Goods_Requirement.pdf

2022 WASHINGTON COUNTY – GOODS REQUIREMENTS AGREEMENT ATTACHMENT A A‐1

GOODS REQUIREMENTS AGREEMENT ATTACHMENT A

Statement of Work / Payment Terms / Price Escalation

Formal Solicitation/Quote Number (if applicable):

HTTP Link to Solicitation/Quote in County Procurement Portal:

Include the Statement of Work (SOW) below, including a description of the services to be performed by the vendor & payment terms:

Instructions to Bidders

A. Culverts must be Precast Segmental Reinforced Concrete Box Culverts, manufacture conforming to 2021 ODOT Standard Specification 00595 and ASTM C1786. Reinforcement must be based on burial depth of less than 2' and ASTM C1433 Table 1.

B. Provide structural connections at joints between all segments that fit together to form two complete Box Section units with structural key or doweled connections. Provide a structural keyway joint between all mating surfaces of adjacent box sections including adjacent top slabs.

C. The length of the two complete Box Section units are 75 linear feet and 40 linear feet.

D. Shop assemble adjacent full RCBC sections for County inspection and match‐mark adjacent sections before shipping. Sections not meeting the tolerances of ASTM C1786 will be rejected.

E. Culverts shall be designed to meet HL‐93 vertical loads.

F. The manufacturer or fabricator shall furnish shop drawings prior to fabrication of materials.

G. Bid shall include cost of delivery to Project Site: NW West Union Road at NW Helvetia Road in Hillsboro, Oregon

97124. Delivery shall be coordinated with the road project prime contractor (to be determined).

H. Bid shall include required sealants including internal gaskets and mastic, and provision of clutches or picking gear.

Handling, Storing, and Shipping

Materials ‐ Store materials at manufacturing site until the agreed upon shipping date.

Anticipated Delivery Date of Materials – The anticipated delivery date for the materials is between July 15, 2023 and August 15, 2023. The actual delivery dates and rate of delivery will be determined by the County’s roadway contractor who will be selected in the spring 2023. The first culvert is to be ready for delivery by July 18, 2023.

Project Work Schedule – Provide a work schedule showing anticipated fabrication and delivery of materials. The initial schedule shall be submitted within 14 days of Notice to Proceed and updated as required by the County.

Measurement & Payment

A. Measurement – The quantity of the Reinforced Concrete Box Culverts be measured on the lay length basis.

B. Payment ‐ The accepted quantities of Reinforced Concrete Box Culverts and related work items performed under this contract will be paid for at the Contract unit price, per foot.

C. Payment for precast structures includes all required precast sections, gaskets, and sealing material.

D. Payment will be payment in full for furnishing and delivering all materials and picking equipment.

E. No separate or additional payment will be made for delivering materials to the project site, coordinating with the County’s roadway contractor for delivery of the materials, storing materials prior to delivery, and updating schedules.

PAYMENT TERMS: Net 30 Days

10/3/22

2022 WASHINGTON COUNTY – GOODS REQUIREMENTS AGREEMENT ATTACHMENT A A‐2

PRICE ESCALATION / DE‐ESCALATION:

If the contract term exceeds one year, the following price escalation and de‐escalation clause will apply:

Pricing shall be valid for a minimum of the first year of the contract, however, if a contractor is not willing to hold their pricing for the three years of the contract term the following escalation clauses may be applied on the anniversary date of the contract.

Price Increases

Contractor may be allowed to adjust prices, provided proof of manufacturer’s price increase is furnished to the

County contract administrator at least 30 days prior to the proposed date of the increase. The contract administrator must approve all price increases. If approved, the price increase shall take effect 30 days after notification of acceptance by the County.

Price Decreases

The contract administrator shall be notified by the contractor immediately of any price decreases from the manufacturer to the contractor and shall be reflected in a reduction of the contract price to the County retroactive to the date the price decrease was effective to the contractor.