Golf Carts PWS 2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

LANGLEY AFB OPEN HOUSE GOLF CART

RENTAL

LANGLEY AFB, VA

25-27 APRIL 2025

1. DESCRIPTION OF GOLF CART RENTAL.

1.1 Event Location. Service required shall be performed at Langley AFB, Virginia.

1.2 Event Scope. Langley Air Force Base (AFB), Hampton, Virginia is hosting the Air Power over Hampton Roads Air and Space Expo on April 25-27, 2025. Services are required for those dates.

Operating hours will be at the discretion of the Open House/Air & Space Show Director.

1.3 Golf Cart Rental. The contractor shall provide all personnel, along with any additional items required, to provide gas-powered golf carts for use by Government agencies and participants involved in providing support and demonstrations for Langley AFB, VA Air Power over Hampton Roads.

1.4 Specifications. Carts must be in good condition, clean, neat in appearance, no visible signs of rust, with all equipment and safety features in proper working order, and the seats free of obvious rips and tears. Carts may be assorted standard colors such as white, green, black, and tan, regardless of configuration, but should be of near identical appearance, equipment, and condition for each style of cart requested. Contractor shall provide the following quantity and configuration for a total of 73 carts:

1.4.1 24 Four-passenger carts

1.4.2 25 Utility carts with dump beds

1.4.3 12 Six-passenger carts

1.4.4 12 Two-passenger carts

1.5 Compensation/Deposits. The Government hereby agrees to compensate the contractor at the rate specified. Advance payment is not authorized, nor will the Government pay a deposit. Invoices for payment must be submitted through Wide Area Workflow (WAWF). WAWF Instructions will be contained in clause 252.232-7006 of the award.

1.6 Provisions of FAR 52.212-1, Instructions to Offeror, Commercial Items, apply to this acquisition. The

Contractor will perform services in accordance with the terms and conditions of this contract, including this PWS, as a Contractor and not as a Government agent.

2. REQUIREMENTS. The contractor must meet or surpass all the following requirements:

2.1 Contractor will provide all parts and maintenance as needed to maintain the cart fleet at 100% operational capability. Carts that cannot be repaired the same day shall be replaced that day to keep the fleet 100% operational.

2.2 Contractor will deliver carts by 4:00 p.m. on 24 April 2025, full of gas. Removal of carts will begin no earlier than 10:00 a.m. on 28 April 2025. All carts and related equipment shall be removed from the installation by 4:00 p.m. on 28 April 2025.

2.3 The contractor shall have a qualified maintenance representative available on-site during business hours throughout the event (25-27 April 2025) to perform basic maintenance and repairs as needed. This individual must be capable of troubleshooting and addressing common issues such as: battery charging and replacement, tire inflation and replacement, brake adjustments, fuel system checks, and general mechanical troubleshooting.

3. GOVERNMENT-RESPONSIBILITIES

3.1 The Government will be assigned the carts as needed to support the event and is responsible to ensure safe and proper operation of the carts throughout the lease period. A contractor representative and government representative will document any existing damage to golf carts prior to the government’s acceptance. The government is not liable or responsible for damages to carts that are considered normal wear and tear. The contractor will identify specific damage in writing and the cart(s) in question will be inspected by the Government before the cart is removed from the installation. The government assumes no responsibility for fueling or cleaning of golf cars upon return to the contractor.

4. SECURITY:

4.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation shall abide by all security instructions and directives of Langley AFB. Employees are responsible for safeguarding all government property provided for contractor use.

4.2 At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off, and all doors and window secured.

4.3 The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

4.4 Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

4.5 The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines potential delays, in accordance with the terms and conditions of this requirement.

4.6 All contractors and subcontractors, when working in a controlled, restricted or other sensitive area must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

5. CONTRACTOR BADGE POLICIES:

5.1 All requests for contractor badges will be submitted through the requesting agency’s point of contact.

The agency will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW O-Plan 31-

101. As a minimum, the ORM will be submitted 10-days prior to the requested date of employment.

5.2 All contactor employees granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

5.3 Langley AFB contractor badges will be issued for a maximum period of one year, but no longer than the period of performance of the contract. Prior to reissuing new badges, all old badges must be returned to 633d Security Forces Squadron, Pass and Registration for destruction. Before a new badge will be issued, an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 633d, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report, in writing, the circumstances in which the badge was lost to the Pass and Registration office and submit a new request for badge before a new badge can be reissued.

5.4 Base Contracting Office or base point of contact will immediately notify 633d Security Forces

Squadron, Pass and Registration when a contractor’s employment has been terminated. The site supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial;

they need to contact the Contracting Office.

6. INSTALLATION ACCESS:

6.1 The contractor shall obtain personal contractor identification badges for all employees, including the designated on-site maintenance representative, and vehicle passes for all contractor and personal vehicles requiring entry onto Langley AFB from 633d Security Forces Squadron, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicated on their contractor badge.

6.2 Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the Langley AFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

6.3 During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

6.4 During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

6.5 During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential contract operations will be suspended as the direction of the Installation Commander.