GP LPOE 50 Percent DB SOW.pdf

Section I.H of the Agreement

STATEMENT OF WORK, SPECIFICATIONS,

DRAWINGS, EXHIBITS, AND OTHER

ATTACHMENTS

Grand Portage Land Port of Entry New Construction

DESIGN EXCELLENCE PROSPECTUS PROJECT

DESIGN-BUILD TEAM | DESIGN-BUILD PROJECT DELIVERY

PROJECT IDENTIFICATION:

PROJECT NAME GRAND PORTAGE LAND PORT OF ENTRY

SOLICITATION NUMBER [Editor: ENTER SOLICITATION NUMBER]

REGION GSA GREAT LAKES REGION 5

DIVISION GSA OFFICE OF DESIGN & CONSTRUCTION

BUILDING NAME GRAND PORTAGE LAND PORT OF ENTRY

BUILDING ADDRESS 9403 E HWY 61, GRAND PORTAGE, MN 55605

CONTRACTING OFFICER JENNIFER STYZEK

PROJECT MANAGER GARY WALKER

LAST REVISION 08-11-2023

Grand Portage Land Port of Entry | Statement of Work | Design-Build Project Delivery

Table of Contents

I.H.I. THE PROJECT

A. Project Description

B. Project Goals & Objectives

C. Project Delivery Approach

D. Design Build (DB) DB Contractor Team, a.k.a. “DB Contractor”

E. Project Duration and Schedule Milestones

F. Project Stages, Phases and Work Sequence

G. Project Delivery Team Roles and Responsibilities

I.H.II. GENERAL REQUIREMENTS

A. Owner’s Project Requirements (OPR)

1. STANDARDS AND CRITERIA DOCUMENTS

2. SPACE REQUIREMENTS: SPATIAL DATA MANAGEMENT

3. P-100 PERFORMANCE MATRIX

4. PBS P-100, PROJECT SPECIFIC EXCLUSIONS

5. DELIVERABLES MATRIX

6. TECHNICAL PERFORMANCE CRITERIA

7. FUNCTIONAL REQUIREMENTS: PLANNING & DESIGN

8. COMMISSIONING PLAN - PRELIMINARY

9. BASIS OF DESIGN (BOD)

B. Performance Requirements

1. REFERENCE MATERIALS

2. BUILDING DESIGN STANDARD

3. NATIONAL ENVIRONMENT POLICY ACT (NEPA)

4. HISTORIC PRESERVATION (NHPA) SECTION 106

5. FIRE PROTECTION & LIFE SAFETY

6. ACCESSIBILITY

7. PHYSICAL SECURITY

8. SAFEGUARDING ASSETS

9. HIGH PERFORMANCE GREEN BUILDING

C. Project Delivery Requirements

1. SPATIAL DATA MANAGEMENT (SDM)

2. P100 CERTIFICATIONS

3. PERMITS AND FEES

4. BUILDING DESIGN STANDARDS (BDS)

5. DELIVERABLES MATRIX

6. COMPLIANCE MATRIX

7. DESIGN EXCELLENCE PROGRAM

8. CONSTRUCTION EXCELLENCE PROGRAM

9. OPERATIONAL EXCELLENCE PROGRAM

10. REGIONAL AND COMMUNITY PLANNING

11. DESIGN REVIEW - PROCESS and PROCEDURES

12. CONSTRUCTION SUBMITTAL & RFI PROCESSING

D. Project Management

1. RECORD KEEPING

2. COMMUNICATIONS PLAN

3. QUALITY ASSURANCE AND QUALITY CONTROL PLAN

4. DESIGN QUALITY REVIEWS

5. ART IN ARCHITECTURE PROGRAM COORDINATION

6. TOTAL BUILDING COMMISSIONING

7. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)

E. Risk Management

1. RISK MANAGEMENT WORKSHOPS

2. RISK REGISTER

F. Cost and Schedule Management

1. COST MANAGEMENT

2. SCHEDULE MANAGEMENT

G. Change Management

H. Shop Drawings Review

I.H.III. SCOPE OF SERVICES

A. Regional and Community Planning Support Services

1. NEPA REQUIRED COMMUNITY ENGAGEMENTS

2. COMMUNITY ENGAGEMENT ACTIVITIES

B. Site-Building Investigations

1. SURVEYS AND GEOTECHNICAL REPORTS

2. UTILITY COORDINATION

3. ROADWAYS

4. WETLANDS DELINEATION

5. ENERGY AND WATER SURETY REQUIREMENTS

6. MANAGEMENT OF CLIMATE AND EXTREME WEATHER RISKS

C. Design Stage Services

1. DESIGN SERVICES

2. EXISTING DOCUMENTATION

3. PHASING REQUIREMENTS

4. REVIEW SUBMISSIONS

5. TECHNOLOGY REQUIREMENTS

6. SECTION 106 COMPLIANCE REPORT

7. DISCLOSURE

8. DEVIATIONS

D. Post-Award Concept Design Phase

1. PROCUREMENT PHASE COMMENTS

2. PBS P-100 V2021 WAIVER REQUEST

3. KICK-OFF MEETING

4. PARTNERING SESSIONS

5. SPACE PROGRAM REVIEW WORKSHOPS

6. SPACE PROGRAM RECONCILIATION

7. OPERATIONAL EXCELLENCE (OE) REQUIREMENTS

8. DESIGN PHASE SEQUENCE / INCREMENTAL DESIGN PACKAGES & FAST TRACK

CONSTRUCTION

9. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)

