GG000098_SUPPLIER.pdf

RFQ GG000098

Proprietary and Confidential 8/25/2026 8:34 AM

RFQ GG000098

Title Masonry Repairs and Construction of Historic and Non-Historic Structures

Preview Date Open Date 8/25/2026 8:34 AM Close Date 9/18/2026 2:00 PM Award Date Time Zone Central Standard Time

Submit your response to the following contact.

Company Metropolitan Government of Nashville and Davidson County

Buyer Bradley D Wall Location PO Box 196301

Nashville, TN 37219 Davidson United States

Phone 1-615-862-4273 Fax

E-mail Brad.Wall@nashville.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others without the express and written consent of Metropolitan Government of Nashville and Davidson County.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

1.5 Attachments

2 Requirements

2.1 Section 1. RFP Solicitation (Selection) Method

2.2 Section 2. Waiver Process

2.3 Section 3. Commodity Codes

2.4 Section 4. Timeline

2.5 Section 5. Solicitation Objective

2.6 Section 6. Scope Summary

2.7 Section 7. Scope Details

2.8 Section 8. Construction Clauses

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

2.10 Section 10. Insurance Requirements

2.11 Section 11. Standard Solicitation Requirements

2.12 Section 12. Information Security Agreement

2.13 Section 13. Solicitation Acceptance

2.14 Section 14. Contract Acceptance

2.15 Section 15. Evaluation Criteria

2.16 Section 16. Affidavits

1 Overview

1.1 General Information

Title Masonry Repairs and Construction of Historic and Non-Historic Structures

Buyer Bradley D Wall Outcome Contract Purchase Agreement

E-Mail Brad.Wall@nashville.gov Introduction The Metropolitan Government of Nashville and Davidson County ("Metro") is soliciting proposals from qualified firms to provide masonry repairs and construction of historic and non-historic structures. Metro would like to inquire whether your company has interest in participating in this sourcing opportunity.

1.2 Schedule

Preview Date Open Date 8/25/2026 8:34 AM

Close Date 9/18/2026 2:00 PM Award Date Time Zone Central Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms SUPPLIER PREPAID

Shipping Method FOB DELIVERY Negotiation Currency USD (US Dollar)

Price Precision 0

1.5 Attachments

File Name or URL Type Description IT Environment File

2 Requirements *Response is required

Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

2.1 Section 1. RFP Solicitation (Selection) Method

1.

Request for Proposal

Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract

(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are governed by the Code and related Procurement Regulations.

The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.

There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the solicitation response incorporating all amendments.

Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless otherwise stated. Hard copy offers will not be considered except as required by law.

Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an award is made.

The only official position of Metro is found within this solicitation document including answers provided in response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or communications concerning this solicitation.

Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation.

Additional rounds may include, but not be limited to, Offeror interviews.

Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.

2.2 Section 2. Waiver Process

1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects), Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost, design, implementation, or legislative adoption of a particular matter are prohibited from subsequent participation in the procurement process or resultant contract(s) related to that particular matter.

Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior work on the particular matter, including the specific project and prospective offerors' participation, and the timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be explicitly stated in the disclosure.

Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published in the news items section of purchasing.nashville.gov

2.3 Section 3. Commodity Codes

1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services Code) Commodity Codes:

• 72102500 - Masonry and Stonework and Tile Setting

• 72102504 - Retaining Wall Construction

• 72102508 - Restoration of Masonry or Stonework or Tile

• 72102801 - Renovation of Buildings or Landmarks or Monuments

• 72102802 - Restoration of Buildings or Landmarks or Monuments

2.4 Section 4. Timeline

1.

The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:

• 8/31/2026 - Solicitation Opens

• 9/4/2026 - Pre-Offer Meeting held via Webex

• 9/8/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List

• 9/10/2026 - Deadline to Submit Questions in iSupplier

• 9/15/2026 - Amendment #2 Published with Response to Online Discussion Questions

• 9/18/2026 - Solicitation Closes

• 9/21/2026 - Responsive Offers Provided to BAO for Review

• 9/21/2026 - Responsive Offers Provided to Evaluation Committee

• 9/28/2026 and 9/29/2026 - Evaluation Committee Meetings will begin. Additional meetings may need to be scheduled based on the number of proposals received.

• 10/14/2026 - Intent to Award Issued

• 10/24/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding

Documents

• 10/29/2026 - Contract Sent to Awarded Supplier for Review

• 11/2/2026 - Contract Routes for Signature

• 11/16/2026 - Sourcing Process Complete

2.5 Section 5. Solicitation Objective

1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.

Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed, and no work shall be performed until receipt of Metro-issued Purchase Order.

2.6 Section 6. Scope Summary

1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals from contractors to provide construction services for the repair / reconstruction / restoration of historic masonry structures, as well as non-historic general masonry construction, repair, and maintenance work for various projects on an as-needed basis.

2.7 Section 7. Scope Details

1. Background Information

Projects shall include new facility and major renovations, major maintenance of building envelopes, interior furniture and workplace reconfigurations, and minor improvements requiring design or vendor services. Main programs within the division include:

• ADA Compliance and Safety Services

• Construction Services

• Interior Design and Relocation Services

• Building Operations Support Services Standards

*For additional details regarding these programs, please see the various web-links attached to the solicitation.

The scope of this contract shall include all repair of historic and non-historic masonry, update façade, demolition, construction, permitting and regulatory compliance, erosion control, site work, furnishing all materials not supplied by owner, labor, removal and disposal of demolition debris, equipment and machinery, tools, water, heat, utilities, transportation, insurance, taxes, superintendence, coordination, and miscellaneous services required for the completion of the scope. The scope of work may require site restoration and re-vegetation of specified locations.

All construction shall adhere to the Metro General Services Design and Construction Guidelines, additional specifications and special provisions thereof and standard drawings as applicable or any other requirements by the using department over the life of the contract.

Pricing and Selection Method

• On a project-by-project basis Metro will contact all awarded Contractors providing a scope of services needed, project location, anticipated project schedule, if applicable, and deadline for response submission.

• By the requested deadline Contractor(s) shall provide to Metro a detailed quote breakdown to complete the services as defined in the scope of services for the project.

• If a Contractor does not meet the deadline for responses, chooses not to participate in the request, or cannot meet the specified timeframe for the anticipated project completion requested by the Department the Contractor will not be considered for the project. The Contractor will be eligible to participate in future requests.

• Awarded Contractor will be issued a Purchase Order (PO) based on the time period needed to complete the task and best pricing submitted to Metro.

• Awarded Contractor may be issued subsequent purchase orders as needed for any scope change or additional services for the project.

• At the sole discretion of Metro, some projects of urgent nature or project continuations may be assigned to any of the awarded Contractor(s) if in the best interest of Metro.

MNPD Background Check

A copy of the MNPD Background Check Policy is attached to this solicitation for the offeror's information.

Upon award, the contractor shall complete background checks for assigned individuals. The same background check shall be performed on any new employees/subcontractors of the contractor as applicable. The awarded contractor shall be responsible for all background check fees.

Attachments:

File Name or URL Type Description Building Operations Support Services Standards

URL

General Services Design and Relocation Services

URL

General Services Construction Services

URL

ADA Compliance and Safety Services

URL

Design and Construction Guidel

File

MNPD IT Background Check Proce

File

2.8 Section 8. Construction Clauses

1. Licensing Requirements

Offeror must comply with all of the provisions of the Contractors Licensing Act of 1976 of the State of Tennessee, the same being set out in Tennessee Code Annotated, 62-6-101 et seq., and Section 62-6-119 as amended by 1997 Tennessee Public Act No. 153. Said Act and amendments are incorporated herein by reference. The prime contractor is required to be licensed whenever the total project is $25,000 or more. In addition, contractors and subcontractor's performing the mechanical, plumbing, HVAC, electrical (including geothermal heating and cooling), and roofing must be licensed when their total portion is $25,000 or more;

with the exception of masonry subcontractors, and they are not required to supply license information until the total portion is $100,000 (total cost includes materials and labor). Offeror must comply with all specific licensure requirements of the Tennessee Department of Environment and Conservations (TDEC). Failure to include the required licensure information will result in an offer being deemed nonresponsive. Acceptable State of Tennessee license classification(s) for the project include those identified below.

2.

• BC - Building Construction with monetary unlimited limit and

• LMC - Masonry with monetary unlimited limit

*3. Enter your Tennessee Contractor's License Classification(s) and any Sub-Classification(s) if you are not licensed at the full classification(s). The procuring Metro department will make the determination if this sub-classification(s) is appropriate for the solicitation. If they deem the sub-classification not appropriate for the solicitation, then the offer will be deemed nonresponsive.

Response attachments are optional.

Target: TN Contractor's License Classification(s)

*4. Enter your Tennessee Contractor's License ID Number, Expiration Date, and Monetary Limit.

Response attachments are optional.

