Grant Admin RFP with Attachments (1).pdf

WORTH COUNTY BOARD OF COMMISSIONERS

REQUEST FOR PROPOSALS

ADMINISTRATIVE & RELATED GRANT SERVICES

Date: August 3, 2026

Statements of qualificaƟons and proposals are being requested from consultants with a strong record in successfully assisƟng local governments with grant wriƟng for and implementaƟon of Community Development Block Grant (CDBG) programs.

Responding firms should be qualified to provide grant administraƟon and related services including, but not limited to:

PreparaƟon of the grant applicaƟon; PreparaƟon of the Environmental Review Record; PreparaƟon of draw/disbursement requests; Assistance with financial administraƟon of grant funds and record keeping; Assistance with holding public hearings;

Assistance with any required acquisiƟon following the Uniform RelocaƟon Assistance and Real Property AcquisiƟon Act (URA);

AssisƟng the engineer with preparaƟon of bid documents, adverƟsing and conducƟng the bid opening; AssisƟng the County with Davis-Bacon and related labor requirements including weekly payroll review and employee interviews; AssisƟng the County with meeƟng AffirmaƟvely Furthering Fair Housing (AFFH) requirements; and PreparaƟon of close-out documents.

Worth County plans to contract with a reputable consulƟng firm for grant wriƟng, and, if funded, for administraƟon services, for a FY2027 CDBG project. The purpose of the project is to provide water, sewer, street and/or drainage improvements.

InformaƟon which should be submiƩed for our evaluaƟon is as follows:

1) History of firm and resources

2) CDBG experience, including other DCA grant programs

3) Capacity to complete scope of work

4) Current workload

5) Scope and level of service proposed

6) Experience with similar projects and list of references

7) Fees associated with grant wriƟng, and grant administraƟon, if the project is funded

8) Statement of QualificaƟons Form

The County also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964;

SecƟon 109 of the Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); SecƟon 104(b)(2) of the Housing and Community Development Act of 1974; SecƟon 504 of the RehabilitaƟon Act of 1973 as amended; Title II of the Americans with DisabiliƟes Act of 1990 (ADA); the Architectural Barriers Act of 1968; and the Build America, Buy America Act (BABA).

Interested parƟes should request copies of the Statement of QualificaƟons Form prior to preparing and submiƫng their proposal. Proposals should be received no later than 5:00 PM on September 4, 2026. Proposals received aŌer the above date and Ɵme may not be considered. We reserve the right to accept or reject any and all proposals and to waive informaliƟes in the proposal process. QuesƟons and Statement of QualificaƟons requests can be made by contacƟng Nicole Jones at (229) 776- 8246. Proposal packages should be submiƩed to the name and address listed below:

Worth County Board of Commissioners AƩn: Ben Barbee 201 N. Main Street, Suite 30 Sylvester, GA 31791

GRANT ADMINISTRATION

STATEMENT OF

QUALIFICATIONS

NAME OF FIRM:

ADDRESS:

1. Years in Business in Present Form:

2. Firms History and Resource Capability to Perform Required Services:

3. Titles, names, and addresses of all officers.

4. List up to five (5) projects which demonstrate skills to be used on grant projects.

1.

2.

3.

4.

5.

5. If you were awarded the administration on these type of projects, what would your fee for grant writing/grant administration services be (fees can be expressed in percentages, but all agreements will be lump sum amounts)?

6. Describe the organizational capacity to complete all necessary grant administration activities, including experience of all employees who will be or may be assigned to this project.

7. List references with contact information.

1.

2.

3.

4.

5.

6.

8. Are you a Section 3 Business Concern? Yes No _______

If you are claiming to be a Section 3 Business Concern, then the Attached Section 3

Business Concern Certification, Previous Certification and Action Plan must be filled out, signed, notarized, and submitted with your proposal. If you answered no, then you will not have to fill out and submit with your proposal. If you are the successful proposer, you will be asked to provide the completed Section 3 Forms for the City records.

Is the signed and notarized Section 3 Business Concern Certification, Previous

Certification and Action Plan attached to your proposal? Yes No

9. Certifying that:

Mr./Mrs./Ms. being duly sworn deposes and states that he/she is the (title) (name of firm) and that answers to the foregoing questions and all statements herein contained are true and correct.

GRANT ADMINISTRATION

RATINGS CRITERION

RFP Rating Score Sheet

Consultant’s knowledge of CDBG guidelines and regulations. Years of experience

0 No Experience.

1 One to five years of combined experience with CDBG and other federal programs.

2 Six or more years of combined experience with CDBG and other federal programs.

Capacity to complete scope of work.

0 Concerns administrator does not have organizational capacity to complete scope of work

1 Administrator has average organizational capacity to complete scope of work

2 Administrator has exceptional organizational capacity to complete scope of work

Consultant’s past performance. Check references.

0 Reference information is incomplete.

1 Three or less References are listed, with average recommendations

2 More than three references are listed, with strong recommendations

Consultant’s experience in administration of this type of project.

0 Administrator has not completed a project of this type.

1 Administrator has completed one to five projects of this type.

2 Administrator has successfully completed six or more projects of this type.

Consultant’s current workload.

0 Administrator has more work than they can handle.

1 Administrator has some difficulty managing their current work load.

2 Administrator has demonstrated they can handle their projected work load.

Consultant’s fee $______________________.

0 Fees are high, services do not appear to be a good value for the dollar.

1 Fee is normal, services do not appear to be a good value for the dollar.

2 Fee is normal, services appear to be a good value for the dollar.

Contact: ____________________________________ Name of Firm: _______________________________ Firm Address: ________________________________

Name: __________________________________________

Date of Review: ___________________________________