Grease Trap Cleaning Services and Waste Management Services 753-SHSU-2026-RFP-581-670000.pdf

REQUEST FOR PROPOSAL

RFP NUMBER: 753-SHSU-2026-RFP-581-670000

Grease Trap Cleaning Services and Waste Management Services

ALL PROPOSALS MUST BE RECEIVED BY:

September 14, 2026 @ 3:00 p.m. CT (Central Time)

NOTE: Proposal must be submitted in BearKatBuy Sourcing Director at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=SamHoustonState on or before the hour and date specified for the Request for Proposal opening. After receipt, only the names of offerors will be made public.

Prices and other proposal details will only be divulged after the contract award if one is made.

Refer Inquiries To:

Sam Houston State University Procurement care of the

BearKatBuy Sourcing Director Q & A Board at the web address shown above under RFP number:

753-SHSU-2026-RFP-581-670000

TABLE OF CONTENTS

Page

TABLE OF CONTENTS

SECTION A – INTRODUCTION

A.1 SCOPE OF PROPOSAL

SECTION B – PROPOSAL INSTRUCTIONS AND REQUIREMENTS

B.1 BEARKATBUY SOURCING DIRECTOR, DELIVERY METHODS, DOCUMENTATION . 5

B.1.a BearKatBuy Sourcing Director B.1.b Unacceptable Proposal Delivery Methods B.1.c Samples, Bid Bonds, and Additional Documentation B.1.d Proposer’s Response/Late Proposals

B.2 RFP METHODOLOGY/PROCESS

B.2.a Proposer’s Acceptance of Evaluation Methodology B.2.b Selection Process B.2.c Criteria for Award B.2.d Public Information B.2.e Costs of Preparing Proposals B.2.f Negotiations or Discussions B.2.g Presentations B.2.h Pricing B.2.i Property of the University B.2.j Conditional Clauses B.2.k Proposal Validity Period B.2.l Modification or Withdrawal B.2.m Use of Services by Other Institutions of Higher Education

B.3 PROPOSER QUESTIONS, ADDENDA, AND AWARD INFORMATION

B.3.a Proposer Questions B.3.b Addenda to RFP B.3.c Award Information

B.4 GENERAL INFORMATION

B.4.a Class and Item B.4.b Communication with University Personnel B.4.c Parties to the Proposal/Resulting Contract B.4.d Termination B.4.e Performance Period/Option to Extend the Term B.4.f Multiple Awards B.4.g Re-award B.4.h Required Timeline B.4.i Insurance B.4.j Execution of Offer B.4.k Compliance with University Policies B.4.l Background Checks B.4.m Parking B.4.n Non-Discrimination

B.5 PROPOSAL CONTENT, PREPARATION, AND SUBMITTAL INSTRUCTIONS

B.6 THE STATE OF TEXAS HUB SUBCONTRACTING PLAN

B.7 CONTRACTUAL REQUIREMENTS

B.7.a Contract Administration B.7.b Purchase Order B.7.c Purchase Order and Contractual Changes B.7.d Standard Contract Agreement B.7.e Invoice and Payment

B.8 PRE-PROPOSAL CONFERENCE

SECTION C – EVALUATION CRITERIA

C.1 REVIEW PANEL

C.2 WEIGHTED VALUES

C.3 EVALUATION CRITERIA

SECTION D – PRODUCT/SERVICE SPECIFICATIONS

D.1 SPECIFICATIONS FOR WASTE MANAGEMENT SERVICES

D.2 SPECIFICATIONS FOR GREASE TRAP CLEANING SERVICES

SECTION A – INTRODUCTION

A.1 SCOPE OF PROPOSAL: Sam Houston State University (“SHSU” or “University” herein), through this Request for Proposal (“RFP”) is seeking a qualified vendor(s) to provide grease trap cleaning and pumping services on the main SHSU campus in Huntsville, TX, The Woodlands Center campus in The Woodlands, TX, the Conroe campus in Conroe, TX, and any other location determined by the University during the term of the Agreement. Proposer shall provide all labor, equipment, materials, and coordination to as required to complete the full specification of this service.

