Industry Day Minutes Slides and Sign In.pdf

Grand Portage Land Port of Entry

Industry Day Minutes

Wednesday, October 18, 2023

Project: Grand Portage Land Port of Entry Meeting: Industry Day Location: Diana E. Murphy U.S. Courthouse 300 S. 4th Street, Conference Room 259, Minneapolis, MN 55415 Date: Wednesday, October 18, 2023 Participants: See Sign-In Sheet in Appendix A.

Action Items: Highlighted Agenda:

Session Time Session / Attendees:

8:00-9:00 AM Registration

9:00-10:00 AM Group Presentation followed by Q&A

10:00-10:30 AM Break

Breakout Sessions:

10:30-11:00 AM Snow Kreilich

11:15-11:45 AM Mortenson

11:45-12:45 PM Lunch

12:45-1:15 PM Gensler

1:15-1:45 PM McGough

2:00-2:30 PM DLR Group

2:45-3:15 PM Fullidity

3:30-4:00 PM INFORM Studio

4:15-4:45 PM Michaud Cooley Erickson

5:00-5:30 PM Krueck Sexton Partners

5:40-6:10 PM Brasfield & Gorrie, LLC

1. Group Presentation (topics/notes; see PowerPoint slides in Appendix B)

a. Agenda

b. Introductions & Stakeholders

i. GSA – General Services Administration

1. Gary Walker started.

2. Action Item: Jennifer to email slides.

ii. CBP – Customs and Border Protection

1. Debra Applegate – CBP PM

iii. Grand Portage Band of Lake Superior Chippewa Staff

iv. HGA (Hammel Green Abrahamson) - Design Build Requirements AE

1. Establish SOW and footprint.

v. OES-Pond – CMa, Construction Manager as Advisor

vi. PHE (Potomac Hudson Engineers) - NEPA / NHPA

1. Section 106 survey

vii. OFCCP - Office of Federal Contract Compliance Programs

viii. Local Community - State Park, Border Store

1. ½ mile away

ix. Bureau of Indian Affairs

x. Arrowhead Cooperative Electric Utility

Grand Portage Land Port of Entry - Industry Day Minutes

1. New power; 7 miles away

xi. Minnesota Dept of Transportation

xii. Minnesota Dept of Natural Resources

1. State Park

xiii. Ontario Ministry of Transportation – MTO

xiv. Canada Border Services Agency – CBSA

c. Project and Stakeholder Goals

i. Customs and Border Protection (CBP)

1. Inspection lanes: 3 now, go to 5.

2. Improve traffic flow: speed up, avoid backups.

3. Maintain operations & upgrade power: Lots of coordination.

ii. Tribal Community

1. Provide security staff related to worker housing; be cognizant of State

Park and Border Store (entire duration).

2. Area has been occupied since early 1700’s.

a. Anthropologist is working on project if anything arises.

iii. GSA Objectives

iv. Imagery

1. Opportunities for creativity.

2. GSA provides footprint, DBC to provide the rest.

d. Project Overview

i. Construct a new Land Port of Entry (LPOE) to meet the needs of Customs and Border Protection

ii. The 2021 Bipartisan Infrastructure Law (BIL) initiated the project and provided funding for the LPOE (Also have IRA funding for construction).

iii. 4 phases in PDS. DBC to work out in design phase. Some flexibility.

iv. DB Contractor will develop the elevations and overall look and operation of the new facility. Phasing very important.

e. Location

i. At the USA & Canadian Border, 5 miles NW of Grand Portage

1. All work within Reservation property will occur within MnDOT easement.

2. Potentially cultural resources on both sides of existing facility.

ii. Regional Area - North Shore

1. Lodging in / materials from Thunder Bay, Canada are possible.

f. Adjacent Facilities

i. Ryden’s Border Store

ii. Grand Portage State Park

iii. Boat launch area hasn’t been used for years and is overgrown. Potential for artifacts.

g. Existing Facility & Building Layout

i. Site currently has single phase power. Option to bring 3-phase power; talking about bringing this to site. About a 5 mile distance, by Arrowhead Electric.

h. Drone Video

i. Showed drone video. Gary said video can be made available.

ii. MnDOT resurfacing Pigeon River bridge now. Will be complete before mobilization for this LPOE project.

i. Existing Buildings

i. Main Port Building, Secondary Inspection, Commercial Inspections, GSA Garage, Restroom Facility

j. Existing & New Facility Site Plan

i. Larger copy in lobby for viewing

k. MnDOT Permitted Easement

i. Highway 61 included.

l. New Facility - Square Footage and Area

i. Total Enclosed Building – 38,050 SF

ii. New Site Area – 8.13 acres

iii. Discussion with USACE on 1/2 for wetland. Cannot recreate wetlands; it is a

1:1 replacement.

m. Sustainability Requirements

i. Low Embodied Carbon materials: CMa researching availability. Concrete biggest foreseen stretch.

ii. Onsite renewables – looking to future technologies that can be installed 5-10 years from now and install infrastructure now.

