RFQ GG000113

Proprietary and Confidential 10/8/2026 10:02 AM

RFQ GG000113

Title CMAR for Hermitage Library Branch

Preview Date Open Date 10/8/2026 10:02 AM Close Date 11/3/2026 2:00 PM Award Date Time Zone Central Standard Time

Submit your response to the following contact.

Company Metropolitan Government of Nashville and Davidson County

Buyer Marissa Rene Conklin Location PO Box 196301

Nashville, TN 37219 Davidson United States

Phone 1-615-880-3130 Fax

E-mail Marissa.Conklin@nashville.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others without the express and written consent of Metropolitan Government of Nashville and Davidson County.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

2 Requirements

2.1 Section 1. RFP Solicitation (Selection) Method

2.2 Section 2. Waiver Process

2.3 Section 3. Commodity Codes

2.4 Section 4. Timeline

2.5 Section 5. Solicitation Objective

2.6 Section 6. Scope Summary

2.7 Section 7. Scope Details

2.8 Section 8. Construction Clauses

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

2.10 Section 10. Insurance Requirements

2.11 Section 11. Standard Solicitation Requirements

2.12 Section 12. Information Security Agreement

2.13 Section 13. Solicitation Acceptance

2.14 Section 14. Contract Acceptance

2.15 Section 15. Evaluation Criteria

2.16 Section 16. Affidavits

1 Overview

1.1 General Information

Title CMAR for Hermitage Library Branch

Buyer Marissa Rene Conklin Outcome Contract Purchase Agreement

E-Mail Marissa.

Conklin@nashville.gov

1.2 Schedule

Preview Date Open Date 10/8/2026 10:02 AM

Close Date 11/3/2026 2:00 PM Award Date Time Zone Central Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms SUPPLIER PREPAID

Shipping Method FOB DELIVERY Negotiation Currency USD (US Dollar)

Price Precision 0

2 Requirements *Response is required

Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

2.1 Section 1. RFP Solicitation (Selection) Method

1.

Request for Proposal

Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract

(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are governed by the Code and related Procurement Regulations.

The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.

There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the solicitation response incorporating all amendments.

Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless otherwise stated. Hard copy offers will not be considered except as required by law.

Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an award is made.

The only official position of Metro is found within this solicitation document including answers provided in response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or communications concerning this solicitation.

Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation.

Additional rounds may include, but not be limited to, Offeror interviews.

Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.

2.2 Section 2. Waiver Process

1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects), Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost, design, implementation, or legislative adoption of a particular matter are prohibited from subsequent participation in the procurement process or resultant contract(s) related to that particular matter.

Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior work on the particular matter, including the specific project and prospective offerors' participation, and the timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be explicitly stated in the disclosure.

Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published in the news items section of purchasing.nashville.gov.

2.3 Section 3. Commodity Codes

1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services Code) Commodity Codes:

• 72100000 - Building and Facility Maintenance and Repair Services

• 72121409 - Public Library Construction

• 72000000 - Building and Construction and Maintenance Services

• 81101513 - Building Construction Management

2.4 Section 4. Timeline

1.

The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:

• 10/07/2026 - Solicitation Opens

• 10/16/2026 - Pre-Offer Meeting: 10/16/2026

• 10/19/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List

• 10/21/2026 - Deadline to Submit Questions in iSupplier

• 10/26/2026 - Amendment #2 Published with Response to Online Discussion Questions

• 11/03/2026 - Solicitation Closes

• 11/04/2026 - Responsive Offers Provided to BAO for Review

• 11/09/2026 - Responsive Offers Provided to Evaluation Committee

• 11/16/2026 - Evaluation Committee Meeting

• 11/24/2026 - Intent to Award Issued

• 12/04/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding

Documents

• 11/30/2026 - Contract Sent to Awarded Supplier for Review

• 12/07/2026 - Contract Routes for Signature

• 12/14/2026 - Sourcing Process Complete

2.5 Section 5. Solicitation Objective

1. The objective of this solicitation is to enter a project specific construction manager at risk (CMAR) Contract.

2.6 Section 6. Scope Summary

1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals for Construction Manager at Risk for Hermitage Library Branch.

2.7 Section 7. Scope Details

1. Project Background

Metro plans to renovate the Hermitage Branch Regional Branch Library located at 3700 James Kay Ln, Hermitage, Tennessee 37076.

Current condition of the site: Building is 27 years old, with original Mech and Plumbing equipment throughout, with the exception of the Chiller, which is 10 years old.

