gloucester housing HAGC.IFB 26-004 BID PACKAGE 7.23.26.pdf

IFB 26-004

Invitation for Bids

GARBAGE AND TRASH REMOVAL

Service locations:

Carino Park Apartments—100 Chestnut Street, Williamstown, NJ 08094 Deptford Park Apartments—120 Pop Moylan Blvd., Deptford, NJ 08096

THE HOUSING AUTHORITY OF GLOUCESTER COUNTY

100 POP MOYLAN BLVD.

DEPTFORD, NJ 08096

(856) 845-4959

SUBMISSION DEADLINE: AUGUST 11, 2026 @11:00 AM

PURCHASING DEPARTMENT 100 POP MOYLAN BOULEVARD DEPTFORD, NJ 08096-1907 856/845-4959

Table of Contents

Advertisement of IFB

Instructions to Bidders

Contract Requirements

Scope of Work—General Requirements

Scope of Work—Specifications

Invitation for Bid Supporting Documents (Complete and Return) Bid Forms Check List Bid Cover Sheet Bid Pricing Form General Terms and Conditions Certification IRS Form W-9 Statement of Ownership Disclosure “Debarment” Certification Certificate for Contracts, Grants, Loans and Cooperative Agreements Non-Collusion Affidavit Affirmative Action Statement & Affidavit Statement of Bidder’s Qualifications Disclosure of Lobbying Activities Drug-Free Workplace Certification & Affidavit Non-Default Certification & Affidavit HUD 5369-C Certifications & Representations of Offerors, Non-Construction Contract Disclosure of Investment Activities in Iran Acknowledgement of Receipt of Addenda Sheet HUD 50071 Certification of Payments Certification of Non-Involvement in Prohibited Activities in Russia or Belarus HUD 5369-B Instructions to Bidders for Contracts HUD 5370-C General Conditions for Non-Construction Contracts Mandatory Equal Employment Opportunity Language Americans With Disabilities Act of 1990

HOUSING AUTHORITY OF GLOUCESTER COUNTY

IFB# 26-004

PUBLIC NOTICE

Housing Authority of Gloucester County (HAGC)

INVITATION FOR BIDS

IFB 26-004

GARBAGE AND TRASH REMOVAL

Notice is hereby given that the Housing Authority of Gloucester County (HAGC) is soliciting electronic bids from qualified vendors for Garbage and Trash Removal at HAGC owned and managed properties located in Gloucester County, New Jersey. The invitation for bid documentation is available via the Housing Agency Marketplace at https://ha.internationaleprocurement.com/requests.html?company_id=11213. HAGC shall only receive bids electronically via Housing Agency Marketplace until August 11, 2026 at 11:00 am EDT in response to this Invitation for Bid 26-004 (IFB).

Bids shall be submitted in the manner specified herein and as required by the RFP specifications via Housing Agency Marketplace. Vendors must register as a vendor with Housing Agency Marketplace to submit an electronic bid. To register as a vendor on Housing Agency Marketplace, please visit the following link: https://www.hagc.org/Purchasing/tabid/5386/Default.aspx.

HAGC reserves the right to reject all bids received by reason of this IFB. Vendors whose bids are not selected will be notified electronically in writing. HAGC is soliciting bids through a fair and open process in accordance with N.J.S.A. 40A:11-1 et seq. and federal procurement laws. HAGC reserves the right to waive informalities in bids.

Bids shall comply with all applicable federal, state, and local statutes, rules, and regulations. The selected vendor shall comply with P.L. 1975 c.127, N.J.S.A. 52:32-44, N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27 et seq., and applicable federal law.

Questions concerning this IFB shall only be accepted through Housing Agency Marketplace. HAGC shall answer all questions by issuing an addendum to the IFB through Housing Agency Marketplace.

It is the obligation of the vendor to determine if any addenda were issued by HAGC. Failure to acknowledge receipt of addenda shall result in a bid being rejected. Please note that any attempts to deliver a bid other than electronically via Housing Agency Marketplace shall be rejected.

HAGC is a fair housing provider. HAGC does not make any preference, limitation or discrimination because of race, color, religion, sex, handicap, familial status, or national origin. HAGC is an equal opportunity employer and complies with all federal and state laws, regulations, and executive orders regarding employment.