10. ADDITIONAL STUDIES

11. BIM COORDINATION

12. INTEGRATED DESIGN REVIEW WORKSHOP

13. DESIGN EXCELLENCE PEER REVIEW

14. COMMUNITY COLLABORATION

15. SELECTIVE DEMOLITION

16. TELECOMMUNICATIONS CONDUIT SURVEY

17. SITE ANALYSIS REPORT

18. DESIGN REVIEWS - PROCESS AND PROCEDURES

19. CLIMATE RISK MANAGEMENT STATEMENT

20. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

21. HISTORIC PRESERVATION (NHPA) SECTION 106

22. RISK ANALYSIS REVIEW

23. COMMISSIONING

24. PROJECT READINESS CHECKLIST

25. P-100 CONCURRENCE & COMPLIANCE MATRIX

26. GSA CONCURRENCE

27. PRESENTATION OF THE FINAL CONCEPT DESIGN

28. COMMISSIONER’S BRIEFING PRESENTATION

29. FINAL CONCEPT APPROVAL

E. Design Development (DD) Phase

1. MEETINGS, REVIEW PROCEDURES, AND DELIVERABLES

2. DESIGN REFINEMENT

3. SPACE PLANNING

4. CONSTRUCTION WORK SEQUENCING AND COORDINATION PLAN

5. MOCK-UP’S AND TESTING

6. ADDITIONAL DATA, SERVICES, OR TESTING

7. SYSTEMS SELECTIONS ANALYSIS MEETINGS

8. DESIGN QUALITY REVIEW

9. COMMISSIONING

10. FIRE PROTECTION CERTIFICATION

11. PHYSICAL SECURITY REVIEW MEETING

12. NEPA COORDINATION

13. HISTORIC PRESERVATION (NHPA) SECTION 106 COMPLIANCE

14. URBAN DESIGN REVIEW BOARD

15. LEED & SITES REGISTRATION

16. LEED CHARRETTE

17. DESIGN REVIEW

18. P-100 CONCURRENCE & COMPLIANCE MATRIX

19. GSA CONCURRENCE

20. PRESENTATION OF THE DD

21. DESIGN DEVELOPMENT APPROVAL

F. Construction Documents (CD) Phase

1. MEETINGS, REVIEW PROCEDURES, AND DELIVERABLES

2. CONSTRUCTION DOCUMENTS COORDINATION - SPECIAL EMPHASIS COORDINATION

3. P-100 CONCURRENCE & COMPLIANCE MATRIX

4. GSA CONCURRENCE

5. PRESENTATION OF THE CONSTRUCTION DOCUMENT SUBMISSIONS (65%, 95% AND

FINAL)

6. CD APPROVAL

G. Construction Services Stage

1. SPECIAL EMPHASIS RESPONSIBILITIES

2. CONSTRUCTION START COORDINATION

3. CONSTRUCTION ADMINISTRATION

4. CONSTRUCTION PROGRESS PHOTOS, WEB-CAM AND VIRTUAL INSPECTIONS

5. SITE SECURITY

6. CONSTRUCTION PHASE RECORD KEEPING AND REPORTING

7. CONSTRUCTION SAFETY PROGRAM

8. PROJECT PROGRESS MEETINGS

9. CONSTRUCTION SCHEDULES

10. GSA SUBMITTAL PROCESSING

11. INSPECTION AND TESTING

12. REQUESTS FOR INFORMATION

13. AS-BUILT DRAWINGS & SPECIFICATIONS | PROJECT RECORD DOCUMENTS

14. DB CONTRACTOR PAYMENT REQUEST

15. CONSTRUCTION EXCELLENCE (CE) PEER REVIEWS (PR)

16. LESSONS LEARNED / BEST PRACTICES WORKSHOP

17. CONSTRUCTION PHASE COMMISSIONING

18. LESSONS LEARNED/BEST PRACTICES DEBRIEF

H. Art in Architecture Program Installation & Coordination Stage

I. Closeout & Turnover Stage

1. PUNCH LIST

2. ACCEPTANCE

3. SUBSTANTIAL COMPLETION

4. OPERATIONS & MAINTENANCE MANUAL(S)

5. WARRANTIES & CERTIFICATES

6. FINAL RECORD DOCUMENTS, AS-BUILT DRAWINGS, & SPECIFICATIONS

7. BUILDING PRESERVATION PLAN

8. BUILDING DESIGN STANDARD (BDS)

9. CAD LIBRARY COORDINATION

10. BUILDING INFORMATION MODELS AND BIM DELIVERABLES

11. MATERIAL SAMPLES, ATTIC STOCK, & SPARE PARTS

12. PREPARATION FOR OCCUPANCY

13. FINAL PROFESSIONAL PHOTOGRAPHY & FINAL DESIGN PRESENTATION RENDERINGS

14. PROJECT AWARDS & CERTIFICATIONS

15. PROJECT DEDICATION CEREMONY

16. LEED & SITES CERTIFICATION

17. MEASUREMENT & VERIFICATION IMPLEMENTATION

18. 1-YEAR PROPERTY MANAGEMENT RETRAINING

J. Occupancy Stage

1. PROJECT DOCUMENTS

2. FURNITURE, FIXTURES, & EQUIPMENT (FFE) MOVE-IN PHASE

3. CBP AND OTHER TENANT TECHNOLOGIES

4. OPERATIONS & MAINTENANCE SERVICES

K. Contract Financial Closeout

1. CONTRACT CLOSE-OUT

2. PROJECT FINANCIAL CLOSE-OUT

I.H.IV. ADMINISTRATIVE PROCEDURES

A. Design Phase Progress Reviews and Payments

B. Construction Progress Reviews, Reports, Payments & Delays

C. Travel, Reproduction, and Delivery

D. Groundbreaking and Dedication Ceremonies

E. Security clearance and management

F. Personnel Security Requirements

G. Document Security

I.H.V. APPENDIX Owner’s Project Requirements (OPR)

