GG000105_SUPPLIER.pdf

RFQ GG000105

Proprietary and Confidential 9/15/2026 10:23 AM

RFQ GG000105

Title Environmental and Hazardous Material (Hazmat) Inspection and Testing Services

Preview Date Open Date 9/15/2026 10:23 AM Close Date 10/7/2026 2:00 PM Award Date Time Zone Central Standard Time

Submit your response to the following contact.

Company Metropolitan Government of Nashville and Davidson County

Buyer Bradley D Wall Location PO Box 196301

Nashville, TN 37219 Davidson United States

Phone 1-615-862-4273 Fax

E-mail Brad.Wall@nashville.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others without the express and written consent of Metropolitan Government of Nashville and Davidson County.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

1.5 Attachments

2 Requirements

2.1 Section 1. RFQ Solicitation A&E (Selection) Method

2.2 Section 2. Waiver Process

2.3 Section 3. Commodity Codes

2.4 Section 4. Timeline

2.5 Section 5. Solicitation Objective

2.6 Section 6. Scope Summary

2.7 Section 7. Scope Details

2.8 Section 8. Equal Business Opportunity (EBO) Program Requirements

2.9 Section 9. Insurance Requirements

2.10 Section 10. Standard Solicitation Requirements

2.11 Section 11. Solicitation Acceptance

2.12 Section 12. Contract Acceptance

2.13 Section 13. Evaluation Criteria

2.14 Section 14. Affidavits

1 Overview

1.1 General Information

Title Environmental and Hazardous Material (Hazmat) Inspection and Testing Services

Buyer Bradley D Wall Outcome Contract Purchase Agreement

E-Mail Brad.Wall@nashville.gov Introduction The Metropolitan Government of Nashville and Davidson County

("Metro") is soliciting proposals from qualified, experienced technical services consultants responsible for and performing a wide range of environmental and hazardous material (Hazmat) testing and inspection services, related consultation, and project management for selected abatement, decontamination, and remediation projects upon the identification of issues. Metro would like to inquire whether your company has interest in participating in this sourcing opportunity.

1.2 Schedule

Preview Date Open Date 9/15/2026 10:23 AM

Close Date 10/7/2026 2:00 PM Award Date Time Zone Central Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms SUPPLIER PREPAID

Shipping Method FOB DELIVERY Negotiation Currency USD (US Dollar)

Price Precision 0

1.5 Attachments

File Name or URL Type Description IT Environment File

2 Requirements *Response is required

Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

2.1 Section 1. RFQ Solicitation A&E (Selection) Method

1.

Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.08.080, this solicitation document serves as the written determination of the Purchasing Agent, that this is a solicitation for qualified A&E firms. Contracts for professional services, including architectural and engineering services, are awarded on the basis of recognized competence and integrity. The Purchasing Agent has secured the approval of a Review Board to conduct evaluations. For the proposal process, the solicitation flexibility and its limitations are governed by the Metro Code and related Procurement Regulations.

The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.

There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the solicitation response incorporating all amendments.

Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless otherwise stated. Hard copy offers will not be considered except as required by law.

Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an award is made.

The only official position of Metro is found within this solicitation including answers provided in response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or communications concerning this solicitation.

Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation. Additional rounds may include, but not be limited to, Offeror interviews.

Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.

2.2 Section 2. Waiver Process

1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects), Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost, design, implementation, or legislative adoption of a particular matter are prohibited from subsequent participation in the procurement process or resultant contract(s) related to that particular matter.

Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior work on the particular matter, including the specific project and prospective offerors' participation, and the timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be explicitly stated in the disclosure.

Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published in the news items section of purchasing.nashville.gov.

See attached Memo - Conflicts of Interest Policy for A&E.

Attachments:

File Name or URL Type Description Memo - Conflicts of Interest P

File

2.3 Section 3. Commodity Codes

1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services Code) Commodity Codes:

• 77000000 - Environmental Services

• 77100000 - Environmental Management

• 77101501 - Risk or Hazard Assessment

• 77101700 - Environmental Advisory Services

• 77110000 - Environmental Protection

• 77140000 - Environmental Laboratory Services

• 81100000 - Professional Engineering Services

• 81101703 Engineering Testing Services

• 81102600 Sampling Services

• 81141805 - Building Inspection Services

2.4 Section 4. Timeline

1.