BY THE ORDER OF THE BOARD OF COMMISSIONERS OF THE

HOUSING AUTHORITY OF GLOUCESTER COUNTY

JOHN GIOVANNITTI, VICE CHAIRMAN

KIMBERLY GOBER, EXECUTIVE DIRECTOR

INSTRUCTIONS TO BIDDERS

A. BID SUBMISSION:

The Housing Authority of Gloucester County (HAGC) is soliciting electronic bids from qualified vendors for Garbage and Trash Removal Services at HAGC owned and managed properties located in Gloucester County, New Jersey. The invitation for bid documentation is available via the Housing Agency Marketplace at https://ha.internationaleprocurement.com/requests.html?company_id=11213. HAGC shall only receive bids electronically via Housing Agency Marketplace until August 11, 2026, at 11:00 am EDT in response to this Invitation for Bid 26-004 (IFB).

Bids shall be submitted in the manner specified herein and as required by the IFB specifications via Housing Agency Marketplace. Vendors must register as a vendor with Housing Agency Marketplace to submit an electronic bid. To register as a vendor on Housing Agency Marketplace, please visit the following link:

https://www.hagc.org/Purchasing/tabid/5386/Default.aspx

B. AWARD OF CONTRACT:

The Contract shall be awarded to the lowest responsible bidder within sixty (60) days of the date of bid opening and approval by HAGC’s Board of Commissioners.

C. QUESTIONS AND ADDENDA:

Bidders are expected to examine this IFB in its entirety and observe all its requirements.

All questions concerning the intent or meaning of this IFB shall be submitted via the Housing Agency Marketplace no later than July 28, 2026 at 11:00am. HAGC shall not respond to any questions received after the aforementioned deadline. All responses and clarifications considered necessary by HAGC in response to such questions will be issued by addenda via the Housing Agency Marketplace no later than July 30, 2026. In the event that any addenda are issued, bidders must acknowledge receipt of all such addenda. Failure to acknowledge such receipt using the Acknowledgement of Addenda Sheet listed on the Bid Forms Checklist, enclosed herewith, shall result in the mandatory rejection of the bid.

D. REJECTION OF BIDS:

HAGC reserves the right to reject any or all bids, or to reject any bids if the evidence submitted by, or investigation of such bidder fails to satisfy HAGC that such bidder is properly qualified to carry out the obligations of this IFB and to complete the work contemplated herein. Any and all exclusions, deletions or changes to the specifications, scope of work or required submitted documents included in this IFB shall render the bid as “Not Responsible/Non-Responsive” and shall be rejected.

E. PRICING; BID PRICE FORM(S):

Bidders shall complete the Bid Price Form(s) included as part of this IFB. The Bid Price Form(s) is/are a required Bid Form(s) (See Subsection (F) below). Bid Price Form(s) shall be signed and dated by the bidder where provided. All prices shall be made in ink and clearly stated on the lines provided. Any prices showing any alteration must be initialed by the bidder in ink. Prior to Contract award, bid prices are to remain firm and not subject to negotiations for a period of not fewer than sixty (60) days. After Contract award, all prices are firm and not subject to negotiations during the term of the Contract.

F. REQUIRED BID FORMS; BID FORMS CHECKLIST:

BIdders shall complete all required Bid Forms identified on the enclosed Bid Forms Checklist and submit such forms as part of any bid. Any Bid Forms containing a signature and/or notary block must be properly completed and signed and dated by an authorized representative of the bidder, and a licensed notary, as applicable. In addition to submitting all required Bid Forms, the Bid Forms Checklist shall also be completed by the bidder by:

(1) initialing next to each required Bid Form identified on the Bid Forms Checklist; and

(2) signing and dating the Bid Forms Checklist where provided. The completed Bid Forms Checklist is a required Bid Form and must be submitted as part of any bid. Failure to submit all required Bid Forms or to properly complete the required Bid Forms may result in the rejection of the bid.

G. REQUIRED MANDATORY ITEMS FOR IFB PLANS, SPECIFICATIONS:

Pursuant to N.J.S.A. 40A:11-23.2, as amended, when required by the IFB plans and specifications, the following requirements shall be considered mandatory items to be submitted at the time specified by HAGC for the receipt of bids; the failure to submit any one of the mandatory items shall be deemed a fatal defect that shall render the bid unresponsive and that cannot be cured by the governing body:

1. A guarantee to accompany the bid pursuant to section 21 of P.L.1971, c.198 (C.40A:11-

21);

2. A certificate from a surety company pursuant to section 22 of P.L.1971, c.198

(C.40A:11-22);

3. A statement of corporate ownership pursuant to section 1 of P.L.1977, c.33 (C.52:25-

24.2);

4. A listing of subcontractors pursuant to section 16 of P.L.1971, c.198 (C.40A:11-16);

and

5. A document provided by HAGC in the IFB for the bidder to acknowledge the bidder’s receipt of any notice or revisions or addenda to the advertisement or IFB.