SECTION 01 | PROJECT GOALS & REQUIREMENTS

SECTION 02 | PLANNING & DESIGN

SECTION 03 | SPATIAL DATA MANAGEMENT

SECTION 04 | TECHNICAL PERFORMANCE CRITERIA

SECTION 05 | DELIVERABLES MATRIX

I.H.VI. APPENDIX Division One Specifications

I.H.VII. Exhibits, Drawings and other Attachments

A. Building Design Standard

B. Historic Preservation

C. NEPA report

D. Pre-Alteration Assessment (and/or) Requirements, i.e. accessibility assessment

E. Physical Security Assessments

F. Climate Change Profile

G. Service Life Requirement

H. Safeguarding Assets Analysis

I. Communications Plan

J. CMa - CxP Statement of Work

K. Measurement and Verification

L. 2022 Sustainable Design Checklist for New Construction and Major Modernization Projects

M. Risk Register

N. Operational Excellence Program (OE)

O. Post-Occupancy Analysis

P. Design Review Fact Sheet

Q. SDM Space Reconciliation Report Examples

R. Project Readiness Checklist

S. P 100 metric waiver

T. 2018 P 100 Performance Matrix Template

U. Guiding Principles for Federal Architecture

V. Design Excellence Policy and Procedures, Chapter 9

W. Occupant Agency(ies) Program of Requirements (PORs)

I.H.VIII. GLOSSARY

I.H.I. THE PROJECT

The purpose of this document is to provide an overview of the Project and DB Contractor requirements as a part of the Design-Build (DB) contract. This document combined with the documentation contained in the Appendix, and hyperlinks provided constitutes the scope of work (SOW). For conflicts or ambiguities within or among the contract documents the DB Contractor shall refer to the Agreement.

A. Project Description

General Information:

The Grand Portage Land Port of Entry (LPOE) is the facility that provides controlled entry into or departure from the United States for persons and cargo arriving as commercial, non-commercial, or pedestrian. The LPOE houses the U.S. Customs and Border Protection (CBP) responsible for the enforcement of federal laws pertaining to immigration, drugs, agriculture, wildlife, smuggling, and commerce.

The U.S. General Services Administration (GSA) intends to award a Firm-Fixed-Price (FFP) DB Contract for the Grand Portage LPOE pursuant to the Federal Acquisition Regulation (FAR) Two- Phase Design-Build Selection Procedures and incorporating Art in Architecture Program, Design - Construction - Operational Excellence policies and procedures, and other requirements as described within this Statement of Work. Developments include the demolition of existing facilities and an expansion of operations at the LPOE.

The Grand Portage Land Port of Entry, located in Grand Portage, MN, is on the United States Canada border in northeast Minnesota. The port is located on the reservation property of the Grand Portage Band of Lake Superior Chippewa and is adjacent to Grand Portage State Park.

The existing facility is comprised of a Main Building, Primary Inspection Canopy, Secondary Inspection Canopy, Commercial Secondary Inspection Garage, Non-Commercial Secondary Inspection Garage, GSA Garage, and Public Restroom Building. There are three inbound primary inspection lanes including two for non-commercial vehicles and one for buses and commercial vehicles. The Port was constructed in 1964, with subsequent additions and alterations to increase capacity. It has been determined to not meet the current mission and operational requirements of the U.S. Customs and Border Protection (CBP) and will be fully demolished and replaced.

The new port will be comprised of a new and expanded Main Port Building (MPB), Secondary Inspection Canopy and Hard Inspection, Commercial Inspection Building (CIB), Non-Intrusive Inspection Building (NII), GOV Enclosed Parking, accessory storage and work spaces for CBP and GSA. The LPOE shall include five inbound primary inspection lanes and one outbound inspection lane, and will accommodate oversized vehicles (including wind turbines). Site and utility infrastructure shall be constructed, including parking, stormwater management basins, septic mound(s), improved MEP systems, and geothermal wells.

The design-build scope of work includes all management, supervision, labor, equipment, and materials required to provide architectural, engineering, construction, and other related services necessary to design and construct the new facilities as well as demolish existing facilities. Related services include, but are not limited to, site planning, utility relocation (as needed), testing and inspection during construction, commissioning, and potential additional analysis of the site.

1. SUPPLEMENTAL PROJECT INFORMATION

a. Engagement with the Grand Portage Band of Lake Superior Chippewa

The DB AE shall work with the Minnesota Chippewa Tribe, Grand Portage Reservation Tribal Council, and Grand Portage Band members and community throughout the design and construction process while identifying and integrating Tribal values and interests in the design for the Grand Portage Land Port of Entry. The Project Delivery Team, in collaboration with GSA, shall meet with the Tribal Council following each Project Design Phase (Concept Design Phase, Design Development Phase, Construction Documents Phase) to review the design.

b. Construction Phasing

Construction and demolition work shall be phased for port functions to continue operating throughout the construction process. Selective demolition, relocation, and reconstruction of site utilities shall be coordinated to allow existing structures to continue operation until the replacement structure has been completed and brought online. The Project Delivery Team shall provide a detailed phasing strategy in alignment with GSA and CBP’s requirements and specific site conditions. Construction phasing and durations should account for winter conditions in Grand Portage. Cameras shall be utilized around the site, in coordination with GSA and CBP, to allow line-of-sight to be maintained for port functions throughout construction.

2. PROJECT WORK ITEMS

a. General Description

Refer to the Appendix for detailed requirements for the Main Port Building (MPB), Secondary Inspection Canopy and Hard Inspection, Commercial Inspection Building (CIB), and Non-Intrusive Inspection Building (NII). Operational Plan Diagrams within the Appendix provide background on functional requirements and processes to be maintained in the port design.

Existing site utilities (including above and below-ground fuel-oil tanks, water wells, subsurface sewage treatment system, emergency generator, etc.) have been deemed to not comply with current standards and required capacity. These utilities will be replaced with current systems to support the expanded functions of the Port. Refer to the Appendix for additional information. Temporary utilities shall be provided for construction phasing and continuing port operations, and are the responsibility of the DB Contractor.

3. OPTIONS

In addition to the base scope of work, the options for this project are listed below. Refer to Section ____ Contract Price Form in the DB101 Agreement for option pricing. “Option” means a unilateral right in the Contract by which, for a specified time, the Government may elect to incorporate into the Contract additional scope, products, materials, equipment, systems, and installation methods that are described below. The amount for an option is the total adjustment from the Base Contract to incorporate the option work into the project.