NOTE: This RFP includes two (2) distinct service categories: (1) Grease Trap Cleaning Services and (2) Waste Management Services. Pricing will be evaluated separately for each service category. SHSU anticipates that not all respondents will provide both services. Respondents should complete the pricing information on the Execution of Offer Form only for the service(s) they intend to provide and submit their proposal in accordance with the instructions contained in this RFP. Respondents submitting pricing for both service categories need only submit one (1) proposal (Section B.5) that addresses both services.

The University will pay only for the services utilized. The University makes no guarantee on the amount paid over the course of the contract. These services are not exclusive and the University, at its discretion, may contract with other contractors to perform these services.

SECTION B – PROPOSAL INSTRUCTIONS AND REQUIREMENTS

B.1 BEARKATBUY SOURCING DIRECTOR, DELIVERY METHODS, DOCUMENTATION

B.1.a BearKatBuy Sourcing Director: SHSU Procurement & Business Services Department (“Procurement”) uses an e-commerce system, BearKatBuy Sourcing Director (“BKB”), for all solicitations. Only proposals submitted in BKB will be accepted by the University. Proposers should carefully read and follow all directions and instructions contained in this document and in

BKB.

The SHSU Purchaser overseeing this solicitation is:

Name: Emily Cryer Phone: (936) 294-1905 E-mail: egc044@shsu.edu

Proposers may direct questions concerning BKB and how to submit responses to Joni Gregory, SHSU e-Procurement Systems Specialist at (936) 294-4669 or by e-mail:

joni.gregory@shsu.edu. Please try to have questions concerning BKB submitted by 5:00 p.m. CT the day before the RFP due date. Only questions concerning BKB and the submittal process may be addressed and answered by the e-Procurement Systems Specialist. All other questions concerning the solicitation must be handled as addressed in Section B.3.a.

The Proposer is solely responsible to ensure that all Prerequisites, Supplier Attachments, and any other instructions as directed/required in BKB and the RFP document have been completed. All attachments may be reviewed by the Proposer prior to final submission of their response.

B.1.b Unacceptable Proposal Delivery Methods: The University will not accept proposals submitted by telephone, facsimile (fax) transmission, hand delivered, mailed, electronic submission (e-mail, USB flash drive, CD-ROM, etc.), or any other method, other than through BKB in response to this

RFP.

B.1.c Samples, Bid Bonds, and Additional Documentation: Should the University, as part of this solicitation, require samples, a bid bond or any other additional documentation that cannot be submitted electronically the Proposer must submit the information on or before the time and date specified for the RFP opening via FedEx or UPS

The Proposer (not the carrier or delivery services (FedEx, UPS, etc.) or the University) is solely responsible for ensuring that the documentation is received in the Procurement office prior to the specified opening date and time as specified for the RFP opening.

Deliver Documentation To:

Sam Houston State University Procurement Department University Plaza 1 Financial Plaza, Suite 260 Huntsville, TX 77340

B.1.d Proposer’s Response/Late Proposals: Proposer should carefully read the information contained herein and submit a complete response to all requirements and questions as directed. Failure to submit a complete response, including additional information/documentation, will result in disqualification of Proposer’s proposal. Proposals received after the deadline will be disqualified.

B.2 RFP METHODOLOGY/PROCESS

B.2.a Proposer’s Acceptance of Evaluation Methodology: By submitting a proposal, the Proposer acknowledges acceptance of the proposal selection process, the criteria for award, the scope of services and conditions under which the services are to be performed, the terms and conditions of the RFP, and all other requirements and specifications set forth in this RFP. In addition, the Proposer recognizes that some subjective judgments must be made by the University during the RFP process.

B.2.b Selection Process: The University will be the sole judge of the appropriateness and completeness of any and all submitted proposals. The University reserves the right to reject any or all proposals and in particular any proposal not containing the complete data or information requested. After the proposals are evaluated, the University reserves the right to further negotiate with the Proposer receiving the highest evaluation score, based on the criteria set forth. The University will review all proposals from Proposers that meet the requirements and have properly followed all instructions.