H. WITHDRAWAL OF BID:

A written request for the withdrawal of a bid, or any part thereof, will be granted if the request is received by HAGC prior to the specified time of bid opening.

I. LIQUIDATED DAMAGES:

Non-performance by the Contractor, or Contractor’s failure to execute the Contract or meet all requirements of this IFB within ten (10) days after award shall result in HAGC assessing liquidated damages of Five Percent (5%) of the bid amount for such neglect or refusal to meet such requirements.

J. DEFINITIONS:

The following defined terms shall apply to all Sections of this IFB:

1. “Contract” shall mean the contract or contracts awarded by HAGC’s Board of

Commissioners or HAGC’s Contracting Officer, as applicable, under this IFB.

2. “Contract Documents” shall mean this IFB (including any addenda), the Contractor’s bid in response to this IFB, the Contract and any exhibits or attachments thereto.

3. “Contractor” shall mean the contractor receiving the award of Contract.

4. “HAGC” shall mean the Housing Authority of Gloucester County, and any of its subsidiaries or instrumentalities.

5. “IFB” shall mean the entirety of this IFB, including but not limited to the Cover Sheet, Instructions to Proposers, Contract Requirements, Scope of Work – General Requirements, Scope of work – Specifications, Manufacturers’ Specifications, Bid Price Form(s), Bid Forms Checklist, and required Bid Forms.

6. “material/product” shall mean all materials and products required to perform all work under the Contract.

7. “Premises” shall mean HAGC’s real property or real properties, including all buildings and structures located thereon, where the work is performed by the Contractor.

CONTRACT REQUIREMENTS

A. CONTRACT TERM; CONTRACT EXTENSIONS:

The initial term of the Contract shall be two (2) years beginning on September 1, 2026 (“Start Date”). A fully executed Contract is required before the Start Date and the performance of any work under the Contract. The initial term of the Contract may be extended by HAGC, at HAGC’s sole discretion, for two (2) additional one (1) year periods pursuant to the same terms and conditions of the Contract, specifically including, but not limited to, the bid amount. All extensions are further specifically conditioned on the appropriation of sufficient funds to meet the extended obligation. The term of the contract as referenced herein shall include the initial term and any extensions thereto as permitted by the Contract.

B. GENERAL TERMS AND CONDITIONS:

Bidders agree to comply with HAGC’s General Terms and Conditions, which is a required Bid Form (see Bid Form Checklist). Bidders shall sign and date the General Terms and Conditions and include such form as part of any Bid. The General Terms and Conditions shall prevail in the event of any conflict with any terms and conditions set forth in the Contract.

C. INSURANCE REQUIREMENTS:

The mandatory insurance requirements are set forth in HAGC’s General Terms and Conditions enclosed herewith.

D. CHANGES:

HAGC may, without invalidating the Contract, order changes consisting of additions, deletions, modifications, and the contract sum shall be adjusted accordingly. All such changes in the Contract shall be authorized by a written change order signed by HAGC. The Contract and the contract time may be changed only by change order. The cost or credit to HAGC for a change in the Contract shall be determined by mutual agreement before executing the change involved.

E. PAYMENTS:

The Contractor shall be paid in equal monthly installments, upon presentation and approval of HAGC vouchers and Contractors’ invoice, during the term of the Contract.

F. INCORPORATION OF IFB AND BID:

The entirety of this IFB and the successful Bid shall be incorporated into the Contract. Should there be a conflict between the terms of this IFB/Respondent’s Bid and the Contract, the terms of this IFB/Respondent’s Bid shall control and govern.

SCOPE OF WORK

GENERAL REQUIREMENTS

A. INTRODUCTION:

This Section of this IFB contains HAGC’s general requirements for the scope of work under this IFB. The specific requirements for the scope of work are set forth under the IFB Section entitled Scope of Work – Specifications. Should there be any conflict between the Scope of Work General Requirements and Specifications, the terms and conditions of the Specifications shall prevail.