CMAR Responsibilities

The CMAR's responsibilities shall include, at a minimum, the following:

• To provide all construction management services necessary to implement the goals of the Project inclusive of, but not limited to, the following: budgeting, value engineering, scheduling, project administration, management, and coordination of subcontractors. CMAR will provide value engineering at each phase of design if required.

• To furnish and provide all materials, management, personnel, equipment, supervision, labor and other services necessary to complete this project.

• The CMAR shall work with the A/E and Metro to advance the design for the project and to construct the approved design by the Substantial completion date(TBD). The CMAR shall engage in preconstruction efforts to perform constructability reviews of the design in a manner consistent with the department's goals for the project (e.g., programmatic, budgetary, schedule and quality); to solicit competitive trade bids for the construction work and to develop an acceptable Guaranteed Maximum Price and corresponding scope and schedule for the work; and to implement the requisite construction and other work necessary. The CMAR shall provide a project ready for occupancy by the Substantial Completion date agreed with the department.

• The CMAR shall coordinate with all other Metro contractors involved in this project: Commissioning authority, Test and Balance company, Owner's

Representative (CPS), etc. as directed by the department.

• CMAR shall utilize Metro's access to the Procure platform.

Preconstruction Phase Initial Deliverables

The Preconstruction Phase will start from the issuance of the notice to proceed through the execution of a Purchase Order (PO).

The CMAR shall prepare and provide the following initial deliverables:

• Baseline Schedule

• CMAR shall prepare and submit a Baseline Schedule for the project.

The Baseline Schedule shall be subject to review and approval by the Department, and the CMAR shall incorporate such adjustments to the Baseline Schedule as may be reasonably requested by the department. The Baseline Schedule shall be prepared in a critical path method in a sufficient level of detail to permit the department and the CMAR and any other affected parties to properly plan the project. The Baseline Schedule shall show:

• Key design milestones and bid packages;

• Release dates for long lead items;

• Release dates for key subcontractors; and

• Substantial and Final Completion Dates. The Baseline

Schedule shall include durations, and logic ties to building systems. The Baseline Schedule must be updated by the CMAR, as at minimum, on a monthly basis.

• Construction Management Plan

• The CMAR shall submit a draft of its construction management plan within fourteen (14) days after the Preconstruction PO is issued to include, but is not limited to:

• Noise control

• Hours for construction and deliveries

• Truck routes

• Trash and debris removal plan

• Traffic and parking control

• Communications procedures

• Emergency procedures

• Quality control procedures

• Dust control

• Public street cleaning and repair

• Planned occupancy of public ways

• Erosion control

• Tree protection plan

• Vibration monitoring

• Temporary fire protection measures

• Project signage

• Pest control

• Construction staging plan

• Construction logistics plan

The CMAR shall prepare a memorandum identifying key construction concerns related to the project. Such memorandum shall: (1) assess the constructability issues related to the project, including site logistics; (2) Identify any items where the design is predicated on a single manufacturer and, if so, identify at least two (2) comparable products; and (3) Identify any long-lead delivery items that could adversely affect the schedule contemplated in this RFP. To the extent any such long-lead items are identified, the memorandum shall make recommendations for addressing such items.

Conceptually, the renovated facility will encompass the following attributes/improvements:

Interior Systems

The library will be closed to the public for the entirety of the renovations. This will be a complete interior demolition and complete interior modernization.

All interior flooring will be demolished and replaced with new LVT at all offices, meeting and study rooms, circulation areas. Ceramic tile at all restrooms and walk off carpet at all entry points into the building.

All ceiling systems will be new consisting of both acoustical and drywall.

All vertical surfaces will receive new finishes, to be determined.

Several of the exterior entry doors both automatic and standard, are demonstrating significant wear and tear, these will need to be addressed as part of this scope of work.

All casework will be new in the design. The circulation desk areas will be mobile furniture and will be furnished as part of the FFE allowance. This furniture should be designed and indicated on the design documents by GHP, Inc.

Study rooms will have glass doors and storefront-style glass from 4' off to ceiling on door wall.

All door hardware is to be compatible with Metro General Services small format Best Cores 7 pin.

Existing door hardware can be reused in the upgraded space. This door hardware will be inventoried by selected CMAR.

All restrooms will have Hard/Drywall ceilings.

Janitorial area can be enlarged if the design allows for it.

In the Children's and Teen spaces, consider adding acoustical performance products to aide with sound transmission.

Appliances

Full size refrigerators will be used in lieu of undercounter or smaller units.

There may be some existing appliances that will be reused in the remodeled facility.

Mechanical and Plumbing Systems New DOAS (Dedicated Outside Air System) New heating and cooling systems.

Dedicated VAV (Variable Air Volume) zoned systems throughout.

