gloucester REQUEST FOR PROPOSAL.pdf

PROFESSIONAL HOUSING DEVELOPMENT

CONSULTING SERVICES

RFP-26-008

PROPOSAL PACKAGE

THE HOUSING AUTHORITY OF GLOUCESTER COUNTY

100 POP MOYLAN BLVD.

DEPTFORD, NJ 08096

(856) 845-4959

SUBMISSION DEADLINE: NOVEMBER 18, 2026 @ 2:20 PM EDT

PUBLIC NOTICE

Housing Authority of Gloucester County (HAGC)

REQUEST FOR PROPOSALS

Notice is hereby given that the Housing Authority of Gloucester County (HAGC) is soliciting electronic proposals from qualified vendors for Floor Covering Services at HAGC owned and managed properties located in Gloucester County, New Jersey. The request for proposal documentation is available via the Housing Agency Marketplace at https://ha.internationaleprocurement.com/requests.html?company_id=11213. HAGC shall only receive proposals electronically via Housing Agency Marketplace for the following services until November 18, 2026:

RFP 26-006 Professional Primary and Secondary General Legal Services, until 2:00pm EDT RFP 26-007 Professional Audit Services, until 2:10pm EDT RFP 26-008 Professional Housing Development Consulting Services, until 2:20pm EDT

Proposals shall be submitted in the manner specified herein and as required by the RFP specifications via Housing Agency Marketplace. Vendors must register as a vendor with Housing Agency Marketplace to submit an electronic proposal. To register as a vendor on Housing Agency Marketplace, please visit the following link: https://www.hagc.org/Purchasing/tabid/5386/Default.aspx.

HAGC reserves the right to reject all proposals received by reason of this RFP. Vendors whose proposals are not selected will be notified electronically in writing. HAGC is soliciting proposals through a fair and open process in accordance with N.J.S.A. 40A:11-1 et seq. and federal procurement laws. HAGC reserves the right to waive informalities in proposals.

Proposals shall comply with all applicable federal, state, and local statutes, rules, and regulations. The selected vendor shall comply with P.L. 1975 c.127, N.J.S.A. 52:32-44, N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27 et seq., and applicable federal law.

Questions concerning this RFP shall only be accepted through Housing Agency Marketplace. HAGC shall answer all questions by issuing an addendum to the RFP through Housing Agency Marketplace.

It is the obligation of the vendor to determine if any addenda were issued by HAGC. Failure to acknowledge receipt of addenda shall result in a proposal being rejected. Please note that any attempts to deliver a proposal other than electronically via Housing Agency Marketplace shall be rejected.

HAGC is a fair housing provider. HAGC does not make any preference, limitation or discrimination because of race, color, religion, sex, handicap, familial status, or national origin. HAGC is an equal opportunity employer and complies with all federal and state laws, regulations, and executive orders regarding employment.

BY THE ORDER OF THE BOARD OF COMMISSIONERS OF THE

HOUSING AUTHORITY OF GLOUCESTER COUNTY

HARRY ELTON, CHAIRPERSON

KIMBERLY GOBER, EXECUTIVE DIRECTOR

PURCHASING DEPARTMENT 100 POP MOYLAN BOULEVARD DEPTFORD, NJ 08096-1907 856/845-4959

HOUSING AUTHORITY OF GLOUCESTER COUNTY

REQUEST FOR PROPOSALS

RFP # 26-008

PROFESSIONAL HOUSING DEVELOPMENT

CONSULTING SERVICES

SUBMISSION DEADLINE: WEDNESDAY, NOVEMBER 18, 2026 @ 2:20PM

RETURN PROPOSALS TO:

The Housing Authority of Gloucester County 100 Pop Moylan Boulevard Deptford, New Jersey 08096

NAME OF PROPOSER: _______________________

COMPANY NAME: __________________________

ADDRESS: _________________________________

PHONE: ___________________________________

EMAIL: ___________________________________

PURCHASING DEPARTMENT 100 POP MOYLAN BOULEVARD DEPTFORD, NJ 08096-1907 856/845-4959

PROPOSAL FORMS CHECKLIST

Instructions: Please initial in each blank to ensure compliance and sign at the bottom.