B. COMPLETION OF WORK:

The Contractor shall supply all required expertise, labor, tools, equipment, material/product and services required to complete all work required by this IFB in accordance with this IFB, the Contract Documents, state and local codes and regulations, manufacturers’ specifications, and interior finish schedules (if applicable), and in a professional and workmanlike manner.

C. CONTRACTOR PERSONNEL:

The Contractor shall provide fully trained, qualified employees and supervision when performing all work. All Contractor personnel shall be sound physically and mentally, of good moral character and able to perform all assigned duties.

D. USE OF PREMISES:

During performance of the Contract, the Contractor shall have the right to access the Premises to perform all required work as detailed herein. The Contractor shall coordinate staging areas (if applicable) and building access with the designated HAGC representative before commencement of work or any material/product delivery. Any damage to the Premises shall be repaired and/or replaced at the Contractor’s sole expense. Such repair and replacement work may be performed by the Contractor upon the advance written approval of HAGC. If applicable, the Contractor shall be issued keys for access and shall be fully responsible for the cost to replace such keys if the assigned keys are not returned to HAGC. The Contractor shall immediately notify the designated HAGC representative if any keys are lost or stolen.

E. EXISTING CONDITIONS:

Before beginning work, the Contractor shall investigate and verify the existence and location of any obstructions affecting the work. Proceeding with the work shall be deemed acceptance of conditions by the Contractor.

F. LICENSING:

The Contractor, when required, shall be duly licensed in the State of New Jersey pursuant to the provisions of any applicable statue or regulation that governs the performance of any work under the Contract. The Contractor must submit proof of licensure with the bid. Failure to submit such proof of licensure shall cause the bid to be rejected. Should the Contractor fail to comply with any State of New Jersey, Gloucester County or local licensing and performance requirements, and should the Contractor receive notification of non-compliance from the State of New Jersey, Gloucester County or any local governments, the Contractor shall advise HAGC of such notification within twenty-four (24) hours of the Contractor’s receipt of such notification. The Contractor shall

G. TAX EXEMPT:

HAGC is exempt from all taxes including Federal Excise Tax, Transportation Taxes, and State Sales or Use Tax.

H. DESIGNATED HAGC REPRESENTATIVE:

The AHO Director, or authorized designee, shall provide general administration of the Contract and shall be HAGC’s designated representative during the term of the Contract.

SCOPE OF WORK

SPECIFICATIONS

A. INTRODUCTION:

The Housing Authority of Gloucester County (HAGC) is soliciting electronic bids from qualified vendors for Garbage and Trash Removal at HAGC owned and managed properties located in Gloucester County, New Jersey. The work to be performed shall consist of the removal of garbage and trash from HAGC owned and/or managed property locations.

B. LOCATION WHERE WORK TO BE PERFORMED:

All work under the Contract shall be performed at the following HAGC properties:

1. Carino Park Apartments, 100 Chestnut Street, Williamstown, NJ 08094

2. Deptford Park Apartments, 120 Pop Moylan Blvd., Deptford, NJ 08096

C. WORK TO BE PERFORMED:

The work to be performed shall consist of the collection and removal of garbage and trash from HAGC owned and/or managed property locations identified herein. The work to be completed shall be done in a neat and workmanlike manner.

1. CONTAINERS: Trash dumpsters provided by HAGC are an over the cab loading type and two

(2) cubic yards in size. Contractor shall bid for the regular removal of garbage and trash from said containers on each of the three pick-up days per week as described below.

2. ADDITIONAL CONTAINER PICK-UPS: Contractor shall submit as part of the bid the cost of additional pickups, consisting of the containers and on the regular pickup days described above, on an as needed basis. It is estimated that there will be approximately 1 to 2 additional container pickups per month per property.

3. INCLUSION OF LANDFILL TAXES: Contractor’s bid shall include all landfill taxes that may be assessed (Contingency Tax, Host Community Tax, Closure Tax, Investment Tax, Recycling & Service Tax).

D. WORK SCHEDULE:

The Contractor shall commence work hereunder on September 1, 2026, the garbage and trash shall be collected and removed on every Monday, Wednesday and Friday and shall include all garbage and trash to be picked up on such days. Work should be performed during specified business hours, Monday through Friday between 8:00 a.m. to 4:00 p.m.

E. SUB-CONTRACTORS:

The Contractor shall provide a list of any subcontractors used in the performance of the work.