All new plumbing fixtures in the existing restroom locations.

Existing Chiller is approx. 10 years old and will remain as part of the project.

Technology and Security Upgrades and Cameras, Access Control, A/V and PA System

The required pathways/infrastructure associated with these items are to be part of the eventually selected CMAR role. This will include new cameras as required. These items will be furnished and installed by Metro vendors under separate contracts.

The selected CMAR will include the associated documents required for vendors to bid on these scopes of work.

Metro IT and Metro Library IT Departments will be extensively involved in the planning for this scope of work through the design process.

Improved communications and building automation, structured cabling and AV system (This work will be performed by a Metro contract).

Security cameras, security system w/motion sensors and state of the art Access Control System (This work will be performed by a Metro contract).

Reference documents include:

• Hermitage planning diagram

• Existing Floor Plan of current conditions

• Hermitage - 001a

• Hermitage - M1.1 and M1.2

• Hermitage Library current photos 8-5-2026

• Metro Background Check Process

Metro has engaged with GHP, Inc for complete design of the facility.

Metro will provide vendors for Building Systems Commissioning, Building Enclosure Commissioning (if required), Test and Balance, Material testing (if required), Geotechnical (if required), and Roof Testing (if required). This project will not pursue LEED certification.

Project Plan

• The CMAR will collaborate and work with the design team (GHP, Inc) to review the design documents and advise on whether they are consistent with the Department's budget and schedule for the Project.

• Schematic Design will likely be underway when the CMAR is awarded. The department envisions that the Schematic Design documents will be completed around end of October 2026, Design Development complete December 2026 and 100% Construction documents complete February 2027.

• The scope of services for the project will be divided into two phases:

Preconstruction and Construction Phase.

• During the Preconstruction Phase, the CMAR will work with the A/E to develop a schedule and budget that accomplishes the department's goals and objectives. The CMAR will be required to actively participate in the design phases by providing cost estimating, value engineering, scheduling, identification of long-lead items, and performing constructability reviews.

• The CMAR should plan to implement early release packages as determined by the A/E and department prior to issuance of a Guaranteed Maximum Price proposal if this is the best course of action.

• The department anticipates that 100% Construction Documents (CD) will be completed by February 2027 (tentative), at which point the CMAR will be expected to develop a Guaranteed Maximum Price (GMP) for construction based on the approved documents. The process by which the GMP will be formed is more fully described in the agreement.

• The department's goal is to be operational in the library by January 2028.

GMP Target

• The GMP target value for this project is $3,500,000.00 (including Preconstruction Services through to Project Completion). This amount is for evaluation purposes only. Metro has the right to set the final contract value.

Bidding Procedures

• CMAR shall include: (1) a list of proposed trade packages; (2) a list of trade subcontractors that will be invited to bid on each such package; and (3) a narrative description of the process. At least three (3) potential subcontractors shall be identified for each trade package. A copy of this deliverable shall be provided to Metro. The CMAR shall have at least one (1) "over the shoulder" review session for each major trade package with the A/E. These "over the shoulder" review sessions shall be scheduled at appropriate times for such review.

Value Engineering and Scope Assessment

• Based on the trade bids the CMAR shall prepare a written report of suggested value engineering strategies necessary to reconcile the costs of constructing the project within the department's project budget. The CMAR shall meet with the department's representatives to discuss any value engineering and changes in scope required to bring the project costs within the project budget.

GMP Formation

• Based on any value engineering, scope modifications and approved changes in the project budget, the CMAR shall prepare and submit to the department a GMP proposal. The GMP proposal shall represent the CMAR's offer to Fully Complete the project. The GMP proposal shall include: (1) a line-item construction budget; (2) a detailed CPM schedule with a proposed date for achieving Substantial Completion; (3) a listing of the drawings upon which the GMP is based; and (4) a Subcontracting Plan. GMP submission should also identify any qualifications or exclusions as applicable.

Allowances

• If any scope of work is not fully developed at the time of establishment of the GMP, the CM may include allowances sufficient to cover the cost of the work, and such allowances approved by Metro as defined in the General Conditions Article 3.8. These allowances are to be listed as separate line items on the Schedule of Values. Any unused portions of the allowances shall be reallocated to a line item in the Schedule of Values noted as "Buy out savings". Funds allocated to "Buy out savings" shall remain within the GMP but are for the sole use of Metro.

Any "Buy out savings" remaining after Final Completion shall be credited to Metro via deductive change order amending the Final GMP.

