Grant Management 2026 RFQ 26-002.pdf

RFQ 26-002 / Grant Management Services 1

Illinois Racing Board

REQUEST FOR QUOTE

RFQ# 26-002 / Grant Management Services

AGENCY: Illinois Racing Board ADDRESS: 555 W Monroe St, Ste 1700S, Chicago, IL 60661 CONTACT: Melissa Glidden

PHONE: 312-814-5077

FAX: 312-814-5062

EMAIL: Melissa.Glidden@illinois.gov

1. DESCRIPTION OF SERVICES REQUIRED: Section 31.1 of the Illinois Horse Racing Act of 1975 requires organization licensees (a/k/a race tracks) collectively to contribute annually to charity the sum of $750,000.00 to non-profit organizations that provide Wellness Services to persons who reside or work on the backstretch of Illinois’ pari-mutual racetracks. This Grant is awarded annually on a calendar year basis.

The Illinois Racing Board (“IRB”) is seeking a vendor to provide Grant Management Services, including management, oversight, and auditing of the annual Illinois Racing Charity Grant (“Grant”) for calendar year 2026. The services are needed for sixteen (16) months for the 2026 Grant, per the following:

• Research – Review statutes, GATA, IRB Rules, to ensure compliance.

• Consult on future grant agreements, budgets and, if required, grant evaluation and integrity-related matters.

• Grantee monitoring: on-site monitoring visits and on-site technical assistance.

• Update of on-site monitoring tools, monitoring report templates, and documentation checklists.

• Review of quarterly financial and performance reports (Q1-Q3) for calendar year, client survey results, and client focus group results submitted by grantee to IRB. Feedback to agency with respect to Q1-Q3 review of financial and performance reports.

• Meetings, conference calls, and emails to IRB and grantee throughout the year to discuss project status (quarterly reports, amendments, etc.) and provide technical assistance.

• Review of budget amendments; Feedback to IRB.

• Review of Q4 financial and performance reports submitted by grantee.

• Review of closeout reports submitted by grantee.

• Develop and distribute a closeout report for IRB.

• Exit conference.

2. TERM:

2.1 TERM OF THE CONTRACT: The estimated term of the Contract shall be for a period of sixteen

(16) months for the 2026 Grant Management, from January 1, 2026 through April 30, 2027.

2.2 RENEWAL: The Contract may not be renewed.

mailto:Melissa.Glidden@illinois.gov

RFQ 26-002 / Grant Management Services 2

3. CONTRACT DOCUMENTS: Upon award, the Vendor will be required to complete a Contract along with applicable forms and disclosures. The required forms as follows are to be completed by the vendor and are required at the time of bid submission. They are located in the BIdBuy publication and on the CPO’s website at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

STANDARD CERTIFICATIONS

(Only required if bid is over $50k)

STANDARD TERMS & CONDITIONS

(Required for all bids)

4. PRICING: Notes to Vendor: All quoted prices shall be valid for 180 days from date of submission. No price increases shall be accepted. Price shall remain firm for the term of the contract.

TABLE 1 – Grant Management Services for sixteen (16) Months – Calendar Year 2026 Grant

LINE # DESCRIPTION QUANTITY

(Hours)

UNIT PRICE TOTAL PRICE

1 Grant Management Services, Hourly Rate 325

IPG Registration Number: __________________________ Expiration Date: ________________________

VENDOR NAME: _______________________________________________________________________

PRICE(S) QUOTED BY: _______________________________________________________________________

DATE: _______________________________________________________________________

SIGNATURE: _______________________________________________________________________ https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx