GG000090_1_SUPPLIER.pdf

RFQ GG000090,1

Proprietary and Confidential 7/16/2026 4:33 PM

RFQ GG000090,1

Title Construction, Maintenance, and Repairs of Bridges and Culverts

Preview Date Open Date 7/16/2026 4:31 PM Close Date 7/30/2026 2:07 PM Award Date Time Zone Central Standard Time

Submit your response to the following contact.

Company Metropolitan Government of Nashville and Davidson County

Buyer Daniel A Drumwright Location PO Box 196301

Nashville, TN 37219 Davidson United States

Phone 1-615-862-6632 Fax

E-mail Daniel.Drumwright2@nashville.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others without the express and written consent of Metropolitan Government of Nashville and Davidson County.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

2 Requirements

2.1 Section 1. RFP Solicitation (Selection) Method

2.2 Section 2. Waiver Process

2.3 Section 3. Commodity Codes

2.4 Section 4. Timeline

2.5 Section 5. Solicitation Objective

2.6 Section 6. Scope Summary

2.7 Section 7. Scope Details

2.8 Section 8. Construction Clauses

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

2.10 Section 10. Insurance Requirements

2.11 Section 11. Standard Solicitation Requirements

2.12 Section 12. Solicitation Acceptance

2.13 Section 13. Contract Acceptance

2.14 Section 14. Evaluation Criteria

2.15 Section 15. Affidavits

1 Overview

1.1 General Information

Title Construction, Maintenance, and Repairs of Bridges and Culverts

Amendment Date 7/16/2026 4:31 PM Amendment Description This amendment will add the PowerPoint Presentation and Pre-Offer Sign-In Sheet.

Buyer Daniel A Drumwright Outcome Contract Purchase Agreement

E-Mail Daniel.

Drumwright2@nashville.

gov

Introduction Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

1.2 Schedule

Preview Date Open Date 7/16/2026 4:31 PM

Close Date 7/30/2026 2:07 PM Award Date Time Zone Central Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms SUPPLIER PREPAID

Shipping Method FOB DELIVERY Negotiation Currency USD (US Dollar)

Price Precision 0

2 Requirements *Response is required

Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations prior to creating and submitting a response.

2.1 Section 1. RFP Solicitation (Selection) Method

1.

Request for Proposal

Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are governed by the Code and related Procurement Regulations.

The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.

There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the solicitation response incorporating all amendments.

Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless otherwise stated. Hard copy offers will not be considered except as required by law.

Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an award is made.

The only official position of Metro is found within this solicitation document including answers provided in response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or communications concerning this solicitation.

Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation. Additional rounds may include, but not be limited to, Offeror interviews.

Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.

2.2 Section 2. Waiver Process

1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects), Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost, design, implementation, or legislative adoption of a particular matter are prohibited from subsequent participation in the procurement process or resultant contract(s) related to that particular matter.

Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior work on the particular matter, including the specific project and prospective offerors' participation, and the timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be explicitly stated in the disclosure.

Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published in the news items section of purchasing.nashville.gov

2.3 Section 3. Commodity Codes

1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services Code) Commodity Codes:

• 72131702 - Bridge Construction

• 72100000 - Building and Facility Maintenance

• 22101600 - Paving equipment

• 72131701 - Highway or road paving or surfacing

• 72141100 - Infrastructure building and surfacing and paving services

• 72141103 - Highway and road paving service

2.4 Section 4. Timeline

1.

The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:

• 7/9/2026 - Solicitation Publishing and Opening

• 7/16/2026 - Pre-Offer Meeting

• 7/17/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List

• 7/20/2026 - Deadline to Submit Questions in iSupplier

• 7/23/2026 - Amendment #2 Published with Response to Online Discussion Questions

• 7/30/2026 - Solicitation Closes

• 7/31/2026 - Responsive Offers Provided to BAO for Review

• 8/4/2026 - Responsive Offers Provided to Evaluation Committee

• 8/12/2026 Evaluation Committee Meeting

• 8/19/2026 - Intent to Award Issued

• 8/29/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding

Documents

• 8/30/2026 - Contract Sent to Awarded Supplier for Review

• 9/4/2026 - Contract Routes for Signature

• 9/12/2026 - Sourcing Process Complete

2.5 Section 5. Solicitation Objective

1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.

Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed, and no work shall be performed until receipt of Metro-issued Purchase Order.

2.6 Section 6. Scope Summary

1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals from qualified contractors to provide construction, maintenance, and repair services for Metro-owned bridges, underpasses, culverts, and guardrails.

This work shall consist of the furnishing of all labor, tools, appurtenances, and materials necessary for the maintenance, repair, and/or construction. Repairs may require decorative finishes, patterns, colors, or materials to match the existing infrastructure.

2.7 Section 7. Scope Details

1. The work will be accomplished on an individual work order basis. Each identified construction project will be negotiated based on estimated quantities to complete the work and the unit prices in the Contract. Contractor will be expected to complete all work in accordance with the engineering plans, specifications, reports, or as directed by Metro for each job. Work will be inspected and verified by an assigned Metro representative.

Contractor shall not be paid mobilization costs for any work order. All work orders will be within the jurisdiction of the Metropolitan Government of Nashville and Davidson County.

All projects shall be completed in accordance with NDOT's Details and Specifications and TDOT's Standard Specifications. See the link to these specifications in the Attachments for this section.

CONTRACTOR REQUIREMENTS

Project Management

This consists of general project management, administrative, and accounting activities for the project. Serves as main point of contact between Metro, any consultants and Contractor to ensure that information is distributed to appropriate team members and assigned staff. Regular bi-weekly meetings/teleconferences will be held between Metro, the Contractor and other associated stakeholders, with minutes of these meetings distributed within 48 hours of each meeting. A project schedule and payout curve will be developed for approval by Metro.

Construction

All material and work shall conform to the latest versions of TDOT standard drawings and specifications and NDOT's Details and Specifications. Where there is conflict between TDOT standard drawings and specifications and NDOT's technical details and specifications, NDOT's technical details and specifications shall govern.

Includes the following items listed below, at a minimum:

• Pre-Construction Meeting: Discuss plan of operation, required contract provisions, environmental commitments, and establish the level of detail to be required for measuring progress with regard to construction Pay Items. No work for any phase of construction shall be started without a notice to proceed (NTP) from Metro. For most projects the Purchase Order (PO) will act as the NTP.

The NTP would occur after the pre-construction meeting.

• Maintaining Traffic: Operations scheduled and conducted in such a manner and sequence as to cause the least practicable interference with the traveling public, fire/police/OEM protection and utility services. Where work is carried on in or adjacent to any street, alley or public place, the Contractor shall furnish and erect such barricades, lights, fences, and danger signals, shall provide such watchmen, and shall take such other precautionary measures for the protection of person or property and of the work in compliance with the current MUTCD, Part 6, Temporary Traffic Control Measures.

• Work in Easements: Where work is to be constructed within easements on private property, it shall be subject to the provisions of the easement agreement on file and open to inspection in the Office of the Metropolitan Clerk.

• Pre-Inspection and Notification by the Contractor: Inspect the project and point out any items that are not in agreement with this assignment. The control points and bench marks for the construction of bridges and roadway elements will be provided by the Engineering Division of NDOT and/or its consultants. The Contractor shall verify the control points and bench marks for accuracy prior to actual work being performed.

• Protection of Trees and Shrubbery: Notification to Affected Property Owners:

Required to provide advance notice of at least three (3) days to all property owners/affected parties.

• Permits: Required to comply with all Metro, State and Federal permits required for each project and shall comply with Tenn. Code Ann. §§ 62-35-102(18) and 62-35-1 03(a)(15)(b). Officers from jurisdictions other than the MNPD must be in compliance with the requirements of Tenn. Code Ann. § 62-35-141 and all other applicable statutes, rules and regulations. Environmental Permits shall comply with Stormwater Management Requirements. Should the Contractor's activities associated with the work on the project be in violation of the MWS Grading Permit or the ARAP Permit, any fines and/or penalties assessed to

Metro will be deducted from monies due the Contractor. Any fines and/or penalties assessed will be the sole responsibility of the Contractor.

• Field Construction: Must use Metro's forms for construction record keeping as well as coordinate all activities with the assigned Owner's representative (CEI).

All project records must be compiled and retained in accordance with Metro's records retention policies. Materials used on the project must be approved by Metro or on TDOT's Qualified Product List. The quality of materials used on the Project and tests performed must conform to all Metro's or TDOT's standard operating policies and/or procedures.

• Project Inspection: Maintain daily diary for each project and conduct routine project reviews to assure that the quality of construction and project record keeping is satisfactory.

• Pre-Blast Survey (if applicable): It shall be the responsibility of the Contractor to have a pre-blast survey made of all buildings, walls, and other structures to which damage might occur from blasting operations. This shall be considered an integral part of the work, and no separate payment therefore will be made.

• Field Engineering and Layout: Implement and match all alignments and grades pursuant to the documents and direction of NDOT.

• Location of Existing Pipe and Underground Utilities: Location of existing piping and underground utilities, as will be provided on the preliminary survey, have been determined from the best available information by actual surveys or furnished and taken from the drawings of the existing facilities.

