Grassy Key- Monthly Landscape SOW (3) (1).pdf

STATEMENT OF WORK

USCG Station Marathon Housing Landscaping

Contract Period

01SEP2026-31AUG2027

1. General

1.1 Scope of Work: This statement of work covers requirements for all tree care, landscaping, lawn maintenance and shrubbery maintenance at Coast Guard Station Marathon Housing, 57474 Gibson ST, Marathon FL, 33050.

1.2 Quality Control: The Contractor shall be responsible for the quality of service performed under this contract.

1.3 Hours of Operation: Unless otherwise approved of in advance by the Contracting Officer's Representative

(COR), all work shall be completed during normal working hours from 7:30 a.m. to 3:30 p.m. Monday through Friday except federal holidays.

1.4 Schedule: The Contractor shall provide service to the Coast Guard Station Marathon Housing on a weekly basis as specified in section 7. All scheduled work shall be performed in accordance with the schedule as outlined in section 7 or as determined by Contracting Officer or Representative and is subject to change at the discretion of the Contracting Officer or Representative.

2. Government Furnished Items and Supplies

2.1 Contractor Responsibility: The Government will make available to the Contractor at existing connections or outlets, all reasonably required amounts of water and electricity without charge. The Contractor will be responsible for all connection and disconnection costs.

2.2 The Government shall ensure that all vehicles and equipment are removed from the work area.

3. Contractor Furnished Items and Supplies

3.1 Contractor Responsibility: Except for those supplies or services specifically stated to be Government furnished in Section 2, the Contractor shall furnish everything required to perform this statement of work.

3.2 Quality of Contractor furnished Material: Materials supplied by the Contractor shall be of a quality to conform to applicable Federal Specifications.

• Use of Chemicals: All herbicides, fungicides and insecticides used by the Contractor under this contract shall be approved by the EPA. All chemicals shall be used according to manufacturer's instructions. Any time a chemical is used, the Contractor shall submit. a list to the COR for ground water history records. The list shall include the manufacturer's name, the intended use, the quantity and date used, and a Safety Data Sheet (SDS) for each chemical. Any chemical use must be pet and kid friendly and notify the COR prior to use. ·

• Any material which the COR suspects of not meeting Federal Specifications shall be tested by a recognized testing laboratory at the Contractor's expense. A copy of the laboratory report giving the results of the test and a sample of each product, if requested, shall be submitted to the COR. These products shall meet the requirements established by applicable Federal Specifications or be considered unacceptable for use.

4. Contractor Responsibilities

4.1 The Contractor is highly encouraged to visit the job site prior to bid solicitation to ensure accurate quotes are received. It is the awarded Contractor's responsibility to contact the COR to establish firm dates and times that this work shall be accomplished.

4.2 No work shall begin for the performance of the Statement of Work until a thorough walk around of the job site has been conducted by the COR and the awarded Contractor's supervisor. The Contractor shall coordinate this with the COR within 10 days of bid award.

4.3 The Contractor shall replace or repair to original condition, any damage to Government equipment and/or property caused by the performance of this Statement of Work.

4.4 The contractor shall perform daily cleanup of the work site. All trash, debris, and equipment shall be removed daily when the contractor is finished. Debris or equipment shall not remain overnight on Sector Key West property.

4.5 Quality of Contractor Furnished Material. Materials used by the Contractor shall be of a quality to conform to Florida Grade One standards, other applicable Federal and State Specifications, and the specifications in Section 4.

4.6 References. The Contractor shall supply a list of at least three references, with point of contact, verifying quality of work completed within the last year. The reference list shall be provided within 5 days of bid award.

4.7 Regulations while onboard Coast Guard Station Marathon

4.7.1

4.7.2

4.7.3

Traffic Regulations:

• Follow posted speed limit signs.

• No use of cell phones is permitted while driving vehicles or operating heavy machinery.

• All personnel shall obey all marked traffic signals and stop signs.

Contractors are required to supply their own bathroom.

Should warnings of gale force or stronger winds, or other inbound natural disasters be issued, the contractor shall take every practicable precaution to minimize the danger to persons, to the work, and the adjacent property. These precautions shall include closing a removing all loose materials, tools, and equipment from exposed locations, and removing any equipment and other temporary work.