Option work includes miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the option description.

a. Summarize the Options

1. NII Building

Design and construct a Non-Intrusive Inspection (NII) building. The NII is a drive through inspection for semi-trucks with up to 2 trailers.

All security devices, sensors/detectors, A/V-IT equipment, furniture and equipment design and construction and move/installation are included in this option. The Base scope to be provided but not limited to utility and foundation work for future installation.

2. Geothermal System

Design and construct a geothermal system for a renewable heating and cooling source on site. Distributed or Centralized water-to-air heat pumps, geothermal well field, pumps, piping, dedicated outside air ventilation system, and associated controls shall be included in this option.

3. Provide LEED Documentation

LEED Platinum documentation should be provided throughout design and construction. This includes but is not limited to an upgrade in MEP, building enclosure, site design and construction.

Base scope is to provide LEED Gold.

4. Paving

Provide Low Embodied Carbon (LEC) concrete for all paved areas.

Base bid is to use LEC asphalt paving in non-high use drive areas.

5. AV design and construction

Provide construction of A/V systems. Base contract includes design and construction of infrastructure for A/V and cabling systems as described in the LPOE design standards.

6. NetZero Energy Standard

Design and construct all buildings to a tier-3 Net Zero Energy standard as identified in the P-100. Base scope is for all buildings to be Net Zero Energy standard READY.

7. Emerging Sustainable and Technologies

a. Building Envelope

1) Quad Pane Windows

2) Electrochromic Glass

3) Advanced Insulations (phase change, aerogel, modified atmospheric)

4) Automated whole building air sealing

b. Operational Technology

1) Occupancy Sensor

2) Indoor Air Quality (IAQ) Sensors

c. Energy Management

1) Advanced Meters & Submeters

d. HVAC

1) Software-Controlled Switched Reluctance Motor

2) Duct Sealing

3) Cogged and Synchronous Fan Belts

4) Electric Boilers (Further investigation needed to confirm as option.)

e. Lighting

1) New LED Fixtures

f. Renewables

1) Battery Energy Storage Systems & Microgrids

2) New Photovoltaics (PV)

3) Other Renewable Systems (i.e. Wind)

g. Water

1) Smart Irrigation Meters

2) Water/Sewer Meters

h. Electric Vehicle Supply Equipment (EVSE)

1) Stand Alone Modular Charging

i. Other

1) Heat Recovery Systems

2) Variable Refrigerant Flow (Further investigation needed to confirm as option.)

3) Water Retention Recovery Systems

8. Ground Breaking Ceremony

9. Dedication Ceremony

4. ALLOWANCES

The DB Contractor shall refer to GSA 012100 ALLOWANCE for a description of Allowances.

a. The list of Allowances includes but is not limited to the following:

1. Unforeseen site conditions (poor soil, contamination, etc.)

2. Archeological discovery

3. Incoming primary utilities

4. Water wells

B. Project Goals & Objectives

1. GOALS

The goals and objectives for the project should be tracked and reviewed throughout the course of the project.

a. Provide a new LPOE that meets CBP’s mission, especially within the constraints and opportunities of the local community.

b. Improve safety of officers and traveling public.

c. Accommodate potential future increases in vehicle volume of traffic;

improve traffic flow in, out, within, through, and adjacent to the facilities.

d. Accommodate additional (and evolving) border security measures and technologies, and include planned flexibility for future technology and equipment upgrades.

e. Maintain high visibility within and beyond facilities.

f. Reduce energy consumption and increase sustainability.

g. Maintain full operations and current throughputs for all Port agencies throughout Construction.

h. Deliver excellent design.

i. Maintain positive engagement and communication with CBP, Grand Portage Band of Lake Superior Chippewa, MN Department of Natural Resources, Minnesota Department of Transportation (MnDOT), Canada Border Services Agency, and the Bureau of Indian Affairs-Minnesota.

2. OBJECTIVES

a. Provide long-lasting and durable asset(s) that are sustainable, climate-resilient, superior buildings featuring: low maintenance and operating costs; high functionality; superior technological efficiency and flexibility; and serving as a welcoming gateway for the United States of America and the Grand Portage Band of Lake Superior Chippewa Reservation.

b. Utilize modular, prefabrication and other design, construction and industrial processes that promote schedule predictability, waste reduction, quality, and cost efficiency.

c. Work with the Grand Portage Band of Lake Superior Chippewa to integrate their goals for the project into the design.

d. Provide a holistic design that allows for optimum use of a constrained site; is attentive to cultural resources, and minimizes traffic disruptions to the adjacent community.

e. Collaborate with industrial manufacturers, DHS representatives, CBP port stakeholders, GSA subject matter experts and others to implement innovative construction technologies across geographic and management boundaries.

f. Build dynamic partnerships and a cohesive team with all contracted parties and GSA, aligning goals and vision to successfully deliver this project’s scope on-time and on-budget. A truly integrated project team designs a project which implements the use of innovative technology and capitalizes on the inherent characteristics (mass, materials, configuration) of this structure to deliver one of the highest performing, energy efficient buildings within the federal inventory.

g. Select systems and materials of high performance, cost effective to operate and maintain, with durability and extended service life.

h. Design and construct functional and modern work environments that enhance the ability of the agency to perform their mission. Provide a high-performance workplace that enhances all human factors including: health, functional efficiency, productivity, space flexibility, air quality, and comfort in thermal, acoustical and visual perspectives utilizing natural daylight.

i. Deliver the project efficiently and effectively – keeping the project on time and on budget.

j. Ensure that project planning and design is informed by thorough understanding of local planning, land use, and urban design goals and that the project advances these goals as much as practicable.

k. Avoid negative offsite impacts as much as possible, especially to disadvantaged communities or stakeholders. Where a project has potential for negative impacts or raises environmental justice concerns, elevate the issue for regional leadership consideration during early design concepts.

l. Relate structures to the surrounding site, context and community.

m. Achieve at a minimum LEED (Leadership in Energy and Environmental Design) Gold certification.

n. Achieve building to meet or exceed federal energy and water conservation goals with an end goal of net-zero energy, or, at minimum, net zero energy ready to the maximum extent technically feasible, on a source energy basis (P100 § 1.9.1).

o. Provide a facility that is accessible and usable by all.

p. Design a facility with flexible infrastructure capable of adapting to changing technology

q. Incorporate GSA Proving Ground (GPG) and Pilot to Portfolio (P2P) emerging technologies to the greatest possible technically and economically feasible extent.

