Golf Cart Rental PWS (DRAFT) (4 Feb 26).pdf
PDF 313 KB Posted
- Solicitation number
- GCRental-SS-FY2026
About this file
This is a Performance Work Statement (PWS) for the rental of golf carts supporting the 2026 Thunder of Niagara Air Show scheduled for June 20–21, 2026, at Niagara Falls Air Reserve Station in Niagara Falls, New York. The contractor shall provide an estimated fleet of 40 gas-powered golf carts: 20 standard 2-passenger vehicles, 8 four-passenger vehicles, and 12 utility-bed vehicles for light equipment hauling. All vehicles must be in good to like-new condition, equipped with canopies, headlights, taillights, and horns, and marked with unique identifying numbers. Delivery is required by 1630 hours local time on Thursday, June 18, 2026, to a designated staging area, with pickup and removal by 1600 hours on Monday, June 22, 2026. The contractor's on-site representative must provide an operational and safety briefing to the Government Point of Contact, Mr. Michael William, Director of Ground Operations.
The contractor is responsible for all personnel, equipment, materials, and supervision necessary to maintain the fleet in excellent operational condition throughout the event period. The Government will provide installation access, a designated staging area, and standard electrical power for charging. All contractor personnel requiring base access must be U.S. Citizens with valid Real ID identification, and a complete list of personnel and vehicles must be submitted to the Government POC at least seven days prior to the event. Quality control involves Government inspection upon delivery to verify compliance with PWS requirements, with final acceptance confirmed after vehicle removal and site restoration. The NAICS code for this requirement is 532284, Recreational Goods Rental.
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Text version
Performance Work Statement (PWS)
Rental of Golf Carts for the 2026 Thunder of Niagara Air Show.
1.0 Introduction & Background
This Performance Work Statement (PWS) outlines the requirements for the rental, delivery, and support of golf carts for the 2026 Thunder of Niagara Air Show, scheduled for June 20 & 21 2026, at the Niagara Falls Air Reserve Station. The event is a large-scale public gathering featuring aerial performances and static aircraft displays. Golf carts are essential for transporting personnel, equipment, and distinguished visitors, ensuring the safe and efficient operation of the event.
2.0 Scope of Work
The contractor shall provide all personnel, equipment, materials, supervision, and other items and services necessary to deliver, maintain, and retrieve a fleet of golf carts as specified in this PWS. The contractor is responsible for ensuring all rented equipment is in excellent operational condition and meets all safety and performance requirements outlined herein. The North American Industry Classification System (NAICS) code for this requirement is 532284, Recreational Goods Rental.
3.0 Period & Place of Performance
Period of Performance: The primary rental period includes delivery by Thursday 18 June 2026 and pick up at the conclusion of the event starting on Monday 22 June 2026.
Place of Performance: Niagara Falls Air Reserve Station, Niagara Falls, NY.
Specific delivery and staging locations will be provided by the Government Point of Contact - Mr. Michael William Director of Ground Operations – 2026 Thunder of Niagara Air Show
4.0 Detailed Requirements & Tasks
The contractor shall perform the following specific tasks:
4.1 Vehicle Provision The contractor shall provide an estimated quantity of:
20 - standard 2-passenger gas powered golf carts.
8 - 4 passenger gas powered golf carts.
12 - utility-bed gas powered golf carts for hauling light equipment.
4.2 Vehicle Condition &
Features
All golf carts shall be in “good” to "like-new" condition, clean, and free of defects. Each vehicle must be equipped with a canopy, headlights, taillights, and a horn.
4.3 Delivery &
Placement
The contractor shall deliver all golf carts to the designated staging area at Niagara Falls Air Reserve Station no later than 1630hrs local time on Thursday 18 June 2026. The contractor will coordinate with the event POC for precise placement.
4.4 Vehicle
Identification
Each golf cart shall be clearly marked with a unique identifying number for tracking and assignment purposes.
4.5 Operator Briefing The contractor's on-site representative shall provide a brief operational and safety overview to the Government POC upon delivery.
4.8 Removal & Site
Restoration
The contractor shall remove all golf carts from the installation by 1600hrs local time on Monday, 22 June 2026. The staging area must be left clean and free of any contractor-generated debris.
5.0 Government-Furnished Items
The Government will provide:
Access to the installation for delivery and pickup.
A designated staging area for the golf carts.
Access to standard electrical power sources for charging.
6.0 Security & Base Access
The contractor shall provide a list of all personnel and vehicles requiring access to Niagara Falls Air Reserve Station to the Government POC no later than 7 days prior to the event. All contractor personnel must comply with installation security procedures, including vehicle inspections and presentation of valid photo identification. Delivery personnel requiring base access must be U.S. Citizens have a valid “Real Id” in order to be granted access.
7.0 Quality Control & Acceptance
Inspection: The Government POC will inspect all golf carts upon delivery to ensure they meet the requirements of this PWS.
Performance Evaluation: Services will be evaluated based on the contractor's ability to meet the standards outlined in Section 4.0. Failure to provide functioning vehicles or timely on-site support may result in deductions from payment.
Acceptance: Final acceptance will be confirmed by the Government POC after all vehicles have been removed and the site is confirmed to be clean.
File details come from the government source that posted it. Updated .