Construction Contingencies

• A construction contingency mutually acceptable to Metro and the CMAR shall be included in the GMP as provided for in the Contract Article 2.6.3. CMAR shall inform Metro of their intent to use Contingency Funds prior to reallocating those funds to a particular expense. Contingency usage shall be tracked in a log submitted with each application for payment. Contingency usage shall include a description of the expense and any related backup documentation.

Additional Preconstruction Services

• In addition to those items enumerated above, the CMAR shall provide such preconstruction services as are necessary to properly advance the project. These services shall include, but are not limited to: scheduling, estimating, participating in value engineering, maintaining a tracking log of team decisions, advising on long-lead materials and establishing bidders' lists.

Permits

• The CMAR shall prepare and submit trade permit applications that are necessary for the construction of the project. The CMAR shall provide assistance and input, if and as requested by the department, for all such permits through the review process. The CMAR shall update the department with the status of each permit that is under the CMAR's responsibility. The CMAR shall engage permit expediters as the CMAR deems necessary or appropriate considering the project's schedule. The CMAR shall work with the A/E team and the expediter to ensure the necessary building permits (including, but not limited to building permit, foundation to grade permits, (not required), superstructure permits (not required), utility permits, public space permits, and any other permits required for the execution of the work) are received in a timely manner.

Self-Performed Work

• The CMAR and its affiliates may not carry out trade work with its own forces without the Department's written permission, which permission may be withheld or conditioned by the department in its sole and absolute judgment.

Construction Phase

• Based on the approved plans and specifications, the CMAR shall construct the project. During the Construction Phase, the CMAR shall be required to cause the work to be completed in a manner consistent with the design documents approved by the department and/or by the authorities having jurisdiction and shall provide all labor, materials, insurance, bonds and equipment necessary to fully complete the project in accordance with the drawings, specifications, schedule and budget that are issued for the project. The CMAR shall be responsible for obtaining and payment of trade permits necessary to complete the work.

Reporting and Project Updates

• Monthly Report. The CMAR shall provide written reports to the department on the progress of the entire work at least monthly from Preconstruction until Final Completion of the Project. The monthly report shall include (1) an updated schedule analysis, including any plans to correct defective or deficient work or recover delays; (2) an updated cost report; (3) a monthly review of cash flow; (4) a quality control report; and (5) progress photos.

• Bi-Weekly Schedule Updates. The CMAR shall provide a Baseline Schedule update to the department, on the progress of the entire work at least bi-weekly. The update shall reflect the actual progress of the project, identify developing or potential delays, regardless of their cause, and reflect the CMAR's best projection of the actual date by which Substantial Completion and Final Completion of the project will be achieved. The CMAR shall also state what must be done to avoid or reduce that delay, changes that have occurred since the last update, including those related to major changes in the Scope of Work, activities modified since the last update, revised projections of durations, progress and completion, revisions to the schedule logic or assumptions, and other relevant changes.

Quality Control

• General Obligation. The CMAR shall be responsible for all activities necessary to manage, control, and document work to ensure compliance with the Contract documents. The CMAR's responsibility includes ensuring adequate quality control services are provided by the CMAR's employees and its subcontractors at all levels. The work activities shall include safety, submittal management, document reviews, reporting, and all other functions related to quality construction.

• Quality Control Plan. Within forty-five (45) days after the Permit Set is approved, the CMAR shall develop a quality control plan for the project. A draft of the Quality Control Plan shall be submitted to the department and shall be subject to the department's review and approval. The Quality Control Plan shall be tailored to the specific products/type of construction activities contemplated in the Design Development documents, and in general, shall include a table of contents, quality control team organization, duties/responsibilities of quality control personnel, submittal procedures, inspection procedures, deficiency correction procedures, documentation process, and a list of any other specific actions or procedures that will be required for key elements of the work.

• Implementation. During the Construction Phase, the CMAR shall perform regular quality control inspections and create reports based on such inspections pursuant to the Quality Control Plan. These quality control reports shall be provided to the department electronically on a monthly basis. The CMAR shall incorporate a quality control section in the progress meetings to discuss outstanding deficiencies, testing/inspections, and upcoming work. The monthly report shall include a detailed summary of the steps that are being employed to provide quality construction and workmanship. The monthly report should specifically address issues raised during the month and outline the steps that are being used to address such issues.

• Corrective Action Plan. The department shall have the right to direct the CMAR to revise the Quality Control Plan in accordance with the agreement.

Project Close-out

• Punch list. Prior to requesting the Substantial Completion inspection, commissioning shall have been completed (this will be performed by Metro Commissioning Vendor), and the CMAR

& Design Team shall develop a punch list. Once the punch list is prepared, the CMAR shall submit the punch list to the department and inspect the work along with representatives from the department and architect. The punch list shall be revised to reflect additional work items that are discovered during such inspection. The CMAR shall correct all punch list items no later than thirty (30) days after Substantial Completion is achieved.