C. Project Delivery Approach

This project shall utilize the Design Build (DB) delivery method, DB contract procured by competitive negotiation using a two-phase design-build selection procedure (FAR Subpart 36.3). The DB scope of work includes all labor and materials required to provide architectural and engineering design, construction, and other related services necessary to design and to construct the Grand Portage Land Port of Entry. Related services include, but are not limited to, building demolition, site planning, geotechnical investigation, environmental mitigations, testing and inspection during construction, and coordination with the CMa - commissioning agent and its representatives.

This project shall be accomplished using a collaborative DB delivery method, an enhanced version of Integrated Project delivery. A successful project outcome will depend on the trust and collaboration between the project stakeholders; GSA and its representatives, CBP, consultants, DB Contractor, and the Grand Portage Band of Lake Superior Chippewa. All required work is included in a single design and construction effort. After award of the DB contract, the DB Contractor shall continue the development of the approved concept design and prepare construction documentation following the P-100 2021v w2022 addendum design review and submission process and as described herein (GSAM 552.236-72 and the FAR clause 52.236-21 ). The DB Contractor shall serve as the A/E of record and construct the project.

GSA envisions a highly collaborative design-build delivery approach for this project, with the outcome that the DB Contractor must work closely with the GSA and CBP to deliver a final project that meets the needs and expectations as defined within the supporting documents.

This Contract is a firm fixed price Design-Build contract that includes a final design concept submission, Design Development design phase, Construction Document design phase, and all construction work. GSA may have a separate contract with a Construction Manager as agent (CMa) for this project. As part of the CMa’s contract, GSA shall retain a Commissioning Provider (CxP) to assist with the development of the contract commissioning performance requirements to support the achievement of LEED Fundamental Commissioning, Enhanced Commissioning, and Measurement & Verification (M&V) credits. The DB Contractor must perform commissioning-related tasks in accordance with the GSA Commissioning Guide.

During the development from initial concept to final concept the Design-Build team must work closely with the GSA, CBP and all other involved parties to ensure that all the goals are addressed.

All CBP functions at the Port must remain in operation throughout construction and must be transferred seamlessly to the new facilities.

D. Design Build (DB) DB Contractor Team, a.k.a. “DB Contractor”

1. STAFFING

The DB Contractor shall provide experts in disciplines listed in the Facilities Standards for the Public Buildings Service (P-100 2021v w2022 addendum), (LPOE Design Guide) and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, traffic modeling engineer, clerical and accounting personnel, etc. to perform the required work.

2. KEY PERSONNEL

The Government anticipates and expects that the DB Contractor will rely on and use the lead designer and other key design personnel listed, if any, in its proposal submitted to the Government as part of the underlying procurement process to perform the work required by the Contract. The DB Contractor may substitute any such personnel only with the advance written approval of the Contracting Officer, whose approval shall not be unreasonably withheld. Any such substitution shall be at no additional cost to the Government and the replacement shall have equal or greater experience, expertise, and qualifications as the substituted personnel. The DB Contractor shall provide any information as may be reasonably requested by the Contracting Officer such as a resume or curriculum vitae and, in addition, the individual may be required to meet in-person with the Contracting Officer prior to approval.]

3. OTHER PERSONNEL

In addition to the key team members identified within this document, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

4. EXPERTISE

At a minimum, the DB Contractor’s team members should include of the following experts to provide expertise as and when needed for efficient and effective operations:

Within 10 calendar days after the Notice to Proceed (NTP) the DB Contractor shall edit the Communications Plan, and complete the team entries.

a. Project Executive

b. Senior Project Manager

c. Assistant Project Manager

d. Pre-Construction Project Manager

e. Lead Architectural Designer

f. A/E Project Manager

g. Community Liaison

h. Interior Architect | Interior Designer

i. Engineering Designers - All Disciplines

j. Traffic modeling Consultant/Engineer

k. Fire Protection Engineer: Defined in P-100 2021v w2022 addendum § 7.1.3.1

l. Environmental Coordinator

m. Physical Security and Access Control Consultant/Coordinator

n. Building Enclosure Consultant

o. LEED | SITES Coordinator

p. Energy Modeler of Record (Responsible for developing the energy model that archives the energy requirements)

q. Blast Consultant

r. AV Designer/Integrator

s. Security Consultant

t. Lighting Design Consultant

u. Landscape Architect

v. Acoustic Consultant

w. Registered Fire Protection Engineer

x. Lead Environmental Coordinator

y. Quality Control Superintendent

z. Construction Superintendent

aa. Construction Supervisor

bb. Cost Engineer

cc. Construction Scheduler

dd. Safety Officer

ee. Operations & Maintenance (O&M) Project Manager

ff. O&M Quality Control coordinator

gg. Information Technology (IT) Consultant/Coordinator

hh. Document Manager (CDM)

5. DB CONTRACTOR TEAM SUBSTITUTION

During the performance of the services required under this contract, the DB Contractor shall obtain GSA written consent from the Contracting Officer before making any substitution for subDB Contractors and outside associates or consultants specifically identified and agreed to in the request for qualifications, proposal, contract, and any contract modifications.

6. DB CONTRACTOR’S DOCUMENT MANAGER (CDM)

The CDM shall provide a single point of contact to manage documents and coordinate submissions. The DB Contractor shall coordinate with GSA’s BIM POC within 10 calendar days the NTP to confirm the BIM Management Plan (BMP), including naming conventions, format, structure, and training requirements.