Target: TN Contractor's License No., Expiration Date, Monetary Limit

*5. Enter required licensing information for all subcontractors including name, classification(s), number, expiration date, and monetary limit.

Response attachments are optional.

Target: Subcontractors name, license classification(s), license no., expiration date, and monetary limit.

6.

Stormwater Management

All activities performed under this solicitation and resulting contract/PO shall be conducted in full compliance with Metro Code of Law Section 15.64 et al (Stormwater Management) including Section 15.64.205.

This requirement pertains to Unlawful/Prohibited Discharges to the Metro Storm Sewer System/Community Waters. It prohibits the discharge of wastewater and non-stormwater discharges such as wash water, process wastewater, etc. into the Municipal Storm Sewer System (MS4) or into Community Waters. Any questions relating these provisions should be routed to the Metro Water Services NPDES Office at (615) 880-2420. This requirement shall apply to all Metro construction projects in the service area, including areas outside Davidson County. Contractor shall bear responsibility for all of Contractor's actions that cause Metro Water Services to violate project regulatory permits or Federal, State or local environmental regulations. Such permits and regulations may include, but are not limited to: U.S. Army Corps of Engineers 404 Permits TDEC Aquatic Resource Alteration Permits TDEC Construction General Permits Any State or Federal permits/approvals related to Threatened and Endangered Species Metro Individual NPDES permits Metro Code Section 15.64.205 - Metro Illicit Discharge Ordinance Metro Stormwater Management Manual Contractor's responsibility shall include, but not be limited to, payment of all fines, assessments and/or civil penalties incurred due to Contractor's work, actions, design or installation and payment for any mitigation measures required due to the violation and cleanup associated with any violation.

Attachments:

File Name or URL Type Description Stormwater Pollution Prevention

URL

7.

Bonds

Since this solicitation results in an indefinite delivery/indefinite quantity contract, a separate payment and performance bond is required for each purchase order exceeding $100,000. Contractor shall submit a separate signed payment and performance bond, with signed affidavit, with quote for inclusion with purchase order that will be linked to the resulting contract. Documentation of bonds shall be in a format acceptable to Metro.

8.

Sustainability

It is the policy of Metro to finance, plan, design, construct, maintain, and decommission its facilities and buildings to be sustainable.

9.

Allowances/Contingencies

If applicable, these amounts are determined and identified by Metro and should not be included in the SBE/SDV participation amounts submitted with your offer.

*10.

Drug Free Workplace Affidavit

As a principal officer or agent, duly authorized to act on behalf of the firm submitting this offer, I submit this Affidavit pursuant to T.C.A. 50-9-114, stating that this firm has a drug-free workplace program that complies with Title 50, Chapter 9, of the Tennessee Code Annotated and we are in compliance with T.C.A. 50-9-114. Further, this firm, by its employment policy, standards, and practices, operates a drug-free workplace program or other drug or alcohol testing program similar, but no less stringent, than Metro's Drug- Free Workplace policy. By so stating, the offeror agrees that failure to satisfy this requirement is a material breach of contract and is subject to all legal claims and damages, termination of contract, and debarment for three years. Does your firm comply?

If you select No, your response may be deemed nonresponsive.

Target: Yes, I so affirm

Select one of the following:-

a. Yes, I so affirm

b. No, and may be non-responsive

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL

2.

Pursuant to the M.C.L. Section 4.46.060, a percentage goal for MBE and WBE subcontract participation has been established for this solicitation. Such goal is based upon careful analysis of the availability of commercially useful subcontracting opportunities and has been considered by the appropriate Goal Setting Committee and approved by the Purchasing Agent.

The Metropolitan Government of Nashville and Davidson County expects the successful offeror to meet the established goal for this project and provide demonstration of approved good faith efforts to attain the goal. M/WBE participation may be counted toward the specified goal when the Prime Contractor demonstrates a commercially useful function(s) for each proposed Subcontractor and as further defined in the M.C.L. Section

4.46.060. In no way shall subcontractors' work or dollar amount be construed to count toward the established goal more than once. Only expenditures to M/WBE subcontractors that perform a commercially useful function in the work of the project or contract may be counted. Suppliers may be utilized to satisfy the goals in whole or in part, however, must perform a commercially useful function.

*3. Minority Business Enterprise (MBE) Percentage Goal: 2 % Target: Acknowledge established goal and can achieve MBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve MBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*4. Woman Business Enterprise (WBE) Percentage Goal: 2 % Target: Acknowledge established goal and can achieve WBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve WBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*5.

To be responsive within the scope of the EBO program offerors must complete and attach to their response Statements of M/WBE Utilization, Statement of Interested Subcontractors/Vendors, and Statement of Bid Proposals/Price Quotations.

EBO Forms are attached to this section of the solicitation for your access. See EBO Website in attachment section here for additional EBO Information.

Attach the EBO Forms, including Good Faith Effort Summary Sheets (if applicable), and any supporting documentation to your response as one PDF document titled EBO Documentation.

M/WBE firms included in offers must be registered with Metro and certification received by BAO prior to the solicitation closing date. Failure to comply with EBO requirements may result in the offer being deemed nonresponsive.

A Letter of Intent must be submitted to BAO by the end of the second (2nd) business day following issuance of the intent to award notification for each Metro approved M/WBE included in offer. The Letter of Intent must be signed by both parties.

Attachments:

File Name or URL Type Description EBO Information URL Blank EBO Forms File

Target: Acknowledge Expectations and Attach Required EBO Documentation

Select one of the following:-

a. Acknowledge Expectations and Attach Required EBO Documentation(Response attachments are required)

b. Fail to acknowledge expectations or attach required EBO Documentation; therefore, Offeror is non-responsive

*6.

All offerors shall:

• Make efforts to include M/WBE's, certified by certifying entities recognized by the Metropolitan Government, in the procurement process and to ensure that businesses are not discriminated against on the basis of race, ethnicity or gender.

• If awarded, maintain for a minimum of three (3) years after completion of the contract and final payment detailed records of all correspondence and responses thereto, logs of all telephone calls made and received regarding Metropolitan Government solicitations, copies of advertisements in publications and other media, and other relevant papers required by the Program.

• Cooperate with any document request or other investigatory effort by the BAO in its considerations of the Bid as provided herein above.

Acknowledge understanding and acceptance of all information above.

Target: Yes, I acknowledge and understand

Select one of the following:-

a. Yes, I acknowledge and understand

b. No, and are non-responsive

2.10 Section 10. Insurance Requirements

1.

Insurance Requirements

Any offeror receiving an intent to award letter shall be required to provide a Certificate of Insurance within seven (7) calendar days of receiving the notification in order to proceed with award and execution of a contract.

The Description section must read as follows: Metropolitan Government of Nashville and Davidson County, its officials, officers, employees, and volunteers are named as additional insureds per general liability additional insured endorsement and automobile liability additional insured endorsement.

In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN 37201.

The following insurance(s) shall be required:

2.

• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

3.

• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

4.

• Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and Employer's Liability Insurance with limits of no less than one hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.

5.

• Builders' Risk Insurance in the amount of the value of the project at the Purchase Order (PO) level. Contractor shall procure and shall maintain or shall cause to be procured and maintained Builders' Risk Insurance on a replacement cost basis during the construction of the project.

Insurance is to be on an all risks basis and shall insure against the perils of fire and extended coverage and physical loss or damage including, but not limited to, theft, vandalism, malicious mischief, collapse, temporary building and debris removal including demolition occasioned by enforcement of any applicable legal requirements and shall cover reasonable compensation for architect's services and expenses required as a result of such insured loss. Insurance is to cover all property of Contractor (and its subcontractors) and Metro at the construction site.

Coverage shall cover the completed value of the construction including without limitation, slab on grade, excavations, foundations, caissons, tenant finish work, and retaining walls around the perimeter of the project. Any exclusion of so-called underground damage to pipes, collapse of structure, or damage resulting from explosion or blasting shall be deleted. This coverage shall be issued on a completed value form basis for 100% of the insurable replacement value of the project. Such policy shall provide that any loss thereunder shall be payable to Contractor and Metro and shall also have a replacement cost endorsement. The insurer shall waive all rights of subrogation against Metro. Partial occupancy or use shall not commence until the insurance company or companies providing the insurance have consented to such partial occupancy or use by endorsement or otherwise. Contractor shall be responsible for the deductible in the event of a loss.

2.11 Section 11. Standard Solicitation Requirements

1.

Pre-Offer Meeting

A pre-offer meeting will be held for this solicitation on September 4, 2026 at 2:00 p.m.

Central Time.

You must register in advance to attend the pre-offer meeting. When completing the pre-offer meeting registration process, provide the following information: your name, email address, phone number, and the name of the company you are representing.

To register for the pre-offer meeting, offerors must login to their company profile via Oracle Cloud, access the solicitation, scroll to the pre-offer meeting section of the solicitation, and click on the web link listed below:

https://nashville.webex.com/weblink/register/rd80b9eb6c5cd84efed68349b2993fb1e

Webinar Number: 2489 298 8035

Event Password: hfRmU5MMD55 (43768566 when dialing from a phone or video system)

The contact information provided will generate on the Pre-Offer Attendee List if you attend the meeting.