The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:

• 9/17/2026 - Solicitation Opens

• 9/21/2026 - Pre-Offer Meeting held via Webex

• 9/22/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List

• 9/23/2026 - Deadline to Submit Questions in iSupplier

• 9/29/2026 - Amendment #2 Published with Response to Online Discussion Questions

• 10/7/2026 - Solicitation Closes

• 10/8/2026 - Responsive Offers Provided to BAO for Review

• 10/8/2026 - Responsive Offers Provided to Evaluation Committee

• 10/21/2026 and 10/22/2026 - Evaluation Committee Meetings will be held to evaluate the proposals submitted.

• 11/4/2026 - Intent to Award Issued

• 11/14/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding

Documents

• 11/19/2026 - Contract Sent to Awarded Supplier for Review

• 11/25/2026 - Contract Routes for Signature

• 12/9/2026 - Sourcing Process Complete

2.5 Section 5. Solicitation Objective

1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.

Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed, and no work shall be performed until receipt of Metro-issued Purchase Order.

2.6 Section 6. Scope Summary

1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals from qualified, experienced technical services consultants responsible for and performing a wide range of environmental and hazardous material (Hazmat) testing and inspection services, related consultation, and project management for selected abatement, decontamination, and remediation projects upon the identification of issues.

2.7 Section 7. Scope Details

1. Consultant shall be responsible for the completion of environmental and hazmat testing, inspections, related consultation, and abatement, decontamination, and remediation project management. The required services will address potential or existing hazards such as asbestos, mold, lead-based paint, chemicals, gases, explosives, and similar substances that pose risks to health, safety, or the environment during production, storage, or transportation. The services may include the following DOT hazard classes:

1 - Explosives 2 - Gases 3 - Flammable and Combustible Liquids 4 - Flammable Solids 5 - Oxidizers & Organic Peroxides 6 - Toxic & Infectious Substances 7 - Radioactive Materials

General Requirements

• Consultant must be familiar with all laws relating to disposal of the materials as stated herein and is familiar with and will comply with all guidelines, requirements, laws, regulations, and any other federal, state, or local agencies or authorities.

• Consultant understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials not covered by this scope of work.

• When collecting sampled materials, Consultant shall ensure that all loads are properly secured and transported without threat of harm to the general public, private property, and public infrastructure.

• Consultant shall ensure that service is performed in compliance with industry standards and all federal, state, and local laws, ordinances, and regulations (including TOSHA and OSHA rules and regulations).

• Consultant shall comply with all federal, state, and local safety regulations and take any additional steps necessary to ensure the safety of employees and the general public.

• Consultant shall immediately discontinue any practice determined by Metro to be hazardous or otherwise imprudent.

Performance

• Consultant shall complete all work pursuant to this contract in accordance and compliance with American Society for Testing and Materials (ASTM) environmental assessment and risk management standards.

• Consultant shall be responsible for the assessment of the property to determine the presence of asbestos and other regulated hazardous materials.

• Consultant shall be responsible for the timely delivery of any or all of the following environmental testing, inspecting, and consulting services as may be requested by Metro including but not limited to :

• Site survey;

• Assessing environmental and HazMat conditions of existing facilities, systems, and materials.

• Evaluating conditions for removal/abandonment, which may include the following:

• Identification of offending material type and classification.

• Conduct site observations of property and surrounding properties to report existing site conditions, activities, and use.

• Regulatory agency database reviews to identify any pertinent information.

• On-site (and from any other available source) records review to determine the nature and extent of any prior remediation operations (including methods and disposal).

• Research titles, plats, and deeds to document relevant legal descriptions.

• Historic records review to ascertain past property and surrounding properties use.

• Identification of prior uses or activities at or near sites that could have involved HazMat manufacture, generation, use, storage, or disposal, which potentially impacted or created environmental issues.

• Identification of natural/environmental conditions that may be adversely impacted by proposed use; and

• Recommend whether an assessment of geologic and hydrogeological conditions would be prudent.

• Recommending appropriate types, levels, and quantities of testing and monitoring.

• Testing, inspection, and related analysis.

• Developing appropriate abatement, decontamination, or remediation plan and project scope of work; and

• Documenting incremental and comprehensive reports of details, data, findings, and recommendations resulting from requested service. `

• Consultant shall provide project management for abatement, decontamination, or remediation plan execution as requested by Metro. Such project management service may be included, but is not limited to,

• Defining a detailed remediation contractor scope of work;

• Scheduling, coordinating, and facilitating preconstruction meeting(s) with affected stakeholders and contractors.

• Scheduling, coordinating, and facilitating public meetings pertaining to the project.

• Monitoring remediation operations.

• Scheduling, coordinating, and facilitating project progress meetings as appropriate.

• Maintaining comprehensive project records.

• Reviewing project submittals, shop drawings, pay requests, cost estimates, reports, close-out documents, and any other project documents for compliance with relevant requirements and accuracy and documenting such review and approval recommendation for each.