B.2.c Criteria for Award: The award, if made, will be to the successful Proposer(s), if any, selected by the University, in accordance with the requirements and specifications set forth in this RFP and will be to the Proposer that submitted a proposal in response to this RFP, on or before the submittal deadline, that is the most advantageous to the University. The factors to be considered by the University in evaluating proposals and selecting the successful Proposer for this award, will be those factors listed, with their relative weights, in Section C of this RFP.

B.2.d Public Information: By submitting a proposal, the Proposer acknowledges that the awarded

Agreement, and the contents of any underlying proposals or other documents provided to the University in response to a competitive bid process from which the Agreement resulted, are public information under the Texas Public Information Act (Texas Government Code, Chapter 552). Proposer agrees that the University may provide a copy of the Agreement and/or bid documents in response to a public information request, post the Agreement on its public website, or otherwise release the contents of the Agreement and/or bid documents at the University’s discretion and without prior notice to Proposer. Proposer acknowledges that the University strictly adheres to all statutes, court decisions, and the opinions of the Texas Attorney General with respect to disclosure of public information.

B.2.e Costs of Preparing Proposals:

1. The Proposer shall bear, as its sole risk and responsibility, any costs that arise from preparation of the Proposer’s response to this solicitation.

2. Proposals should be prepared simply and economically, providing a straightforward, concise description of Proposer’s ability to meet the requirements and specifications of this RFP.

Emphasis should be on completeness, clarity of content, and responsiveness to the requirements and specifications of this RFP.

3. University will not provide compensation to Proposer for any expenses incurred by the

Proposer for proposal preparation or for demonstrations or oral presentations that may be made by Proposer, unless otherwise expressly stated. Proposer submits its proposal at its own risk and expense.

B.2.f Negotiations or Discussions: If possible, an award will be made without holding negotiations. If negotiations are necessary, they will be scheduled after all proposals are evaluated. Negotiations will only be held with Proposer(s) who have a reasonable chance of receiving contract award.

Therefore, do not anticipate negotiations being held. Best and Final Offers (BAFO) will only be requested if negotiations are held. Therefore, you are strongly encouraged to submit your best offer at the time proposals are due.

B.2.g Presentations: The University may, at its sole discretion, invite selective responsive Proposer(s), at the Proposer’s expense, to give an oral presentation/demonstration and respond to questions.

Presentations, at the University’s discretion, may be either on site at the University or by video conference.

B.2.h Pricing: Include any and all costs of materials, parts, labor, equipment, facilities, travel, overhead, profit, delivery, installation, warranty, etc., in the unit pricing for this proposal. All pricing must be in United States Dollars.

B.2.i Property of the University: Proposals and any other information submitted by Proposer in response to this RFP shall become the property of University.

B.2.j Conditional Clauses: Proposals that are qualified with conditional clauses; alter, modify, or revise this RFP in any way; or contain irregularities of any kind; are subject to disqualification by University, at its option.

B.2.k Proposal Validity Period: Each proposal should state that it will remain valid for a minimum of forty-five (45) days (can change if Board approval needed) after the submittal deadline to allow time for evaluation of proposals, award determination, and any unforeseen delays. The successful proposal accepted by University shall remain valid for the full term of the Agreement or other contractual arrangements resulting from this RFP.

B.2.l Modification or Withdrawal: Proposal may be modified or withdrawn prior to the BKB submittal deadline. After submittal deadline, no proposal may be withdrawn without University’s consent, which shall be based on Proposer's submittal of a written explanation and documentation evidencing a reason acceptable to University, at its sole discretion.

B.2.m Use of Services by Other Institutions of Higher Education: Texas Law authorizes Institutions of Higher Education (defined by Texas Education Code, Section 61.003) to use group purchasing procurement methods (Texas Education Code, Section 51.9335). In addition to extending the pricing to SHSU, Proposer agrees that other Institutions of Higher Education may enter into an agreement or contract with Proposer for the purchase of the products/services described herein based on the terms, conditions, and prices of this awarded agreement. Such election shall be solely at the option of the Texas State University System (“TSUS”) component or other Institutions of Higher Education. These State Agencies and Institutions of Higher Education will issue their own purchase orders/agreements, directly receive goods or services at their place of business, and be billed directly by the successful respondent.