The CDM shall:

a. Control of all project documentation, including PMIS requirements

b. Control of as-builts and project files

c. Execute real time updating of as-builts with change orders, bulletins, RFIs.

d. Provide monthly submissions of as-builts identifying all changes to date for Quality Control reviews throughout the course of the project.

e. Coordination with PBS CAD Standards, Building Information Modeling (BIM) and (COBie) and other Electronic Data

Coordination with Operations and Maintenance

E. Project Duration and Schedule Milestones

A copy of the full project schedule can be found in the OPR, Project Schedule.

MILESTONE SCHEDULE

DB Contractor Notice to Proceed (NTP) [Insert Mo _ YR]

Peer Review Post Award & Integrated Design Review (IDR) [Insert Mo _ YR]

OPR Review, Validation, & Finalization [Insert Mo _ YR]

Completion of “post award” Concept Design [Insert Mo _ YR]

Commissioners Presentation [Insert Mo _ YR]

Acceptance of CD | Construction Start [Insert Mo _ YR]

Construction Substantially Complete [Insert Mo _ YR]

SDM performs Initial Measurement & Validation (IMV)

Agency Occupancy [Insert Mo _ YR]

Early Delivery [allowed/not - limits]

Measurement & Verification [12 Mo. Post Occupancy]

F. Project Stages, Phases and Work Sequence

This Statement of Work is organized to identify the scope of services that are to be performed in a sequential manner however the DB Contractor may propose a schedule of design and construction activities that overlap a.k.a. Fast-track delivery strategy of beginning construction before the design is completed. The DB Contractor shall refer to GSA 013110 PROSPECTUS CPM SCHEDULE SPECS.

1. PRE-AWARD OFFEROR PROPOSAL PREPARATION STAGE

2. DB CONTRACT AWARD

Limited site access can be provided for non-intrusive/destructive testing. Reports for geotechnical, geothermal, wetlands, etc. will all be incorporated as supporting documents to avoid further disturbance of the site and operations to construction.

3. DESIGN STAGE

a. Post-award Concept Phase

b. Design Development Phase

c. Construction Documents Phase

4. CONSTRUCTION STAGE

5. ART IN ARCHITECTURE INSTALLATION STAGE

6. CLOSEOUT AND TURNOVER STAGE

7. OCCUPANCY STAGE

8. FINANCIAL CLOSEOUT STAGE

G. Project Delivery Team Roles and Responsibilities In the performance of the contract requirements, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team shall include other contractors, CMa & CxP, GSA personnel, occupant agency representatives including CBP and other stakeholders. GSA shall develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

1. OWNER’S QUALITY ASSURANCE DESIGN REVIEWERS

GSA’s responsibility to meet complex requirements of the Legislative and Executive Branch of the federal government necessitate maintaining a staff of professionals (subject matter experts (SME) experienced in quality assurance reviews of DB Contractor submissions.

SMEs participate in both formal and informal design reviews to verify that standards and objectives are met. Design reviews provide GSA with the opportunity to consider and document how design decisions will affect building functionality and assure that the occupant agencies are presented with design solutions that satisfy the OPR. Comments from every design review must be addressed satisfactorily before beginning the design of the subsequent design phase.

2. OWNER’S OPERATIONS AND MAINTENANCE STAFF (OMS)

The Owner’s OMS will actively participate in developing the “Systems Acceptance Criteria” and “Functional Test Procedures” and will evaluate the DB Contractor-provided training.

They shall also participate in design reviews, system selection, functional performance testing, and the commissioning process.

3. COMMISSIONING PROVIDER (CXP)

The CxP Scope of Services is located in CMa - CxP Statement of Work

a. For this contract the CxP is a subconsultant to the CMa. Therefore the CMa is the Commissioning Provider.

b. The CxP is responsible for developing the commissioning requirements for incorporation into the DB contract performance specification.

c. The CxP shall develop the Cx plan, testing requirements and performance specifications, and propose/coordinate failure criteria.

d. The CxP manages and leads the Cx meetings.

e. CxP services shall consist of work as necessary to verify and document compliance with the GSA performance objectives throughout the design, construction, start-up, and the initial period of operation.

f. The CxP advises GSA on issues involving the commissioning process, emphasizing the long-term performance and maintainability of the systems included in the commissioning scope of work.

g. The CxP shall advise GSA of deficiencies involving the design, construction, testing, adjusting and balancing, or other deficiencies that would compromise the ability of the facility to meet the needs of GSA.

h. The CxP is authorized to recommend to GSA the acceptance, modification, or rejection of all materials, procedures, schedules, tests, reports, or other required commissioning submittals.

i. The CxP is not authorized to change the DB Contractor’s Contract Documents, schedules, costs, or scope of work.

4. CONSTRUCTION MANAGER AS ADVISOR (CMa) ROLE AND RESPONSIBILITIES

The GSA hires a professional construction manager to be its advisor. During design the CMa assists with design management. The CMa performs constructability reviews of design development and construction documents. The CMa provides quality assurance services to monitor the DB Contractor’s Quality Assurance Quality Control (QAQC) Plan (refer to GSA 014000 QUALITY ASSURANCE & CONTROL REQUIREMENTS GUIDANCE ), during the design and construction periods. The CMa serves as the CxP directly or indirectly by subcontracting CxP services. To reduce confusion during project coordination and collaboration activities on the project, the DB Contractor must read the CMa - CxP Statement of Work. Key CMa responsibilities are to:

a. Assists GSA to ensure the DB meets the contract requirements.

b. Serve as facilitator and coordinator of all parties’ collaboration required project activities to assist GSA with ensuring this project’s execution proceeds per plan.

c. After DB contract award, perform and coordinate Concept Design, Design Development, and Construction Documents reviews and comments’ resolution.

d. Participate in the commissioning process, coordinating with GSA and the CxP to develop the project’s commissioning goals, and supporting inspections and testing practices that ensure the project will meet the project’s Commissioning Plan’s objectives.

e. Produce 3rd party cost estimates, review change order requests, and provide other construction management services to assist GSA fulfill its fiduciary responsibilities.