• Utility Relocations: Contractor will be solely responsible for contacting owners of all affected utilities to determine the extent to which utility relocations and/or adjustments will have upon the schedule of work for the project. Some utilities can be located by calling the Tennessee One Call System, Inc. at 1-800-351- 1111. This notification shall be given at least three (3) business days prior to commencement of operations around the utility. Coordination with the Nashville Area Utility Council (NAUC) may also be required.

• Salvageable Materials: Any salvageable materials shall be the property of

Metro and shall be delivered by the Contractor to a site at the direction of the Project Manager or Architect/Engineer. This shall be considered an integral part of the work, and no separate payment therefore will be made.

Project Closeout

Final Inspection / Acceptance: Before Final Inspection, Contractor shall clean up the Project in accordance with NDOT's Details and Specifications and TDOT's Standard Specifications. If the inspection discloses any work, in whole or in part, as being unsatisfactory, a Punch List will be issued for correction and the Contractor shall immediately comply with and execute such instructions. Any delay will result in liquidated damages.

Payment to Contractor

The Contractor agrees, upon request of the Project Manager and/or CEI, to furnish an estimated total cost for each work order that may be assigned based upon unit prices listed in the Contract.

The Contractor shall as soon as practicable, after final acceptance of each individual work assignment under the Construction Contract and Agreement, prepare an invoice for the amount of work done and the value thereof. Invoices for each project will be paid based on the unit line item prices in the contract multiplied by the quantity of each unit line item utilized.

Final quantities for each individual work assignment shall be checked, approved, and signed by the Project Manager or CEI, if any, and/or an official representative of the Metropolitan Government. After such approval, the Metropolitan Government shall pay or cause to be paid to the Contractor, in the manner provided by law, the entire sum so found to be due hereunder.

Final payment will be made according to the applicable specifications and field measurements. The unit price will be that bid for the range of quantity in which the particular project falls.

When NDOT Assigns or releases work orders to the contractor, these items will be considered:

• Total price of the Contractor to do the work assignment.

• Availability and responsiveness of the Contractor to do the work assignment.

SUBCONTRACTOR SUBSTITUTIONS/ ADDITIONS

Contractor is responsible for notifying Metro of any potential subcontractor substitutions or subcontractor additions from the original submitted proposal once the contracts have been executed. Any substitution or addition subcontractor changes would require the approval of issuing Metro Department and Procurement.

RIGHT-OF-WAY PERMIT REQUIREMENTS

Contractor shall be reimbursed by Metro for any Right‐of‐Way Permit Fees, including any credit card fees if applicable, associated with the performance of work under this contract.

Contractor must add a line to any invoice to reflect permit fee amount being requested and provide proper documentation to back up such reimbursement. Documentation must include at least a copy of the receipt and copy of the permit associated with the work performed. Metro will not reimburse for any violation fee since this would only apply when the Contractor fails to adhere to the Metro Code. Any associated administrative cost for getting the permit shall be included in other items of bid and will not be reimbursed separately by Metro.

TRAFFIC CONTROL REQUIREMENTS

Where work is carried on, in, or adjacent to any street, alley, or public place, the Contractor shall provide a traffic control plan to NDOT for approval prior to commencement of any construction activities. A two-week notice shall be given to NDOT Permit Office, 720 South 5th Street, Nashville, TN 37206, prior to the closing of any street or alley, and shall include the estimated duration of the closure. The said street or alley shall not be closed until approval is granted.

Traffic control items include channelizing drums, construction signs, warning lights, message boards, arrow boards, temporary barricades for vehicular and pedestrian traffic, and uniformed (or non-uniformed) police officers. The use of uniformed (or non-uniformed) police officers, message boards, and arrow boards will be authorized for use at locations as directed by NDOT. A sufficient number of barricades and/or channelizing drums shall be erected to keep vehicles from being driven on or into any work under construction. The Contractor will be held responsible for all damages to the work due to failure of barricades, channelizing drums, signs, and warning lights, and whenever evidence of such damage is found prior to acceptance, the Project Manager or Architect/Engineer may order the damaged portion immediately removed and replaced by the Contractor, at his expense. The Contractor's responsibility for the maintenance of traffic control items shall not cease until the construction project shall have been accepted by the Metropolitan Government.

All costs associated with traffic control and/or construction signage shall be in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) requirements. Cost for all other items that may be needed to execute this work that are not included in the attached

Cost Spreadsheet should be included in your submitted cost.

See the Attachments for all links to all requirements and specifications mentioned in this section.

Attachments:

File Name or URL Type Description Manual on Uniform Traffic Control Devices (MUTCD) requirements

URL

NDOT's Details and Specifications

URL

TDOT Standard Drawings URL MUTCD, Part 6, Temporary Traffic Control Measuress

URL

Tenn. Code Ann. §§ 62-35- 102(18)

URL

Tenn. Code Ann. §§ 62-35- 1 03(a)(15)(b)

URL

Tenn. Code Ann. § 62-35-

URL

Stormwater Management Requirements

URL

Grading Permit Requirements

URL

ARAP Permit Requirements

URL

Metro's Records Retention Policies

URL

Metro Qualified Product List Application

URL

TDOT Qualified Product List

URL

TDOT Standard Operating Procedures

URL

TDOT Standard Specifications

URL

2.8 Section 8. Construction Clauses

1. Licensing Requirements

Offeror must comply with all of the provisions of the Contractors Licensing Act of 1976 of the State of Tennessee, the same being set out in Tennessee Code Annotated, 62-6-101 et seq., and Section 62-6-119 as amended by 1997 Tennessee Public Act No. 153. Said Act and amendments are incorporated herein by reference. The prime contractor is required to be licensed whenever the total project is $25,000 or more. In addition, contractors and subcontractor's performing the mechanical, plumbing, HVAC, electrical (including geothermal heating and cooling), and roofing must be licensed when their total portion is $25,000 or more;

with the exception of masonry subcontractors, and they are not required to supply license information until the total portion is $100,000 (total cost includes materials and labor). Offeror must comply with all specific licensure requirements of the Tennessee Department of Environment and Conservations (TDEC). Failure to include the required licensure information will result in an offer being deemed nonresponsive. Acceptable State of Tennessee license classification(s) for the project include those identified below.

2.

• HRA - Highway, Railroad and Airport Construction (Unlimited Monetary Limit)

*3. Enter your Tennessee Contractor's License Classification(s) and any Sub-Classification(s) if you are not licensed at the full classification(s). The procuring Metro department will make the determination if this sub-classification(s) is appropriate for the solicitation. If they deem the sub-classification not appropriate for the solicitation, then the offer will be deemed nonresponsive.

Response attachments are optional.

Target: TN Contractor's License Classification(s)

*4. Enter your Tennessee Contractor's License ID Number, Expiration Date, and Monetary Limit:

Response attachments are optional.

Target: TN Contractor's License No., Expiration Date, Monetary Limit

5.

Stormwater Management

All activities performed under this solicitation and resulting contract/PO shall be conducted in full compliance with Metro Code of Law Section 15.64 et al (Stormwater Management) including Section 15.64.205.

This requirement pertains to Unlawful/Prohibited Discharges to the Metro Storm Sewer System/Community Waters. It prohibits the discharge of wastewater and non-stormwater discharges such as wash water, process wastewater, etc. into the Municipal Storm Sewer System (MS4) or into Community Waters. Any questions relating these provisions should be routed to the Metro Water Services NPDES Office at (615) 880-2420. This requirement shall apply to all Metro construction projects in the service area, including areas outside Davidson County. Contractor shall bear responsibility for all of Contractor's actions that cause Metro Water Services to violate project regulatory permits or Federal, State or local environmental regulations. Such permits and regulations may include, but are not limited to: U.S. Army Corps of Engineers 404 Permits TDEC Aquatic Resource Alteration Permits TDEC Construction General Permits Any State or Federal permits/approvals related to Threatened and Endangered Species Metro Individual NPDES permits Metro Code Section 15.64.205 - Metro Illicit Discharge Ordinance Metro Stormwater Management Manual Contractor's responsibility shall include, but not be limited to, payment of all fines, assessments and/or civil penalties incurred due to Contractor's work, actions, design or installation and payment for any mitigation measures required due to the violation and cleanup associated with any violation.

Attachments:

File Name or URL Type Description Stormwater Pollution Prevention

URL

6.

Bonds

Since this solicitation results in an indefinite delivery/indefinite quantity contract, a separate payment and performance bond is required for each purchase order exceeding $100,000. Contractor shall submit a separate signed payment and performance bond, with signed affidavit, with quote for inclusion with purchase order that will be linked to the resulting contract. Documentation of bonds shall be in a format acceptable to Metro.

7.

Liquidated Damages

Contractor shall be liable for all damages Metro incurs as a result of Contractor's failure to achieve Substantial Completion and Final Completion within the times allowed under the Purchase Order (PO). Metro will suffer financial loss arising from the delay in placing the Project into service, in addition to the amounts described in this solicitation. The project schedule will be monitored by Metro to assure the contractor meets the Substantial Completion and Final Completion timelines.

