GPC RFQ~4.doc

R E Q U E S T F O R Q U O T E

AGENCY:

IL EPA

ADDRESS:

1021 North Grand Avenue East

CITY:

SPRINGFIELD, IL 62702

CONTACT:

John Martincic

PHONE:

217-524-0875

EMAIL:

John.Martincic@illinois.gov

Due By:

May 30th at 5pm CST Item Specifications and Description

Item A)

The Illinois EPA wishes to purchase a Gel Permeation Column (GPC) Cleanup apparatus for the preparation of Soil and Fish samples. The DOL performs approximately 350 Fish and Sediment analyses annually for the BOW-SWS as part of their ongoing monitoring program. The purchase of this new GPC cleanup apparatus will replace an old, failing system that requires increasingly more maintenance, resulting in greater efficiency and should improve the overall quality of the analytical results.

Specs) Gel Permeation Column (GPC) Cleanup apparatus:

1. The apparatus must include:

a. Autosampler

b. Injector Assembly

c. High Pressure Pump

d. GPC Module with UV Detector

e. Column bypass valve

f. Solvent Sensor

g. Computer and Software with License

2. Autosampler:

a. Septum piercing for sampling from and collecting to sealed vials as a standard feature to prevent evaporation of sample prior to injection or after collection.

b. Programmable precise rinse volume after sample injection and sample collection.

c. Probe Smart Tracking – sample probe tracks down as sample is loaded keeping only the minimum probe depth exposed. Sampling occurs at the ”top” of the sample and reduces the opportunity for contamination by exposing less of the probe to the sample.

d. Programmable/Customized autosampler mat; User can define custom trays.

e. Optional – Dual-Pump wash station; actively pumps waste from wash station when waste vessel cannot be located below the level of the system.

3. Injector Assembly: Direct Inject – Allows for injection of 100% of the sample (with maximum precision at low volume) as opposed to only ½ of the sample with standard loop overfill technique. Can be set up for Partial loop, exact fill, or loop overfill techniques.

4. High Pressure Pump with operation up to 2,500 psi to accommodate all GPC Cleanup applications, including high-pressure columns.

a. Flow Rate

0.01 – 10.0 mL/min.

b. Max. Pressure

2,500 psi

c. Flow Accuracy +/- 2%

d. Flow Precision

0.5% RSD

e. Material

Stainless Steel

5. Collection Rack Options – sample from the vial used for extraction and collect in the vial you will use for concentration. Avoids sample transfers and analyte loss.

6. Solvent Addition Feature – Add a programmed volume of solvent to vial for rinsing or sample dilution.

7. UV Detector – Internal UV detector.

8. Column Control – Automated Bypass Valve to put the column in-line at the start of the sequence and out of line at the end of the sequence. Has a 5-Column Selector Valve and Column Heater Control Module

9. Solvent Level Sensor – Monitors mobile phase level and warns when the level is low. Will finish current sample, then “pause” the system until solvent level is restored.

10. Software and Micro-PC Controller – Single Windows-based software program to control all modules of GPC system. Micro-PC Controller with flat panel monitor, full networking and USB connections.

a. Full featured reports, including: Method Report, Sample Report, Sequence Report, Column Calibration Report, and Calibration Comparison Report.

b. Automatic flow-rate calibration – select the desired flow-rate, volume measured and time for pump to give volume; software automatically adjusts pump speed.

11. Chromatography/Reporting:

a. Open saved detector data for each sequence and sample.

b. Automatically calculates and displays resolution results according to EPA CLP requirements for GPC Cleanup for selected peaks.

c. Annotation of Peaks and Selected Run Times.

d. Create methods directly from the GPC Cleanup calibration chromatogram.

e. Output Chromatogram to Electronic Report or to a Printer.

f. Report Sequence Configuration, Column, and Method Parameters.

g. Report Sequence details for each sample including Method, Sample, Client and Run-time information.

h. Print Column Calibration Reports.

i. Export Report as PDF.

12. The GPC Cleanup Apparatus must be set up and calibrated by an authorized service technician.

13. All user manuals and documentation must be included with the system.

14. Onsite training must be provided for two analysts on how to operate and maintain the system. Analysts must be capable of operating the system and method in accordance with these specifications.

15. The system must meet the specifications listed here after installation and on-site evaluation by the laboratory staff before the instrument is accepted.

16. The GPC Apparatus must include a full 1 year warranty with the option for 2 additional years of full coverage.

Item #

Description

Quantity

AS4 mini autosampler GPC module pump & column bypass valve kit tB564K6.oss Sample loop 6ml PL9991-03 prep link software ful lin incl Lvi & JR

DT002X UV detector internal A13 pc kt icp 02 int PC flat panel monitor keyboard mouse nuc install in hub module

CO 100 05

RK 1401 00 tray PL 16mm 60pos

RK 1406 00 Tray TV200 10 pos

SR400X 02 Solvent bottle sensor install system installation & basic training at cust facility

SR400x02 solvent bottle sensor https://www.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

BIDDERS MAY SUBMIT QUOTES ELECTRONICALLY IN THE STATE’S NEW BID BUY SYSTEM, OR YOU MAY ENTER YOUR QUOTES ON THIS SHEET AND EMAIL IT BACK TO THE SOLICITATION CONTACT INDICATED ABOVE.

VENDOR’S NAME:

ADDRESS:

CITY/STATE/ZIP:

PHONE:_________________ Email:_______________________________

SS/FEIN: _________________

DATE OF BID:

WARRANTY:

All Products will be new and will carry a minimum 1-year warranty from date of delivery.

Estimated delivery time:

Notes to Vendor: All Quoted prices must be valid for 30 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all products/services.

Availability of Appropriation; Sufficiency of Funds.

This Agreement is contingent upon and subject to the availability of sufficient funds. The Department may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the Department by the State or the Federal funding source, (ii) the Governor or the Department reserves funds, or (iii) the Governor or the Department determines that funds will not or may not be available for payment. The Department shall provide notice, in writing, to contracting party of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. This Agreement may be terminated, in whole or in part, by Vendor without advance notice pursuant to a funding failure and Vendor may suspend this Agreement, in whole or in part, pursuant to a funding failure.