5. ONSITE INSPECTION SERVICES

6. ART IN ARCHITECTURE PROGRAM ARTIST

GSA will contract with an artist through GSA’s Art in Architecture Program. The DB Contractor’s lead architect shall participate on the Art in Architecture panel to recommend artist(s) for consideration to GSA. The DB Contractor’s lead architect shall also participate in orientation and coordination meetings with the contracted artist and GSA as needed. Any art-related engineering and construction work that is to be performed by the DB Contractor would be a change to the contract since the artwork will not be determined until after award.

7. GSA REGIONAL FINE ARTS OFFICER (RFAO)

The RFAO oversees the Art in Architecture Program for the regional office, monitoring each art project from inauguration through the installation of the completed artwork, and implementing the required maintenance plan.

8. REGIONAL HISTORIC PRESERVATION OFFICER (RHPO)

Oversees National Historic Preservation Act (NHPA) Section 106 compliance, design review, integration with other disciplines and execution.

9. GSA REGIONAL FIRE PROTECTION AND LIFE SAFETY ENGINEER - RESPONSIBLE IN

CHARGE (RIC)

The GSA regional fire protection engineer will participate in each phase of the project from concept through design, construction, final acceptance, and occupancy to ensure that fire protection and life safety requirements are incorporated into the project. The GSA regional fire protection engineer will review design plans, specifications, and related information;

review DB Contractors’ submittals for compliance with contract documents; witness acceptance testing and commissioning of fire protection and life safety systems; and upon successful completion of commissioning and acceptance of tested systems, will issue certificates of occupancy (or temporary certificates of occupancy) before occupancy.

The GSA regional fire protection engineer is the authority having jurisdiction (AHJ) for technical requirements in this chapter, including all fire protection and life safety code interpretations and code enforcement requirements. As the AHJ, the GSA regional fire protection engineer has the right to revise the specific requirements as defined in the P- 100 2021v w2022 addendum based on a technical evaluation and analysis and the project’s specific needs.

10. GSA REGIONAL ENVIRONMENTAL COORDINATOR

Coordinate the review of design submittals for compliance with the mitigation measures identified in the NEPA report prepared by others, as well as compliance with environmental regulations and standards related to:

a. Stormwater Management (EISA 438) - Where at least 5,000 square feet of site surface area is disturbed, manage the 95th percentile rain event onsite. (P100 §§

2.5.2.1 and 2.5.3.1)

b. Fuel Storage Tanks (Fuel Oil/Diesel)

c. Hazardous Materials

d. Firing Range Design

e. General environmental compliance

f. Indoor air quality during construction

g. Compliance with NEPA mitigation measures related to:

1) Clean Air Act and Clean Water Act Permitting (floodplains and wetlands)

2) Threatened and Endangered and Sensitive Species (plants and wildlife)

11. GSA’S BUILDING TECHNOLOGY SERVICES DIVISION

GSA business unit responsible for facility technology requirements including Cyber, IT Network, Monitoring, Controls, and Smart Building, refer to Technology Requirements.

12. GSA’s - CBP and OTHER DESCRIPTIONS

Refer to the project Communications Plan, for ROLES & RESPONSIBILITIES.

13. U.S. CUSTOMS AND BORDER PROTECTION ROLES AND RESPONSIBILITIES

a. The Field Office Facilities, Program Management Office, Project Manager (FOF PMO PM) maintains project management authority. The FOF PMO PM coordinates with other CBP program representatives, including the Office of Field Operations (OFO), Office of Facilities and Asset Management (OFAM), Office of Professional Responsibility (OPR), Office of Information Technology (OIT), and other CBP stakeholders, as required. The FOF PMO PM also acts as the primary CBP liaison for GSA and other federal agencies involved in the project. No other CBP entity has the authority to approve CBP project changes or provide direction to GSA for an LPOE project. The GSA CO is then responsible for executing any relevant contract modifications and providing direction to the DB Contractor.

14. VENDORS AND INSTALLERS BY OTHER CONTRACTS

a. To support governmental requirements of this project that are not included in this DB contract, the Government will issue additional contracts to vendors and installers to complete the work to meet these requirements. GSA will assist with collaborative coordination between the DB Contractor and other vendors and installers. For example, the work could include scope such as furniture, fixtures, security devices, telecommunications, and audio-visual equipment. Refer to GSA

011000 SUMMARY §.

15. WORK BY OTHER contractors.

a. The DB Contractor shall provide site/project access for the other vendors and installers, including loading dock access, dumpster, and staging areas, and coordinate this DB contract's work to not impede the execution of the scope required by the other contracts.

b. The DB Contractor must maintain contact with GSA to set up a process to monitor and report upon the status of these contracts that must be represented within the DB Contractor’s master schedules submitted to GSA. To support the other vendor and installer DB Contractors’ work, the DB Contractor must provide background drawings in .dwg format as required when requested.

16. OTHER CONTRACTS not related to this SOW

a. CMa

b. CxP

c. CBP Security Vendor

d. CBP FFE Vendor(s)

e. Combined Facilities Management (CFM)

END of SECTION

I.H.II. GENERAL REQUIREMENTS

The General Requirements shall apply to all project phases. Some of the requirements noted in this section may be subject to the exercise of contract options.

As a general matter, the P-100 2021v w2022 addendum (or most current version at time of award), CBP Land Port of Entry Design Standard December 2018 (or most current version at time of award) and the P-100 Performance Matrix represents baseline performance requirements for the project. In addition, other policies, and procedures provide detailed procedures and requirements that the DB Contractor shall follow. Refer to the OPR for a listing of the Standards and Design Criteria Documents.

As a general matter, the Solicitation and Agreement, P-100 2021v w2022 addendum, P-100, Project Specific Exclusions or Qualifications, Owner’s Project Requirements (OPR), and standards incorporated by reference represent the overarching documents that govern the DB Contractors performance in executing the SOW. The P-100 Performance Matrix specifies performance standard minimums for the Grand Portage Land Port of Entry. The DB Contractor is encouraged to exceed the P-100 Performance Matrix requirements and offer “betterments” to the Government while accomplishing the programmatic, performance and functional goals for the project.