No person other than the Contracting Officer has the authority to alter the terms of any contract or to issue any change orders.

All contractor vehicles, equipment and gear onboard Coast Guard properties are subject to search at all times.

Additionally, due to security and operational needs, the contractors are subject to orders to evacuate the property at any time.

Contractors shall carpool as much as possible to minimize the number of vehicles needing parking at Housing. At a minimum, the ratio of contractors to contractor vehicles shall be no less than 2:1.

5. Definitions

5.1 Boundary. The imaginary line extending upwards from the edge of a walkway, roadway, or stairway up to a height of seven feet, then across the top of the walkway, etc. to the line expending up from the opposite edge.

5.2 Branch. A limb of a shrub, hedge, or tree.

5.3 COR. Contracting Officer's Representative.

5.4 Cut. To mow grass to a height of 2 to 2½ inches using a gas-powered lawn mower. In areas where a lawn mower is ineffective, such as around telephone poles and fences, grass shall be cut either manually or using a gas-powered grass trimmer.

5.5 Debris. Any natural product, such as grass clippings, broken branches, palm fronds, leaves, soil, or mulch.

5.6 Edge. To cut and remove the grass in contact with sidewalks, curbs, and roads, leaving a clean, straight cut.

5.7 Eliminate. To remove manually or to kill using a chemical.

5.8 Fertilizer. Any substance used to enrich the soil to benefit plants.

5.9 Grass. An area containing grass or the actual grass itself.

5.10 Ground Cover. Any vegetation not otherwise classified as grass, shrubs, hedges, or trees.

5.11 Hedge. A special shrub or row connecting shrubs that are trimmed to maintain a desired shape.

5.12 Landscaped Area. Any area where vegetation has been planted.

5.13 Litter. Any foreign material that is not vegetation.

5.14 Mulch. Red rubber mulch.

5.15 Non-Landscaped area. Any area that does not contain vegetation, including roads, sidewalks, parking lots, areas around buildings and the aircraft ramp.

5.16 Ne_K_Ratio. The ratio of Nitrogen-Phosphorous-Potassium

5.17 Plant Beds. Any area that contains plants but are not surrounded by grass or decorative rock.

5.18 Prune. To selectively cut branches to maintain uniformity and general roundness of trees and shrubs; to cut a particular branch; to cut new branches on the trunks of larger trees; to reduce-the surface area of larger trees within 100 feet of buildings in preparation for hurricane season.

5.19 Remove. To pick up and dispose of away from the station.

5.20 Revive. To rake up and loosen mulch that has been compacted from settling, then to spread it back out in a level manner.

5.21 Shrub. A woody plant, smaller than a tree, having branches that stem from at or near the ground.

5.22 Spray. To apply a liquid under pressure from air or by a pump.

5.23 Surrounding Area. That area within 10 feet of any landscaped area

5.24 Tree. A woody plant, usually growing to considerable height, having branches that do not stem near the ground.

5.25 Trim. To uniformly cut hedges to maintain current height and shape; to cut a particular branch.

5.26 Unhealthy. Any branch that is dead or broken or sagging below a horizontal position in the case of palm trees.

5.27 Weeds. Any unwanted vegetation, as determined by the COR.

6. Specifications

6.1 Location. This contract covers all property areas belonging to the US Coast Guard Station Marathon

Housing including all trees, shrubs, grass, landscaped areas, and plant beds. This will also include all parking lots, flight ramp, and overflow parking/gravel areas.

6.2 Notification. Unless the COR notified the Contractor of discrepancies from a recent visit, The

Contractor is to notify the COR at least 48 hours before performing any of the work included in this contract.

7. Specific Tasks

7.1 Trees. The Contractor shall prune all trees, including limbs that can be reached through full extension of ladder or lift, plus full extension of tree pruner. Height is measured as the length of ladder plus pruner height from the ground. Trees shall also be pruned to ensure that branches are not within 2 feet of any building or extending above any exterior walls. This is done to prevent wear to the building and to prevent debris depositing in building gutters. All pruning will be done to maintain attractive shape when needed. All work shall be done under the direct supervision of an Arborist certified in Monroe County unless specified by the COR.