You will receive a confirmation email invitation after you register with the information needed to participate in the Pre-Offer via Webex that will be added to your calendar. You may participate by click the Webex Link provided in the email confirmation from a computer, tablet, or smartphone.

https://nashville.webex.com/weblink/register/rd80b9eb6c5cd84efed68349b2993fb1e

If you have any issues with registering for the meeting, please contact the Buyer, Brad Wall, brad.wall@nashville.gov, and (615) 862-4273.

Metro urges all prospective offerors to attend planned pre-offer meetings.

2.

Inquiries

All inquiries must be submitted by September 10, 2026 at 2:00 p.m. Central Time using the online discussions feature of the iSupplier system. Questions will be answered formally via Amendment to the solicitation soon after the deadline for submitting questions. Offerors must clearly understand that the only official answer or position of Metro will be the one stated in writing by Division of Procurement staff.

You may contact Brad Wall, (615) 862-4273, and brad.wall@nashville.gov with questions regarding iSupplier or you may email iSupplier@nashville.gov (make sure to include your W-9 in email to iSupplier Team). All offerors are encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure all login information is correct.

Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for submission of offers to avoid any last minute functionality issues. While Metro makes every attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot functionality issues within one hour of the deadline for submission of offers.

mailto:iSupplier@nashville.gov

3.

Accurate Information

Failure to provide complete and accurate information in an offer to this solicitation may result in your offer being deemed nonresponsive. Metro may institute debarment proceedings against the offeror and/or terminate any contract or purchase order that has been awarded based on inaccurate information.

Extraneous Information

Offers should be brief and concise. Information provided beyond the requirements described in this solicitation may be considered extraneous and as a result discarded.

Minor Irregularities

Metro reserves the right to waive minor irregularities in offers, provided that such action is in the best interest of Metro. Any such waiver shall not modify any remaining solicitation requirements or excuse the offeror from full compliance with the solicitation specifications and other contract requirements if the offeror is awarded a contract.

Ambiguity, Conflict or Other Errors in the Solicitation

Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in this solicitation prior to submitting their offer, or it shall be waived. Claims of ambiguity after submission of the offer shall not serve as grounds for a protest.

If an offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, they shall immediately request modification or clarification using the online discussion feature of iSupplier. Required modifications or clarifications will be issued by solicitation amendment.

Validity of Offers

All offers shall be valid for a period of one-hundred and fifty (150) days from the closing date of the solicitation unless another timeframe is agreed to by all parties. Submission of an offer does not afford rights to the offeror nor obligate Metro in any manner.

Offer and Presentation Costs

Metro will not be liable for any costs incurred by an offeror in the preparation of its response to a solicitation, nor for the presentation of its offer and/or participation in any clarifications, discussions, negotiations, or protests.

Rejection of Offers

Metro reserves the right to accept or reject, in whole or in part, any offers submitted. The failure of an offeror to promptly supply information in connection with, or with respect to, reasonable requests may be grounds for a determination of non-responsibility.

Americans with Disabilities Act

Contractor shall ensure Metro that all services provided through this resulting contract shall be completed in full compliance with the 2010 Americans with Disabilities Act (ADA) enacted by law on March 15, 2012 and adopted by Metro. Contractor will ensure that participants at public meetings with disabilities will have communication access that is equally effective as that provided to people without disabilities. Information shall be made available in accessible formats, and auxiliary aids and services shall be provided upon the reasonable request of a qualified person with a disability.

Contractor Personnel Requirements

Subsequent to submission of an offer and prior to award of a contract, key personnel identified in the offer shall not be changed without the approval of Metro. Any changes in key personnel without Metro approval may result in the offer being rejected and not considered for award.

Unauthorized Work

The successful offeror shall not begin work until Metro issues a Notice to Proceed or Purchase Order. Any unauthorized work shall be deemed non-compensable and the offeror will have no recourse against Metro

*4. Persons Suspended or Debarred from Procurement

Pursuant to Metro Code 4.36.020, a public list of suspended or debarred persons is maintained by the division of purchases (see link provided herein). Individuals appearing on said list may not be awarded a Metro contract.

Affirmation

Do you or any proposed subcontractors appear on the list of suspended or debarred persons?