All efforts, material and work performed under this contract must comply with applicable federal codes based on the requirements of the current edition of recognized and accepted building standards, codes, and regulations, including, but not limited to documents referenced in the document list Technical Performance Criteria. The applicable version of each document shall be the version current at the time of award of this contract, unless otherwise noted. Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the documents, must be reported to GSA’s Contracting Officer in writing, for determination as to applicability.

Among the documents listed in Exhibits and other Attachments, include design documents that were prepared by other design professionals and GSA. These documents are provided for reference only: the Design-Builder’s design professionals (Architects and Engineers) shall be responsible for the complete design of the project, including all drawings and specifications. Other documents describe design requirements to which the work produced by this contract must conform.

While the operational functions of all ports are very similar, variations in environment, context, climate, traffic types, traffic volume, and security requirements between the northern and southern borders have resulted in some distinct physical variations between northern and southern ports. There are even climatic variations that can be found along the respective borders that affect the physical form. Refer to the Requirements particular to each geographic border as discussed in the CBP Land Port of Entry Design Guide December 2018 § Chapter 4 and the P-100 2021v w2022 addendum § 1.10 RESILIENCE.

The DB Contractor shall ensure that NO A/E Copyright claims are included within the project documents.

A. Owner’s Project Requirements (OPR)

In General the OPR includes:

1. STANDARDS AND CRITERIA DOCUMENTS

The Design Stage services and Construction Stage work under this Statement of Work shall comply with the Standards and Criteria documents.

2. SPACE REQUIREMENTS & SPATIAL DATA MANAGEMENT (SDM)

Includes the function, finishes, adjacencies, equipment, security, circulation, servicing, parking, public space, technology, systems, etc.

Includes the GSA approved space requirements in a NBSAP compliant SDM Prospectus Project Area Summary. The SDM Prospectus Project Area Summary will include the original Housing Plan and the SDM iteration of the Housing Plan which will include all categories of space. The SDM iteration of the Housing Plan shall become the Baseline Spatial Area Design Outline. PBS P-100, PROJECT SPECIFIC EXCLUSIONS

3. P-100 PERFORMANCE MATRIX

4. DELIVERABLES MATRIX

Includes deliverables and milestones for the project. Refer to the OPR Appendix.

5. TECHNICAL PERFORMANCE CRITERIA

Refer to the Technical Performance Standard and Crtieria for FY 23, included in the OPR Appendix. In addition, refer to the P-100 2021v w2022 addendum, the Land Port of Entry Design Standard, and the OPR for additional performance criteria.

6. FUNCTIONAL REQUIREMENTS: PLANNING & DESIGN

Expectations of how the completed facility will be used and operated. It includes information to assist the project team to properly plan, design, construct the facility so that GSA can efficiently operate and maintain systems and assemblies.

7. COMMISSIONING PLAN - PRELIMINARY

Forms the basis for the Cx process, quality assurance process, standards and expectations.

8. BASIS OF DB CONTRACTOR EVALUATION

The OPR serves as the basis for evaluating whether the design and construction has been completed to GSA’s and CBP requirements and expectations.

9. BASIS OF DESIGN (BoD)

The BOD documents the principles, assumptions, rationale, criteria, and considerations used for calculations and decisions required during design. The BoD is developed by the DB Contractor and builds upon the OPR. The BoD describes the technical approach planned for the project and is incorporated into the project technical specifications. The BoD is used as the basis for design calculations and other design decisions. It includes code analysis, catalog cuts and manufacturers information used to set the minimum levels of quality performance set by the design. It also includes a narrative to describe the design approach and evolves into a more detailed document that will be provided to OFM for maintenance and operations, and recommissioning. The BoD is continually updated by the DB Contractor and submitted with each design review. Refer to the Deliverables Matrix and the P-100 2021v w2022 addendum, Performance Requirements for specific system Basis of Design requirements.

B. Performance Requirements

1. REFERENCE MATERIALS

The DB Contractor shall comply with the following:

a. Project specific pre-planning documents, and information listed in Exhibits, Drawings and other Attachments.

b. Standards and Design Criteria Documents: The Standards and Criteria Documents consist mainly of GSA-issued or occupant agency-issued policies, requirements located in the OPR, and additional industry standards in located GSA 014200

REFERENCES.

c. The Government will use the Reference Materials to determine whether the DB Contractor’s work complies with the contract requirements. The DB Contractor shall provide all services in accordance with the version of the Reference Materials current at the time of contract award. Refer to Basis of DB Contractor Evaluation

d. For conflicts or ambiguities within or among the contract documents the DB Contractor shall refer to the Agreement.

e. If a requirement contained in the Reference Materials exceeds that required by the P-100 2021v w2022 addendum, the DB Contractor shall comply with the most stringent requirement unless otherwise directed by the Contracting Officer. The DB Contractor may exceed requirements contained in the Reference Materials to accomplish programmatic and functional goals for the project, including but not limited to energy performance, sustainability, or industry best practices.

2. BUILDING DESIGN STANDARDS (BDS)

In order to ensure all buildings under GSA’s jurisdiction and control maintain design integrity and efficient building operations, to preserve the original design, and to ensure consistency in all future alterations, GSA PBS has established the project specific Building Design Standard.

The BDS shall document the overall space planning strategies for buildings in an effort to maintain the original architectural intent and value for each property.

The DB Contractor shall identify key elements in their design and develop an outline BDS document for those identified elements that is based on the Adobe In Design template provided by GSA. The BDS shall be based on the post-award final concept design. The document shall include guidelines for analysis of the significant exterior design characteristics of the building. The document may have standard items, such as finishes and fixtures, and shall be organized in common categories so that they can be easily referenced. The manual may also include sketches, graphics and diagrams.

These established design guidelines shall provide a design reference to “future” building alterations.