1. Geothermal – single 500’ test bore done. Feasibility report being put together now.

n. Project Risks

i. Market escalation / supply chain – COVID passing, but other concerns exist.

ii. Maintain port operations during phased construction – looking to DBC for this.

Must maintain operation so phasing is important.

iii. Owner changes / upgrades – most difficult item. Changing CBP technology needs / requirements. Could be most challenging issue.

iv. Design guide requirements vs performance specifications – work as team to ensure meeting all needs.

v. Remote location, housing for construction workers locally and in Canada. A real challenge.

o. Schedule – Milestones & Considerations

i. Authorization April 2022 to Closeout 2nd Quarter 2029

ii. Stage 1 RFP will be issued at the end of the month.

iii. Leave in calendar quarters to allow flexibility. Work with DBC to further define at later date.

iv. MnDOT permit 1st Quarter 2025 – Discussing with MNDOT whether to amend with 8.1 acres or wait until design complete and use actual.

v. Sequenced construction to account for severe weather

vi. Early bid packages – want DBC experience.

vii. Account for local community events

p. Procurement (Jennifer)

i. Project Contracts

1. Design Build Requirements A/E (HGA) – 90% PDS coming out soon.

ii. Design Build Contract

1. HGA will develop the DB SOW RFP and 50% PDS – posted on SAM.gov now. GSA will welcome feedback on process.

2. Procurement Stage 1 – Request for Qualifications (Past Experience)

3. Short listed firms will meet with GSA – 3 firms are max for Stage 2 per

GSA policy.

iii. Evaluation Factors

1. Projects contractor and AE completed together need to be submitted.

2. Stage 2 evaluation factors will also include Sustainability – from IRA.

Want LEC materials and levels of sustainability that can be provided.

q. Office of Federal Contract Compliance Programs (OFCCP) – Kathleen Swinson

i. This LPOE project is part of DOL OFCCP’s Mega Construction Project (Megaproject) Program; 12 total designated this year.

ii. OFCCP offers free on-the-ground help with hiring, recruitment, or other support. Committee in place to help employer with labor/hiring.

iii. Requirements: $35M or more in value. Duration must be longer than a year.

r. Open Discussion / General Questions

i. Stage 1 – solicitation expected to be issued by October 30th.

ii. Minority / small business requirements? Operating under FY23 for now which is published (FY24 not yet). Small business went out but not success, now full and open. There will be DBE items posted to achieve. GSA and Prime will negotiate on goals before award. Opportunity to work with small businesses.

GSA wants to attract by contractor.

iii. Stage 2 timeline? Q2-3, March 2024 target to issue. Stage 1 due after holidays. 2 months to create for contractor; for GSA to evaluate. This backs into March timeline for Stage 2. Stage 2 proposals due end of summer.

iv. Renewable technologies? Planning done or to do such as electric vehicle charging stations. Has power supply been taken into consideration? Will be worked out during design stage. GSA is working to bring 3-Phase power to site but actual requirement will be determined during design.

Group Presentation Action Items

# Action Item Description Responsible

1 Email presentation slides to participants GSA – Jennifer Styzek

2 Make drone video available to participants GSA – Gary Walker

2. Appendices A. Sign-In Sheet B. Industry Day PowerPoint Slides C. Design & Constructability Questions to Industry D. DOL OFCCP MegaProject Information