• Testing, inspecting, and related analysis for purposes of assessing remediation effort;

and

• Certifying remediation project completion in compliance with requirements, industry best practices, and ASTM standards.

Regulated Material Survey

• Consultant shall conduct a Regulated Materials Survey (RMS). The RMS shall include an assessment of asbestos-containing materials, lead-containing paints, equipment potentially containing refrigerants, potentially polychlorinated biphenyl (PCB)-containing hydraulic fluids, transformers, and fluorescent light ballasts, and potentially mercury-containing lamps, switches and thermostats.

The survey shall also include an inventory of chemicals and petroleum products remaining on the site. In addition to any hazardous class of DOT material identified by the survey to be removed or remain on site for future disposal or special handling.

• Consultant shall notify Metro of the planned schedule for the field work at least two (2) working days prior to commencement. The Contractor shall complete the RMS survey and submit the report to Metro within thirty (30) calendar days from the notice to proceed on a project identified by the department utilizing the contract.

Asbestos Survey

• A 'walk-through' survey of accessible areas in each structure, including garages and all accessory structures, shall be conducted to identify suspect asbestos-containing materials (ACM). The asbestos survey shall be performed by AHERA (Asbestos Hazard Emergency Response Act) certified Building Inspector(s) licensed in the State of Tennessee.

• The Building Inspector(s) shall collect samples of each suspect ACM per homogeneous area to satisfy National Emission Standards for Hazardous Air Pollutants (NESHAP) requirements for demolition and renovation as found in 40 CFR Part 61 Subpart M. It is anticipated that destructive sampling, such as cutting the wall to access the insulation in the wall cavity, or removal of a small section of carpet to access concealed flooring, will be required to determine if hidden suspect materials are present. The roof will be sampled as part of the survey.

• Suspect ACM shall be grouped into homogeneous sampling areas (HSA) and categorized according to 40 CFR 763, as thermal systems insulation (TSI), surfacing material, or miscellaneous material. The sampling plan should include, at a minimum, the collection and analysis of samples as follows:

Thermal System Insulation

• In a distributive manner, a minimum of three samples of each HSA.

• At least one bulk sample from each homogenous area of patched TSI if the patch is less than 6 square feet.

Surfacing Material

• In a distributive manner, a minimum of three samples from each HSA that is 1,000 square feet or less.

• Samples shall be collected by carefully removing small portions of each suspect material with a clean, sharp knife or other hand tool suitable for the material being sampled. The samples shall be placed in a labeled plastic container immediately after collection. The sampling instrument should be decontaminated between sampling locations to minimize the potential release of asbestos fibers or cross-contamination of subsequent samples.

• Data pertinent to each sample including date, sample identification, material description, material category, condition, location and quantity shall be recorded on a field data sheet. Photographs shall be taken of each sampling location and suspect ACM.

• The samples shall be submitted to a laboratory accredited by the National Voluntary Laboratory Accreditation Program (NVLAP) and analyzed for asbestos by polarized light microscopy (PLM) by Environmental Protection Agency (EPA) Method 600/R-93.

Lead-Containing Paint Survey

• Consultant shall conduct a lead-containing paint (LCP) survey to determine the applicability of 29 CFR 1910.1025 (Occupational Exposure to Lead) and 29 CFR 1926.62 (Lead in Construction) during the demolition of the building.

• Representative paint chip samples from the interior and exterior surfaces of the building(s) at each site. Prior to sampling, representative painted surfaces throughout the subject building shall be visually evaluated. Samples shall be collected by carefully removing small portions of the selected paint with a sharp knife, blade, or other hand tool.

• Each sample shall be placed in a labeled plastic container immediately after collection. The sampling instrument should be wiped with a clean moist cloth to decontaminate the tool between samplings. Data pertinent to each sample (e.

g., date, sample identification, material description, substrate, condition, location, and quantity) shall be recorded on a field data sheet. Photographs shall be taken of each sampling location and suspect LCP.

• The paint samples shall be shipped under chain-of-custody procedures to a laboratory accredited by the American Industrial Hygiene Association (AIHA) Environmental Lead Laboratory Accreditation Program (ELLAP) for atomic absorption spectroscopy (AAS) analysis.

Potential Universal Waste Assessment

• A survey shall be conducted at the site to quantify potentially PCB containing electrical devices (i.e., fluorescent lighting ballasts, circuit breakers, and transformers), potential refrigerant (freon) -containing equipment (chillers, freezers, etc.), potential mercury (Hg)-containing materials (i.e., fluorescent lighting lamps, High Intensity Discharge (HID) lamps, and switches, computers, monitors, batteries, and other potential universal waste. These materials shall be logged by size and quantity so that these items can be segregated for disposal prior to demolition, if necessary. No sampling of these materials shall be conducted.