• Training. The CMAR shall provide training to the department and other designated representatives from Metro staff on building systems, as applicable. The CMAR and Metro owner Rep shall be required to schedule such training sessions and shall use commercially reasonable efforts to ensure all such training occurs prior to the Final Completion date.

• Warranties and Manuals. Subsequent to the date of Substantial Completion and no later than fifteen (15) days following substantial Completion, the CMAR shall prepare and submit the following documentation: (1) a complete set of product manuals (O&M), training videos, warranties, etc.; (2) attic stock; (3) an equipment schedule; (4) a proposed schedule of maintenance for the new building; (5) environmental, health and safety documents for the new building; and (6) all applicable inspection certifications/permits (boiler, elevator, emergency evacuation plans, health inspection, etc.) for the project.

No later than thirty (30) days following Substantial Completion date, the CMAR shall prepare and submit a set of record drawings.

Eleven Month Walk

• The CMAR shall use commercially reasonable efforts to schedule a joint inspection of the project during the eleventh month after Substantial Completion is achieved. During such inspection, the CMAR and the Owners representative of the department shall walk the project to identify any necessary warranty work.

Support for Initial Heating and Cooling Season

• The CMAR and its mechanical subcontractor shall provide support to Metro General Services and Metro Library during system start-up and in initial operation for the first heating and cooling season after Substantial Completion is achieved.

Deliverable List

The CMAR shall be required to prepare and submit the following, in addition to any other deliverables required under this RFQ:

Preconstruction Phase Deliverables

• Project Schedule and Cost estimate.

• List of long lead items that could adversely impact the project's schedule and recommendations for purchase.

• List of subcontractors from which the CMAR has solicited bids and bidding procedures.

• Trade bid tabulations, including all subcontractor proposals.

• Statement of constructability within ten (10) days of the conclusion of the Design and

Preconstruction Phase, executed by both the CMAR and the Project A/E.

• GMP proposal.

Construction Deliverables

• Construction Document packages.

• Progress meeting minutes.

• Project schedule updates.

• Project Progress reports.

• Cost variance report.

• Close out documents (product manuals, warranties, etc.).

• Quality Control Plan.

• Quality Control Inspection Reports.

• Corrective Action Plan.

• Invoices and Acceptable Application for payment with release of liens and claims.

• Certificate of Substantial Completion executed by the Project A/E and submitted to the department for review, concurrence and approval.

• Other documents that may be required by the department.

Close-Out Deliverables

• A complete set of product manuals (O&M), training videos, warranties, etc.

• Record drawings.

• Attic stock and schedule of materials.

• Proposed schedule of maintenance.

• Environmental, Health and Safety documents.

• All applicable inspection certificates/permits (boiler, elevator, emergency evacuation plans, health inspections, etc.).

Metro Nashville Police Department Background Check

• A copy of Metro's Background Check policy is attached to this solicitation for the offeror's information. Where applicable, in some secured areas workers must pass an MNPD background check. Awarded contractor must coordinate with the department before the start of the project and confirm acceptance of all terms included in the policy. Upon award, CMAR will complete background checks for assigned individuals. Same background check shall be performed on any new employees/subcontractors of the CMAR as applicable. The awarded CMAR will be responsible for all background check fees.

Attachments:

File Name or URL Type Description Hermitage Library Current Phot

File

Hermitage M1.1 and M1.2.

pdf

File

Hermitage-001a.pdf File Existing Floor Plan of current

File

Hermitage planning diagram.pdf

File

Metro Background Check Process

File

2.8 Section 8. Construction Clauses

1. Licensing Requirements

Offeror must comply with all of the provisions of the Contractors Licensing Act of 1976 of the State of Tennessee, the same being set out in Tennessee Code Annotated, 62-6-101 et seq., and Section 62-6-119 as amended by 1997 Tennessee Public Act No. 153. Said Act and amendments are incorporated herein by reference. The prime contractor is required to be licensed whenever the total project is $25,000 or more. In addition, contractors and subcontractor's performing the mechanical, plumbing, HVAC, electrical (including geothermal heating and cooling), and roofing must be licensed when their total portion is $25,000 or more;

with the exception of masonry subcontractors, and they are not required to supply license information until the total portion is $100,000 (total cost includes materials and labor). Offeror must comply with all specific licensure requirements of the Tennessee Department of Environment and Conservations (TDEC). Failure to include the required licensure information will result in an offer being deemed nonresponsive. Acceptable State of Tennessee license classification(s) for the project include those identified below.

