary.

DISPOSAL OF SNOW: The contractor is authorized to pile accumulated snow at various locations within the commissary parking lot, as directed by the Store Director and Authorized Representative. In the event of heavy snowfall, the contractor is not required to transport the snow off the premises. The snow may be stacked in specified areas, as determined by the store director and authorized representative, covering an area of approximately 10,000 square feet or larger if necessary.

COMPLIANCE WITH ENVIRONMENTAL PROTECTION AGENCY (EPA) AND ASSOCIATED FEES: The contractor shall comply with all applicable EPA guidelines and procedures during the performance of this contract. The contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state, and federal regulations applicable to snow removal and the application ice/snow melting chemicals. The Government will not assume responsibility for the contractor’s compliance or non-compliance with such responsibilities.

VEHICLES AND EQUIPMENT: The contractor shall provide all vehicles and equipment required to fulfill the requirement. Vehicles shall be in operable condition and meet all local, state, and federal safety requirements.

INCLEMENT WEATHER SCHEDULE: The contractor shall clean the designated areas during the periods specified in the contract. In the event of severe inclement weather, the contractor shall notify the Store Director/Authorized Representative, in advance that a cleaning is not possible and ask for an exception to the cleaning schedule. When exceptions are granted, the contractor shall accomplish the cleaning within 2 hours after the severe weather has terminated. Rescheduling to provide make-up lot cleanings shall not be a basis for a claim by the contractor for additional compensation.

STORAGE AREA: The contractor tools, equipment and associated snow removal materials may not be stored on the Government installation. The contractor shall bring all necessary snow removal materials to the site and remove them at the end of each day’s work.

DAMAGE TO GOVERNMENT FACILITIES: Damage to any facility, property (government or patron), exterior equipment, or systems caused by the contractor as a result of work performed under this contract shall be repaired by the contractor at his/her own expense. The contractor shall be required to repair or replace all items and components to return the damaged area to its condition before the damage incident.

GOVERNMENT FURNISHED UTILITIES: While working on the sites, and with prior coordination with the Store Director, the contractor may use existing power and water sources as supplied by the Government to facilitate the completion of the work.

CONTRACTOR ATTIRE: The contractor and the contractor’s employees shall be required to wear company-emblazoned shirts and any additional job-specific attire at all times. Long pants are recommended, but walking shorts with pockets will be acceptable. Revealing clothing or clothing with obscene or inflammatory designs, slogans, or remarks shall not be permitted.

INVOICING: The contractor shall submit invoices in the Wide Area Workflow (WAWF) system on a monthly basis. Proof of Service tickets shall be uploaded in WAWF and indicate dates of service in addition to the specific service(s) performed. When work is completed, the contractor shall either a) obtain a signature from an authorized store representative on the Proof of Service ticket before departing or b) by sending a digital copy of the Proof of Service ticket later in the day to the store POC. The latter option will only be in circumstances where work was completed before the store opened or after it closed. Authorized personnel to sign and receive Proof of Service tickets will be determined by the Store Director.