• Unhealthy branches will be pruned from trees monthly.

• Remove all branches growing into or around power or telephone lines as needed and branches that intersect the boundaries of walkways, roadways, and stairways as needed.

• All hardwood and palm trees (exceeding 20ft in vertical height) shall be trimmed and pruned or as determined by the COR.

7.2 Shrubs. The Contractor shall prune shrubs according to the following schedule:

• All shrubs when needed to keep neat attractive shape or agreed upon by the COR. All shrubs are to be pruned so that they are not obstructing any walkway, roadway, or window.

• Unhealthy branches anytime when needed or as determined by the COR.

7.3 Hedges. The contractor shall trim hedges according to the following schedule:

• ·All hedges anytime when needed to keep neat attractive shape or agreed upon by the COR. All hedges are to be trimmed so that they are behind adjacent curbs and do not obstruct any walkway, roadway, or window.

• Unhealthy branches bi-weekly or as needed or as determined by the COR.

7.4 Insects. The Contractor shall:

• Spray all ground cover, shrubs, hedges, and bushes with fungicide insecticide, with a nutritional foliar added, during the months of October, February, and June.

• Spray all trees with fungicide insecticide during the months of October, March. and June.

• Treat all Ficus trees for whitefly twice a year.

7.5 Weeds. The Contractor shall:

• Eliminate all weeds and invasive plants from shrub and plant beds during normal visits or as determined by the COR.

• Eliminate all weeds and invasive plants from all other landscape and lawn areas every visit.

• Eliminate all weeds and invasive plants from all non-landscaped areas every visit including sidewalks and roadways.

• Chemically and physically eliminate all weeds and invasive plants bi-weekly or as determined by COR around all parking areas, walkways, roadways, curbs, areas surrounding all buildings, any areas on the concrete ramp area within the confines of USCG property and light fixtures. See attached picture for approximation of property lines.

7.6 Litter and Debris Removal. The Contractor shall:

• Remove all litter and debris from all landscaped and surrounding areas every visit.

• Remove any debris resulting from work on this contract during the same day.

7.7 Grass Cutting and Treatment. The contractor shall cut all grass within the confines of all Grassy Key Housing properties according to the following schedule: bi-weekly, at regularly spaced intervals, or as needed throughout the year to maintain a neat and manicured appearance.

• The schedule of cuts will be agreed upon by the COR or appointed official and are subject to change at the discretion of COR.

• The contractor shall treat the lawn areas for control of all weeds and insects as needed.

7.8 Fertilization. The Contractor shall:

• Fertilize all grass, trees, shrubs, flower beds and hedges four (4) times a year, one time per quarter or as needed or as determined by the COR to maintain the health of all landscaped areas. The specific type of fertilizer, application method, and frequency may vary for each type of vegetation in a landscaped area.

7.9 Annual Maintenance Plan and Monthly Maintenance Schedule. The Contractor shall submit for approval an annual maintenance plan and monthly schedule the COR.

• The annual maintenance plan shall include a planned schedule for all weekly, monthly, quarterly, semi-annual tasks that the contractor will perform. The COR will approve the annual maintenance plan.

• The monthly maintenance schedule shall include dates for the following month's visits and what tasks are planned during each visit. The COR will approve the monthly maintenance schedule.

8. Inspection By the Government

8.1 Inspection of Shrubbery, Hedges, Tree Maintenance Services. The COR will make random inspections of the areas for which contractual services are to be provided. Deficiencies found by or reported to the COR will be brought to the attention of the Contractor's Project Manager. All deficiencies so identified must be corrected by the Contractor within forty-eight (48) hours, or, if weather conditions preclude this response, on the first day thereafter when weather conditions do permit corrective action. Failure to correct documented deficiencies will result in payment deficiencies according to the deduction table.

8.2 Inspection. The COR will monitor the work throughout the performance of the Statement of Work. Finished work shall be inspected by the COR.

8.3 Safety. The contractor shall be responsible for the safe operation of any machinery involved in the completion of this contract.