Visual Inventory of Petroleum Products and Chemicals

• A reconnaissance of each site shall be conducted to compile a list of petroleum products and chemicals, including onsite aboveground storage tanks (ASTs), drums, and containers. The list shall document the following, as applicable:

• Container size

• Container fullness

• Container type

• Accumulation date, if available

• Label information

• Container condition

• Leakage

• If tires are observed on the site, the number, and location should be documented. The inventory shall be documented on a field form and photographs of each tire shall be collected.

Reporting Requirements for Regulated Material Survey

• A report shall be prepared for each site to summarize findings and procedures during the survey. The report shall include the following, at a minimum:

• Methods and procedures utilized to complete the survey.

• A summary table documenting the ACM survey to include sample identification, material description, material category, condition, location, and quantity.

• A summary table documenting the LCP survey to include sample identification, material description, substrate, condition, location, quantity.

• A summary table documenting the quantities and locations of materials identified during the PCB potential universal waste assessment.

• A summary table documenting the tires, tanks, drums, and containers identified during the petroleum products and chemicals survey.

• A detailed photographic log documenting the materials confirmed to have asbestos and lead and waste remaining onsite.

• A figure of the building(s) on the site depicting sampling locations and confirmed ACM and lead locations.

• License and certification information for individuals conducting the survey.

• The report shall indicate if asbestos abatement, additional sampling for disposal, or waste segregation is necessary prior to demolition.

RMS Follow-Up

• Following Metro's review of the RMS report for each site, the Contractor may be asked to provide follow-up services in preparation for each Site's demolition and clearing. To assist Metro with compliance with NESHAP, OSHA, Resource Conservation and Recovery Act (RCRA), and Department of Transportation (DOT) regulations.

Asbestos Abatement

• If friable or non-friable ACMs are identified during the survey, regardless of quantity, a certified and Tennessee-licensed asbestos abatement contractor will remove the ACMs at the site. The Consultant will oversee the onsite activities to ensure that the identified materials are completely and safely removed in accordance with local, state, and federal regulations.

• The ACMs shall be removed in accordance with 40 CFR Part 61 (NESHAP) and 29 CFR 1910 (OSHA). The asbestos abatement contractor will utilize negative exposure assessments, negative pressure enclosures, wet methods, and HEPA (High Efficiency Particulate Air) vacuums to properly remove the asbestos such that the release of asbestos fibers during the abatement activities is maintained below the OSHA PEL (Permissible Exposure Limit). The Contractor shall assure that signage and barricades are installed and monitor the site during abatement so that access by unauthorized personnel is restricted.

• The ACMs will be properly containerized in sealed, leak-tight, double 6-millimeter polyethylene bags, sheets secured with duct tape, or double-lined roll off containers (covered). As specified in 29 CFR 1101 and 40 CFR Part 61, the asbestos waste shall be properly labeled. The asbestos waste shall be transported to either of the following locations however these locations may change over the life of the contract term at Metro's discretion.

• BFI Middle Point Landfill - 750 E Jefferson Pike, Murfreesboro, TN 37130

• Waste Management Cedar Ridge Landfill - 2340 Mooresville Highway, Lewisburg, TN 37091

• The Consultant shall track receipt of the final manifests and provide them to

Metro Hazmat representative for inclusion with the project report documents.

The asbestos abatement contractor in addition will notify and submit the appropriate documentation to the Metro Public Health Department (MPH), Pollution Control Division (PCD) prior to initiating the work. A ten (10) working day notification will be required for permitting.

• After conclusion of the abatement activities, the Contractor shall notify MPH and the Hazmat representative that the project is complete and ready for inspection. The Consultant shall also notify Metro of completion of the field work.

• After asbestos removal, a lock-down encapsulant shall be applied to the abated areas. Air monitoring shall be conducted at the conclusion of the project (clearance monitoring) by a Project Monitor licensed by the State of Tennessee. The air sampling will be conducted using NIOSH Method 7400 by Phase Contrast Microscopy and included in the final closeout documents for the project files.

Lead-Containing Paint Sampling

• If laboratory analysis of particular paint in a building indicated above 0.5 percent lead, the Contractor shall collect a bulk sample of the paint and its substrate (i.e., a drywall core sample or piece of framing) and submit the sample under chain-of-custody procedure to a certified laboratory for lead analyses by the Toxicity Characteristic Leaching Procedure (TCLP). Standard turnaround time shall be requested.

Regulated Waste Transportation and Disposal

• If regulated waste is identified during the survey, a licensed remediation contractor shall be utilized for proper removal and disposal of the waste on the site. The Consultant will oversee the waste disposal efforts, including coordination, preparation of waste profiles (if required), and managing paperwork related to the disposal.

• All regulated waste shall be transported to:

• Waste Management Cedar Ridge Landfill - 2340 Mooresville Highway, Lewisburg, TN 37091

• The Consultant shall track receipt of the final manifests and provide them with Metro Hazmat representative for inclusion with the report documents.

Reporting Requirements for Asbestos Abatement

• After completion of the follow-up activities, the Consultant shall prepare a report for each site summarizing the activities completed. The contents of the report shall be as follows (as appropriate for the scope of work conducted):

• Asbestos abatement methodologies, materials and quantities removed, and clearance sampling data; Analytical data of bulk sample submitted for lead analyses, with comparison to hazardous waste characteristics, description of material, and location.

• List of wastes removed from the site for proper disposal, final disposition location and licensing for wastes, date(s) of waste removal, and names of transporters (with licensing information).

• Photographic log documenting site activities

• Waste manifests for ACMs and regulated waste

• Certifications and licensing of onsite personnel

• Laboratory reports

• Asbestos Project Notification to Metro Air Pollution Control

• Pre-abatement inspection checklist

• Daily logs

• Containment logs

• OSHA Personnel Air Monitoring Results

• Post-abatement inspection checklist

• Household Hazardous Waste Manifest's or receipts from the Pollution

Prevention Center.

Schedule

• The RMS follow-up services shall be conducted within one (1) calendar month from Metro's notice to proceed. If final manifests are not received within that time, please submit generator copy signed by transporter with the report.

• Contractor shall forward the final manifests to Metro when received.

• The total scope of services, Regulated Materials Survey and RMS follow-up, shall be conducted within two (2) calendar months from Metro's notice to proceed.

MNPD Background Check

Consultant and subconsultants will be required to pass MNPD background check for all employees that will possibly be on a Metro site(s). The cost of the background checks will be the responsibility of the Consultant and will not be subject to reimbursement by Metro.

In addition, Metro will have other security requirements such as with control of entry and photo security requirements. All personnel working under this contract, whether a prime contractor or subcontractor, must always have their Metro IDs visible at all times.

Attachments:

File Name or URL Type Description MNPD IT Background Check Proce

File

2.8 Section 8. Equal Business Opportunity (EBO) Program Requirements

1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL

2.

Pursuant to the M.C.L. Section 4.46.060, a percentage goal for MBE and WBE subcontract participation has been established for this solicitation. Such goal is based upon careful analysis of the availability of commercially useful subcontracting opportunities and has been considered by the appropriate Goal Setting Committee and approved by the Purchasing Agent.

The Metropolitan Government of Nashville and Davidson County expects the successful offeror to meet the established goal for this project and provide demonstration of approved good faith efforts to attain the goal. M/WBE participation may be counted toward the specified goal when the Prime Contractor demonstrates a commercially useful function(s) for each proposed Subcontractor and as further defined in the M.C.L. Section

4.46.060. In no way shall subcontractors' work or dollar amount be construed to count toward the established goal more than once. Only expenditures to M/WBE subcontractors that perform a commercially useful function in the work of the project or contract may be counted. Suppliers may be utilized to satisfy the goals in whole or in part, however, must perform a commercially useful function.

*3. Minority Business Enterprise (MBE) Percentage Goal: 4 % Target: Acknowledge established goal and can achieve MBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve MBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*4. Woman Business Enterprise (WBE) Percentage Goal: 7 % Target: Acknowledge established goal and can achieve WBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve WBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*5.

To be responsive within the scope of the EBO program offerors must complete and attach to their response Statements of M/WBE Utilization, Statement of Interested Subcontractors/Vendors, and Statement of Bid Proposals/Price Quotations.

EBO Forms are attached to this section of the solicitation for your access. See EBO Website in attachment section here for additional EBO Information.

Attach the EBO Forms, including Good Faith Effort Summary Sheets (if applicable), and any supporting documentation to your response as one PDF document titled EBO Documentation.

M/WBE firms included in offers must be registered with Metro and certification received by BAO prior to the solicitation closing date. Failure to comply with EBO requirements may result in the offer being deemed nonresponsive.

A Letter of Intent must be submitted to BAO by the end of the second (2nd) business day following issuance of the intent to award notification for each Metro approved M/WBE included in offer. The Letter of Intent must be signed by both parties.