B.3 PROPOSER QUESTIONS, ADDENDA, AND AWARD INFORMATION

B.3.a Proposer Questions: After the RFP is advertised, Proposer(s) will have until September 2, 2026 at 3:00pm to submit written questions in BKB via the Q & A Board in relation to this proposal.

Only questions submitted in BKB will be accepted. All questions submitted and received will be reviewed, consolidated where possible, and answered via the Q & A Board on BKB and linked through a notice on the Texas Electronic State Business Daily (“ESBD”) at https://www.txsmartbuy.gov/esbd to the RFP on BKB. Responses are usually posted within two

(2) business days unless the questions involve legal issues or complex subjects. It is the Proposer's responsibility to continually check the BKB Q & A Board and the ESBD web site for responses.

B.3.b Addenda to RFP: If it becomes necessary to revise any part of this RFP, a revision will be given in the form of an addendum. The addendum will be posted on BKB and linked through a notice on the ESBD to the RFP on BKB. It is the responsibility of the Proposer to monitor the website for addenda or other written responses.

B.3.c Award Information: In addition, information about the award will be posted on both BKB at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=SamHoustonState and the ESBD at https://www.txsmartbuy.gov/esbd.

B.4 GENERAL INFORMATION

B.4.a Class and Item: 910-70 and 958-96

B.4.b Communication with University Personnel: All communication with the University must be through Procurement via the BKB Q & A Board (see Section B.3.a). Proposers are reminded that SHSU is not bound by any oral statements or representations. Procurement is the only department that has the authority to provide official answers to questions, conduct discussions or negotiations, or enter into any binding Agreement. Except as provided in this RFP and as otherwise necessary for the conduct of existing SHSU business operations, Proposers are expressly and absolutely prohibited from engaging in communications with SHSU personnel who are involved in any manner in the drafting of the RFP, in the review or evaluation of the Proposals, in the selection of a Contractor, Negotiation, or formalization of a Contract. If any Proposer engages in conduct or communications that SHSU determines is contrary to the prohibitions outlined in this section, SHSU may, at its sole discretion, disqualify the Proposer and remove the Proposal from consideration.

B.4.c Parties to the Proposal/Resulting Contract: SHSU and the contractor. Facilities Maintenance is a department of SHSU.

B.4.d Termination: The University may, with or without cause, terminate the awarded contract(s) at any time upon giving a thirty (30) days’ written notice to the awarded vendor(s).

B.4.e Performance Period/Option to Extend the Term: After the initial one (1) year period, the

University may extend the term of the resulting purchase order in one (1) year increments by written notice to the Proposer at least thirty (30) days prior to the end of the performance period. The total duration of the order, including the exercise of options, shall not exceed three (3) years.

Initial Period: September 1, 2026, or date of award if later, through August 31, 2027 First Option Year: September 1, 2027 through August 31, 2028 Second Option Year: September 1, 2028 through August 31, 2029 Third Option Year: September 1, 2029 through August 31, 2030

B.4.f Multiple Awards: The University reserves the right to make one or more awards based on low line item, low total of line items, or any other combination that will serve the best interests of the University.

B.4.g Re-award: The University reserves the right and has the option to re-award this contract to the next highest ranked Proposer(s) that meets the requirements of the RFP, if the initial awarded Proposer(s) cannot meet the requirements of the RFP, for any reason, throughout the term of the contract.

B.4.h Required Timeline:

1. Issue RFP: August 21, 2026

2. Notification of intent to attend Pre-Proposal Conference: August 31, 2026

3. Pre-proposal Conference: September 1, 2026

4. Last day for questions: September 2, 2026

5. Proposal due: September 14, 2026

B.4.i Insurance: Proposer shall submit proof of insurance with their response as an attachment in BKB under Supplier Attachments. Proposer shall procure and maintain the minimum insurance policies and shall name the University as an additional insured party as appropriate; and upon execution of a contract to operate. The University’s minimum requirements are provided in BKB under Prerequisites for this RFP.