All Contractor requirements set forth in this IFB shall also apply to all subcontractors.

BID FORMS CHECKLIST

Instructions: Please initial in each blank to ensure compliance and sign at the bottom.

HAGC Forms:

a) _______ Cover Sheet

b) _______ Bid Forms Checklist

c) _______ General Terms & Conditions

State Forms:

e) _______ Owner Disclosure Statement

f) _______ Mandatory Equal Opportunity

g) _______ Affirmative Action Statement & Affidavit

h) _______ Certificate for Contracts, etc.

i) _______ Iranian Certification

j) _______ Acknowledgement of Addenda Sheet

k) _______ Certification of Prohibited Acts in Russia or Belarus

l) _______ Non-Default Affidavit

m) _______ Non- Collusion Affidavit

Federal Forms:

n) _______ IRS Form W-9

o) _______ Disclosure of Lobbying Activities Certification and Form

p) _______ Drug-Free Workplace Affidavit

q) _______ Americans With Disabilities Act of 1990—Read Only

r) _______ HUD-5369-B Instruction to Offerors

s) _______ HUD-5369-C Certifications and Representations of Offerors

t) _______ HUD 50071 Certification of Payments

Vendor Documents:

u) _______ Professional License (if applicable)

v) _______ NJ Business Registration Certificate

w) _______ Certificate(s) of Professional & General Liability Insurance

x) _______ Certificate(s) of Workers’ Compensation Insurance

X_______________________________________________________________________________

Signature of Proposer Print Name/ Title Date

INVITATION FOR BID

SUBMISSION DEADLINE: TUESDAY, AUGUST 11, 2026 AT 11:00AM

RETURN BIDS TO:

The Housing Authority of Gloucester County 100 Pop Moylan Boulevard Deptford, New Jersey 08096

NAME OF BIDDER: _________________________

COMPANY NAME: __________________________

ADDRESS: _________________________________

PHONE: ___________________________________

EMAIL: ___________________________________

HOUSING AUTHORITY OF GLOUCESTER COUNTY IFB #

BID PRICE FORM 26-004

DESCRIPTION

Instructions: See Section E, Instructions to Bidders, for instructions to properly complete this Bid Price Form

BID PRICING

LOCATION SERVICES PRICE

Carino Park Regularly Scheduled Pick-ups Monthly Fee

Additional Pick-up for 1 additional two cubic yard container fee (as needed)

Deptford Park Regularly Scheduled Pick-ups Monthly Fee

Additional Pick-up for 1 additional two cubic yard container fee (as needed)

TOTAL $

TOTAL BID AMOUNT ABOVE--IN WORDS (please print legibly)

I have read, understand, and agree to all terms, conditions, and specifications set forth in this Invitation for Bid, including all addenda.

SUBMITTED

BY:

DATE:

PRINT NAME &

TITLE:

GENERAL TERMS AND CONDITIONS

A. ORGANIZATION:

The Contractor shall be organized under the laws of the State of New Jersey or licensed to do business in the State of New Jersey. HAGC may request a copy of documents evidencing such organization or license prior to the execution of the Contract.

B. TERMINATION FOR CONVENIENCE:

HAGC may terminate the Contract for convenience by giving the Contractor at least thirty (30) calendar days’ advance written notice. Upon such termination, Contractor shall be paid for all goods provided or services rendered under the Contract through the date of termination.

C. CHANGES:

1. No changes, additions, deletions, or modifications shall be made to the Contract without the prior written approval of HAGC. All such changes, additions, deletions, or modifications shall be authorized by a written change order signed by HAGC. The cost or credit to HAGC for a change order shall be determined by mutual agreement of the parties before performing the change involved.

2. Any changes in the contracted scope of services shall not invalidate the Contract, nor shall it release the Contractor from any guaranty given by the Contractor pursuant to the Contract or release the Contractor from any other obligations of the Contract. All such work shall be performed in accordance with the Contract for an amount agreed to by HAGC and the Contractor.

D. INSURANCE:

Contractor shall procure and require its agents, contractors, and subcontractors to procure and maintain, at their own cost and expense, during the entire period of performance/guarantee (including the maintenance/guarantee period or other applicable warranty period) the types of insurance specified below.

All insurance shall be procured from reputable insurers authorized to do business in the State of New Jersey. In no event shall work be performed until the required evidence of insurance has been furnished.