HAGC Forms:

a) _______ Cover Sheet

b) _______ Proposal Forms Checklist

c) _______ Proposal Price Forms

d) _______ General Terms & Conditions

State Forms:

e) _______ Owner Disclosure Statement

f) _______ Mandatory Equal Opportunity

g) _______ Affirmative Action Statement & Affidavit

h) _______ Certificate for Contracts, etc.

i) _______ Iranian Certification

j) _______ Acknowledgement of Addenda Sheet

k) _______ Certification of Prohibited Acts in Russia or Belarus

l) _______ Non-Default Affidavit

m) _______ Non- Collusion Affidavit

Federal Forms:

n) _______ IRS Form W-9

o) _______ Disclosure of Lobbying Activities Certification and Form

p) _______ Drug-Free Workplace Affidavit

q) _______ Americans With Disabilities Act of 1990—Read Only

r) _______ HUD-5369-B Instruction to Offerors

s) _______ HUD-5369-C Certifications and Representations of Offerors

t) _______ HUD 50071 Certification of Payments

Vendor Documents:

u) _______ Professional License (if applicable)

v) _______ NJ Business Registration Certificate

w) _______ Certificate(s) of Professional & General Liability Insurance

x) _______ Certificate(s) of Workers’ Compensation Insurance

X_______________________________________________________________________________

Signature of Proposer Print Name/ Title Date

RFP# 26-008

HOUSING AUTHORITY OF GLOUCESTER COUNTY RFP# 26-008

RFP PRICE FORM

DESCRIPTION PROFESSIONAL HOUSING DEVELOPMENT CONSULTING SERVICES

CONSULTANT / STAFF HOURLY RATE

I have read, understand, and agree to all terms, conditions, and specifications set forth in this Request for Proposals, including all addenda.

SUBMITTED

BY: DATE:

PRINT NAME &

TITLE:

REQUEST FOR PROPOSALS #26-008

PROFESSIONAL HOUSING DEVELOPMENT CONSULTING SERVICES

TABLE OF CONTENTS

Section Description

A General Information

1 Name of Organization and Address 2 Contact Person 3 Contact Information 4 Services Requested 5 Term of Contract 6 Method of Payment

B Purpose

1 Discrepancies, Errors and Omissions 2 Addendum and Supplement to RFP 3 Questions 4 Competition Intended 5 Background Information

C Contract Provisions

1 Contract Term 2 Insurance 3 Scope of Services

D Qualifications

1 Experience 2 Knowledge, Skills and Abilities

E Proposal Format

1 Cover Letter 2 Table of Contents 3 Sections

F Proposal Requirements

1 Preparation and Submission of Proposals 2 Miscellaneous Proposal Requirements

G Evaluation of Proposals

1 Evaluation Factors 2 Evaluation Process

H Attachments

A. GENERAL INFORMATION

1. NAME OF ORGANIZATION AND ADDRESS:

Housing Authority of Gloucester County 100 Pop Moylan Blvd.

Deptford, New Jersey 08096

2. CONTACT PERSON:

Sherry Little Purchasing Agent

3. CONTACT INFORMATION:

856-845-4959 ext. 222 slittle@gloucestercountyhousingnj.gov

4. SERVICES REQUESTED:

The Housing Authority of Gloucester County (HAGC) is requesting proposals from qualified individuals/firms to provide professional housing development consulting services to HAGC, and its instrumentalities, as assigned. Proposals must conform to the specifications outlined below. This request is subject to satisfactory terms and availability of funding. One or more individuals/firms may be selected to provide services.

5. TERM OF CONTRACT:

One Year (January 1, 2027, to December 31, 2027).

6. METHOD OF PAYMENT:

Payment made subsequent to the detailed listing of invoices/vouchers for payment on the bill list of HAGC, itemized by project, with certification that the billing is for work completed, as specified, and delivered to HAGC and as may otherwise be convenient to HAGC. Payment vouchers must be received no later than Tuesday of the week before the Board of Commissioners meeting in order to be listed for payment.

B. PURPOSE

HAGC hereby solicits, by virtue of this Request for Proposal (RFP), a proposal by you or your firm to provide professional housing development consulting services to HAGC, and its affiliated instrumentalities. The successful proposer shall be hereinafter referred to as Consultant.

1. DISCREPANCIES, ERRORS AND OMISSIONS:

Any discrepancies, errors, or ambiguities in the RFP or addenda (if any) should be reported in writing to HAGC. Should it be found necessary, written addenda shall be incorporated into the RFP and shall become part of the contract documents. HAGC shall not be responsible for any oral instructions, clarifications, or other communications.

2. ADDENDUM AND SUPPLEMENT TO RFP:

If it becomes necessary to revise any part of this RFP, or if additional information is necessary to enable an exact interpretation of the provisions of this RFP, revisions shall be provided via addenda to all individuals and firms who receive or request this RFP. All addenda shall be issued through Housing Agency Marketplace. In the event that addenda are issued, it is the obligation of the proposer receiving this RFP to determine if any addenda were issued by HAGC via Housing Agency Marketplace. All proposals must include an Acknowledgement of Receipt of Addenda, if issued.