Attachments:

File Name or URL Type Description EBO Information URL Blank A&E EBO Forms File

Target: Acknowledge Expectations and Attach Required EBO Documentation

Select one of the following:-

a. Acknowledge Expectations and Attach Required EBO Documentation(Response attachments are required)

b. Fail to acknowledge expectations or attach required EBO Documentation; therefore, Offeror is non-responsive

*6.

All offerors shall:

• Make efforts to include M/WBE's, certified by certifying entities recognized by the Metropolitan Government, in the procurement process and to ensure that businesses are not discriminated against on the basis of race, ethnicity or gender.

• If awarded, maintain for a minimum of three (3) years after completion of the contract and final payment detailed records of all correspondence and responses thereto, logs of all telephone calls made and received regarding Metropolitan Government solicitations, copies of advertisements in publications and other media, and other relevant papers required by the Program.

• Cooperate with any document request or other investigatory effort by the BAO in its considerations of the Bid as provided herein above.

Acknowledge understanding and acceptance of all information above.

Target: Yes, I acknowledge and understand

Select one of the following:-

a. Yes, I acknowledge and understand

b. No, and are non-responsive

2.9 Section 9. Insurance Requirements

1.

Insurance Requirements

Any offeror receiving an intent to award letter shall be required to provide a Certificate of Insurance within seven (7) calendar days of receiving the notification in order to proceed with award and execution of a contract.

The Description section must read as follows: Metropolitan Government of Nashville and Davidson County, its officials, officers, employees, and volunteers are named as additional insureds per general liability additional insured endorsement and automobile liability additional insured endorsement.

In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN 37201.

The following insurance(s) shall be required:

2.

• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

3.

• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

4.

• Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and Employer's Liability Insurance with limits of no less than one hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.

5.

• Professional Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

6.

• Pollution Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

2.10 Section 10. Standard Solicitation Requirements

1.

Pre-Offer Meeting

A pre-offer meeting will be held for this solicitation on September 21, 2026 at 1:00 p.m.

Central Time.

You must register in advance to attend the pre-offer meeting. When completing the pre-offer meeting registration process, provide the following information: your name, email address, phone number, and the name of the company you are representing.

To register for the pre-offer meeting, offerors must login to their company profile via Oracle Cloud, access the solicitation, scroll to the pre-offer meeting section of the solicitation, and click on the web link listed below:

https://nashville.webex.com/weblink/register/r3bd5f9714c072aae0b4a331bf2560db6

Webinar Number: 2497 263 0894

Webinar Password: eA7mYPEJp33 (32769735 when dialing from a phone or video system)

The contact information provided will generate on the Pre-Offer Meeting Attendee List if you attend the meeting.

You will receive a confirmation email invitation after you register with the information needed to participate in the Pre-Offer via Webex that will be added to your calendar. You may participate by click the Webex Link provided in the email confirmation from a computer, tablet, or smartphone.

If you have any issues with registering for the meeting, please contact the Buyer, Brad Wall, brad.wall@nashville.gov, and (615) 862-4273.

https://nashville.webex.com/weblink/register/r3bd5f9714c072aae0b4a331bf2560db6

Metro urges all prospective offerors to attend planned pre-offer meetings.

2.

Inquiries

All inquiries must be submitted by September 23, 2026 at 2:00 p.m. Central Time using the online discussions feature of the iSupplier system. Questions will be answered formally via Amendment to the solicitation soon after the deadline for submitting questions. Offerors must clearly understand that the only official answer or position of Metro will be the one stated in writing by Division of Procurement staff.

You may contact Brad Wall, (615) 862-4273, and brad.wall@nashville.gov with questions regarding iSupplier or you may email iSupplier@nashville.gov (make sure to include your W-9 in email to iSupplier Team). All offerors are encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure all login information is correct.

Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for submission of offers to avoid any last minute functionality issues. While Metro makes every attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot functionality issues within one hour of the deadline for submission of offers.

3.

Accurate Information

Failure to provide complete and accurate information in an offer to this solicitation may mailto:iSupplier@nashville.gov result in your offer being deemed nonresponsive. Metro may institute debarment proceedings against the offeror and/or terminate any contract or purchase order that has been awarded based on inaccurate information.

Extraneous Information

Offers should be brief and concise. Information provided beyond the requirements described in this solicitation may be considered extraneous and as a result discarded.

Minor Irregularities

Metro reserves the right to waive minor irregularities in offers, provided that such action is in the best interest of Metro. Any such waiver shall not modify any remaining solicitation requirements or excuse the offeror from full compliance with the solicitation specifications and other contract requirements if the offeror is awarded a contract.