At progress meetings Metro will discuss any delays associated with the project with the Contractor and the liquidated damage amount will be withheld from the next month's pay application. The number of Substantial completion and Final completion calendar days will be determined and established at the time that a PO is cut. The PO timeline setting the substantial and final completion may vary depending on Metro department utilizing the contracts. Contractor shall be liable to Metro for $2,500 per day for each calendar day by which substantial completion is delayed and $2,500 per day for each calendar day by which final completion is delayed. These amounts are liquidated damages and not a penalty. At the end of the project the actual damages may be negotiated between contractor and Metro.

8.

Sustainability

It is the policy of Metro to finance, plan, design, construct, maintain, and decommission its facilities and buildings to be sustainable.

9.

Allowances/Contingencies

If applicable, these amounts are determined and identified by Metro and should not be included in the SBE/SDV participation amounts submitted with your offer.

*10.

Drug Free Workplace Affidavit

As a principal officer or agent, duly authorized to act on behalf of the firm submitting this offer, I submit this Affidavit pursuant to T.C.A. 50-9-114, stating that this firm has a drug-free workplace program that complies with Title 50, Chapter 9, of the Tennessee Code Annotated and we are in compliance with T.C.A. 50-9-114. Further, this firm, by its employment policy, standards, and practices, operates a drug-free workplace program or other drug or alcohol testing program similar, but no less stringent, than Metro's Drug- Free Workplace policy. By so stating, the offeror agrees that failure to satisfy this requirement is a material breach of contract and is subject to all legal claims and damages, termination of contract, and debarment for three years. Does your firm comply?

If you select No, your response may be deemed nonresponsive.

Target: Yes, I so affirm

Select one of the following:-

a. Yes, I so affirm

b. No, and may be non-responsive

2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements

1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL

2.

Pursuant to the M.C.L. Section 4.46.060, a percentage goal for MBE and WBE subcontract participation has been established for this solicitation. Such goal is based upon careful analysis of the availability of commercially useful subcontracting opportunities and has been considered by the appropriate Goal Setting Committee and approved by the Purchasing Agent.

The Metropolitan Government of Nashville and Davidson County expects the successful offeror to meet the established goal for this project and provide demonstration of approved good faith efforts to attain the goal. M/WBE participation may be counted toward the specified goal when the Prime Contractor demonstrates a commercially useful function(s) for each proposed Subcontractor and as further defined in the M.C.L. Section

4.46.060. In no way shall subcontractors' work or dollar amount be construed to count toward the established goal more than once. Only expenditures to M/WBE subcontractors that perform a commercially useful function in the work of the project or contract may be counted. Suppliers may be utilized to satisfy the goals in whole or in part, however, must perform a commercially useful function.

*3. Minority Business Enterprise (MBE) Percentage Goal: 3 % Target: Acknowledge established goal and can achieve MBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve MBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*4. Woman Business Enterprise (WBE) Percentage Goal: 9 % Target: Acknowledge established goal and can achieve WBE established goal

Select one of the following:-

a. Acknowledge established goal and can achieve WBE established goal

b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary Sheets

*5.

To be responsive within the scope of the EBO program offerors must complete and attach to their response Statements of M/WBE Utilization, Statement of Interested Subcontractors/Vendors, and Statement of Bid Proposals/Price Quotations.

EBO Forms are attached to this section of the solicitation for your access. See EBO Website in attachment section here for additional EBO Information.

Attach the EBO Forms, including Good Faith Effort Summary Sheets (if applicable), and any supporting documentation to your response as one PDF document titled EBO Documentation.

M/WBE firms included in offers must be registered with Metro and certification received by BAO prior to the solicitation closing date. Failure to comply with EBO requirements may result in the offer being deemed nonresponsive.

A Letter of Intent must be submitted to BAO by the end of the second (2nd) business day following issuance of the intent to award notification for each Metro approved M/WBE included in offer. The Letter of Intent must be signed by both parties.

Attachments:

File Name or URL Type Description Blank EBO Forms File EBO Information URL

Target: Acknowledge Expectations and Attach Required EBO Documentation

Select one of the following:-

a. Acknowledge Expectations and Attach Required EBO Documentation(Response attachments are required)

b. Fail to acknowledge expectations or attach required EBO Documentation; therefore, Offeror is non-responsive

*6.

All offerors shall:

• Make efforts to include M/WBE's, certified by certifying entities recognized by the Metropolitan Government, in the procurement process and to ensure that businesses are not discriminated against on the basis of race, ethnicity or gender.

• If awarded, maintain for a minimum of three (3) years after completion of the contract and final payment detailed records of all correspondence and responses thereto, logs of all telephone calls made and received regarding Metropolitan Government solicitations, copies of advertisements in publications and other media, and other relevant papers required by the Program.

• Cooperate with any document request or other investigatory effort by the BAO in its considerations of the Bid as provided herein above.

Acknowledge understanding and acceptance of all information above.

