Grant Public Schools RFP.docx

Request for Proposals For Athletic Field Lighting

Grant Public Schools

Due Date: April 18, 2018 1:00 P.M.

Grant Public Schools (District) is currently seeking bids for the installation of a lighting system at its athletic field located at 96 E. 120th Street, Grant, MI 49327. Grant Public Schools will procure the poles, bases, fixtures and control cabinet. The bidder will be responsible for arranging delivery of materials, taking possession of materials from Musco Sports Lighting, LLC and all installation. The bidder will also be responsible for any applicable sales/use tax and shall include them in the bid.

The project is to be bid as a package with the successful bidder providing one quote for all installation of a complete working lighting system. The District will enter into one contract with the successful Contractor. This project is not being funded by any source requiring payment of prevailing wages.

Also include mandatory pricing for:

Alternate No. 1 “add one Musco LED bleacher lighting fixture with bracket, hub and hand hole for all 4 poles on this project”.

SCOPE OF WORK

The installing contractor’s responsibilities shall include the following:

1. Complete all work by August 1, 2018.

2. Provide all equipment to replace and upgrade the existing lighting system with materials provided by District, including directional boring.

3. Work covered under this section shall conform to the specifications and engineering plans as well as all applicable state and local codes. The purpose of these specifications is to define the performance and design standards for the District.

4. Directional boring under field as specified.

5. Remove existing wood poles, light fixtures, associated wiring, and electrical components and dispose of as directed by the District’s representative.

6. Repair holes where the existing poles were removed with 12” of topsoil and seeded/strewn with a top-quality turf seed. All trenches will also be backfilled to match existing grade and seeded/strewn or asphalt to match existing as applicable.

7. Provide storage containers for material as necessary and dumpsters for waste disposal if needed at the location. The District will not be responsible for construction generated debris removal.

8. Provide adequate security to protect delivered products from theft, vandalism, or other unspecified damage for the duration of the projects. The District will not be responsible for any materials stored on site for the duration of the projects.

9. Keep all heavy equipment off the playing field. Contractor will repair all damage to grounds which exceeds that which would be expected. Indentations caused by heavy equipment traveling over dry ground would be an example of expected damage. Ruts and sod damage caused by equipment traveling over wet grounds would be an example of damage requiring repair. The contractor will replace all property damaged by him including fences, trees, plants, grass, concrete walks, asphalt drives, building surfaces, stadium seating, etc. at no additional cost to the District.

ATHLETIC FIELD LIGHTING

Work covered under this section shall conform to the specifications and engineering plans as well as state and local codes. The purpose of these specifications is to define the performance and design standards for the District. The District will be purchasing poles, bases, fixtures and control cabinet. The Manufacturer/contractor shall install lighting equipment and poles to meet or exceed applicable standards.

Contractor will be responsible for providing all tools, equipment and materials (District will provide poles, bases, LED fixtures and control cabinet) to install and wire a complete athletic field lighting system.

INSURANCE AND BOND REQUIREMENTS

INSURANCE REQUIREMENTS

1. Certificate of Insurance are to include the following coverages:

General Liability Insurance

Occurrence box must be checked

Automobile Liability Insurance

OR

Bodily Injury (per accident)

Property Damage

Excess Liability Insurance

Each Occurrence = Aggregate

Workers compensation and Employers Liability

Statutory Limits box must be checked

Professional Liability Insurance (required for all professional Service Vendors)

*SME required to hold $2,000,000

2. All liability insurance policies shall name Grant Public Schools, School Board Members, The Engineers, The Designers, and Matrix Consulting Engineers, Inc as additional insured parties and shall be non-contributory and primary coverage for the additional insureds.

3. The completed operations coverage shall be kept in effect for three (3) years following completion of the Subcontractor's work.

4. Notice of Cancellation of Change is required a minimum of 30 days prior and must be listed on the Certificate of Insurance.

BOND REQUIREMENTS

1. Performance Bond. Prior to the commencement of the project, the contractor shall furnish a performance bond in an amount equal to one hundred percent (100%) of the contract as security for the faithful performance of this contract, and a labor and material bond in an amount of one hundred percent (100%), or in the penal sum not greater than that prescribed by state, territory, or local law, as security for the payment of all persons performing labor on the project under this contract and furnishing materials in connection with this contract. The bonds shall be written by a surety licensed to do business in the locale in which the work is being performed and shall be satisfactory to the District.