B.4.j Execution of Offer: Proposer shall complete, sign, and submit the Execution of Offer with their response as an attachment in BKB under Prerequisites. The Execution of Offer must be signed by a representative of Proposer duly authorized to bind the Proposer to its proposal. Failure to sign and attach the Execution of Offer under Prerequisites in BKB will result in the rejection of the proposal.

B.4.k Compliance with University Policies: Proposer(s) are notified in the event of an award, the following University Policies, at a minimum, shall apply to a contractor’s employees and subcontractors while on the SHSU campus:

1. On-campus driving and parking;

2. Prohibition on smoking or tobacco use;

3. Fire safety; Hazardous Materials;

4. Drug-free workplace; and,

5. Prohibition of sexual harassment, or harassment or discrimination based on race, color, national origin, age, sex, religion, disability, or sexual orientation.

The University policies may be viewed at http://www.shsu.edu/intranet/site_policies.html and https://www.shsu.edu/offices-departments/human-resources/resources/resource-policies.

B.4.l Background Checks: The awarded Proposer(s), prior to the issuance of a purchase order, shall be required to perform background checks on all employees coming into contact with students, faculty, or staff, per TSUS Rules and Regulations, Chapter III, Paragraph 10.3. No employee who has a police record other than minor traffic violations may be assigned duties under the awarded contract.

Contractor(s) shall be responsible for the submission of a police clearance record or background check within twenty-four (24) hours upon request.

B.4.m Parking: Parking permit requirements and information regarding parking fees may be viewed at https://www.shsu.edu/parking/.

B.4.n Non-Discrimination: In their execution of any Agreement or contractual arrangement resulting from this Solicitation, all contractors, subcontractors, their respective employees, and others acting by or through them shall comply with all federal and state policies and laws prohibiting discrimination, harassment, and sexual misconduct. Any breach of this covenant may result in termination of the awarded Agreement.

B.5 PROPOSAL CONTENT, PREPARATION, AND SUBMITTAL INSTRUCTIONS

Format for Proposal: Proposer shall submit proposals using substantially the following format in terms of order of content. Proposer shall make every effort to present the required information in a detailed, orderly, and compact presentation.

NOTE: All proposals are to be submitted in BKB under Supplier Attachments.

Cover Page Table of Contents Executive Summary of Proposal Company Information and History, including but not limited to the following:

Company Name, Federal Tax Identification Number, Company address, contact information of company and Proposer’s representative.

Pricing Proposal All required information as requested in the Evaluation Criteria, Sections B through D, as well as any additional information the Proposer feels is relevant to their proposal.

SHSU Standard Contract Agreement – indicate acceptance or submit redlined Agreement.

Historically Underutilized Business (HUB) Subcontracting Plan and all required HUB documentation, if applicable.

Length of Submission: Please keep proposal submission short and to the point while still providing all requested documents and information. Overly long or elaborate proposals are not desired.

NOTE: The above listing of items to be included in the proposal submission is a summary provided to aid Proposers in putting together their proposal package. Any items stated in other sections of the RFP, but not listed in this section, are still required to be provided as part of the proposal submission.

B.6 THE STATE OF TEXAS HUB SUBCONTRACTING PLAN

NOTE: For this RFP a HUB Subcontracting Plan (HSP) is required. Failure to comply will result in the rejection of the proposal.

a. Proposals over $100,000 (including initial award and all potential option/extension periods) submitted without an HSP will not be considered for award.

b. Questions regarding the HSP and/or to review the HSP as a courtesy PRIOR to the RFP closing date and time as shown on page one of this document can be directed to the University's HUB Coordinator, Cynthia Guajardo, at (936) 294-1991 or shsuhub@shsu.edu. The acronym TBD (to be determined) will no longer be accepted in the column marked Approximate Dollar Amount.

