Grant Administration RFQ_Haygood Ave.pdf

CITY OF OXFORD

REQUEST FOR QUALIFICATIONS

ADMINISTRATIVE & RELATED GRANT SERVICES

Date: June 13, 2025 Proposals Due: July 15, 2025 at 12:00 pm

General Statements of qualifications and proposals are being requested from consultants with a strong record in successfully assisting local governments with the implementation of Southeast Crescent Regional Commission (SCRC) or other Federally Funded Programs related to community and economic development. Responding firms should be qualified to provide grant administration and related services.

Background The City of Oxford plans to contract with a reputable consulting firm for grant writing and administration services for Federally Funded Projects related to community and economic development. This procurement could include Community Development Block Grant (CDBG), Redevelopment Fund Projects (RDF), Community Housing Improvement Program (CHIP), Home Investment Partnerships Program (HOME), Employment Incentive Program (EIP), Economic Development Administrations (EDA) Projects, Southeast Crescent Regional Commission (SCRC) Projects, United States Department of Agriculture (USDA) Projects, and any other federally funded project in Compliance with 2 CFR 200 for Procurement. This procurement action may also lead to additional project contracts and/or contract addendums for planning, administrative and other related services for State and Federally funded projects. This is not a request for a retainer of services. Immediate plans call for services to assist with the preparation and administration of the 2025 SEID grant application as part of a SCRC funding program related to public infrastructure improvements for a water system improvements construction project consisting of the replacement of an aging water main on Haygood Avenue. All firms submitting will be reconsidered, on a project-by-project basis, should future state and federally funded opportunities arise within the next 2-3 year period.

The information which should be submitted for our evaluation is as follows:

1) History of firm and resources

2) CDBG/EIP experience, including other DCA grant programs

3) Capacity to complete scope of work

4) Scope and level of service proposed

5) Experience with similar projects and list of references

6) Fees associated with grant writing, and grant administration, if the project is funded.

7) Statement of Qualifications Form, see attached.

8) Applicable Section 3 Certification forms, if claiming Section 3 Status

Timeline The 2025 SEID Grant Application is due on July 18, 2025.

All contracts are subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs. This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply.

The City of Oxford also abides by the following laws as they pertain to HUD Assisted Projects, as applicable: Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); the Architectural Barriers Act of 1968, and the Build America, Buy America requirements established under the Infrastructure Investment and Jobs Act of 2021.

Interested parties should request copies of the Statement of Qualifications Form prior to preparing and submitting their proposal. Section 3 parties should request the Section 3 Certification Form prior to preparing and submitting their proposal. Proposals should be received no later than 12:00 PM on July 15, 2025. Proposals received after the above date and time will not be considered. We reserve the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions, Statement of Qualifications and Section 3 Certification form requests and proposal packages should be submitted to the name and address listed below:

Mr. Bill Andrew, City Manager Oxford City Hall 110 West Clark Street Oxford, GA 30054 770.786.7004 bandrew@oxfordgeorgia.org

Bill Andrew, City Manager