2. Bid Bond. Each bid must be accompanied by cash, certified check of the bidder, or a bid bond prepared on the form of bid bond attached hereto, duly executed by the bidder as principal and having as surety thereon a surety company approved by the District, in the amount of 5% of the bid. Such cash, checks or bid bonds will be returned to all except the three lowest bidders within three days after the opening of bids, and the remaining cash, checks or bid bonds will be returned promptly after the Owner and the accepted bidder have executed the contract, or, if no award demand of the bidder at any time thereafter, so long as she/he has not been notified of the acceptance of his/her bid.

3. Warranty Bond. Contractor shall provide a warranty bond for the System in the amount which is 5% (five percent) of Contract Price of related System respectively. The warranty bond shall be a bank guarantee or surety bond, issued by a bank/insurance company in accordance. The warranty bond should be valid for 2 (two) years commencing from the respective date satisfactory project completion, to protect the District against defective or faulty workmanship.

4. Construction Liens. The Contractor shall not permit any construction liens to be filed against the District’s Property or the Project. If any such construction lien shall attach, the Contractor shall bond it off or otherwise cause it to be discharged within thirty (30) days from the date of its filing. Nothing in this Contract shall be deemed or construed to give the Contractor the right or authority to contract for, or to authorize or permit the performance of, any labor or Work or the furnishing of any material that would permit the attaching of a construction lien to the District’s Property or the Project.

CODES, PERMITS, AND LICENSES

All work shall comply with the applicable rules of the National Electrical Code, the National Electrical Safety Code, the National Fire Codes (published by the National Fire Protection Association), State and local codes and ordinances, and the terms and conditions of the Work of the electrical utility, as well as any other authorities that may have lawful jurisdiction pertaining to the work specified. None of the terms or provisions of this specification shall be construed as waiving any of the rules, regulations, or requirements of these authorities. The contractor shall procure all necessary permits or licenses to carry out his work and shall pay the lawful fee thereof as well as for any inspection fee or the cost of a certificate of approval.

In any instance where these specifications call for materials for construction of a better quality or larger size than required by codes, the provisions of these specifications shall take precedence. The codes shall govern in the case of direct conflict between the codes and the plans and the specifications.

COMPLIANCE WITH LAWS AND SCHOOL DISTRICT POLICIES

1. Compliance with Laws. While performing the Work or while in or on District facilities, the Contractor shall comply with all applicable federal, state and local law, rules, regulations and ordinances, including all licensing and permitting requirements applicable to providing the Work required by the RFP.

2. Compliance with School District Policies. While performing the Work or while in or on District facilities, the Contractor, its employees and agents shall be responsible for knowing and shall be subject to, and adhere to, all the rules, regulations, policies and procedures of the District. These include, but are not limited to, Policy #7434 - USE OF TOBACCO ON SCHOOL PREMISES and policy #5530 - DRUG ABUSE PREVENTION

3. General Indemnification. Contractor shall indemnify, defend and hold harmless the District or its Board of Education members, administrators, employees, agents, invitees or students (the “Indemnitees”) from and against any and all claims, counter claims, suits, debts, demands, actions, judgments, liens, costs, expenses, damages, bodily injury, property damage and liabilities, including actual attorney’s fees and actual expert witness fees, arising out of the actions or omissions of Contractor or Contractor’s employees, members, invitees, vendors, suppliers, contractors and/or vandals. Contractor shall be directly responsible for all such costs regardless of whether a third-party claim has been made. In the event a third-party claim is initiated related to the above, Contractor shall defend District against such claims and pay all costs, including attorneys’ fees, related to the claim. This provision shall survive the termination of this Contract.

5. Taxes. Contractor, for and in consideration of the Contract Price hereinbefore set forth, hereby accepts and assumes exclusive liability for the payment of all contributions, sales taxes and use taxes, and premiums which may be payable under the unemployment insurance law of any state or under the federal social security law on employees of Contractor engaged in the performance of the Project, and all occupational, privilege, license, excise, gross income, gross receipts, sales, payroll, documentary, or other taxes which may be applicable to the Project.

6. Change Orders. No alterations shall be made in the Project except upon written order of District and, when made, the value is to be added or deducted from the Contract Price, as the case may be. Should the parties fail to agree as to the value of such Change Order, Contractor shall promptly proceed with the work to complete the Change Order to the Project, and the determination of the value of the work to complete the Change Order to the Project shall be paid on a time and material basis, plus a 15% mark-up for overhead and profit.

PRICING AND PAYMENT TERMS

The contractor shall perform all Work for the sum put forth in the Response to RFP plus any additional costs for District approved alteration, substitutions and/or change orders. Payment will be made within 30 days upon satisfactory completion of Scope of Work and/or presentation of invoice, whichever is later.

LIQUIDATED DAMAGES

For every day past the August 1, 2018 completion date, the District will subtract $500 per day from the payment in liquidated damages.