3. QUESTIONS:

Proposers are expected to examine this RFP in its entirety and observe all its requirements.

All questions concerning the intent or meaning of this RFP shall be submitted via Housing Agency Marketplace no later than November 3, 2026, at 2:00pm. HAGC shall not respond to any questions received after the aforementioned deadline. All responses and clarifications considered necessary by HAGC in response to such questions will be issued by addenda via the Housing Agency Marketplace no later than November 5, 2026. In the event that any addenda are issued, proposers must acknowledge receipt of all such addenda.

Failure to acknowledge such receipt using the Acknowledgement of Receipt of Addenda form listed on the Proposal Forms Checklist, enclosed herewith, shall result in the mandatory rejection of the proposal.

4. COMPETITION INTENDED:

It is HAGC’s intent that this RFP permit competition. It shall be the proposer’s responsibility to advise HAGC if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source. Such notification shall be submitted in writing and must be received by HAGC not later than ten (10) days prior to the Proposal Due Date. A review of such notifications shall be made.

5. BACKGROUND INFORMATION:

a. GOVERNING BODY:

HAGC’s governing body is comprised of seven (7) commissioners. The Gloucester County Board of Commissioners appoints five (5) commissioners for five (5) year terms, and the Director of Gloucester County Board of Commissioners appoints one commissioner, also for a five (5) year term. The Commissioner of the New Jersey Department of Community Affairs appoints one commissioner for a term of five (5) years.

b. ORGANIZATION:

HAGC was organized as a Public Housing Authority under the supervision of the U.S.

Department of Housing and Urban Development (HUD) in 1972. HAGC activities include the ownership and/or management or oversight management of the following subsidized housing programs:

c. PROGRAMS:

(1) S8 Housing Choice Voucher (HCV) Program. The Section 8 Housing Choice Voucher Program provides housing assistance payments to participating owners/landlords on behalf of eligible tenants. Assistance for this Program is provided by HUD to HAGC. The HCV Program also includes Project-Based Vouchers.

(2) Public Housing (PH) Program. The PH Program consists of rental units constructed or purchased and operated by HAGC and includes Carino Park Apartments, a 100-unit mid-rise building for the Elderly (age 62 and older) or Near-Elderly Disabled (age 50 or older and disabled), Deptford Park Apartments, a 100-unit mid-rise building for the Elderly or Near-Elderly Disabled, and sixty-two (62) Scattered Site single-family homes. The purpose of this Program is to provide housing to eligible low-income families and the elderly. HUD provides assistance to HAGC in the form of operating subsidies and the Capital Fund Program for capital improvements.

(3) Congregate Housing Services Program. HAGC operates a Congregate Housing Services Program in its Senior Buildings providing affordable meals, housekeeping, laundry, and personal services on a Formula Driven Fee Schedule.

(4) Other Programs. HAGC also administers the following Programs: Section 8 Moderate Rehabilitation Vouchers; Resident Opportunities and Self-Sufficiency (ROSS) Program; Family Self-Sufficiency (FSS) Program; and HOME Investment Partnerships (HOME) Program; and other programs to supplement existing HAGC

Programs in a similar but much smaller scope.

d. INSTRUMENTALITIES:

HAGC is affiliated with the following entities and instrumentalities:

(1) Seniors Housing Development Corporation of Gloucester County (SHDC): a 501(c)(3) corporation that owns the land upon which Colonial Park Apartments was constructed. Colonial Park is a 200-unit mid-rise building for the elderly constructed and subsidized through HUD’s Section 8 New Construction Program.

The building is financed with tax-exempt bonds.

(2) Colonial Park LP (CPLP): a Limited Partnership formed by SHDC for the purpose of renovation and modernization of Colonial Park Apartments and is the owner of Colonial Park Apartments.

(3) eMurphyg Inc.: the General Partner of CPLP. SHDC formed eMurphyg Inc. for the purpose of obtaining tax credit financing for the renovation and modernization of Colonial Park Apartments.

(4) Gloucester County Housing Development Corporation (GCHDC): GCHDC sponsored and developed Nancy J. Elkis Seniors Housing (NESH), an 80-unit high-rise building for the elderly completed in 1997. NESH was financed through the New Jersey Housing and Mortgage Finance Agency using tax credits, tax exempt bonds and other sources. GCHDC also owns and developed the Residence at South College Drive (RSCD), a 24-unit mid-rise building for residents with special needs completed in 2025. RSCD was financed through grant funding from the New Jersey Department of Community Affairs (National Housing Trust Fund), Gloucester County and other sources.

(5) Pop Moylan Urban Redevelopment Company, LLC: a Limited Liability Company formed by GCHDC for the purpose of constructing NESH and is the owner of

NESH.