c. SHSU has adopted the Texas Statewide Procurement Division’s (SPD) rules as their own HUB rules (Texas Government Code, Section 2161.003 and Texas Administrative Code (TAC), Title 34, Part 1, Chapter 20, Subchapter D, Division 1, Rule 20.285. It is the policy of the University to encourage the use of small and historically underutilized businesses by making good faith efforts to increase purchases and contract awards through race, ethnic, and gender-neutral means. The goal is to promote full and equal business opportunity for all businesses. The University will make a good faith effort to assist small and historically underutilized businesses in receiving a portion of the total contract value for all contracts for construction, services, including professional and consulting services, and commodities purchases. The University has determined that subcontracting opportunities are probable under this contract. Proposers who intend to subcontract must perform their good faith effort in completing the HSP. Failure to do so will result in disqualification. When completing the HSP make note that the University’s HUB goals are as follows:

Building Construction 21.10% Special Trade 32.90% Professional Services 23.70% Other Services 26.00% Commodities 21.10%

d. HSP forms have been provided in BKB under Prerequisites for this RFP. HSP forms are also available at the Texas Comptrollers website at the following link:

https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php

B.7 CONTRACTUAL REQUIREMENTS

B.7.a Contract Administration: Contract administration will be by Procurement in conjunction with Facilities Maintenance.

B.7.b Purchase Order: The University shall issue a purchase order for the initial purchase and set up period to record payment as part of the awarded contract. The University will issue a new purchase order for each subsequent fiscal year of the contract and any extensions, if exercised. Initial payment will not be made until the System is installed, commissioned, and accepted by the University.

B.7.c Purchase Order and Contractual Changes: All addenda to and interpretation of this solicitation shall be in writing. The University shall not be legally bound by any addenda or interpretation that is not in writing. All changes must be supported by a written addendum or Purchase Order Change Notice prepared and processed by Procurement. Other SHSU personnel do not have the authority to issue changes, oral or written, to the resulting purchase order.

B.7.d Standard Contract Agreement: The terms and conditions contained in the University’s Standard Contract Agreement (“Agreement”) (ref. Prerequisites) or, at the sole discretion of the University, terms and conditions substantially similar to those contained in the Agreement, will constitute and govern any contract that results from this RFP. If Proposer agrees with the terms and conditions set forth in the Agreement, Proposer will acknowledge acceptance in writing and submit with the Proposal. Failure to acknowledge this Section may result in disqualification of Proposal. If Proposer has additional terms and conditions that it proposes to include in any contract or agreement resulting from this RFP (such as software license terms and conditions, participation forms, etc.) or if Proposer takes exception to any terms or conditions set forth in the Agreement, Proposer shall submit a redlined Agreement (in the original editable format, i.e. Microsoft Word) as part of its Proposal. Proposer’s additions and exceptions will be reviewed by the University and may result in disqualification of Proposal as non-responsive to this RFP. If Proposer’s additions and exceptions do not result in disqualification of Proposal, then the University may consider Proposer’s additions and exceptions when the University evaluates the Proposal. The University will not be bound by or required to accept or agree to any terms and conditions that a Proposer includes (or fails to include) in its Proposal.

Any addition, deletion, noted exception or other change made to the Agreement must be accompanied by a comment explaining Proposer’s rationale for the edit. Failure to include all such terms and conditions in response to this RFP may result in disqualification of Proposal.

B.7.e Invoice and Payment:

1. The University’s standard payment terms are NET 30 days in accordance with the State of Texas Prompt Payment Act, Texas Government Code, Chapter 2251, unless otherwise noted on the purchase order. SHSU is an agency of the State of Texas and is tax exempt.

2. Payment will be made by SHSU Disbursements Department after receipt of a correct invoice and a payment approval from the department.

3. Submit original invoices to:

Sam Houston State University Disbursements and Travel Services Box 2185 Huntsville, TX 77341 E-mail: acctspay@shsu.edu

B.8 PRE-PROPOSAL CONFERENCE

A pre-proposal conference will be held:

Tuesday, September 1, 2026 at 3:00 p.m. CT Sam Houston State University Physical Plant 2424 Sam Houston Avenue, Building B Huntsville, Texas 77340

While not a requirement for submitting a proposal, it is highly recommended that all interested potential Proposers attend this pre-proposal conference. A site visit will occur at this time. As a courtesy, please RSVP by posting a notification to the BKB Q & A Board by Monday, August 31, 2026 at 11:00 a.m. CT informing me if you plan to attend and how many will be attending.