Name Company email Alita Bergen Snow Kreilich alita@snowkreilich.com Matt Kreilich Snow Kreilich matt@snowkreilich.com Kyle Wimmer Mortenson Kyle.Wimmer@mortenson.com Jeremy Wendt Mortenson Jeremy.wendt@mortenson.com Edoardo Rojas Fullidity edoardo@fullidity.com Dr. Peter Chen Fullidity Victor Pechaty Gensler Bill Baxley Gensler bill_baxley@gensler.com Marie Fernandes Gensler Marie_Fernandes@gensler.com David Loehr DLR Group davidloehr.aia@gmail.com Dan M. Sandall DLR Group dsandall@dlrgroup.com Emmett Ahearn DLR Group Don Horkey DLR Group dhorkey@dlrgroup.com Ken Peterson McGough Ken.peterson@mcgough.com Brandon Davis McGough Brandon.davis@mcough.com Holly Jasper McGough Holly.jasper@mcgough.com Cary Miller McGough cmiller@mcgough.com Michael Guthrie INFORM Studio mguthrie@in-formstudio.com Gary Sabart Meyer Borgman Johnson gsabart@mbjeng.com Cullen O’Neill Meyer Borgman Johnson coneill@mbjeng.com Robert Theel EXP robert.theel@exp.com Brian Zuchowski Granite Construction Companybrian.zuchowski@gcinc.com Steve Maas Granite Construction Companysteve.maas@gcinc.com Frank Finkel Granite Construction Companyfrank.finkel@gcinc.com Jim Povolny Povolny Group jim@povolnygroup.com Christine Foushee Richard Kennedy Architects cfoushee@rkarch.com Mark P. Sexton Krueck Sexton Partners dsemple@ks.partners Walter Jones Brasfield Gorrie WJones@brasfieldgorrie.com Leisbel Lam Michaud Cooley Erickson llam@michaudcooley.com Tyler Shannon Burns & McDonnell tjshannon@burnsmcd.com Brian Schwartz Burns & McDonnell bschwartz@burnsmcd.com

Paul Barnett Whiting Turner Paul.Barnett@whiting-turner.com Robert Siegel ROBERT SIEGEL ARCHITECTSsiegel@robertsiegelarchitects.com

R5 Design & Construction Project Delivery Division

U.S. General Services Administration

R5 Design & Construction Project Delivery Division

Grand Portage Land Port of Entry (LPOE)

INDUSTRY DAY

October 18, 2023

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division 2

● Introductions & Stakeholders

● Scope - Project Overview

○ Existing Site

○ Constraints

○ Proposed Facility

○ Sustainability

● Schedule

● Procurement

○ Overview

○ OFCCP

Agenda

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Introductions & Stakeholders

HGA Hammel

Green Abrahamson

(Design Build Requirements AE)

Grand Portage Band of Lake

Superior Chippewa Staff

CBP

Customs and Border

Protection

GSA

Glenn Waguespack Design principle

Robert Hull Tribal Historic Preservation Officer

Brian Swenson Port Director

Jennifer Styzek Contracting Officer

Dan Kammann Contracting Officer’s Representative

Gary Walker Project Manager

Joshua Dykes Project Management Specialist

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Introductions & Stakeholders

OFCCP

Office of Federal Contract

Compliance Programs

PHE

(NEPA / NHPA)

Potomac Hudson Engineers

OES Ponds CMa

Kathleen Swenson Midwest Technical Expert

Paul DiPaolo Associate Principal

Philip Dixon Design Manager

Tony Brown Construction Manager

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Other Project Stakeholders

● Local Community - State Park, Border Store

● Bureau of Indian Affairs

● Arrowhead Cooperative Electric Utility

● Minnesota Dept of Transportation

● Minnesota Dept of Natural Resources

● Ontario Ministry of Transportation - MTO

● Canada Border Services Agency - CBSA

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Project and Stakeholder Goals

Customs and Border Protection (CBP)

● Provide updated facilities, technology and equipment

● Increase inspection lanes

● Improve traffic flow

● Maintain operations during construction

● Upgrade power quality and distribution to site

Tribal Community

● Protect reservation land and environment

● Provide community updates on a regular basis

● Protect and identify Cultural Resources

● Minimize footprint of the LPOE

● Provide security staff related to worker housing

● Be cognisant of State Park and Border Store

GSA Objectives

● Complete project on time and within budget

● Construct LPOE within existing MnDOT easement

● Ensure effective and efficient flow of traffic

● Achieve Energy goals

● Achieve LEED Gold

● Achieve Small and Minority Owned Business Goals

Imagery

● Provides a welcoming environment for travelers

● Reflects integrity and security of the federal government

● Incorporates cultural imagery of the Tribal Community

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Project Overview

● Construct a new Land Port of Entry (LPOE) to meet the needs of Customs and Border Protection

● Current LPOE was constructed in 1965 and is functionally obsolete

● LPOE is located within the Grand Portage Reservation and on a MnDOT permitted easement

● All construction will occur within the MnDOT permitted easement

● Facility is the 2nd busiest crossing in the state

● HGA, (Design Build Requirements AE) was brought on to prepare DB SOW documents including:

○ Facility Site Plan, Building Footprint, Establish Site Boundaries, Identify Wetland Areas, Create a Design Build Scope of Work.