Attachments:

File Name or URL Type Description Suspended or Debarred Persons List

URL

Target: No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

Select one of the following:-

a. No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

b. Yes, I or one of my subcontractors appear on the list of suspended or debarred vendors and I am non-responsive.

*5.

Subcontractors/Subconsultants

Offeror must enter ALL subcontractors/subconsultants/suppliers in the Subcontractor/Subconsultant Form (see attachments below) regardless of their ownership and attach back to the submitted response/quote. All proposed subcontractor/subconsultants and/or suppliers must be registered in iSupplier prior to the solicitation deadline. Offeror should identify those subcontractors/subconsultants and/or suppliers that are Small or Service-Disabled Veteran (SBE/SDV) owned, or those that are Minority or Woman owned as appropriate. All known subcontractors/subconsultants and/or suppliers who will perform a portion of this project must be listed. If the prime is a

Metro approved SBE/SDV, their self-performance participation should be reflected this subcontractor form.

If no subcontractors/subconsultants are being proposed then indicate such on the Subcontractor/Subconsultant Form and attach back to the submitted response/quote.

Failure to attach the Subcontractor/Subconsultant Form to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Subcontractor Form Constructio

File

Target: Subconsultant Form is Attached

Select one of the following:-

a. Subconsultant Form is Attached(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

6.

Assistance to Small (SBE) and/or Service-Disabled Veteran (SDV) Owned Businesses

The Metro Procurement Code (Section 4.44) and Regulations (Section R4.44.020.04) provide options for the Purchasing Agent to maximize the participation and performance of Metro approved SBE/SDV businesses.

Assistance is provided to offerors who are SBE/SDV, or who need assistance in locating potential SBE/SDV subcontractors or suppliers. For assistance, offerors are encouraged to contact the BAO by email at BAO@Nashville.gov or call the BAO at (615) 880-2814. For more information and the forms go to Business Assistance Office (BAO) at the website listed in the attachment section herein.

mailto:BAO@Nashville.gov

If the Offeror is an SBE/SDV business, Metro considers the work the SBE/SDV firm commits to self-perform. If the work is subcontracted or otherwise procured, only the work performed by a Metro approved SBE/SDV subcontractor or supplier may be considered for the purposes of award incentive. All SBE/SDV businesses included in offers must be registered online with Metro and approved by the BAO prior to the solicitation closing date.

Several ways that SBE/SDV participation may be promoted in individual solicitations are described below:

• Cost Incentive - The Metro Procurement Code (Section 4.44) and Regulations (Section R4.

44.020.04) provide options for the Purchasing Agent to provide a cost incentive to maximize SBE/SDV participation. If this solicitation includes a cost incentive for the participation of approved SBE/SDV business, the methodology for evaluating the SBE/SDV participation is described in the regulations found at website link shown in the attachment section herein. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Set-Aside - Some solicitations are the result of an SBE/SDV set-aside. In those cases only approved SBE/SDV firms may submit an offer. The solicitation will state in the opening description if it is an SBE/SDV set-aside solicitation. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Small Business Reserve (SBR) - Some solicitations are the result of an SBR set-aside. In those cases, only approved Small Business Reserve participants may submit an offer. The solicitation will state in the opening description if it is an SBR solicitation. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

• Threshold - If the solicitation has a SBE/SDV threshold, only offers that meet the established threshold will be eligible for SBE/SDV cost incentives. Incentive consideration, if included, is calculated on a pro rata basis for those offers in excess of the established threshold. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Requirement - If the solicitation states a required SBE/SDV participation level, then only those offerors committing to achieve or exceed the established amount will be considered responsive to the solicitation. The solicitation will not contain an SBE/SDV cost incentive. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

Attachments:

File Name or URL Type Description Business Assistance Office Website

URL

Procurement Regulations URL

*7. SBE/SDV Participation and Misrepresentation

Offerors must acknowledge that they understand the SBE/SDV participation expectations described in the next paragraph.

• A 9 % SBE/SDV requirement has been set over the life of the contract. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

Offeror also acknowledges that they understand the consequences of failing to comply with their SBE/SDV participation commitments. If Contractor fails to comply with their SBE/SDV businesses participation commitments, or it is determined that their SBE/SDV status or the SBE/SDV status of any subcontractor/subconsultant/supplier, is shown to be false; Metro may terminate the Contract and charge Contractor for any costs incurred by Metro as a result of the misrepresentation. Misrepresentation may result in debarment.

Contractor shall enter payments to SBE/SDV and MWBE subcontractors/subconsultants/suppliers as instructed by Metro. Failure to do so may impact payments to Contractor.