Target: Yes, I acknowledge and understand

Select one of the following:-

a. Yes, I acknowledge and understand

b. No, and are non-responsive

2.10 Section 10. Insurance Requirements

1.

Insurance Requirements

Any offeror receiving an intent to award letter shall be required to provide a Certificate of Insurance within seven (7) calendar days of receiving the notification in order to proceed with award and execution of a contract.

The Description section must read as follows: Metropolitan Government of Nashville and Davidson County, its officials, officers, employees, and volunteers are named as additional insureds per general liability additional insured endorsement and automobile liability additional insured endorsement.

In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN 37201.

The following insurance(s) shall be required:

2.

• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in the amount of two million ($2,000,000) in the aggregate.

3.

• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars combined single limit.

4.

• Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and Employer's Liability Insurance with limits of no less than one hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.

2.11 Section 11. Standard Solicitation Requirements

1.

A pre-offer meeting will be held for this solicitation at July 16, 2026 at 10:00AM Central Time.

You must register in advance to provide the following information: your name, email address, phone number, and the name of the company you are representing by clicking on the following link.

1. Click here: https://nashville.webex.

com/weblink/register/r6b0c5b5ef2bf9e7901330b1ec3741bd7

2. After your registration has been approved, you will receive instructions for joining the event.

3. Click "Join Now".

4. Follow the instructions that appear on your screen to join the teleconference.

5. The contact information provided will generate on the Pre-Offer Attendee List if you attend the meeting.

You will receive a confirmation email invitation after you register with the information needed to participate in the Pre-Offer via Webex that will be added to your calendar. You may participate by clicking the Webex Link provided in the email confirmation from a computer, tablet, or smartphone. If you have any issues with registering please contact the Buyer, Daniel Drumwright at Daniel.Drumwright2@nashville.gov

Metro urges all prospective offerors to attend planned pre-offer meetings.

Attachments:

File Name or URL Type Description PreOffer PowerPoint - Bridges and Culverts

File Amendment #1

Pre-Offer Sign-In Sheet File Amendment #1 https://nashville.webex.com/weblink/register/r6b0c5b5ef2bf9e7901330b1ec3741bd7 https://nashville.webex.com/weblink/register/r6b0c5b5ef2bf9e7901330b1ec3741bd7

2.

Inquiries

All inquiries must be submitted by July 20, 2026 at 2:00PM Central Time using the online discussions feature of the iSupplier system. Questions will be answered formally via Amendment to the solicitation soon after the deadline for submitting questions. Offerors must clearly understand that the only official answer or position of Metro will be the one stated in writing by Division of Procurement staff.

You may contact Daniel Drumwright at 615-862-6632 or Daniel.Drumwright2@nashville.gov with questions regarding iSupplier or you may email iSupplier@nashville.gov (make sure to include your W-9 in email to iSupplier Team). All offerors are encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure all login information is correct.

Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for submission of offers to avoid any last minute functionality issues. While Metro makes every attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot functionality issues within one hour of the deadline for submission of offers.

3.

Accurate Information

Failure to provide complete and accurate information in an offer to this solicitation may result in your offer being deemed nonresponsive. Metro may institute debarment proceedings against the offeror and/or terminate any contract or purchase order that has been awarded based on inaccurate information.

Extraneous Information mailto:iSupplier@nashville.gov

Offers should be brief and concise. Information provided beyond the requirements described in this solicitation may be considered extraneous and as a result discarded.

Minor Irregularities

Metro reserves the right to waive minor irregularities in offers, provided that such action is in the best interest of Metro. Any such waiver shall not modify any remaining solicitation requirements or excuse the offeror from full compliance with the solicitation specifications and other contract requirements if the offeror is awarded a contract.

Ambiguity, Conflict or Other Errors in the Solicitation

Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in this solicitation prior to submitting their offer, or it shall be waived. Claims of ambiguity after submission of the offer shall not serve as grounds for a protest.

If an offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, they shall immediately request modification or clarification using the online discussion feature of iSupplier. Required modifications or clarifications will be issued by solicitation amendment.

Validity of Offers

All offers shall be valid for a period of one-hundred and fifty (150) days from the closing date of the solicitation unless another timeframe is agreed to by all parties. Submission of an offer does not afford rights to the offeror nor obligate Metro in any manner.

Offer and Presentation Costs

Metro will not be liable for any costs incurred by an offeror in the preparation of its response to a solicitation, nor for the presentation of its offer and/or participation in any clarifications, discussions, negotiations, or protests.

Rejection of Offers

Metro reserves the right to accept or reject, in whole or in part, any offers submitted. The failure of an offeror to promptly supply information in connection with, or with respect to, reasonable requests may be grounds for a determination of non-responsibility.