● The existing LPOE occupies roughly 5.67 acres. The new LPOE will occupy roughly 8.13 acres

● The 2021 Bipartisan Infrastructure Law (BIL) initiated the project and provided funding for the LPOE

● Multi phased construction will be needed to keep the port operational during construction

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Location

Grand Portage LPOE

● At the USA & Canadian Border

○ 5 miles NW of Grand Portage

○ 3 hrs from Duluth (145 mi)

○ 5.5 hrs from Minneapolis (310 mi)

● Site is wholly within the Grand Portage Reservation

○ No work on Reservation property will occur

● Site is adjacent to the Grand Portage State Park and the Pigeon River

● Majority of adjacent area is undeveloped, forested and wetlands

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Regional Area - North Shore

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Adjacent Facilities - Border Store, State Park

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Existing Facility - Building Layout

● Constructed in 1965:

○ Main building

○ Commercial inspection dock

○ Secondary inspection garage

○ GSA Garage

○ Restroom facility

● Utilities

○ No natural gas service

○ Utilizes propane & fuel oil storage tanks

Water provided by two onsite wells

● Currently 3 inspection lanes

● Port has a mobile NII (non-intrusive inspection) unit for inspecting trucks

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Drone Video

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Existing Facility

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Existing Buildings

Main Port Building Secondary Inspection

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Existing Buildings

Restroom Facility

GSA Garage

Commercial Inspections

Existing Facility Site Plan

New Facility Site Plan

New and Existing Overlay

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

MnDOT Permitted Easement

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

New Facility - Square Footage and Area

15,071 sfMain Port

10,370 sf Non Intrusive Inspection building (NII)

5,236 sfCommercial Inspection Building

38,050 sf Total Enclosed Building

10,736 sfCanopy Areas

8,839 sfParking & Hard Surface Area

188,800 sfPavement Area

2.1 acresWetland Area

5 in - 1 out Inspection Lanes

5Booths

5.67 acresExisting Site Area

8.13 acres New Site Area

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Sustainability Requirements

● Employ GSA’s Guiding Principles for Sustainable Federal Buildings

● Target LEED Gold and SITES Silver

● Incorporate Low Embodied Carbon materials:

○ Steel, Glass, Concrete, CMU, Cement, Asphalt (CMa researching availability)

● Incorporate Emerging and Sustainable Technology

● Design to Energy Net-Zero Ready

● Onsite renewable technology infrastructure is designated and installed

● Target for 30% higher efficiency than ASHRAE 90.1-2019

● All Electric Building

● Employ Renewable technologies

○ Solar PV

○ Greywater

○ Stormwater collection

○ Geothermal

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Project Risks

● Market escalation challenges

● Supply chain challenges

● Remote location - manpower, materials, and housing

● Procuring Low Embodied Carbon materials - Steel, Glass, Concrete, Asphalt

● Emerging and Sustainable Technologies - cost vs energy effectiveness

● Maintain port operations during construction - phased construction

● Working within MnDOT Easement

● Cultural Resources - timely resolution

● Owner changes / upgrades

● Design guide requirements vs performance specifications

● Housing for Construction Workers - Locally and in Canada

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Schedule - Milestones

Completion DateMilestones

April 14, 2022Project Authorization

4th Quarter 2023 Design Build - Stage 1 - Solicitation

2nd Quarter 2024Design Build - Stage 2 - RFP / SOW Issued

2nd Quarter 2024Design Build - On Site Tribal Community Engagement

4th Quarter 2024NEPA & Section 106 Complete

1st Quarter 2025MnDOT Permit

1st Quarter 2025Design Build Award

2nd Quarter 2026 Construction Start

4th Quarter 2028Substantial Completion

2nd Quarter 2029Close Out

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Schedule - Considerations

● Multi Phased construction to keep port operational

● Sequenced construction to account for severe weather

● Early bid packages

● Site Control related to traffic flow, material management and construction sequencing