Target: Acknowledge Participation Expectations and Consequences of Misrepresentation

Select one of the following:-

a. Acknowledge Participation Expectations and Consequences of Misrepresentation

b. No, may be deemed non-responsive

*8. Vendor Checklist

Offeror must complete the vendor checklist (see attached below) and attach completed document back to the submitted response/quote. Information provided on the completed vendor checklist will be used to development the resulting outcome if issued an intent to award from the solicitation.

Failure to attach the completed Vendor Checklist to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Vendor Checklist File

Target: Attached Completed Vendor Checklist

Select one of the following:-

a. Attached Completed Vendor Checklist(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

2.12 Section 12. Information Security Agreement

*1. Complete the Metro Information Security Agreement (MISA) Questionnaire attached to this solicitation.

Attached the completed Metro Information Security Agreement (MISA) Questionnaire to your quote response. Using the attached MISA-Exhibit Selection Matrix, determine the applicable MISA Terms and Conditions from the MISA-Exhibits (attached herein) based on your company's completed MISA Questionnaire. The determined MISA Terms and Conditions to be included in the resulting contract, if awarded.

Failure to attach your completed MISA Questionnaire may result in your offer being deemed non-responsive.

Offeror must indicate acceptance of the applicable MISA Terms and Conditions. If any exceptions are taken, attach a PDF file to your quote identifying the exceptions and label it as MISA Terms and Conditions Exceptions.

Please note that if exceptions are not stated at this time, they will not be granted after the contract is awarded. Exceptions taken after the award will result in the withdrawal of the intent to award and offeror's firm suspended from upcoming solicitations.

Attachments:

File Name or URL Type Description MISA Terms and ConditionsMISA Exhibit - Terms and Conditions

File

MISA Exhibit Selection Matrix

File

MISA Questionnaire File Target: ISA Questionnaire Completed and Terms and Conditions Accepted

Select one of the following:-

a. ISA Questionnaire Completed and Terms and Conditions Accepted(Response attachments are required)

b. No, Offer is non-responsive

2.13 Section 13. Solicitation Acceptance

*1.

Offeror must indicate acceptance of the final version of this solicitation as amended. In the likely occurrence that an amendment is issued to the solicitation, you must accept the final amendment for your proposal to be accepted. When an amendment is published you will automatically be notified by the iSupplier system, but you are encouraged to regularly check the solicitation for an amendment. If you have submitted a proposal prior to an amendment, you must resubmit your proposal in response to the amendment to avoid failure to submit or a determination of non-responsiveness. This is required whether your offer is affected by the latest amendment or not.

Any exceptions taken to this solicitation must be submitted through the online discussion feature of the system by the date and time shown for inquiry submittal. If an offeror takes exception to this solicitation after the inquiry submittal date and time, their submission may be deemed nonresponsive.

Select one of the following:-

a. Yes, Accept Solicitation as Presented

b. No, Offer non-responsive

2.14 Section 14. Contract Acceptance

*1.

Offeror must indicate your acceptance or exceptions to the attached draft contract for this solicitation.

If any exceptions are taken, attach a redline word document reflecting the proposed changes as well as justification or explanation for the proposed change. Your response to this section should indicate if exceptions are taken and you should submit the redlined word document named Contract Exceptions back with your response.

If no exceptions to the contract are stated, they will not be granted after the contract is awarded. Exceptions taken after the award will result in the rescind of the intent to award and offeror may be placed on suspended list.

If exceptions to the contract are stated and requested changes are unacceptable based on Metro's review, this may result in the rejection of the proposal as non-responsive.

Attachments:

File Name or URL Type Description Draft Contract Template (Const

File

Target: Accept Contract as Presented

Select one of the following:-

a. Accept Contract as Presented

b. Attached exceptions taken of contract presented(Response attachments are required)

2.15 Section 15. Evaluation Criteria

1. Evaluation Criteria Response Formatting

All submitted proposals should include the following on every page as a header and/or footer:

• RFQ Number

• RFQ Title

• Proposer Name

• Evaluation Criteria Section Title

• Page Numbers

Each PDF document should be named the Evaluation Criteria Section Title as outlined in the solicitation. Make sure keep evaluation criteria PDF separate and do not combine together.

Metro strongly encourages you to submit question and response together for ease of review by evaluation committee.

NOTE: Cover Pages, Table of Contents, and/or Resumes are excluded from any page limited noted below.

*2.

Qualifications and Experience (50 Points)

• Describe in detail your experience with historic masonry restoration, including projects involving structures listed on historic registries.