(6) PMURC, Inc.: the Managing Member of Pop Moylan Urban Redevelopment Company, LLC. PMURC, Inc. was formed by GCHDC for the purpose of obtaining tax credit financing for the construction of NESH.

(7) Affordable Housing Alternatives of Gloucester County, Inc. (AHA): a 501(c)(3) corporation that performed pre-development activities for a subsidized 75-unit development for the elderly in West Deptford. The project is owned by a faith-based organization, Shepherd’s Farm at West Deptford, Inc., and is managed by

HAGC.

e. MANAGEMENT AGENT ACTIVITIES:

HAGC is the managing agent for the Housing Authority of the Borough of Glassboro (GHA). GHA is autonomous from HAGC and contracts its own consulting services.

HAGC is also the managing agent for Shepherd’s Farm at West Deptford, Inc., NESH and RSCD.

C. CONTRACT PROVISIONS

1. CONTRACT TERM:

The contract that results from this RFP shall commence on January 1, 2027, and terminate on December 31, 2027.

2. INSURANCE:

Consultant shall provide and maintain the following minimum limits of insurance coverage during the contract term:

a. PROFESSIONAL LIABILITY: $1,000,000 errors and omissions per occurrence.

b. WORKERS COMPENSATION AND EMPLOYERS LIABILITY: Statutory coverage for New Jersey and $500,000 employers’ liability.

c. GENERAL LIABILITY: Prior to commencing work under the contract, Consultant shall furnish HAGC with a certificate of insurance naming HAGC as additional insured, giving a sixty (60) day notice of cancellation, nonrenewable, or change in the insurance coverage.

3. SCOPE OF SERVICES:

Consultant’s work may encompass providing consulting services, as assigned, related to the following:

a. Affordable housing applications, which may include, but not be limited to:

(1) Rental Assistance Demonstration (RAD) Program;

(2) Disposition of Public Housing Scattered Sites units;

(3) Federal or state Affordable Housing Trust Funds;

(4) Community Housing and Development funding;

(5) Federal Home Loan Bank (FHLB) financing;

(6) Low Income Tax Credit financing;

(7) Choice Housing;

(8) New Market Tax Credit financing;

(9) Move to Work;

(10) Mortgage financing; and

(11) Other funding sources.

b. HCV Project-Based Voucher (PBV) Program;

c. Developer agreements;

d. Affordable housing policies and procedures;

e. HUD Subsidy Layering Reviews;

f. Project/program budgeting;

g. Project/program implementation;

h. Supportive services associated with development projects;

i. Demolition/disposition pursuant to Section 18 of the 1937 Housing Act;

j. RAD Conversion applications and implementation;

k. Construction oversight;

l. Section 3 and Davis Bacon compliance monitoring;

m. Development funding compliance oversight;

n. Development of affordable housing units;

o. Development of supportive housing units; and

p. Other similar services relating to the development of affordable housing.

D. QUALIFICATIONS

1. EXPERIENCE:

Consultant shall have proven experience with the following organizations and agencies:

a. HUD;

b. NJ Housing and Mortgage Finance Agency (NJHMFA);

c. NJ Department of Community Affairs (NJDCA);

d. Local governmental units including municipalities, boroughs, cities and/or counties;

e. Non-profit housing related organizations; and

f. Affordable housing resident organizations.

2. KNOWLEDGE, SKILLS AND ABILITIES:

Consultant must be knowledgeable in the following areas:

a. Conversion of Public Housing to Project-Based Vouchers or Project Based Rental

Assistance through Rental Assistance Demonstration (RAD) and continued compliance of RAD program;

b. Public Housing;

c. Project-Based Vouchers;

d. Housing Choice Voucher Program;

e. Low Income Housing Tax Credits;

f. New Jersey Housing and Mortgage Finance Agency financing;

g. HUD demolition/disposition application and subsequent compliance process;

h. Uniform Relocation Assistance and Real Property Acquisition Policies Act;

i. NJ Relocation Assistance Law and NJ Relocation Assistance Act;

j. HUD Section 3 requirements;

k. Davis-Bacon wage requirements;

l. Working with real estate developers;

m. NJ Land Use Law;

n. Working with planning and zoning boards;

o. HUD Subsidy Layering Review.

E. PROPOSAL FORMAT

To ensure consistency, proposals shall conform to the following format:

1. COVER LETTER:

Proposals shall include a cover letter signed by an authorized representative of the firm.

2. TABLE OF CONTENTS:

Proposals shall include a table of contents identifying each required section.