2.

• BC - Building Construction

*3. Enter your Tennessee Contractor's License Classification(s) and any Sub-Classification(s) if you are not licensed at the full classification(s). The procuring Metro department will make the determination if this sub-classification(s) is appropriate for the solicitation. If they deem the sub-classification not appropriate for the solicitation, then the offer will be deemed nonresponsive.

Response attachments are optional.

Target: TN Contractor's License Classification(s)

*4. Enter your Tennessee Contractor's License ID Number, Expiration Date, and Monetary Limit.

Response attachments are optional.

Target: TN Contractor's License No., Expiration Date, Monetary Limit

*5. Enter required licensing information for all subcontractors including name, classification(s), number, expiration date, and monetary limit.

Response attachments are optional.

Target: Subcontractors name, license classification(s), license no., expiration date, and monetary limit.

6.

Stormwater Management

All activities performed under this solicitation and resulting contract/PO shall be conducted in full compliance with Metro Code of Law Section 15.64 et al (Stormwater Management) including Section 15.64.205.

This requirement pertains to Unlawful/Prohibited Discharges to the Metro Storm Sewer System/Community Waters. It prohibits the discharge of wastewater and non-stormwater discharges such as wash water, process wastewater, etc. into the Municipal Storm Sewer System (MS4) or into Community Waters. Any questions relating these provisions should be routed to the Metro Water Services NPDES Office at (615) 880-2420. This requirement shall apply to all Metro construction projects in the service area, including areas outside Davidson County. Contractor shall bear responsibility for all of Contractor's actions that cause Metro Water Services to violate project regulatory permits or Federal, State or local environmental regulations.

Such permits and regulations may include, but are not limited to: U.S. Army Corps of Engineers 404 Permits TDEC Aquatic Resource Alteration Permits TDEC Construction General Permits Any State or Federal permits/approvals related to Threatened and Endangered Species Metro Individual NPDES permits Metro Code Section 15.64.205 - Metro Illicit Discharge Ordinance Metro Stormwater Management Manual Contractor's responsibility shall include, but not be limited to, payment of all fines, assessments and/or civil penalties incurred due to Contractor's work, actions, design or installation and payment for any mitigation measures required due to the violation and cleanup associated with any violation.

Attachments:

File Name or URL Type Description Stormwater Pollution Prevention

URL

7.

Bonds

Separate Payment and Performance Bonds are required for a contract award exceeding $100,000.

Contractor shall submit a separate signed payment and performance bond, with signed affidavit, in the amount of construction services to be included with the PO level. Documentation of bonds shall be in a format acceptable to Metro.

8.

Sustainability

It is the policy of Metro to finance, plan, design, construct, maintain, and decommission its facilities and buildings to be sustainable.

9.

Allowances/Contingencies

If applicable, these amounts are determined and identified by Metro and should not be included in the SBE/SDV participation amounts submitted with your offer.

*10.

Drug Free Workplace Affidavit

As a principal officer or agent, duly authorized to act on behalf of the firm submitting this offer, I submit this Affidavit pursuant to T.C.A. 50-9-114, stating that this firm has a drug-free workplace program that complies with Title 50, Chapter 9, of the Tennessee Code Annotated and we are in compliance with T.C.A. 50-9-114. Further, this firm, by its employment policy, standards, and practices, operates a drug-free workplace program or other drug or alcohol testing program similar, but no less stringent, than Metro's Drug- Free Workplace policy. By so stating, the offeror agrees that failure to satisfy this requirement is a material breach of contract and is subject to all legal claims and damages, termination of contract, and debarment for three years. Does your firm comply?

If you select No, your response may be deemed nonresponsive.

Target: Yes, I so affirm

Select one of the following:-

a. Yes, I so affirm

b. No, and may be non-responsive

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL

2.

Pursuant to the M.C.L. Section 4.46.060, a percentage goal for MBE and WBE subcontract participation has been established for this solicitation. Such goal is based upon careful analysis of the availability of commercially useful subcontracting opportunities and has been considered by the appropriate Goal Setting Committee and approved by the Purchasing Agent.

The Metropolitan Government of Nashville and Davidson County expects the successful offeror to meet the established goal for this project and provide demonstration of approved good faith efforts to attain the goal. M/WBE participation may be counted toward the specified goal when the Prime Contractor demonstrates a commercially useful function(s) for each proposed Subcontractor and as further defined in the M.C.L. Section

4.46.060. In no way shall subcontractors' work or dollar amount be construed to count toward the established goal more than once. Only expenditures to M/WBE subcontractors that perform a commercially useful function in the work of the project or contract may be counted. Suppliers may be utilized to satisfy the goals in whole or in part, however, must perform a commercially useful function.