● Clearly defined schedule activities

● Continuous construction notification to GSA, CB and the local community

● Account for local community events

● Provide security staff at worker housing

● Create outlay plan to meet goals

Procurement - Project Contracts

● Design Build Contract - Two Stage Procurement

● Design Build Requirements Architect / Engineer - (HGA) - Under contract

● National Environmental Policy Act Survey (NEPA / NHPA) (PHE) - Under contract

● Construction Manager as agent / CxA - OES Ponds - Under contract

● Art in Architecture - Future - Procured by GSA with coordination by DB

● Move Services and Furniture Vendor - Future - Procured by GSA with coordination by DB

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Procurement - Design Build Contract

● HGA will develop the DB SOW RFP

○ Technical performance specifications & design standards

○ Facility Site Plan & Building Plan

○ No Elevations - No Material Selections - No Structural System

● 50% PDS & 50% DB SOW is available for review

● Two Stage Design Build Procurement

○ Stage 1 - Request for Qualifications

○ Stage 2 - Request for Proposal: Concept and Firm Fixed Price

● During Stage 2 - short listed firms will meet with the local community to discuss cultural values and imagery to aid in the development a design concept

● Short listed firms will meet with GSA on two occasions for interim concept design reviews before their Stage 2 submission is due

● A stipend will be provided for Stage 2 unsuccessful offerors, amount pending.

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Procurement - Evaluation Factors

Stage 1 Evaluation Factors include:

1. Technical Qualifications

a. Experience of the General Contractor and A/E

b. Past Performance of the General Contractor and A/E

2. Approach to Design-Build

3. Lead Designer

Stage 2 Evaluation Factors include:

1. Design Concept

2. Key Personnel

3. Management Plan

4. Project Labor Agreement

5. Sustainability

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Office of Federal Contract Compliance Programs

(OFCCP)

This project has been identified as part of the department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) Mega Construction Project (Megaproject) Program.

The Megaproject Program fosters equal opportunity in the construction trades workforce of federal contractors and subcontractors on large federal construction projects.

When OFCCP designates a construction project as a Megaproject, OFCCP offers contractors and subcontractors extensive compliance assistance, conducts compliance evaluations, and fosters collaboration across the public and private sectors

R5 Design & Construction Project Delivery Division R5 Design & Construction Project Delivery Division

Thank you

Open Discussion

Industry Day One-on-One Questions

Wednesday, October 18, 2023

Design & Constructability Questions to Industry:

1. 1. Do you foresee any obstacles or risks in the marketplace which would prevent a successful delivery of the project?

· Such as shortage of workers / subcontractors?

· Employee security clearance issues?

· Material or labor availability and cost escalation concerns?

· Provide specific labor and materials shortages, and cost escalation areas.

2. How do you plan to mitigate any shortage of workers/subcontractors (such as locking in material pricing)?

3. How long would you expect this project to take to complete?

· Design Development through Construction Documents

· Construction

4. How would you use an early site package if you were awarded this contract in the Spring 2026?

5. Would you suggest multiple 8-hour shifts, four 10-hour work shifts or 12 hour shifts to enhance schedule and reduce general conditions.

· If so, how would this impact cost, while potentially decreasing escalation over the life of the project?

6. Does your firm have experience in constrained site work, multi phased construction, highway construction, electrical utility routing and septic systems construction?

7. Do you anticipate any bonding and permit challenges?

8. What subcontractor and material pricing trends do you see from now into 2025?

9. How have recent market conditions affected your organization's workload?

10. Where do you see the market trends heading for availability of low embodied carbon materials from now into 2025?

11. What is your past performance experience working with GSA?

12. How can GSA make this project a more attractive pursuit?

13. What concerns do you have related to site safety?

Industry Day One-on-One Questions

Wednesday, October 18, 2023

14. With a known program of requirements, a constrained site and working within the Grand Portage Reservation, what suggestions would you make to structure this project differently and minimize change orders?

15. What concerns, constraints, opportunities, or improvements do you see in respect to the facility site plan, construction schedule and construction phasing?

16. Do you have any previous project experience and lessons learned to provide us to improve our Design Build Scope of Work contract documents (BCDs)?

17. What experience do you have working with Building Information Modeling (BIM), CoBie, virtual and augmented reality, construction kiosks, drones? Do you have any other innovations or tool suggestions to improve the project?

18. What experience do you have working with tribal entities? How did you incorporate these organizations into the design process?

19. What other feedback would you like to provide for consideration to improve the design, construction and overall delivery of this project?

20. Do you have any previous project experience and lessons learned to provide us to improve our contract documents?