Americans with Disabilities Act

Contractor shall ensure Metro that all services provided through this resulting contract shall be completed in full compliance with the 2010 Americans with Disabilities Act (ADA) enacted by law on March 15, 2012 and adopted by Metro. Contractor will ensure that participants at public meetings with disabilities will have communication access that is equally effective as that provided to people without disabilities. Information shall be made available in accessible formats, and auxiliary aids and services shall be provided upon the reasonable request of a qualified person with a disability.

Contractor Personnel Requirements

Subsequent to submission of an offer and prior to award of a contract, key personnel identified in the offer shall not be changed without the approval of Metro. Any changes in key personnel without Metro approval may result in the offer being rejected and not considered for award.

Unauthorized Work

The successful offeror shall not begin work until Metro issues a Notice to Proceed or Purchase Order. Any unauthorized work shall be deemed non-compensable and the offeror will have no recourse against Metro

*4. Persons Suspended or Debarred from Procurement

Pursuant to Metro Code 4.36.020, a public list of suspended or debarred persons is maintained by the division of purchases (see link provided herein). Individuals appearing on said list may not be awarded a Metro contract.

Affirmation

Do you or any proposed subcontractors appear on the list of suspended or debarred persons?

Attachments:

File Name or URL Type Description Suspended or Debarred Persons List

URL

Target: No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

Select one of the following:-

a. No, neither I or any of my subcontractors appear on the list of suspended or debarred vendors.

b. Yes, I or one of my subcontractors appear on the list of suspended or debarred vendors and I am non-responsive.

*5.

Subcontractors/Subconsultants

Offeror must enter ALL subcontractors/subconsultants/suppliers in the Subcontractor/Subconsultant Form (see attachments below) regardless of their ownership and attach back to the submitted response/quote. All proposed subcontractor/subconsultants and/or suppliers must be registered in iSupplier prior to the solicitation deadline. Offeror should identify those subcontractors/subconsultants and/or suppliers that are Small or Service-Disabled Veteran (SBE/SDV) owned, or those that are Minority or Woman owned as appropriate. All known subcontractors/subconsultants and/or suppliers who will perform a portion of this project must be listed. If the prime is a Metro approved SBE/SDV, their self-performance participation should be reflected this subcontractor form.

If no subcontractors/subconsultants are being proposed then indicate such on the Subcontractor/Subconsultant Form and attach back to the submitted response/quote.

Failure to attach the Subcontractor/Subconsultant Form to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Subcontractor Form File

Target: Subconsultant Form is Attached

Select one of the following:-

a. Subconsultant Form is Attached(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

6.

Assistance to Small (SBE) and/or Service-Disabled Veteran (SDV) Owned Businesses

The Metro Procurement Code (Section 4.44) and Regulations (Section R4.44.020.04) provide options for the Purchasing Agent to maximize the participation and performance of Metro approved SBE/SDV businesses.

Assistance is provided to offerors who are SBE/SDV, or who need assistance in locating potential SBE/SDV subcontractors or suppliers. For assistance, offerors are encouraged to contact the BAO by email at BAO@Nashville.gov or call the BAO at (615) 880-2814. For more information and the forms go to Business Assistance Office (BAO) at the website listed in the attachment section herein.

If the Offeror is an SBE/SDV business, Metro considers the work the SBE/SDV firm commits to self-perform. If the work is subcontracted or otherwise procured, only the work performed by a Metro approved SBE/SDV subcontractor or supplier may be considered for the purposes of award incentive. All SBE/SDV businesses included in offers must be registered online with Metro and approved by the BAO prior to the solicitation closing date.

Several ways that SBE/SDV participation may be promoted in individual solicitations are described below:

• Cost Incentive - The Metro Procurement Code (Section 4.44) and Regulations (Section R4.

44.020.04) provide options for the Purchasing Agent to provide a cost incentive to maximize SBE/SDV participation. If this solicitation includes a cost incentive for the participation of approved SBE/SDV business, the methodology for evaluating the SBE/SDV participation is described in the regulations found at website link shown in the attachment section herein. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

mailto:BAO@Nashville.gov

• Set-Aside - Some solicitations are the result of an SBE/SDV set-aside. In those cases only approved SBE/SDV firms may submit an offer. The solicitation will state in the opening description if it is an SBE/SDV set-aside solicitation. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Small Business Reserve (SBR) - Some solicitations are the result of an SBR set-aside. In those cases, only approved Small Business Reserve participants may submit an offer. The solicitation will state in the opening description if it is an SBR solicitation. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

• Threshold - If the solicitation has a SBE/SDV threshold, only offers that meet the established threshold will be eligible for SBE/SDV cost incentives. Incentive consideration, if included, is calculated on a pro rata basis for those offers in excess of the established threshold. This requires that ALL SBE/SDV Subcontractors and/or Subconsultants be listed on the Subcontractor/Subconsultant Form.