Ambiguity, Conflict or Other Errors in the Solicitation

Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in this solicitation prior to submitting their offer, or it shall be waived. Claims of ambiguity after submission of the offer shall not serve as grounds for a protest.

If an offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, they shall immediately request modification or clarification using the online discussion feature of iSupplier. Required modifications or clarifications will be issued by solicitation amendment.

Validity of Offers

All offers shall be valid for a period of one-hundred and fifty (150) days from the closing date of the solicitation unless another timeframe is agreed to by all parties. Submission of an offer does not afford rights to the offeror nor obligate Metro in any manner.

Offer and Presentation Costs

Metro will not be liable for any costs incurred by an offeror in the preparation of its response to a solicitation, nor for the presentation of its offer and/or participation in any clarifications, discussions, negotiations, or protests.

Rejection of Offers

Metro reserves the right to accept or reject, in whole or in part, any offers submitted. The failure of an offeror to promptly supply information in connection with, or with respect to, reasonable requests may be grounds for a determination of non-responsibility.

Americans with Disabilities Act

Contractor shall ensure Metro that all services provided through this resulting contract shall be completed in full compliance with the 2010 Americans with Disabilities Act (ADA) enacted by law on March 15, 2012 and adopted by Metro. Contractor will ensure that participants at public meetings with disabilities will have communication access that is equally effective as that provided to people without disabilities. Information shall be made available in accessible formats, and auxiliary aids and services shall be provided upon the reasonable request of a qualified person with a disability.

Contractor Personnel Requirements

Subsequent to submission of an offer and prior to award of a contract, key personnel identified in the offer shall not be changed without the approval of Metro. Any changes in key personnel without Metro approval may result in the offer being rejected and not considered for award.

Unauthorized Work

The successful offeror shall not begin work until Metro issues a Notice to Proceed or Purchase

Order. Any unauthorized work shall be deemed non-compensable and the offeror will have no recourse against Metro.

*4. Persons Suspended or Debarred from Procurement

Pursuant to Metro Code 4.36.020, a public list of suspended or debarred persons is maintained by the division of purchases (see link provided herein). Individuals appearing on said list may not be awarded a Metro contract.

Affirmation

Do you or any proposed subcontractors appear on the list of suspended or debarred persons?

Attachments:

File Name or URL Type Description Suspended or Debarred Persons List

URL

Target: No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

Select one of the following:-

a. No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

b. Yes, I or one of my subcontractors appear on the list of suspended or debarred vendors and I am non-responsive.

*5.

Subcontractors/Subconsultants

Offeror must enter ALL subcontractors/subconsultants/suppliers in the Subcontractor/Subconsultant Form (see attachments below) regardless of their ownership and attach back to the submitted response/quote. All proposed subcontractor/subconsultants and/or suppliers must be registered in iSupplier prior to the solicitation deadline. Offeror should identify those subcontractors/subconsultants and/or suppliers that are Small or Service-Disabled Veteran (SBE/SDV) owned, or those that are Minority or Woman owned as appropriate. All known subcontractors/subconsultants and/or suppliers who will perform a portion of this project must be listed. If the prime is a Metro approved SBE/SDV, their self-performance participation should be reflected this subcontractor form.

If no subcontractors/subconsultants are being proposed then indicate such on the Subcontractor/Subconsultant Form and attach back to the submitted response/quote.

Failure to attach the Subcontractor/Subconsultant Form to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Subconsultant Form File

Target: Subconsultant Form is Attached

Select one of the following:-

a. Subconsultant Form is Attached(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

6.

Assistance to Small (SBE) and/or Service-Disabled Veteran (SDV) Owned Businesses

The Metro Procurement Code (Section 4.44) and Regulations (Section R4.44.020.04) provide options for the Purchasing Agent to maximize the participation and performance of Metro approved SBE/SDV businesses.

Assistance is provided to offerors who are SBE/SDV, or who need assistance in locating potential SBE/SDV subcontractors or suppliers. For assistance, offerors are encouraged to contact the BAO by email at BAO@Nashville.gov or call the BAO at (615) 880-2814. For more information and the forms go to Business Assistance Office (BAO) at the website listed in the attachment section herein.

If the Offeror is an SBE/SDV business, Metro considers the work the SBE/SDV firm commits to self-perform. If the work is subcontracted or otherwise procured, only the work performed by a Metro approved SBE/SDV subcontractor or supplier may be considered for the purposes of award incentive. All SBE/SDV businesses included in offers must be registered online with Metro and approved by the BAO prior to the solicitation closing date.

mailto:BAO@Nashville.gov

Several ways that SBE/SDV participation may be promoted in individual solicitations are described below:

• Cost Incentive - The Metro Procurement Code (Section 4.44) and Regulations (Section R4.

