GPT Janitorial Scope of Work 2021 submitted.pdf

SCOPE OF WORK

FOR JANITORIAL SERVICE

AT THE GULFPORT AIR TRAFFIC CONTROL

TOWER (ATCT) AND BASE BUILDING

1. SCOPE. The intent of these specifications is to outline the minimum requirements for janitorial services to be performed at the Gulfport Air Traffic Control Tower (ATCT) and Base Building.

(Approximately 13,600 sq. feet)

2. GENERAL INFORMATION. The building in which the work of this contract is to be performed is occupied by Government officials and employees and is visited daily by many persons who are required to conduct business with the Government. For the protection of the building and its equipment, and the facilitation of the business to be conducted therein, first quality cleaning will be required. Hasty and careless performance of the work will not be tolerated. Evidence of such practices as dirt in corners, mop splashes on baseboards, and work that is otherwise sloppy and unsatisfactory will be called to the attention of the contractor who will be required to clean up the areas in question and take steps to improve the overall results in the future. Failure by the contractor to comply with such request will result either in the corrective work being done by the Government employees and the cost charged to the contractor, or in the termination of the contract, or both as provided elsewhere herein.

3. STANDARD OF SERVICES. The standard of cleanliness to be maintained will be at the discretion of the Technical Operations System Support Center' Manager or his/her designated representative. The contractor will be required to attend a conference prior to the start of this contract with the Contracting Officer's Assigned Point of Contact for the purpose of resolving the work schedule, the equipment supply lists, and any other part of this contract. The contractor must contact the Technical Operations System Support Center' Manager or his/her designated representative to determine the name of the individual who will represent the Government and arrange for the time of the pre-contract ·conference. Whenever the term "Building Superintendent" is mentioned, it must be construed to mean the Technical Operations System Support Center' Manager or his/her designated representative.

4. GOVERNMENT FURNISHED PROPERTY. Electrical power will be furnished by the Government from existing power outlets (wall outlets only) for the contractor to operate such equipment as is necessary in the performance of his work. The Government will also make available to the contractor the use of hot and cold water in the amount necessary to accomplish the work and a central vacuum system installed in the TRACON and ATC Tower Cab.

5. CONTRACTOR FURNISHED PROPERTY. The contractor will be required to supply hand soap, paper towels, toilet tissue and deodorizers in the quantities required. The contractor will also be required to furnish all mechanical and electrical apparatuses (buffer, vacuum, etc.), carts, hand tools, cleaning and dusting materials, plastic bags, waxes, solvents, rags, steel wool, ash receptacle sand and disinfectants, etc. The contractor must submit a complete list of all such items he intends to use prior to the start of this contract for approval of the Contracting Officer's Assigned Point of Contact. Material Safety Data Sheets (MSDS) must, where applicable, be provided to the Contracting Officer's Assigned Point of Contact for any supplies/materials brought into the facility. These sheets are provided by the supplier and should be available at the time of purchase, The contractor must comply with the FAA's Hazard Communication Program. The contractor must also properly identify all equipment and maintain this equipment in proper working order. The contractor must use Spartan Upper Limits or an equal non-skid floor wax with

08/10/2020 a percentage of solids not less than 25%. The wax must be buffed with a high-speed (RPM speed not less than 2000 RF'M) finishing buffer.

SUPERVISION. The contractor is responsible to see that all scheduled work is accomplished either by being present or by periodic visits and inspections of the areas covered by the contract. As a minimum, the contractor is required to be present monthly for a walk-through inspection of the facility. The date and time of this inspection must be mutually determined by the Contracting Officer's Assigned Point of Contact and the contractor. If in the opinion of the Contracting Officer's Assigned Point of Contact, the supervision furnished by the contractor is not satisfactory, tf1e contractor will be so notified in writing and will be placed on a two weeks' notice to correct the supervisory deficiency. The contractor is required to provide to the Contracting Officer's Assigned Point of Contact a 24-hour telephone number so that the contractor can be reached in an emergency or in the event daily tasks are not performed on schedule.

a. DAILY WORK The following tasks must be completed daily, (Monday thru Saturday)

(1) Clean drinking fountains in base building and tower.

(2) Damp mop tile floors in break room in base building and tower.

(3) Clean and wipe all break room tables, chairs and countertops.

(4) Wash and clean all wash bowls, urinals, toilet bowls and bowl seats using a cleaner-disinfectant solution. Wipe counter tops with damp cloth. Empty waste receptacles in restrooms and replace the liners.