*3. Minority Business Enterprise (MBE) Percentage Goal: 5 % Target: Acknowledge established goal and can achieve MBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve MBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*4. Woman Business Enterprise (WBE) Percentage Goal: 3 % Target: Acknowledge established goal and can achieve WBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve WBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*5.

To be responsive within the scope of the EBO program offerors must complete and attach to their response Statements of M/WBE Utilization, Statement of Interested Subcontractors/Vendors, and Statement of Bid Proposals/Price Quotations.

EBO Forms are attached to this section of the solicitation for your access. See EBO Website in attachment section here for additional EBO Information.

Attach the EBO Forms, including Good Faith Effort Summary Sheets (if applicable), and any supporting documentation to your response as one PDF document titled EBO Documentation.

M/WBE firms included in offers must be registered with Metro and certification received by BAO prior to the solicitation closing date. Failure to comply with EBO requirements may result in the offer being deemed nonresponsive.

A Letter of Intent must be submitted to BAO by the end of the second (2nd) business day following issuance of the intent to award notification for each Metro approved M/WBE included in offer. The Letter of Intent must be signed by both parties.

Attachments:

File Name or URL Type Description EBO Information URL Blank EBO Forms File

Target: Acknowledge Expectations and Attach Required EBO Documentation

Select one of the following:-

a. Acknowledge Expectations and Attach Required EBO Documentation(Response attachments are required)

b. Fail to acknowledge expectations or attach required EBO Documentation; therefore, Offeror is non-responsive

*6.

All offerors shall:

• Make efforts to include M/WBE's, certified by certifying entities recognized by the Metropolitan Government, in the procurement process and to ensure that businesses are not discriminated against on the basis of race, ethnicity or gender.

• If awarded, maintain for a minimum of three (3) years after completion of the contract and final payment detailed records of all correspondence and responses thereto, logs of all telephone calls made and received regarding Metropolitan Government solicitations, copies of advertisements in publications and other media, and other relevant papers required by the Program.

• Cooperate with any document request or other investigatory effort by the BAO in its considerations of the Bid as provided herein above.

Acknowledge understanding and acceptance of all information above.

Target: Yes, I acknowledge and understand

Select one of the following:-

a. Yes, I acknowledge and understand

b. No, and are non-responsive

2.10 Section 10. Insurance Requirements

1.

Insurance Requirements

Any offeror receiving an intent to award letter shall be required to provide a Certificate of Insurance within seven (7) calendar days of receiving the notification in order to proceed with award and execution of a contract.

The Description section must read as follows: Metropolitan Government of Nashville and Davidson County, its officials, officers, employees, and volunteers are named as additional insureds per general liability additional insured endorsement and automobile liability additional insured endorsement.

In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN 37201.

The following insurance(s) shall be required:

2.

• Builders' Risk Insurance in the amount of the resulting contract or purchase order. Contractor shall procure and shall maintain or shall cause to be procured and maintained Builders' Risk Insurance on a replacement cost basis during the construction of the project. Insurance is to be on an all risks basis and shall insure against the perils of fire and extended coverage and physical loss or damage including, but not limited to, theft, vandalism, malicious mischief, collapse, temporary building and debris removal including demolition occasioned by enforcement of any applicable legal requirements and shall cover reasonable compensation for architect's services and expenses required as a result of such insured loss. Insurance is to cover all property of Contractor (and its subcontractors) and Metro at the construction site.

Coverage shall cover the completed value of the construction including without limitation, slab on grade, excavations, foundations, caissons, tenant finish work, and retaining walls around the perimeter of the project. Any exclusion of so-called underground damage to pipes, collapse of structure, or damage resulting from explosion or blasting shall be deleted. This coverage shall be issued on a completed value form basis for 100% of the insurable replacement value of the project. Such policy shall provide that any loss thereunder shall be payable to Contractor and Metro and shall also have a replacement cost endorsement. The insurer shall waive all rights of subrogation against Metro. Partial occupancy or use shall not commence until the insurance company or companies providing the insurance have consented to such partial occupancy or use by endorsement or otherwise. Contractor shall be responsible for the deductible in the event of a loss.

3.

• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

4.

• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

5.

• Professional Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

6.

• Technological Errors and Omissions Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

7.

• Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and Employer's Liability Insurance with limits of no less than one hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.

2.11 Section 11. Standard Solicitation Requirements

1.

Pre-Offer Meeting

A pre-offer meeting will be held for this solicitation on Friday, October 16, 2026 at 10:

00AM Central Time.