SECTION C – EVALUATION CRITERIA

C.1 REVIEW PANEL: Proposals will be evaluated by a review panel on the basis of the criteria listed below. Relative weights of the criteria are listed below. Only criteria designated in the solicitation can be considered in the award determination.

C.2 WEIGHTED VALUES: Evaluation factors will be weighted as follows:

NOTE: This solicitation is for two (2) different types of services, (1) Grease Trap Cleaning Services and (2) Waste Management Services. The Pricing criteria will be separate for each service. SHSU anticipates that not all respondents will perform both services, respondents should complete the pricing for the services they will provide on the Execution of Offer Form and submit per instructions contained in this RFP. If respondents are submitting pricing for both services, they need only submit one (1) proposal (Section B) covering both services.

Price Evaluation Criteria Price for requested services provided:

Cost of yearly inspection service, if required.

Proposed Escalation for option years.

50 PTS

Resources Criteria Proposer’s ability to provide requested services.

Proposer’s qualifications/staffing plan for requested services Proposer’s safety plan and safety history.

Proposer’s certifications and required Federal, State, Local licenses if applicable

25 PTS

Proposer’s Experience Proposers experience with similar service projects for the

Federal Government, State of Texas, State of Texas County Governments, Texas Municipalities, K-12 Education, or Higher Education

15 PTS

Proposer’s Qualifications/Business History Business references-current customers Quality of RFP response and how well did the Proposer follow the instructions of the RFP

10 PTS

Total

100 PTS

C.3 EVALUATION CRITERIA:

PRICE EVALUATION CRITERIA (50PTS)

Price for requested services provided:

Cost of yearly inspection service, if required.

Proposed Escalation for option years.

RESOURCES CRITERIA (25PTS)

Proposer’s ability to provide requested services.

Proposer’s qualifications/staffing plan for requested services

Proposer’s safety plan and safety history.

Proposer’s certifications and required Federal, State, Local licenses if applicable

PROPOSER’S EXPERIENCE (15PTS)

Proposers experience with similar service projects for the Federal Government, State of Texas, State of Texas County Governments, Texas Municipalities, K-12 Education, or Higher Education

PROPOSER’S QUALIFICATIONS/BUSINESS HISTORY (10PTS)

Business references-current customers Quality of RFP response and how well did the Proposer follow the instructions of the RFP

SECTION D – PRODUCT/SERVICE SPECIFICATIONS

D.1 SPECIFICATIONS FOR WASTE MANAGEMENT SERVICES

1. Location of Service

Southeast Texas Applied Forensic Science Facility 1874 Fish Hatchery Rd.

Huntsville, TX 77320

SHSU reserves the right to add locations across SHSU locations for services as needed.

2. Scope of Work

a. Provide a Texas Commission on Environmental Quality (TCEQ) registered waste transporter to pump Southeast Texas Applied Forensic Science Facility sanitary storage tanks and dispose of waste in accordance with all TCEQ regulations. The sanitary waste from Southeast Texas Applied Forensic Science Facility is collected in one 1,000 gallon holding tank.

i. Recurring Service: The storage tanks will be pumped and waste disposed of one (1) time per week by the selected vendor.

ii. Emergency Service: On occasion, the Southeast Texas Applied Forensic Science Facility generates more sanitary waste than the storage tanks can hold following the recurring service. During these times we will need the selected vendor to respond to the location within four hours of notification to empty the tanks.

b. Pricing

i. Recurring Service: Provide price to perform service weekly.

ii. Emergency Service:

1. Provide pricing to perform emergency service during normal business hours as defined as Monday through Friday between 8am and 5pm.

2. Provide pricing to perform emergency service during after-hours as defined as any time outside of the defined normal business hours above.

D.2 SPECIFICATIONS FOR GREASE TRAP CLEANING SERVICES

1. Sam Houston State University (SHSU) is seeking a vendor to provide grease trap cleaning and pumping services on the main SHSU campus in Huntsville, TX, The Woodlands Center campus in The Woodlands, TX, the Conroe campus in Conroe, TX, and any other location determined by the University during this contract. Proposer to provide all labor, equipment, materials, and coordination to as required to complete the full specification of this service.