3. SECTIONS:

Proposals shall include the following sections. All sections are to be addressed and specifically referenced. The following explains what is expected in each of the sections.

a. INTRODUCTION: This section shall contain the name of the proposing firm, the firm’s principal place of business and, if different, the place where the consulting services will be provided.

b. SERVICE SPECIFICATIONS: This section shall contain a plan for providing the consulting services described above with a moderate amount of detail.

c. PERFORMANCE: This section shall detail the capabilities in providing the expertise in the above mentioned areas and the services to be provided under the contract.

d. RESUMES: This section shall contain the following:

(1) The age of the firm and the average number of employees over the past three (3) years;

(2) The qualifications, experience and training of all persons who would be assigned to provide consulting services along with their names and titles;

(3) A listing of other engagements where consulting services of the types listed under Section C(3) - Scope of Services were provided in the past five (5) years. This should include other housing development and housing management organizations;

(4) Proof of required insurance policies;

(5) A brief description of the firm’s history, ownership, organizational structure, and location of the firm’s management; and

(6) A certification that the firm has a drug-free workplace policy in substantial compliance with the Federal Drug-Free Workplace Act and that such policy is in place and communicated to all employees.

e. OTHER INFORMATION: This section shall contain the following:

(1) A list of prior projects where Consultant provided similar services to the services being requested under this RFP; and

(2) Any further pertinent data and information not included elsewhere in this RFP and found necessary by the firm to include in its proposal.

f. RFP PRICE FORM: The RFP Price Form shall list all staff assigned to provide services under this RFP (i.e., partner, manager, senior, junior, etc.), and their hourly billing rates.

Consultant shall not add overhead and profit to the fees charged. Business expenses such as mileage, postage, phone charges, etc. shall not be reimbursable. Consultant shall include the hourly pricing code as shown on the hourly pricing table when invoicing. Invoices submitted without the hourly pricing code will not be processed for payment.

F. PROPOSAL REQUIREMENTS

1. PREPARATION AND SUBMISSION OF PROPOSALS:

a. All proposals shall be signed in ink by the individual or authorized principles of the firm.

b. It is the obligation of the prospective proposer receiving an RFP package to access

Housing Agency Marketplace prior to the Proposal Due Date to determine if any addenda were issued by HAGC. All proposals must include an Acknowledgement of Receipt of Addenda, if issued.

c. Proposals are to be submitted via Housing Agency Marketplace. Proposers must register as a vendor with Housing Agency Marketplace to submit an electronic proposal. HAGC shall receive proposals no later than 2:20 PM, November 18, 2026.

(“Proposal Due Date”). Request for extensions of time shall not be granted.

Unsolicited amendments shall not be considered.

d. Proposals shall include a cover letter signed by an authorized representative of the firm.

e. All responses, inquiries, or other correspondence relating to or in reference to this RFP, and all other reports, charts, displays, schedules, exhibits, and other documentation, submitted by the proposer, shall become the property of HAGC when received.

f. Only information which is received in response to this RFP shall be evaluated.

Reference to information previously submitted shall not be considered.

g. Failure to follow the instructions in this RFP may be cause for rejection of the subject proposal.

h. All proposals submitted shall be valid for a minimum period of sixty (60) calendar days following the Proposal Due Date.

i. Proposals may be withdrawn by written request from the proposer sent to HAGC’s address identified herein for the receipt of proposals prior to the Proposal Due Date.

j. Negligence on the part of the proposer in preparing the proposal confers no right of withdrawal after the Proposal Due Date.

2. MISCELLANEOUS PROPOSAL REQUIREMENTS:

a. HAGC shall not be responsible for any expenses incurred by any firm in preparing and submitting a proposal. All proposals shall provide a straightforward, concise delineation of the firm’s capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content.

b. The proposal submitted by the successful firm and this RFP shall become part of any contract awarded as a result of this RFP. The successful firm shall execute said contract with HAGC.

c. HAGC reserves the right to reject any and all proposals received in response to this

RFP. Firms whose proposals are not accepted shall be notified in writing.

G. EVALUATION OF PROPOSALS

HAGC shall determine the most qualified proposer(s) based on the following evaluation factors and process. HAGC may contract with more than one firm.

1. EVALUATION FACTORS:

The Evaluation Committee shall utilize the following Evaluation Factors and related point system (100 total points) for the purpose of ranking all proposals.

a. Proposal contains all required information (0-10 points).

b. Relevancy, quality and quantity of qualifications, experience, and training of personnel to be assigned (0-30 points).

c. Relevancy, quality and quantity of housing development consulting services performed

(0-30 points).

d. Cost of services for contract term (0-30 points).

2. EVALUATION PROCESS:

a. At its option, the Evaluation Committee may request oral presentations or discussions with any or all proposers for the purpose of clarification of any part of the proposal.