44.020.04) provide options for the Purchasing Agent to provide a cost incentive to maximize SBE/SDV participation. If this solicitation includes a cost incentive for the participation of approved SBE/SDV business, the methodology for evaluating the SBE/SDV participation is described in the regulations found at website link shown in the attachment section herein. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Set-Aside - Some solicitations are the result of an SBE/SDV set-aside. In those cases only approved SBE/SDV firms may submit an offer. The solicitation will state in the opening description if it is an SBE/SDV set-aside solicitation. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Small Business Reserve (SBR) - Some solicitations are the result of an SBR set-aside. In those cases, only approved Small Business Reserve participants may submit an offer. The solicitation will state in the opening description if it is an SBR solicitation. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

• Threshold - If the solicitation has a SBE/SDV threshold, only offers that meet the established threshold will be eligible for SBE/SDV cost incentives. Incentive consideration, if included, is calculated on a pro rata basis for those offers in excess of the established threshold. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Requirement - If the solicitation states a required SBE/SDV participation level, then only those offerors committing to achieve or exceed the established amount will be considered responsive to the solicitation. The solicitation will not contain an SBE/SDV cost incentive. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

Attachments:

File Name or URL Type Description Procurement Regulations URL Business Assistance Office Website

URL

*7. SBE/SDV Participation and Misrepresentation

Offerors must acknowledge that they understand the SBE/SDV participation expectations described in the next paragraph.

• A 12 % SBE/SDV requirement has been set over the life of the contract. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

Offeror also acknowledges that they understand the consequences of failing to comply with their SBE/SDV participation commitments. If Contractor fails to comply with their SBE/SDV businesses participation commitments, or it is determined that their SBE/SDV status or the SBE/SDV status of any subcontractor/subconsultant/supplier, is shown to be false; Metro may terminate the Contract and charge Contractor for any costs incurred by Metro as a result of the misrepresentation. Misrepresentation may result in debarment.

Contractor shall enter payments to SBE/SDV and MWBE subcontractors/subconsultants/suppliers as instructed by Metro. Failure to do so may impact payments to Contractor.

Target: Acknowledge Participation Expectations and Consequences of Misrepresentation

Select one of the following:-

a. Acknowledge Participation Expectations and Consequences of Misrepresentation

b. No, may be deemed non-responsive

*8. Vendor Checklist

Offeror must complete the vendor checklist (see attached below) and attach completed document back to the submitted response/quote. Information provided on the completed vendor checklist will be used to development the resulting outcome if issued an intent to award from the solicitation.

Failure to attach the completed Vendor Checklist to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Vendor Checklist File

Target: Attached Completed Vendor Checklist

Select one of the following:-

a. Attached Completed Vendor Checklist(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

2.11 Section 11. Solicitation Acceptance

*1.

Offeror must indicate acceptance of the final version of this solicitation as amended. In the likely occurrence that an amendment is issued to the solicitation, you must accept the final amendment for your proposal to be accepted. When an amendment is published you will automatically be notified by the iSupplier system, but you are encouraged to regularly check the solicitation for an amendment. If you have submitted a proposal prior to an amendment, you must resubmit your proposal in response to the amendment to avoid failure to submit or a determination of non-responsiveness. This is required whether your offer is affected by the latest amendment or not.

Any exceptions taken to this solicitation must be submitted through the online discussion feature of the system by the date and time shown for inquiry submittal. If an offeror takes exception to this solicitation after the inquiry submittal date and time, their submission may be deemed nonresponsive.

Select one of the following:-

a. Yes, Accept Solicitation as Presented

b. No, Offer non-responsive

2.12 Section 12. Contract Acceptance

*1.

Offeror must indicate your acceptance or exceptions to the attached draft contract for this solicitation.

If any exceptions are taken, attach a redline word document reflecting the proposed changes as well as justification or explanation for the proposed change. Your response to this section should indicate if exceptions are taken and you should submit the redlined word document named Contract Exceptions back with your response.

If no exceptions to the contract are stated, they will not be granted after the contract is awarded. Exceptions taken after the award will result in the rescind of the intent to award and offeror may be placed on suspended list.

If exceptions to the contract are stated and requested changes are unacceptable based on Metro's review, this may result in the rejection of the proposal as non-responsive.

Attachments:

File Name or URL Type Description Draft Contract Purchase Agreem

File

Target: Accept Contract as Presented

Select one of the following:-

a. Accept Contract as Presented

b. Attached exceptions taken of contract presented(Response attachments are required)

2.13…