You must register in advance to provide the following information: your name, email address, phone number, and the name of the company you are representing following the link.

https://nashville.webex.com/weblink/register/r1e2ad2d6546c52aca5f3cd1d0f1adc49

Event Password: Metro

The contact information provided will generate on the Pre-Offer Attendee List if you attend the meeting.

You will receive a confirmation email invitation after you register with the information needed to participate in the Pre-Offer via Webex that will be added to your calendar. You may participate by click the Webex Link provided in the email confirmation from a computer, tablet, or smartphone.

If you have any issues with registering for the meeting, please contact the Buyer, Marissa Conklin at Marissa.Conklin@nashville.gov.

Metro urges all prospective offerors to attend planned pre-offer meetings.

2.

Inquiries

All inquiries must be submitted by Wednesday, October 21, 2026 at 2PM Central Time using the online discussions feature of the iSupplier system. Questions will be answered formally via Amendment to the solicitation soon after the deadline for submitting questions. Offerors must clearly understand that the only official answer or position of Metro will be the one stated in writing by Division of Procurement staff.

You may contact Marissa Conklin at Marissa.Conklin@nashville.gov with questions regarding iSupplier or you may email iSupplier@nashville.gov (make sure to include your W-9 in email to iSupplier Team). All offerors are encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure all login information is correct.

Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for submission of offers to avoid any last minute functionality issues. While Metro makes every attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot functionality issues within one hour of the deadline for submission of offers.

3.

Accurate Information mailto:iSupplier@nashville.gov

Failure to provide complete and accurate information in an offer to this solicitation may result in your offer being deemed nonresponsive. Metro may institute debarment proceedings against the offeror and/or terminate any contract or purchase order that has been awarded based on inaccurate information.

Extraneous Information

Offers should be brief and concise. Information provided beyond the requirements described in this solicitation may be considered extraneous and as a result discarded.

Minor Irregularities

Metro reserves the right to waive minor irregularities in offers, provided that such action is in the best interest of Metro. Any such waiver shall not modify any remaining solicitation requirements or excuse the offeror from full compliance with the solicitation specifications and other contract requirements if the offeror is awarded a contract.

Ambiguity, Conflict or Other Errors in the Solicitation

Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in this solicitation prior to submitting their offer, or it shall be waived. Claims of ambiguity after submission of the offer shall not serve as grounds for a protest.

If an offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, they shall immediately request modification or clarification using the online discussion feature of iSupplier. Required modifications or clarifications will be issued by solicitation amendment.

Validity of Offers

All offers shall be valid for a period of one-hundred and fifty (150) days from the closing date of the solicitation unless another timeframe is agreed to by all parties. Submission of an offer does not afford rights to the offeror nor obligate Metro in any manner.

Offer and Presentation Costs

Metro will not be liable for any costs incurred by an offeror in the preparation of its response to a solicitation, nor for the presentation of its offer and/or participation in any clarifications, discussions, negotiations, or protests.

Rejection of Offers

Metro reserves the right to accept or reject, in whole or in part, any offers submitted. The failure of an offeror to promptly supply information in connection with, or with respect to, reasonable requests may be grounds for a determination of non-responsibility.

Americans with Disabilities Act

Contractor shall ensure Metro that all services provided through this resulting contract shall be completed in full compliance with the 2010 Americans with Disabilities Act (ADA) enacted by law on March 15, 2012 and adopted by Metro. Contractor will ensure that participants at public meetings with disabilities will have communication access that is equally effective as that provided to people without disabilities. Information shall be made available in accessible formats, and auxiliary aids and services shall be provided upon the reasonable request of a qualified person with a disability.

Contractor Personnel Requirements

Subsequent to submission of an offer and prior to award of a contract, key personnel identified in the offer shall not be changed without the approval of Metro. Any changes in key personnel without Metro approval may result in the offer being rejected and not considered for award.

Unauthorized Work

The successful offeror shall not begin work until Metro issues a Notice to Proceed or Purchase Order. Any unauthorized work shall be deemed non-compensable and the offeror will have no recourse against Metro.

*4. Persons Suspended or Debarred from Procurement

Pursuant to Metro Code 4.36.020, a public list of suspended or debarred persons is maintained by the division of purchases (see link provided herein). Individuals appearing on said list may not be awarded a Metro contract.

Affirmation

Do you or any proposed subcontractors appear on the list of suspended or debarred persons?

Attachments:

File Name or URL Type Description Suspended or Debarred Persons List

URL

Target: No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

Select one of the following:-

a. No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

b. Yes, I or…