However, proposers are cautioned that this provision is not mandatory; therefore, all proposals should be complete and concise and reflect the most favorable terms from the proposer.

b. The Evaluation Committee shall rank order all submitted proposals using the

Evaluation Factors and related point system described above. At its option, the Evaluation Committee may interview one or more proposers depending on whether such proposers are considered, according to the rank order, to have a reasonable chance of being awarded the contract. The interviews would serve to clarify each interviewee’s proposal and could lead to a refinement of the ranking by the Evaluation Committee.

c. At its option, the Evaluation Committee may seek supplemental submissions from one or more interviewees, termed a Best and Final Offer (“BAFO”). The BAFO would serve to further clarify each BAFO invitee’s proposal and could lead to a refinement of the invitee’s ranking by the Evaluation Committee.

d. The award of the contract to one proposer does not mean that the other proposals lacked merit, but that the proposal resulting in a contract was deemed to be in the best interest of HAGC.

e. The Evaluation Committee shall make a recommendation to HAGC’s Board of

Commissioners for the Executive Director to enter into a contract with the selected firm.

f. HAGC reserves the right to reject all proposals.

H. ATTACHMENTS

In addition to the proposal, proposers shall include all required information and completed forms listed on the RFP Forms Checklist.

GENERAL TERMS AND CONDITIONS

A. ORGANIZATION:

The Contractor shall be organized under the laws of the State of New Jersey or licensed to do business in the State of New Jersey. HAGC may request a copy of documents evidencing such organization or license prior to the execution of the Contract.

B. TERMINATION FOR CONVENIENCE:

HAGC may terminate the Contract for convenience by giving the Contractor at least thirty (30) calendar days’ advance written notice. Upon such termination, Contractor shall be paid for all goods provided or services rendered under the Contract through the date of termination.

C. CHANGES:

1. No changes, additions, deletions, or modifications shall be made to the Contract without the prior written approval of HAGC. All such changes, additions, deletions, or modifications shall be authorized by a written change order signed by HAGC. The cost or credit to HAGC for a change order shall be determined by mutual agreement of the parties before performing the change involved.

2. Any changes in the contracted scope of services shall not invalidate the Contract, nor shall it release the Contractor from any guaranty given by the Contractor pursuant to the Contract or release the Contractor from any other obligations of the Contract. All such work shall be performed in accordance with the Contract for an amount agreed to by HAGC and the Contractor.

D. INSURANCE:

Contractor shall procure and require its agents, contractors, and subcontractors to procure and maintain, at their own cost and expense, during the entire period of performance/guarantee (including the maintenance/guarantee period or other applicable warranty period) the types of insurance specified below.

All insurance shall be procured from reputable insurers authorized to do business in the State of New Jersey. In no event shall work be performed until the required evidence of insurance has been furnished.

The insurance shall provide for at least thirty (30) days prior written notice to be given to HAGC in the event coverage is materially changed, canceled, or not renewed. Prior to the inception of work, the Contractor shall provide to HAGC a Certificate of Insurance evidencing the following coverages:

1. Additional Insured Requirement

HAGC shall be named as additional insured on all policies required hereunder, except for Workers Compensation and Employers Liability.

2. Workers Compensation and Employers Liability

a. Workers Compensation – Statutory Limits

b. Employers Liability

(1) Bodily Injury by Accident – $100,000 each accident

(2) Bodily Injury by Disease – $500,000 policy limit

(3) Bodily Injury by Disease – $100,000 each employee

3. Professional Liability – $1,000,000 Errors and Omissions per occurrence

E. EQUAL OPPORTUNITY:

1. The Contractor shall send to each labor union or representative of workers with which Contractor has a collective bargaining agreement or other Contract or understanding, a notice advising the labor union or workers’ representative of the Contractor’s commitments under this Equal Opportunity clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

2. In the event of the Contractor’s non-compliance with this Section or any of the Equal

Opportunity clauses of the Contract, the Contract may be canceled, terminated, or suspended in whole or in part; and the Contractor may be declared ineligible for further HAGC contracts.

F. SUBSTITUTION OF PERSONNEL:

The Contractor shall not replace key personnel assigned to the Contract and listed in the bid/proposal submitted by the Contractor without the prior advance written approval of HAGC.

G. RECORDS:

The Contractor shall keep adequate records of direct labor costs and other costs of performance of the Contract and shall maintain such records for three (3) years after HAGC makes final payment and all other pending matters are closed.

H. AUDIT:

1. Records of the Contractor shall be subject to audit by a Certified Public Accounting (CPA) firm designated by HAGC in the event of termination for convenience or if any payment is based on time or cost of materials.