• Include a resume (not to exceed 2 pages in length) for each key professional on the project team, including any subcontractors. For each individual;

• Describe their project role

• Highlight their skills

• Years of experience providing the required services

• Specific qualifications related to working with historic structures.

• Demonstrate experience with at least five (5) projects listed on the National Register of Historic Places. Indicate whether your firm was the prime contractor or subcontractor for each project.

• Provide at least two (2) reference project examples completed within the past three (3) years to demonstrate experience performing rehabilitation or restoration of historic masonry structures, for which the proposer served as the principal contractor. For each project, include the following information:

• Brief description of the project scope

• Project team members from your firm, including each individual's role and responsibilities

• Total project dollar value

• Month and year of construction completion or occupancy

• Provide at least two (2) reference project examples completed within the past three (3) years to demonstrate experience performing rehabilitation or restoration of non-historic masonry structures, for which the proposer served as the principal contractor. For each project, include the following information:

• Brief description of the project scope

• Project team members from your firm, including each individual's role and responsibilities

• Total project dollar value

• Month and year of construction completion or occupancy

*Metro reserves the right to check any and/or all contacts for projects, including but not limited to internet search and media reviews, submitted but is not obligated to do so as part of the evaluation.

The file should be in PDF format and be named Qualifications and Experience.

Target: Attached Qualifications and Experience PDF.

Select one of the following:-

a. Attached Qualifications and Experience PDF.(Response attachments are required)

b. No, and are non-responsive

*3.

Project Approach (50 Points)

• Describe your understanding of the Secretary of the Interior's Standards for the Treatment of Historic Properties, and how your firm incorporates those standards into project delivery.

• Describe your firm's safety program and its implementation on masonry projects involving aged, fragile, or structurally compromised buildings.

• Provide a detailed summary of your communication and logistic plans describing how you will ensure effective coordination among the department, the contractor, all subcontractors, and Metro consultants throughout each project awarded.

• Describe in detail how your firm will manage workload and coordinate internal and external communications to ensure successful completion of all current and future projects issued under the contract.

• Provide your firm's Experience Modification Rating (EMR) and provide the following information:

• Firm's (prime contractor) safety record

• Firm's (prime contractor) environmental compliance record

• Firm's (prime contractor) OSHA reportable accident rates.

The file shall be attached to your response in a PDF format and be named "Project Approach".

Target: Attached Project Approach PDF

Select one of the following:-

a. Attached Project Approach PDF(Response attachments are required)

b. No, and are non-responsive

2.16 Section 16. Affidavits

*1.

Compliance with Laws: After first being duly sworn according to law, the undersigned (Affiant) states that he/she and the contracting organization is presently in compliance with, and will continue to maintain compliance with, all applicable federal, state, and local laws.

Taxes and Licensure: Affiant states that Contractor has all applicable licenses, including business licenses. Affiant also states that Contractor is current on its payment of all applicable gross receipt taxes and personal property taxes. M.

C.L. 4.20.065

Nondiscrimination: Affiant affirms that by its employment policy, standards and practices, it does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to race, creed, color, national origin, age or sex, and are not in violation of, and will not violate, any applicable laws concerning the employment of individuals with disabilities. M.C.L. Section 4.28.020.

Covenant of Nondiscrimination: Affiant affirms that in consideration of the privilege to submit offers in response to this solicitation, we hereby consent, covenant, and agree as follows:

• To adopt the policies of the Metropolitan Government relating to equal opportunity in contracting on projects and contracts funded, in whole or in part, with funds of the Metropolitan Government;

• To attempt certain good faith efforts to solicit Minority-owned and Woman-owned business participation on projects and contracts in addition to regular and customary solicitation efforts;

• Not to otherwise engage in discriminatory conduct;

• To provide a discrimination-free working environment;

• That the Covenant of Nondiscrimination is requirement to submit an offer and shall be incorporated by reference into any contract or portion thereof which the Supplier may hereafter obtain; and shall be continuing in nature and shall remain in full force and effect without interruption.

• That the failure of the Supplier to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract. M.C.L. Section 4.46.070.

Affiant affirms that in consideration of the privilege to submit offers in response to this solicitation, we hereby consent, covenant, and agree as follows:

1. No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, gender, or disability when otherwise qualified in connection with any solicitation offer submitted to Metro or the performance of any contract resulting from;

2. That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contact or otherwise interested in contracting with this Company, including various eligible business enterprises;

3. In connection herewith, I/We acknowledge and warrant that this Company has been made aware of, understands and agrees to…