(5) Replenish paper towels in kitchen area and towels and toilet tissue in restrooms.

(6) Vacuum carpet in Tower Cab and TRACON.

(7) Vacuum carpet in conference room and administrative offices.

(8) Clean and polish elevator doors and panels, drinking fountains, and stainless trash receptacles in bathrooms with bright metal polish.

b. WEEKLY WORK. The following work must be performed each Monday (excluding holidays when tasks must be performed on the following Tuesday):

(1) Spot-wash walls/partitions around commodes and urinals in restrooms with a suitable cleaner

(2) Spot-clean carpeting whenever needed in Tower Cab, TRACON room and all of/ices.

(3) Damp mop, spray a solution of diluted wax on tile, and machine buff all tile floors (including the elevator floor) making sure this process removes all scuffmarks and stains.

A high-gloss finish should be visible at all times. Do not let wax get on baseboards.

(4) Replace urinal and commode cakes, if necessary.

(5) Sweep outside entrances, patio floor and landing around front and rear doors and remove trash resulting from sweeping.

(6) Feather dust bookcases and file cabinets.

c. TWICE-WEEKLY WORK. The following work must be performed on Monday and Thursday (excluding holidays):

(1) Dust all administrative areas and tower link areas including window sills.

d. MONTHLY WORK. The following work must be performed the first Monday of each month:

(1) Wash glass panes in entrance area, including interior and exterior doors, both sides and glass panels in corridor and break room. Clean bottom sills.

(2) Dust louvers, grills, vents, sills, etc., using vacuum cleaning attachments.

(3) Sweep clean all steps and floor landing areas from top to bottom using sufficient quantities of a wax base sweeping compound so as to remove all dust and dirt.

(4) Replace sand in urn style ash receptacles with clean sand.

(5) Clean interior of Microwaves and Refrigerators

e. QUARTERLY WORK. The following work must be performed the second week of June, September, December and March:

(1) Dust and wash all walls and partitions in restrooms with cleaner/disinfectant and wipe dry.

(2) Dust and spot wash all walls in hallways, landings, and stairway (including handrails) leading to Tower Cab. Dust and spot-wash all marks and fingerprints from all walls, leaving a neat and clean appearance.

(3) Wash wastebaskets in a solution of water, detergent odor counter-actor and disinfectant.

Rinse and dry.

f. SEMI-ANNUAL WORK. The following work must be performed during the third weekend of March and September:

(1) Shampoo all carpets.

(2) Vacuum all vinyl and upholstered furniture in all offices, break room and training room using attachments to clean behind and between cushions and openings. Clean all stains and spots from fabric using suitable upholstery cleaner.

(3) Clean curtains and blinds.

g. ANNUAL WORK. The following work will be performed the first two weeks in March:

(1) Wash clean all walls and partitions in corridors, landings, upper stairway, offices, rest rooms, and elevator.

(2) Clean all light fixtures and clean cobwebs or dust motes from all ceiling areas.

(3) Thoroughly strip all tile floors and baseboards, including elevator, then seal and re-wax with an approved wax. Do not get wax on baseboards. Machine buff all tile floors. Scrub bathroom floors and clean tile grout.

6. WORK REQUIREMENTS. The Contracting Officer's Assigned Point of Contact will meet with the contractor and establish suitable times for required and specified cleaning tasks. Major tasks such as floor stripping and waxing must be performed at night.

NOTE: The contractor must inform himself/herself of the difficulties attendant upon the cleaning of security areas in the building covered by this contract and include in his/her bid all costs in connection herewith. This topic will be discussed during the walk-through of the facility. The control room, electronic equipment room, and tower cab are designated security areas. The work performed in these areas is directed toward the control and separation of air traffic in the area. The importance of this operation cannot be overstressed. Interference of any kind by the contractor, his/her employees or equipment will not be tolerated. The inadvertent flipping of a switch or turning of a dial could result in the loss of a human life. The contractor will NOT clean electronic devices and, under no circumstances, use fluids of any nature closely thereto, without the approval of the Manager, Technical Operations System Support Center, Gulfport, Mississippi.

a. GENERAL REQUIREMENTS:

(1) Clean all waste containers by washing or damp wiping inside and out at such a rate that all will be taken care of once each 30 days or more often if objectionable odor is present.