2. Because funds for the Contract are provided by the federal government, the Contractor agrees to allow the federal agency, which provided funds, the Comptroller General of the United States, HAGC, or any of their duly authorized representatives, to have access to any books, documents, papers, and records of the Contractor, which are directly pertinent to the Contract for the purpose of making audit, examination, excerpts, and transcriptions.

I. BANKRUPTCY:

1. HAGC may terminate the Contract by written notice to the Contractor:

a. If the Contractor shall become insolvent or make a general assignment for the benefit of creditors; or

b. If a petition under any bankruptcy act or similar statute is filed by or against the Contractor and is not vacated within ten (10) days after it is filed.

2. Termination under this Section shall be effective upon the date of the written termination notice.

J. CALENDAR DATES:

Time shall be measured in calendar days.

K. SECTION HEADINGS:

The headings contained herein and in the Contract are for ease of reference and shall not limit the scope or intent of the Section.

L. HOLD HARMLESS:

1. The Contractor shall be considered an independent contractor in respect to the work to be performed under the Contract and shall assume all risk and responsibility for casualties of every description in connection with the work, which can be attributed either directly or indirectly to the Contractor. The Contractor, for itself, its successors, assigns, heirs, executors and administrators, agrees to indemnify, defend and save harmless HAGC, all its commissioners, officers, employees and agents from all suits and actions of every nature brought against HAGC or any of them for or on account of any damage or loss sustained by HAGC related to the performance of the work and does agree to pay any and all such damages including costs of litigation and counsel fees whether defended by HAGC or the Contractor.

2. If the Contractor is required to enter premises owned, leased, or occupied by or under the control of HAGC during the performance of the Contract, the Contractor shall indemnify and hold harmless HAGC its commissioners, officers, employees and agents from any loss, cost, damage, expense, or liability by reason of property damage, or personal injury, including death, of whatsoever nature or kind arising out of or as a result of such performance, whether arising out of actions of the Contractor or any of its employees, subcontractors, and lower-tier subcontractors. It is not the intention of the Contract to confer third-party beneficiary right or action upon any person whatsoever and nothing herein set forth, or in the Contract, shall be construed so as to confer upon any person other than HAGC a right of action either under the Contract or in any manner whatsoever.

M. TAXES, INDUCTRIAL LAWS, AND BENEFITS:

The Contractor shall be acting as an independent contractor. Neither the Contractor nor any of the persons furnishing materials or performing work or services, which are required by the Contract, are employees of HAGC within meaning of or the application of any federal or state unemployment insurance law, or other social security, or any workmen’s compensation, industrial accident law, or other industrial or labor laws. At its own expense, the Contractor shall comply with such laws and assume all obligations imposed by any one or more of such laws with respect to the Contract. The Contractor shall be liable for all federal, state, and local taxes or special assessments.

N. NO WAIVER:

Failure of HAGC to insist on strict performance shall not constitute a waiver of any of the provisions of the Contract or waiver of any default of the Contractor.

O. ASSIGNMENT:

The Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of the Contract, or the Contractor’s rights, title, or interest in any part thereof. The Contractor shall perform within its own organization and with the assistance of employees under the Contractor’s immediate superintendence all work under the Contract.

If the Contractor assigns, transfers, conveys, sublets, or otherwise disposes of the Contract in whole or in part, or of the Contractor’s right, title, or interest therein, or any of the monies to become due under the Contract to any person, firm or corporation, the Contract may, at the sole option of HAGC, be terminated and HAGC shall thereupon be relieved and discharged from any and all liability and obligations growing out of the same to the Contractor and to the Contractor’s assignee or transferee. However, nothing herein contained shall be construed to hinder, prevent, or affect any assignment by the Contractor for the benefit of the Contractor’s creditors made pursuant to the statutes of the State of New Jersey. No right under the Contract or to any money to become due thereunder, shall be asserted against HAGC in law or in equity by reason of any so-called assignment of the Contract, or any part thereof, or any monies to become due thereunder.

P. SEVERABILITY:

If any provision of the Contract or any application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Contract, which can be given effect without the invalid provision or application and to this and the provisions of this Contract are severable.

Q. ROYALTIES AND PATENTS:

The Contractor shall pay all royalties and license fees. The Contractor shall defend all suits or claims for infringement of any patent, trademark, or copyright, and shall save and hold harmless HAGC from loss on account thereof.

R. PERMITS AND LICENSES:

If any permits, licenses, or other approvals are necessary for the performance of the Contract, then the Contractor shall obtain all such permits, licenses, or approvals at no extra charge to HAGC.