The insurance shall provide for at least thirty (30) days prior written notice to be given to HAGC in the event coverage is materially changed, canceled, or not renewed. Prior to the inception of work, the Contractor shall provide to HAGC a Certificate of Insurance evidencing the following coverages:

1. Additional Insured Requirement

HAGC shall be named as additional insured on all policies required hereunder, except for Workers Compensation and Employers Liability.

2. Workers Compensation and Employers Liability

a. Workers Compensation – Statutory Limits

b. Employers Liability

(1) Bodily Injury by Accident – $100,000 each accident

(2) Bodily Injury by Disease – $500,000 policy limit

(3) Bodily Injury by Disease – $100,000 each employee

3. General Liability

a. Limit of Liability – $1,000,000 per occurrence, combined single limit for bodily injury (including death) and property damage liability

b. Coverage

(1) Premises operation

(2) Blanket contractual liability

(3) Personal injury liability

(4) Products and completed operations

(5) Independent contractors

E. EQUAL OPPORTUNITY:

1. The Contractor shall send to each labor union or representative of workers with which Contractor has a collective bargaining agreement or other Contract or understanding, a notice advising the labor union or workers’ representative of the Contractor’s commitments under this Equal Opportunity clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

2. In the event of the Contractor’s non-compliance with this Section or any of the Equal

Opportunity clauses of the Contract, the Contract may be canceled, terminated, or suspended in whole or in part; and the Contractor may be declared ineligible for further HAGC contracts.

F. SUBSTITUTION OF PERSONNEL:

The Contractor shall not replace key personnel assigned to the Contract and listed in the bid submitted by the Contractor without the prior advance written approval of HAGC.

G. RECORDS:

The Contractor shall keep adequate records of direct labor costs and other costs of performance of the Contract and shall maintain such records for three (3) years after HAGC makes final payment and all other pending matters are closed.

H. AUDIT:

1. Records of the Contractor shall be subject to audit by a Certified Public Accounting (CPA) firm designated by HAGC in the event of termination for convenience or if any payment is based on time or cost of materials.

2. Because funds for the Contract are provided by the federal government, the Contractor agrees to allow the federal agency, which provided funds, the Comptroller General of the United States, HAGC, or any of their duly authorized representatives, to have access to any books, documents, papers, and records of the Contractor, which are directly pertinent to the Contract for the purpose of making audit, examination, excerpts, and transcriptions.

I. BANKRUPTCY:

1. HAGC may terminate the Contract by written notice to the Contractor:

a. If the Contractor shall become insolvent or make a general assignment for the benefit of creditors; or

b. If a petition under any bankruptcy act or similar statute is filed by or against the Contractor and is not vacated within ten (10) days after it is filed.

2. Termination under this Section shall be effective upon the date of the written termination notice.

J. CALENDAR DATES:

Time shall be measured in calendar days.

K. SECTION HEADINGS:

The headings contained herein and in the Contract are for ease of reference and shall not limit the scope or intent of the Section.

L. HOLD HARMLESS:

1. The Contractor shall be considered an independent contractor in respect to the work to be performed under the Contract and shall assume all risk and responsibility for casualties of every description in connection with the work, which can be attributed either directly or indirectly to the Contractor. The Contractor, for itself, its successors, assigns, heirs, executors and administrators, agrees to indemnify, defend and save harmless HAGC, all its commissioners, officers, employees and agents from all suits and actions of every nature brought against HAGC or any of them for or on account of any damage or loss sustained by HAGC related to the performance of the work and does agree to pay any and all such damages including costs of litigation and counsel fees whether defended by HAGC or the Contractor.

2. If the Contractor is required to enter premises owned, leased, or occupied by or under the control of HAGC during the performance of the contract, the Contractor shall indemnify and hold harmless HAGC its commissioners, officers, employees and agents from any loss, cost, damage, expense, or liability by reason of property damage, or personal injury, including death, of whatsoever nature or kind arising out of or as a result of such performance, whether arising out of actions of the Contractor or any of its employees, subcontractors, and lower-tier subcontractors. It is not the intention of the Contract to confer third-party beneficiary right or action upon any person whatsoever and nothing herein set forth, or in the Contract, shall be construed so as to confer upon any person other than HAGC a right of action either under the Contract or in any manner whatsoever.