• Requirement - If the solicitation states a required SBE/SDV participation level, then only those offerors committing to achieve or exceed the established amount will be considered responsive to the solicitation. The solicitation will not contain an SBE/SDV cost incentive. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

Attachments:

File Name or URL Type Description Procurement Regulations URL Business Assistance Office Website

URL

*7. SBE/SDV Participation and Misrepresentation

Offerors must acknowledge that they understand the SBE/SDV participation expectations described in the next paragraph.

• 22% requirement has been set over the life of the contract. This requires that a preliminary list of SBE/SDV subcontractors and/or subconsultants be included on the Subcontractor/Subconsultant Form.

Offeror also acknowledges that they understand the consequences of failing to comply with their SBE/SDV participation commitments. If Contractor fails to comply with their SBE/SDV businesses participation commitments, or it is determined that their SBE/SDV status or the SBE/SDV status of any subcontractor/subconsultant/supplier, is shown to be false; Metro may terminate the Contract and charge Contractor for any costs incurred by Metro as a result of the misrepresentation. Misrepresentation may result in debarment.

Contractor shall enter payments to SBE/SDV and MWBE subcontractors/subconsultants/suppliers as instructed by Metro. Failure to do so may impact payments to Contractor.

Target: Acknowledge Participation Expectations and Consequences of Misrepresentation

Select one of the following:-

a. Acknowledge Participation Expectations and Consequences of Misrepresentation

b. No, may be deemed non-responsive

*8. Vendor Checklist

Offeror must complete the vendor checklist (see attached below) and attach completed document back to the submitted response/quote. Information provided on the completed vendor checklist will be used to development the resulting outcome if issued an intent to award from the solicitation.

Failure to attach the completed Vendor Checklist to your submitted response/quote may deem your offer non-responsive.

Attachments:

File Name or URL Type Description Blank Vendor Checklist File

Target: Attached Completed Vendor Checklist

Select one of the following:-

a. Attached Completed Vendor Checklist(Response attachments are required)

b. No attachment and offer may be deemed non-responsive

2.12 Section 12. Solicitation Acceptance

*1.

Offeror must indicate acceptance of the final version of this solicitation as amended. In the likely occurrence that an amendment is issued to the solicitation, you must accept the final amendment for your proposal to be accepted. When an amendment is published you will automatically be notified by the iSupplier system, but you are encouraged to regularly check the solicitation for an amendment. If you have submitted a proposal prior to an amendment, you must resubmit your proposal in response to the amendment to avoid failure to submit or a determination of non-responsiveness. This is required whether your offer is affected by the latest amendment or not.

Any exceptions taken to this solicitation must be submitted through the online discussion feature of the system by the date and time shown for inquiry submittal. If an offeror takes exception to this solicitation after the inquiry submittal date and time, their submission may be deemed nonresponsive.

Select one of the following:-

a. Yes, Accept Solicitation as Presented

b. No, Offer non-responsive

2.13 Section 13. Contract Acceptance

*1.

Offeror must indicate your acceptance or exceptions to the attached draft contract for this solicitation.

If any exceptions are taken, attach a redline word document reflecting the proposed changes as well as justification or explanation for the proposed change. Your response to this section should indicate if exceptions are taken and you should submit the redlined word document named Contract Exceptions back with your response.

If no exceptions to the contract are stated, they will not be granted after the contract is awarded. Exceptions taken after the award will result in the rescind of the intent to award and offeror may be placed on suspended list.

If exceptions to the contract are stated and requested changes are unacceptable based on Metro's review, this may result in the rejection of the proposal as non-responsive.

Attachments:

File Name or URL Type Description Contract Draft- Bridges and Culvert Construction

File

Target: Accept Contract as Presented

Select one of the following:-

a. Accept Contract as Presented

b. Attached exceptions taken of contract presented(Response attachments are required)

2.14 Section 14. Evaluation Criteria

1. Evaluation Criteria Response Formatting

All submitted proposals should include the following on every page as a header and/or footer:

• RFQ Number

• RFQ Title

• Proposer Name

• Evaluation Criteria Section Title

• Page Numbers

Each PDF document should be named the Evaluation Criteria Section Title as outlined in the solicitation. Make sure keep evaluation criteria PDF separate and do not combine together.

Metro strongly encourages you to submit question and response together for ease of review by evaluation committee.

NOTE: Cover Pages, Table of Contents, and/or Resumes are excluded from any page limited noted below.

*2.

COST (40 Points)

All…