(2) Contractor must furnish plastic bags to accommodate all waste paper, bottles, cups, and break room garbage, etc. Containers must be covered and placed in the location provided by the FAA. This waste must be removed from the premises according to the collection schedule. All waste containers used in the building will be lined with plastic bags and replaced daily. All trash placed in the dumpster will be in plastic bags and tied.

All cardboard boxes will be broken down and flattened before placing in trash containers.

(3) The contractor must collect and remove from the building all packing material and empty shipping containers as directed by the Contracting Officer's Assigned Point of Contact.

(4) The contractor must provide adequate supervision at all times to insure complete and satisfactory performance in accordance with the terms of the contract.

(5) The contractor and his/her employees will be subject to all rules and regulations relative to entering and leaving the building and to parking in authorized spaces provided.

(6) The contractor will be responsible for seeing that his/her employees do not displace papers on desks, open desk drawers or cabinets, or use telephones provided for official Government use. Papers moved to permit dusting must be returned to their approximate original placement. No personnel other than those actually performing or supervising the work to be done must be allowed on the premises.

(7) Storage space, janitor's closets, and locker rooms:

(a) Space available in the building for storage purposes will be assigned to the

Contractor for the storage of his/her bulk supplies and the equipment, which he/she will use in the performance of the work of the contract. He/she will be expected to keep this space in a neat and orderly condition. Mop buckets must be rinsed and stored empty.

(b) Janitor's closet may be used by the individual cleaner for storing mops, brooms, dust cloths, and other items. It is required that the closet and the stored equipment be kept scrupulously neat and clean to avoid fire and health hazards. Only minimum supply of paper goods can be stored at any one time due to limited space.

(c) Failure to keep any of the facilities described above in a condition satisfactory to the Contracting Officer's Assigned Point of Contact rnay result in the withdrawal of the privileges of using them, or the Contracting Officer's Assigned Point of Contact may have them cleaned and the cost of such work charged to the contractor.

(d) The Government will not be responsible for damage to the contractor's stored supplies, materials, or equipment; the supplies, materials or equipment kept in the janitor's closets; or the contractor's employees' personal belongings occasioned by fire, theft, accident, or otherwise.

b. EXPLANATION OF TERMS:

(1) Scrubbing: Whenever it is stated that certain areas are to be scrubbed, unless the scrubbing is otherwise described, it is intended that it be performed by machine or by hand with a brush. The building superintendent will determine which method is used to satisfactory scrub area. The area being scrubbed will be roped off and OSHA approved "Wet Floor" washing sign posted.

(2) Mopping: When wet mop is referred to, it must mean to use a mop and hot or warm water with detergent to remove grime and dirt from the floor and then using a mop and clean water to remove any dirt or detergent film from the floor so as to leave the floor' free of streaks and dirt when dry. Damp mopping is similar to wet mopping except that the amount of water in the mop must be reduced so as to prevent the running of water where it may damage adjacent areas not intended to be wetted. Note: the contractor will provide OSHA approved 'Wet Floor" warning signs in all areas being mopped or waxed. Mop water may not be left in the mop bucket and must be emptied daily.

(3) Stripping: Whenever stripping is referred to, it must mean to strip wax floor with a suitable stripping agent using the proper stripping pads. Rinse the floor a minimum of two times using warm water and a clean mop removing all old wax and debris from the floor. After every stripping operation, when the floor is thoroughly clean and dry, a minimum of two coats of an approved floor sealer and three even coats of a heavy-duty floor finish must be applied with a clean lint free mop. The mop used for waxing must be kept very clean and used for applying wax only. Also, the mop used for rinsing floor must be kept very clean and used only for this purpose. During stripping process, if any wax residue is left on the baseboards, in corners and around doorframes must be removed and no wax will be allowed on the baseboards during the wax application process.

(4) Waxing: Whenever waxing is referred to, it must mean to apply a minimum of one even coat of a Contracting Officer's Assigned Point of Contact approved heavy-duty wax with a clean mop used only for this purpose. EXCEPTION: After stripping, a minimum of three heavy coats of this wax must be applied. Note: the contractor will provide OSHA approved 'Wet Floor" warning signs in all areas being mopped and waxed.

(5) Buffing: Whenever buffing is referred to, it must mean to spray buff with a minimum of one heavy coat of the proper wax. A final buff must be made with a felt pad to give mirror like finish on floors. The buffing machine is required to be a high-speed high-temperature machine capable of producing a high-gloss shine.