M. TAXES, INDUCTRIAL LAWS, AND BENEFITS:

The Contractor shall be acting as an independent contractor. Neither the Contractor nor any of the persons furnishing materials or performing work or services, which are required by the Contract, are employees of HAGC within meaning of or the application of any federal or state unemployment insurance law, or other social security, or any workmen’s compensation, industrial accident law, or other industrial or labor laws. At its own expense, the Contractor shall comply with such laws and assume all obligations imposed by any one or more of such laws with respect to the Contract. The Contractor shall be liable for all federal, state, and local taxes or special assessments.

N. NO WAIVER:

Failure of HAGC to insist on strict performance shall not constitute a waiver of any of the provisions of the Contract or waiver of any default of the Contractor.

O. ASSIGNMENT:

The Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of the Contract, or the Contractor’s rights, title, or interest in any part thereof. The Contractor shall perform within its own organization and with the assistance of employees under the Contractor’s immediate superintendence all work under the Contract.

If the Contractor assigns, transfers, conveys, sublets, or otherwise disposes of the Contract in whole or in part, or of the Contractor’s right, title, or interest therein, or any of the monies to become due under the Contract to any person, firm or corporation, the Contract may, at the sole option of HAGC, be terminated and HAGC shall thereupon be relieved and discharged from any and all liability and obligations growing out of the same to the Contractor and to the Contractor’s assignee or transferee. However, nothing herein contained shall be construed to hinder, prevent, or affect any assignment by the Contractor for the benefit of the Contractor’s creditors made pursuant to the statutes of the State of New Jersey. No right under the Contract or to any money to become due thereunder, shall be asserted against HAGC in law or in equity by reason of any so-called assignment of the Contract, or any part thereof, or any monies to become due thereunder.

P. SEVERABILITY:

If any provision of the Contract or any application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Contract, which can be given effect without the invalid provision or application and to this and the provisions of this Contract are severable.

Q. SUBCONTRACTORS:

If subcontractors are permitted in accordance with the IFB Scope of Work Sections, then:

1. Any proposed subcontractor(s) shall be disclosed in the Contractor’s bid. The Contractor shall furnish such written information as HAGC may require concerning the proposed subcontractor(s), together with the proposed subcontractor’s Non-Collusive Affidavit and Affidavit of Non-Default in the form prescribed by HAGC.

2. HAGC may, without claim for extra cost by the Contractor, disapprove any subcontractor for cause on the basis of its own determination or because the proposed subcontractor is listed as ineligible to receive awards of contracts from the United States on a current list or list furnished by HUD or if the subcontractor is on the ineligible list maintained by HAGC.

3. The Contractor shall cause provisions to be inserted in all subcontracts to bind subcontractors to the terms of the HUD Terms and Conditions, if applicable, HAGC General Terms and Conditions, and other documents comprising the Contract insofar as they are applicable to the work of the subcontractor.

4. Nothing contained in the Contract shall create any contractual relationship between any subcontractor and HAGC.

R. LIQUIDATED DAMAGES:

HAGC may withhold from any monies due to the Contractor such sums as may administratively be determined to be necessary to satisfy any liabilities of the Contractor for liquidated damages. The amount to be withheld as liquidated damages is $300.00 per day.

S. ROYALTIES AND PATENTS:

The Contractor shall pay all royalties and license fees. The Contractor shall defend all suits or claims for infringement of any patent, trademark, or copyright, and shall save and hold harmless HAGC from loss on account thereof.

T. PERMITS AND LICENSES:

If any permits, licenses, or other approvals are necessary for the performance of the Contract, then the Contractor shall obtain all such permits, licenses, or approvals at no extra charge to HAGC.

U. AFFIRMATIVE ACTION:

The Contract is subject to compliance with HUD Minority and Women’s Business Enterprise Opportunity goals. A minimum goal of 20% of the total dollar amount of all prime contracts, and/or materials and supplies purchased, should be awarded to minority business concerns. A minimum goal of 10% of the total dollar amount should be awarded to Women’s Business concerns. These goals are not mandatory set-asides.

V. WORK PRODUCT:

All files, work product, finished and unfinished documents, data, studies, and reports prepared by the Contractor under the Contract shall become the property of HAGC when created and shall be given to HAGC prior to completion or termination of the Contract or when requested by HAGC.

GENERAL TERMS AND CONDITIONS CERTIFICATION

The undersigned confirms that the Bidder shall comply with HAGC’s General Terms and Conditions as set forth above.