8.4 Cleanup. The Contractor is responsible for cleaning up the work area of all materials and debris at the end of each workday, to the satisfaction of the COR. The Contractor shall repair any areas damaged during the performance of this Statement of Work.

8.5 Ground Maintenance Services Deduction Table. In accordance with procedure established under this Statement of Work, the following deductions will be made from the Contractor's monthly invoice for each instance of less than satisfactory performance or nonperformance of services required under contract. The Contractor is advised that-the Government's application of the deductions specified below in no way limits the Government's right under the termination provision of this contract or any other provisions or rights to which the Government is entitled by law.

• Deduction Table:

Task Deduction

Shrub Maintenance 10%

Hedge Maintenance 10%

Tree Maintenance 10%

Removing Debris 10%

Disease and Insect Protection 10%

Flower Bed Maintenance 10%

Weed Elimination 10%

GROUNDS MAINTENANCE AND LANDSCAPING SERVICES

INSPECTION REPORT

No. Date: -------

Inspection Results: The Custodial services listed below have been inspected and rated.

Performance Rating: _

• "S" indicates Satisfactory Performance.

• "U" indicates Unsatisfactory Performance.

Unsatisfactory performance may be corrected in accordance with terms of contract.

9. Personnel Requirement Qualifications: ·

9.1 Personnel: All Contractor personnel are required to be U.S. citizens or legal residents of the United

States, at least 18 years old, and able to read, write and speak English fluently. The Contractor shall provide a supervisor, available always when work on the station is in progress, and sufficient personnel to comply with these requirements. All workers shall check in with the housing representative prior to work commencing. The contractor shall provide the appropriate number of workers to complete the regularly scheduled maintenance within the hours of operation listed in section 1.3.

9.2 Point of Contact: The Contractor shall provide a point of contact that shall be available to discuss work performed under this contract, during the normal working day (8:00AM to 3:00 PM). The point of contact shall be able to read, write and speak English fluently. The name(s), telephone numbers and address of the point of contact shall be provided to the Contracting Officer and the COR with the proposal.

9.3 Liability Insurance: The Contractor is responsible for ensuring they have adequate liability insurance coverage under FAR provisions 28.306 and 28.307-2. In addition, the Contractor shall provide proof of third-party liability insurance that covers personal injuries and property damages.

This insurance shall be provided with the Contractor's proposal.

10. Administration:

10.1

10.2

10.3

10.4

Pre-Award: Contractor must be fully registered in SAM (System for Award Management, www.sam.gov) and have a valid UEI (Unique Entity Identifier) and TIN (Tax Identification Number) to bid for the contract.

Commencement and Completion of Work: The Contractor shall commence work NLT 05 days upon acceptance. See Section 1.3 "Time of Service" and Sections 4.2.1 - 4.2.3 for quantity per month.

Far Clause 52.232-18 "Subject to Availability of Funds" and Far Clause 52.222-41"Service Contract

Act" applies to this contract.

Designated Contracting Officer's Representative (COR): The Contracting Officer will designate a

Contracting Officer's Representative that will be the Point of Contact for this contract. Inquiries concerning any phase of the specification after award shall be made to the COR. Inquiries concerning any phase of the specification before award shall be made to CWO Walter Malik at Sector Key West;

(305) 292-7532.

Upon Awarding of the Contract: The Contractor must anticipate a start date of September 01, 2026.

The work shall be done in accordance with the specifications. Far Clause 52.232-18 "Subject to

Availability of Funds" and Far Clause 52.222-41 "Service Contract Act" applies to this contract.

10.5 Contract Modification: No oral / written statements of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

10.6 Invoicing for Service: Contractor must submit monthly invoice to the COR no later than day 7 of the following month service was provided. Failure to submit invoice will result in delay of payment to the contractor.

Any applicable delivery fees shall be included in monthly invoice.

10.7 Payment for Service: Payments are to be made in arrears. Payments will be made using the government purchase order. Vendors are responsible for submitting monthly invoices via IPP.GOV. Please include UEI # on invoice for payment.

10.8 Visualized property lines in grassy key required for maintenance.