2. The locations to be serviced are listed below. The list includes the SHSU Building Name, address, and size of the grease traps for each location:

a. Bearkat Course Club House: 457 IH 45 South, Huntsville, TX 77340

i. Grease Trap 1: 1,000 Gallons

b. Lowman Student Center: 1802 Avenue I, Huntsville, TX 77340

i. Grease Trap 1: 3,000 Gallons

ii. Grease Trap 2: 3,000 Gallons

iii. Lift Station: 300 Gallons

c. General’s Market: 2012 Avenue J, Huntsville, TX 77340

i. Grease Trap 1: 7,000 Gallons

d. George J. Beto Criminal Justice Center: 816 17th Street, Huntsville, TX

i. Grease Trap 1: 500 Gallons

e. Old Main Market: 1001 Bearkat Blvd, Huntsville, TX 77340

i. Grease Trap 1: 15,000 Gallons

f. South Paw: 2008 Avenue J, Huntsville, TX 77340

i. Grease Trap 1: 2,500 Gallons

g. The Woodlands Center: 3380 College Park Dr., Conroe, TX 77380

i. Grease Trap 1: 2,000 Gallons

h. Health Professions Building: 945 City Central Avenue, Conroe, TX 77304

i. Grease Trap 1: 750 Gallons

i. Bowers Stadium Press Box: 620 Bowers Blvd., Huntsville, TX 77340

i. Grease Trap 1: 10 Gallons

ii. Grease Trap 2: 10 Gallons

3. All grease traps are easily accessible by service trucks except for the following locations, see notes below for each:

a. Lowman Student Center (Lift Station): Lift station is in a ground floor interior storage area of the Lowman Student Center. The location of the lift station requires approximately 300’ of hose to service this location.

b. Old Main Market (Grease Trap 1): The top of the grease trap is approximately 9’ below finished grade and has a depth of 11’-2” for a total depth of 20’-2” from the finished grade to the bottom of the grease trap.

c. Bowers Stadium (Grease Trap 1): This grease trap is located on level 2 of the concession concourse and will require grease to be manually transferred out of the press box.

d. Bowers Stadium (Grease Trap 2): This grease trap is located on level 3 of the press box in room 313 and will require grease to be manually transferred out of the press box.

4. Each time that the grease traps are serviced the following items will be completed by the vendor:

a. The designated SHSU representative will coordinate services with the vendor no less than

48 hours prior to the service. Should the schedule need to be adjusted based on campus activities, the vendor shall move service dates to meet the needs of SHSU.

b. Vendor will perform the service between the hours of 6:00 AM and 4:30 PM on a weekday (Monday through Friday).

c. Vendor will remove all grease and clean each trap completely. This includes the scraping

(pressure washed at a suitable pressure that will not damage the tank may be used) of any and all residue from the inner surfaces of the tanks. No waste product, whether filled or otherwise, shall be returned to the tanks.

d. Vendor will provide all equipment necessary to completely clean each tank.

e. Designated SHSU representative will be present while work is being performed and will inspect work upon the completion of each location/tank.

f. Vendor shall fully complete a liquid waste management documentation for each site serviced. This documentation shall be a “City of Huntsville Health Inspection Manifest”.

This documentation will indicate which location was serviced.

g. Vendor will complete all services in strict accordance with all related local, state and federal laws.

h. Any damage to the internal piping of the grease trap done during the cleaning process will be repaired at the vendor’s expense.

5. Each grease trap will be serviced by the frequency listed below:

a. Bearkat Course Club House:

i. Grease Trap 1: Quarterly

b. Lowman Student Center:

ii. Grease Trap 2: Quarterly

iii. Lift Station: Annually

c. General’s Market:

d. George J. Beto Criminal Justice Center:

i. Grease Trap 1: Annually (June)

e. Old Main Market:

f. South Paw:

g. The Woodlands Center:

h. Health Professions Building

i. Bowers Press Box:

ii. Grease Trap 2: Annually (June)

6. Once a year, the vendor will perform a confined space entry in the below ground grease traps to verify the internal piping is performing as designed.

7. Invoices shall be submitted to the University on a quarterly basis.