S. AFFIRMATIVE ACTION:

The Contract is subject to compliance with HUD Minority and Women’s Business Enterprise Opportunity goals. A minimum goal of 20% of the total dollar amount of all prime contracts, and/or materials and supplies purchased, should be awarded to minority business concerns. A minimum goal of 10% of the total dollar amount should be awarded to Women’s Business concerns. These goals are not mandatory set-asides.

T. WORK PRODUCT:

All files, work product, finished and unfinished documents, data, studies, and reports prepared by the Contractor under the Contract shall become the property of HAGC when created and shall be given to HAGC prior to completion or termination of the Contract or when requested by HAGC.

GENERAL TERMS AND CONDITIONS CERTIFICATION

The undersigned confirms that the Bidder/Proposer shall comply with HAGC’s General Terms and Conditions as set forth above.

SIGNATURE DATE

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_________________________________________________________________

Organization Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS

OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the <name of contracting unit> is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with <type of contracting unit> to notify the <type of contracting unit> in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the <type of contracting unit> to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq., N.J.A.C.17:27

GOODS, PROFESSIONAL SERVICES AND GENERAL SERVICE CONTRACTS

During the performance of this contract, the contractor agrees as follows:

A. The Contractor or Subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

B. The Contractor or Subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity, or expression, disability, nationality or sex.

C. The Contractor or Subcontractor, where applicable will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding a notice to be provided by the agency contracting officer advising the labor union or worker’s representative of the Contractor’s commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

D. The Contractor or Subcontractor where applicable agrees to comply with any regulations promulgated by the

Treasurer pursuant to N.J.S.A. 10:5-31 et seq. as amended and supplemented from time to time and the Americans with

Disabilities Act.

E. The Contractor or Subcontractor agrees to make good faith efforts to employee minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. 17:27-5.2 or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2 .

F. The Contractor or Subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity, or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

G. The Contractor or Subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personal testing conforms to the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

H. In conforming with the applicable employment goals, the Contractor or Subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity, or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable

Federal law and applicable Federal court decisions.

I. The Contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

• Letter of Federal Affirmative Action Plan Approval

• Certificate of Employee Information Report

• Employee Information Report form AA302

The Contractor and its Subcontractors shall furnish such reports or other documents to the Division of Contract Compliances

& EEO as may be requested by the Division from time to time in order to carry out the purposes of these regulations, and

Public Agencies shall furnish such information as may be requested by the Division of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27

The parties to this contract do hereby agree that the provision of N.J.S.A. 10:5-31 et seq. dealing with discrimination in employment on Public Contracts, and the rules and regulations promulgated pursuant thereunto, are hereby made a part of this contract and are binding upon them.

Submitted by:

Broker Name: ______________________________________

By: _______________________________________________

Title: ______________________________________________

Date: ______________________________________________

AFFIRMATIVE ACTION STATEMENT

The undersigned confirms that the Contractor agrees that in the hiring of any employees, laborers, workmen and mechanics for the performance of work under this bid that said contractor or any person on their behalf shall not by reason of age, gender, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation discriminate against any employee in hiring who is qualified and available to perform the work to which the employment relates.

The contractor shall comply with all statutes relating to the contract on behalf of the Housing Authority of Gloucester County.

TYPED OR PRINTED NAME & TITLE SIGNATURE SOCIAL SECURITY NUMBER

AFFIRMATIVE ACTION AFFIDAVIT

Pursuant to the regulations promulgated by the Affirmative Action Laws of the State of New Jersey in accordance with laws of Public Law 1975, Chapter 127 and all its latest amendments stated in the Circular of the Secretary of the Treasury of the State of New Jersey, as are included with these specifications, contractors furnishing goods or services to the Authority must agree, where applicable, to the following:

During the performance of this contract, the contractor agrees as follows:

I. To comply with all regulations of Affirmative Action Laws of the State of New Jersey, Public Law 1975, Chapter 127.

2. To comply with all requirements stated in (N.J.A.C.17:27) a memorandum entitled "Affirmative Action Requirements for Public Agencies in the Awarding of Contracts".

3. To comply with all the requirements of the memorandum entitled "Mandatory Affirmative Action Language".

The undersigned hereby states, he/she bas fully read and agrees to comply with the above, and is familiar with the regulations described therein and will furnish further information if requested by the Authority confirming the compliance with the above stated regulations. I. am also aware that if the firm of does not comply with Public Law 1975, Chapter 127 and the rules and regulations issued pursuant thereto, that no monies will be paid by the Authority and that the firm of may be debarred from all public contracts for a period of up to five (5) years.

By: _

(TYPED OR PRINTED NAME OF AFFIANT)

Subscribed and sworn to before me This _______ day of ______________, _________

CERTIFICATE FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief that:

(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendments or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any other person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL "Disclosure Form to Report Lobbying", in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be…