(6) Shampoo: Whenever shampoo is referred to, it must mean to clean the carpets using a hot steam/extraction process. The carpet must be vacuumed clean before shampooing.

Care must be taken to prevent saturation of carpet with water. Difficult stains and spots must be pre-treated and cleaned by hand if necessary.

7. SPECIFICATIONS FOR JANITORIAL SERVICES:

a. Vacuum Carpet: Vacuum carpet with an industrial type vacuum cleaner. Furniture is not to be removed, but areas under bookcases, desks, etc., must not be allowed to accumulate dust and dirt.

b. Shampoo Carpet: Shampoo the carpet using a suitable hot steam machine and a solution of commercial carpet/rug shampoo mixed with water in the ratio recommended by the shampoo manufacturer. The carpet must be vacuumed clean before shampooing. Care must be taken to prevent saturation of carpet with water.

c. Dust/Sweep Tile Floor: Keep floors clean either by dust mop or by vacuum cleaner. Tile floors must be cleaned with a dust attracting dust mop. Care must be taken to keep corners and areas adjacent to furniture and equipment clean.

d. Mop Floor: Mopping must mean to use a mop and hot or warm water with detergent to remove grime and dirt from the floor and then using a mop with clean water, remove any dirt or detergent film from the floor so as to leave the floor free of streaks and dirt when dry.

e. Mop/Buff Tile Floor: Damp mop and polish the floor to remove traffic marks. Temper overall floor luster to uniform appearance.

f. Mop/wax/Buff Tile Floor: Mop floors and add wax to heavily used areas and buff to produce an even, clean and uniform appearance. Do not apply wax over soil, smudges, or other marks.

g. Mop/Strip/Wax/Buff Tile Floor: Consists of planned and scheduled maintenance of floors by cleaning and removal of old wax and the application of wax and polishing the waxed area.

Non-permanent items will be moved from the area during waxing and returned after completion.

h. Clean Plumbing Fixtures and Mirrors: Remove residue from fixtures and clean and polish to present a cleaned and polished appearance. Mirrors must be cleaned and wiped dry to leave a clean surface free of streaks or s mu d g e s .

i. Collect Paper and Trash: Remove trash from waste receptacles. Remove boxes or other materials left in disposal areas. Remove and dispose of trash in accordance with local requirements.

j. Spot-Clean Walls/Partitions: Remove smudge marks on surfaces by using appropriate cleaning products.

k. Clean Furniture: Dust or damp wipe upholstered furniture. Wash un-upholstered furniture.

I. Replenish Soap and Paper Dispensers Refill liquid hand soap containers. Check soap dispensers for proper operation, clean as required. Provide soap bars as required. Paper dispensers will be refilled as required to provide availability.

m. Clean Light Fixtures and Spot-Clean Walls and Ceilings: Remove buildup dust from fixtures, ceilings, and walls using appropriate cleaning methods.

n. Dust: Remove dust from furniture, windowsills, and other low surfaces using a suitable dusting agent Do not simply move the dust around, remove it No electronic equipment will be dusted. Papers or working materials will. not be disturbed during the dusting process.

o. Wash Windows (Inside): Windows will be cleaned and left free of smudges or marks.

Cleaning solutions used must not produce a film.

p. Clean Venetian vertical Blinds: Wash blind slats and clean the tapes and cords by brushing with a stiff brush or by washing. Clean surface of blinds to keep dust free.

q. Clean Glass Walls: Remove dirt or smudges and leave surfaces clean and free of film.

r. Clean Glass Doors: Remove handprints on metal and glass surfaces. Clean glass and leave free of film.

s. Clean Bright Metals: Clean and polish bright metal such as doorknobs, door hand releases, and trims.

t. Police Trash: Pick up trash and dispose of in accordance with local r e q u i r e m e n t s .

u. Vacuum or Sweep Floor: Vacuum exposed carpet with an industrial type vacuum cleaner.

Furniture is not to be moved. Carpet under furniture is to be cleaned with a whiskbroom as needed. Sweep non-carpeted floors using a push broom or dust mop.

v. Vacuum Wall Carpets: Vacuum exposed carpet with an industrial type vacuum cleaner. No equipment is to be moved to facilitate cleaning.

8. SPECIAL NOTES:

a. For the purpose of this contract, the following are specified as Legal Holidays:

New Year's Day (January 1st)

Martin Luther King’s Birthday (3rd Monday in January) Presidents' Day (3rd Monday in February)

Memorial Day (last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veteran's Day (November 11th ) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)