SIGNATURE DATE

Form W-9 (Rev. March 2024)

Request for Taxpayer Identification Number and Certification

Department of the Treasury Internal Revenue Service Go to www.irs.gov/FormW9 for instructions and the latest information.

Give form to the requester. Do not send to the IRS.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.

P ri n t o r ty p e

S ee

S p ec if ic In st ru ct io n s on p ag e

3.

1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded entity’s name on line 2.)

2 Business name/disregarded entity name, if different from above.

3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor C corporation S corporation Partnership Trust/estate

LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate box for the tax classification of its owner.

Other (see instructions)

3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification, and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box if you have any foreign partners, owners, or beneficiaries. See instructions

4 Exemptions (codes apply only to certain entities, not individuals;

see instructions on page 3):

Exempt payee code (if any)

Exemption from Foreign Account Tax Compliance Act (FATCA) reporting code (if any)

(Applies to accounts maintained outside the United States.)

5 Address (number, street, and apt. or suite no.). See instructions.

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number or

Employer identification number

Part II Certification

Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of

U.S. person Date

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

What’s New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification.

New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest. This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they

Cat. No. 10231X Form W-9 (Rev. 3-2024)

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_________________________________________________________________

Organization Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS

OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the <name of contracting unit> is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with <type of contracting unit> to notify the <type of contracting unit> in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the <type of contracting unit> to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

“DEBARMENT” CERTIFICATION

CERTIFICATION REGARDING THE DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION OF LOWER TIER COVERED TRANSACTIONS

I am ____________________________________ of _______________________________________.

☐ I certify that on behalf of ____________________________, neither it nor its Principals are debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any Federal Department or Agency.

☐ I am unable to certify to any statements set forth in this certification and I have attached an explanation to this form.

Printed Name / Title

Signature

Date

CERTIFICATE FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief that:

(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendments or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any other person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL "Disclosure Form to Report Lobbying", in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub-grants, and contract under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Executed this ____ day of __________________, ________

Signature

Print Name / Title

NON-COLLUSION AFFIDAVIT

State of New Jersey County of _________________

I, ________________________________ residing in ___________________________________ name name of municipality in the County of _______________________________ and State of _____________________of full age, being duly sworn according to law on my oath depose and say that:

I am _____________________________________ of the firm of _________________________ title name of firm

_____________________________________ the bidder making this Proposal for the bid entitled ______________________________, and that I executed the said proposal with title of bid full authority to do so that said bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said proposal and in this affidavit are true and correct, and made with full knowledge that the Housing Authority of Gloucester County relies upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by _________________________________________________. (N.J.S.A. 52:34-15)

Subscribed and sworn to before me this day

Signature

________________, 2____ _________________________________ (Type or print name of affiant under signature) Notary public of

My Commission expires _______________

AFFIRMATIVE ACTION STATEMENT

The undersigned confirms that the Contractor agrees that in the hiring of any employees, laborers, workmen and mechanics for the performance of work under this bid that said contractor or any person on their behalf shall not by reason of age, gender, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation discriminate against any employee in hiring who is qualified and available to perform the work to which the employment relates.

The contractor shall comply with all statutes relating to the contract on behalf of the Housing Authority of Gloucester County.

TYPED OR PRINTED NAME & TITLE SIGNATURE SOCIAL SECURITY NUMBER

AFFIRMATIVE ACTION AFFIDAVIT

Pursuant to the regulations promulgated by the Affirmative Action Laws of the State of New Jersey in accordance with laws of Public Law 1975, Chapter 127 and all its latest amendments stated in the Circular of the Secretary of the Treasury of the State of New Jersey, as are included with these specifications, contractors furnishing goods or services to the Authority must agree, where applicable, to the following:

During the performance of this contract, the contractor agrees as follows:

I. To comply with all regulations of Affirmative Action Laws of the State of New Jersey, Public Law

1975, Chapter 127.

2. To comply with all requirements stated in (N.J.A.C.17:27) a memorandum entitled "Affirmative

Action Requirements for Public Agencies in the Awarding of Contracts".

3. To comply with all the requirements of the memorandum entitled "Mandatory Affirmative Action Language".

The undersigned hereby states, he/she bas fully read and agrees to comply with the above, and is familiar with the regulations described therein and will furnish further information if requested by the Authority confirming the compliance with the above stated regulations. I.